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Home My WebLink AboutPR 19706: CONTRACT WITH CASCO INDUSTRIES, FOR FIREFIGHTING PROTECTIVE COATS AND TROUSERS i / 4 Energy City of _ o" Alb ort rthu�� Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: March 7, 2017 To: Brian McDougal, City Manager From: Larry Richard, Fire Chief RE: Proposed Resolution 19706 Nature of the Request: City Council authorizes the City Manager to execute a one-year agreement with Casco Industries of Houston, Texas for the purchase of Globe firefighting protective coats and trousers with a projected budgetary impact of$59,000. Staff Analysis, Considerations: The Fire Department currently purchases Globe brand firefighting coats and trousers from Casco Industries of Houston, Texas. The department wishes to continue purchasing Globe gear and Casco is the exclusive distributor for that gear in our region (letter attached). The estimated cost will replace 25 sets of gear at $2,360 each. Last year's cost was $2235 per set, an increase of $125 or 5.5%. Turnout gear is replaced as needed. If the department were to change from one manufacturer to another, some problems unique to protective clothing arise. In the course of performing their duties, firefighters may damage beyond repair one piece of the ensemble but not the other. If the department replaces the damaged piece, it must do so with a piece which is compatible with the undamaged piece. If a compatible replacement is not available, then the entire ensemble (coat and trouser) must be replaced, with the attendant higher costs. Fire departments operate under rules promulgated by the Texas Commission on Fire Protection. One of the duties of the Commission is to set standards for fire department protective clothing. The Commission has adopted NFPA Standards 1971 and 1851, which govern the testing, selection, and maintenance of firefighter protective clothing. Criteria for selecting elements of the firefighting ensemble include proper interface and compatibility with other elements. Two sections from NFPA 1851 illustrate the point: "Remember we are here to serve the Citizens of Port Arthur" P. O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 5.1.4 The organization shall ensure that elements under consideration are certified as being compliant with NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting, by a third-party certification organization. 5.1.6 The organization shall ensure that the ensembles and ensemble elements under consideration interface properly with other personal protective items with which they will be used. As well as two sections from NFPA 1971: 8.48.9.5 The coat shall be tested in conjunction with the protective trousers specified by the manufacturer, even where the trousers are not being specifically evaluated by this test. 8.48.10.3 Trousers shall be tested in conjunction with the protective coat specified by the manufacturer, even where the coat is not being specifically evaluated by this test. Of course, manufacturers only have their coats and trousers tested together and not with their competitors' coats and trousers. For us to attempt to mix the coats and trousers of different manufacturers would require us to have them third-party tested and certified as being compatible. In any event, either replacing the entire ensemble when only one piece is damaged or third-party testing for compatibility, would raise the cost of providing the required protective ensemble; therefore, it is our recommendation that we continue to purchase Globe gear through Casco Industries. Recommendations: The Fire Department recommends approval of this resolution. Budget Considerations: This purchase is budgeted in Fire Department Account#001-1121-522.26-00 "Remember we are here to serve the Citizens of Port Arthur" P. O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 P.R. No . 19706 3/7/17 ldr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH CASCO INDUSTRIES OF HOUSTON, TEXAS, FOR FIREFIGHTING PROTECTIVE COATS AND TROUSERS WITH A PROJECTED BUDGETARY IMPACT OF $59, 000 . 00 ; FUNDING AVAILABLE IN ACCOUNT #001-1121-522 .26-00 WHEREAS, the Port Arthur Fire Department is subject to the regulations of the Texas Commission on Fire Protection (TCFP) , including the regulation to provide and replace fire fighter protective clothing when necessary; and WHEREAS, the TCFP has adopted a number of National Fire Protection Association Firefighting Protective clothing standards; and WHEREAS, those standards do not allow the mixing of incompatible ensemble pieces from different manufacturers; and WHEREAS, often times only one piece of the ensemble is in need of replacement; and WHEREAS, this procurement is exempt from the bid process under Texas Local Government Code Section 252 . 