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Home My WebLink AboutPR 19680: CONTRACT WITH GT DISTRIBUTORS, INC. • 4 Energy, City of Ci y. ort rthu Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: February 10, 2017 To: Brian McDougal, City Manager From: Larry Richard, Fire Chief RE: Proposed Resolution 19680 Nature of the Request: City Council authorizes the City Manager to execute a one-year agreement with GT Distributors Inc., of Austin, Texas under a BuyBoard contract, for the purchase of uniform shirts, pants, and duty boots with a projected budgetary impact of$49,993.50. Staff Analysis, Considerations: In recent years the Fire Department purchased uniform shirts, pants, and duty boots from GT Distributors Inc., with satisfactory results, the Fire Department wishes to continue purchasing from GT Distributors Inc. Uniforms and boots are replaced on an as needed basis. Recommendations: The Fire Department recommends approval of this resolution. Budget Considerations: This purchase is budgeted in Fire Department Account No. 001-1121-522.26-00 "Remember we are here to serve the Citizens of Port Arthur" P. O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 P.R. No. 19680 2/10/17 ldr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH GT DISTRIBUTORS, INC. OF AUSTIN, TEXAS, UNDER A BUYBOARD CONTRACT, FOR THE PURCHASE OF UNIFORMS FOR THE FIRE DEPARTMENT, WITH A PROJECTED BUDGETARY IMPACT OF $49, 993. 50 ; FUNDING AVAILABLE IN FIRE DEPARTMENT ACCOUNT NO. 001-1121-522 .26-00 . WHEREAS, the Port Arthur Fire Department purchases and supplies uniform shirts, pants, and duty boots for its employees; and WHEREAS, in past years the Fire Department has purchased uniform shirts, pants and duty boots through GT Distributors, Inc. , of Austin, Texas, with satisfactory results; and WHEREAS, GT Distributors, Inc. is an approved vendor through a Buyboard contract; and WHEREAS, pursuant to Chapter 271 of the Local Government Code, a city may participate in a cooperative purchasing program such as Buyboard; and WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council herein authorizes the City Manager to enter into a contract with GT Distributors, Inc. of Austin, Texas, through a BuyBoard contract for the purchase of Fire Department uniforms, with a projected budgetary impact of $49, 993. 50, in substantially the same for as attached hereto as Exhibit "A". Section 3. That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of , 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: P.R. No. 19680 2/10/17 ldr Mayor: Councilmembers : NOES: Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Vtiit Val Tizeno City Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager APPROVED AS TO AVAILABILITY OF FUNDS: Rosie Vela Interim Finance Director Clifton Williams, CPPB, Acting Purchasing Manager P.R. No. 19680 2/10/17 ldr EXHIBIT "A" CONTRACT FOR THE PURCHASE OF UNIFORM SHIRTS, PANTS, AND DUTY BOOTS FOR FIREFIGHTERS THIS AGREEMENT, made this day of , 2017, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "Owner" or "City" and GT DISTRIBUTORS, INC., a Corporation herein acting by and through its AGENT, , hereinafter called "Contractor". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1) The Port Arthur Fire Department purchases uniform shirts, pants and duty boots. 2) The Contractor agrees to provide uniform shirts, pants and duty boots as specified in the attached specifications at the unit costs specified in the contract documents. 