HomeMy WebLinkAboutPR 19717: EDC, AGREEMENT WITH CHEVAL NOIR MEDIA, PRINTING AND MAIL OUT tity oArt t/ur
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x. Mayor, City Council, City Manager
From: Floyd Batiste
diate. March 14, 2017
P. R. No. 19717; Council Meeting on March 28, 2017
A RESOLUTION APPROVING THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT CORPORATION
ENTERING INTO A SERVICE AGREEMENT WITH CHEVAL NOIR
MEDIA OF PORT ARTHUR FOR THE PRINTING AND MAIL OUT
OF THE 6m ANNUAL PAEDC NEWSLETTER, ACCOUNT NO. 120-
1429-582.59-06
P.R. No. 19717
03/14/17 RML
RESOLUTION NO.
A RESOLUTION APPROVING THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION ENTERING INTO A SERVICE
AGREEMENT WITH CHEVAL NOIR MEDIA OF PORT
ARTHUR FOR THE PRINTING AND MAIL OUT OF THE
61,H ANNUAL PAEDC NEWSLETTER, IN AN AMOUNT
NOT TO EXCEED $17,000 (ACCOUNT NO. 120-1429-
582.59-06)
WHEREAS, on March 13, 2017, at their regular Board meeting, the City of Port Arthur
Section 4A Economic Development Corporation ("PAEDC") Board of Directors approved a
quote awarding Cheval Noir Media for the printing and mail out services for the 6th Annual
Spring/Summer Newsletter(the "Newsletter"); and
WHEREAS, the Newsletter will be printed and mailed out as a vital communication
resource to inform local citizens on the economic development efforts and accomplishments of
PAEDC and its partners; and
WHEREAS, PAEDC requested quotes from five companies, and of the five
companies, three submitted responses for the printing and mail out services of the Newsletter
(see Exhibit "A"); and
WHEREAS, on March 13, 2017, at its regular Board meeting, the PAEDC Board of
Directors approved the printing and mail out services for the Newsletter utilizing the services
of Cheval Noir Media in an amount not to exceed $17,000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. "I hat the facts and opinions in the preamble are true and correct.
Section 2. That PAEDC is hereby authorized to contract the services of Cheval Noir
Media for the printing and mail out of the Newsletter at a cost not to exceed $17,000.
Section 3. That a copy of the caption of this Resolution shall be spread upon the minutes
of the City Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2017,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor
Councilmembers
•
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
i
iA
Floyd Batiste, PDC C
#1371021 Page 2
APPROV P A O FORM:
ir 70
Guy N. Goodson, PAEDC Attorney
APPROVED AS TO FORM:
\iJ 40-82/R)Valecia Renoity Attorney
APPROVED AS TO AVAILABILITY OF FUNDS:
Rosie Vela, Interim Director of Finance
#1371021 Page 3
Exhibit " A"
Quote
goir
• Med Date Quote#
02/14/2017 PAEDC- 17-1
4435 Forest Drive
Port Arthur, TX 77642
409-225-0275
Bit To
Port Arthur Economic Development Corp.
P.O.Box 3934
Port Arthur,TX 77643
Quantity Description Rate Amount
24,146 25.5 x 11"Tri-fold Newsletter(100#Text paper-Glossy) 0.46 11,107.16
Addressing, Tabbed Once, NOCA Checks
1 Address list from USA Data in Port Arthur, TX&Sabine Pass, TX "NO CHARGE" 0.00
1 Customer Loyalty Discount -200.00
400 Additional copies of newsletter delivered to EDC office 0.46 184.00
24,146 Handling and Postage paid (at quantity specified) 0.22 5,312.12
Payments/Credits
Balance Due 0.00
$16,403.28