022, General Exemptions (7A) , a procurement of items that are available from only one source, including items that are available from one source because of patents, copyrights, secret processes, or natural monopolies; and WHEREAS, the Fire Department currently purchases Globe gear through Casco Industries of Houston, Texas, the exclusive Globe vendor for this region, as delineated in the letter attached as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct. Section 2 . That the City Manager is hereby authorized and directed to execute a contract with Casco Industries of Houston, Texas, in substantially the same form as attached hereto as Exhibit "B", with a project budgetary impact of $59, 000 . Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES: Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val izeno, City Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager APPROVED AS TO AVAILABILITY OF FUNDS: Rosie Vela Interim Director of Finance 1 .t (ji-Vist/4 Clifton Williams, CPPB Acting Purchasing Manager EXHIBIT "A" GLOBE Globe Manufacturing Company,11 C January 1, 2017 Casco Industries Corporate Office 607 W. 62nd Street Shreveport, LA 71148 Dear Casco Industries: This letter will stand as confirmation that you, Casco Industries, Inc are our exclusive authorized dealer in the States of Texas, Louisiana, and Oklahoma for Globe Manufacturing Company, LLC gear, maintaining rights also in Arkansas, Colorado, New Mexico, and Kansas. Our products consist of: both Globe and Cairns turnout gear for firefighters, Globe Lifeline gear for EMS and Tech Rescue. You also have exclusivity to our Globe Footgear line of boots in the states of Texas, Louisiana, and Oklahoma, and maintaining rights in, Arkansas, Colorado, New Mexico, and Kansas. Globe Manufacturing Company is a 123-year old family owned and operated business engaged in the manufacture of turnout clothing for the fire and rescue industry. We take great pride in the design of our garments and strive to continue to make the best product available on today's market. We do business as Globe Firefighter Suits, Cairns Protective Clothing, Globe EMS, LLC and Globe Footgear, servicing a variety of needs. In addition, our Globe Cares offer repair, care and cleaning services and training. As you know, Casco Industries, Inc and Globe Manufacturing Company, LLC have been strong partners for many years. By working together, we provide the high quality service that all of our customers expect and deserve. We appreciate your customer's interest in Globe Manufacturing Company products. Sincerely, GLOBE MANUFACTURING COMPANY, LLC Weed sC441 Robert Schaumburg Regional Sales Manager 37 Loudon Rood, Pittsfield NH 03263 TEL: 800-232-8323 603-435-8323 FAX: 800-442-6388 603-435-6388 www.globefiresuits.com Globe firefighter Suits •Globe Cairns Globe lifeline Globe footGear Globe CARES EXHIBIT "B" CONTRACT FOR THE PURCHASE OF FIRE FIGHTING PROTECTIVE COATS AND TROUSERS THIS AGREEMENT, made this day of , 2017, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "Owner" or "City" and CASCO INDUSTRIES, a Corporation herein acting by and through its AGENT, ROBBIE YANCY, hereinafter called "Contractor". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1) The Port Arthur Fire Department purchases NFPA 1971 compliant fire fighting protective coats and trousers. 2) The Contractor agrees to provide fire fighting protective coats and trousers as specified in the attached specifications at the unit costs specified in the contract documents. 3) The term of the Contract is for a one year period. 4) The term"Contract Documents"means and includes the following: 1. Agreement 2. Quote/ Specifications 5) This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6) IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first written above. Executed on the day of 2017. ATTEST: CITY OF PORT ARTHUR BY: CITY SECTETARY Brian McDougal, City Manager Signed on the day of 2017. WITNESS: CASCO INDUSTRIES CONTRACTOR By Print Name Title aesee Industries, Inc. Quotation 1920 RAN KI N ROAD, STE 155 281 -443-0999 HOUSTON, TEXAS 77073 FAX 281 -443-0858 To: Port Arthur Fire Department Ship to: Same Attn: Batt. Chief Jay Fountain Fax: E-Mail: jfountain(a.portarthur.com Date Quoted By Date Expected ' Ship Via F.O.B. Terms 1/24/17 ROBBIE Best Way Shipping Point NET 30 Days YANCY Qty Description Unit Price Total ANY GLOBE-31177-G. Gemini-XT G-Xtreme 3.0 Coat, $1,350.00 $1,350.00 Per Port Arthur Specs (Pricing Will Be Good For a Year) ANY GLOBE-41177-G, Gemini-XT G-Xtreme 3.0 Pants, $1,010.00 $1,010.00 Per Port Arthur Specs (Pricing Will Be Good For a Year) ANY GLOBE-3RL, 3" L/Y Lettering ! N/C C N/C GLOBE WILL WARRANTY ALL STITCHING FOR THE SERVICABLE LIFE OF THE GEAR & THE VELCRO FOR 5 YEARS. 40-55 DAY DELIVERY CROSSTECH 3LAYER MOISTURE BARRIER HAS A 5YR WARRANTY. (INCLUDES MATERIAL & LABOR) Sub Total S2,360.00 Shipping No Shipping TOTAL $2,360.00 2(15)