3) The term of the Contract is for a one year period. 4) The term"Contract Documents"means and includes the following: 1. Agreement 2. Quote with Buy Board Pricing 5) This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6) IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first written above. Executed on the day of 2017. CITY OF PORT ARTHUR BY: Brian McDougal, City Manager ATTEST: CITY SECTETARY Executed on the day of 2017. GT DISTRIBUTORS, INC CONTRACTOR By: Print Name Title WITNESS: Print Name: Quote QTE0005171 0Date 1/24/2017 Page: 1 00, OD GT Distributors -Austin P.O. Box 16080 � Austin TX 78761 Oi,5 (512) 451-8298 Ext. 0000 Bill To: Ship To: Port Arthur Fire Department (TX) Port Arthur Fire Department (TX) Attn Account Payable 300 Waco Ave PO Box 1089 Attn: Paul Washburn Port Arthur TX 77641 REF PO# Port Arthur TX 77640 Purchase Order No.,Customer ID ,Salesperson ID Shipping Method Payment Terms Req Ship Date Master No, BULK GTE 2017 009277 AP FACTORY DIRECT NET 15 0/0/0000 1,572,499 Quantity Item Number Description UOM Unit Price Ext. Price 500 ELB-E2874R-32 Elbeco EMS Pant 65-35 PC Men's Mid Navy 32 EA $49.15 $24,575.00 44-50(Lds 20-24)$54.10pr 52-54(Lds 26-28)$58.95pr 56-58(Lds 30)$63.85pr Female#ELB-2884LC-size 500 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00 Hem to length specified 24 ELB-P867-L Elbeco-SS Shirt-65-35 PolyCotton-Wht-Large EA $30.50 $732.00 2XL-3XL(Lds 48)$36.60ea 4XL$42.70ea Female#ELB-P811 LC-size 12 ELB-P877-15.5X33 Elbeco-Paragon Plus Shirt-LS-White EA $34.50 $414.00 sz 18-20 or 38"Sleeve(Lds 48)$41.35ea sz 22 or 18-20&38"Sleeve$48.30ea Female#ELB-P801 LC-size 375 ELB-P834-L Elbeco Shirt 65/35 SS Dark Navy Large EA $34.50 $12,937.50 2XL-3XL(Lds 48)$41.40ea 4XL$48.30ea Female#ELB-P854LC-size 24 ELB-P824-16.5X33 Elbeco Paragon Plus Shirt LS Navy 16.5x33 EA $39.50 $948.00 sz 18-20 or 38"Sleeve(Lds 48)$47.40ea sz 22 or 18-20&38"Sleeve$55.30ea Female#ELB-P844LC-size Quote QTE0005171 Date 1/24/2017 Page: 2 tar 160) GT Distributors -Austin • P.O. Box 16080 1 1 00r Austin TX 78761 01St"/j (512) 451-8298 Ext. 0000 Bill To: Ship To: Port Arthur Fire Department (TX) Port Arthur Fire Department (TX) Attn Account Payable 300 Waco Ave PO Box 1089 Attn: Paul Washburn Port Arthur TX 77641 REF PO# Port Arthur TX 77640 Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No. BULK QTE 2017 009277 AP FACTORY DIRECT NET 15 0/0/0000 1.572,499 Quantity Item Number Description UOM Unit Price Ext. Price 435 HP-8016 Hero's Pride-Paramedic Patch-Large EA $2.95 $1,283.25 HP-8015 Lic Para$3.25ea HP-8016 Paramedic$2.95ea HP-8017 EMT-I $2.95ea HP-8018 EMT-B/HP-8019 ECA$2.95ea 435 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00 Add dept left/DOH on Rt 25 GOW-7061-LR GOW-ZED Barrier LG Reg Navy Jkt EA $89 95 $2.248.75 Silver FD Buttons 25 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00 Add dept left sleeve only 75 511-12001-019-10 511-ATAC 8 Inch Side Zip-Black-10M PR $70.35 $5,276.25 25 511-12018-019-9 511 ATAC 6 Boot Black 9 PR $60.75 $1,518.75 1 NOTES: Notes: EA $0.00 $0.00 This quotation reflects Buyboard pricing. Your purchase order must be faxed directly to BuyBoard to receive pricing. Fax:1-800-211-5454#507-16 All returns must be authorized by GT Distributors. Interest charges on past Subtotal $49,933.50 due invoices at the maximum rate allowed by law. Misc $0.00 Your salesman is Jamy. Thank you for your Tax $0.00 business. Freight $0.00 jfountain@portarthur.com/Jay Fountain Total $49,933.50 409-982-9598 or cell 409-790-6287