HomeMy WebLinkAboutPR 19720: CHANGE ORDER 7, N&T CONSTRUCTION INC. P. R. No. 19720
03/15/2017 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 7 TO THE CONTRACT BETWEEN
THE CITY OF PORT ARTHUR AND N&T CONSTRUCTION, INC.
OF BEAUMONT, TEXAS, DECREASING THE CONTRACT
AMOUNT BY $2,500.00 TO A NEW CONTRACT TOTAL OF
$842,187.53 AND TO ACCEPT THE ARCHITECT'S CERTIFICATE
OF SUBSTANTIAL COMPLETION FROM THE LABICHE
ARCHITECTURAL GROUP, INC. FOR THE IMPROVEMENTS TO
THE PAVILION AND PEOPLES PARK
WHEREAS, per Resolution No. 16-121, the City Council awarded a contract to
N&T Construction, Inc. for the improvements to the Pavilion and Peoples Park; and,
WHEREAS, per Resolution 17-008,the City Manager executed Change Order
Nos. 1 through 6 to the contract which increases the contract amount by $10,537.53,to a new
contract total of$844,687.53, and increases the time to a new completion date of April 30, 2017;
and,
WHEREAS,N&T Construction, Inc. has requested to delete painting of the
concrete seatwalls at the Pavilion; and,
WHEREAS, The LaBiche Architectural Group, Inc. has examined the request and
recommends proposed Change Order No. 7 to delete painting of the concrete seatwalls at the
Pavilion for the decreased amount of$2,500.00 (attached hereto as Exhibit"A") for a new
contract amount of$842,187.53; and,
WHEREAS, the improvements to the Pavilion and Peoples Park are now
substantially complete and have met all of the required building codes, zoning requirements,
inspections, etc., as delineated in the Code of Ordinances of the City of Port Arthur; and,
WHEREAS, the City of Port Arthur has been presented a Certificate of Substantial
Completion for the Pavilion and Peoples Park attached hereto as Exhibit"B"; and,
WHEREAS, staff recommends to City Council to authorize the City Manager to
P. R. #19720
03/15/2017 ca
accept said Certificate of Substantial Completion as delineated herein; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is hereby
authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 7,
decreasing the contract amount by $2,500.00, for a new contract amount of $842,187.53,
attached hereto as Exhibit "A", and to accept the Certificate of Substantial Completion for the
Pavilion and Peoples Park, in substantially the same form as attached hereto as Exhibit"B".
Section 3. That prior to taking full and final possession of the Pavilion and
Peoples Park, all items indicated in the Punch List (incorporated in the Certificate of Substantial
Completion) shall be completed by the Contractor,N&T Construction, Inc.
Section 4. That an authorized representative of N&T Construction, Inc. sign a
copy of the resolution agreeing to the terms thereof.
Section 5. That prior to the release of project retainage monies, the Director
of Parks and Recreation must certify to the City Manager that the park improvements are
complete and all items listed in the Punch List (incorporated in the Certificate of Substantial
Completion) have been finished and the Director of Parks and Recreation must be in receipt of
all warranties related to the parks.
Section 6. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D.,
2017, at a Regular Meeting of the City Council of the City of Port Arthur, by the following
vote:
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AYES:(Mayor)
Councilmembers:
NOES:
Derrick Ford Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Val Tizeno, Esq.
City Attorney
APPROVED AS TO ADMINISTRATION:
Brian McDougal
City Manager
Jerry Smith, M.S.
Director of Parks and Recreation
( /164,
Clifton Williams, CPPB
Acting Purchasing Manager
P. R. #19720
03/15/2017 ca
AGREED TO:
N&T CONSTRUCTION, INC.
By:
Print Name:
Title:
EXHIBIT "A"
CHANGE ORDER
PROJECT: Port Arthur Downtown Pavilion CHANGE ORDER NO: 7
&People's Park
DATE: 01.19.17
CONTRACTOR: N&T Construction, Inc.
1376 Laurel Ave. ARCHITECT'S PROJECT NO.: 14036
Beaumont, TX 77701 CONTRACT DATE: 05.17.16
CONTRACT FOR: Renovations
The Contract is changed as follows:
• Delete Painting of the Concrete Seatwalls at the Pavilion ($2,500.00)
(See attached CP No. 6 from N&T Construction)
Not valid until signed by the Owner,Architect,and Contractor.
The original Contract Sum was $834,150.00
Net change by previously authorized Change Orders $10,537.53
The Contract Sum prior to this Change Order was $844,687.53
The Contract sum will be decreased by this Change Order in the amount of ($2,500.00)
The new Contract Sum including this Change Order will be $842,187.53
The Contract Time will be increased by zero(0)days.
The date of Substantial Completion as of the date of this Change Order therefore is April 30,2017.
The LaBiche Architectural Group N&T Construction Inc. City of Port Arthur
7999 Gladys Avenue, Suite 101 1376 Laurel Avenge )) P.O. Box 1089
Beaumont I- :s 706 Beau `ont,Texa 7 01 Port Arthur,Texas 77641
By: / By. alki 0 By:
Date: !I`Q, 710
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EXHIBIT "B"
CERTIFICATE OF SUBSTANTIAL COMPLETION
PROJECT: City of Port Arthur Downtown Pavilion & People's Park
PROJECT NO: 14036 ARCHITECT: The LaBiche Architectural Group, Inc.
OWNER: City of Port Arthur CONTRACTOR: N&T Construction, Inc.
P.O. Box 1089
Port Arthur, TX 77641 CONTRACT FOR: Renovations
DATE OF ISSUANCE: March 02, 2017 CONTRACT DATE: May 17, 2016
PROJECT OR DESIGNATED PORTION SHALL INCLUDE: ALL WORK
The Work performed under this Contract has been reviewed and found to be substantially complete.
The Date of Substantial Completion of the Project or portion thereof designated above is hereby
established as March 02, 2017 which is also the date of commencement of applicable warranties
required by the Contract Documents, except as stated below.
DEFINITION OF DATE OF SUBSTANTIAL COMPLETION
The Date of Substantial Completion of the Work or designated portion thereof is the Date certified by the
Architect when construction is sufficiently complete, in accordance with the Contract Documents, so the
Owner can occupy or utilize the Work or designated portion thereof for the use for which it is intended,
as expressed in the Contract Documents.
A list of items to be completed or corrected, prepared by the Contractor and
verified and amended by the Architect is attached hereto. The failure to include P.D. Aq
any items on such list does not alter the responsibility of the Contractor to complete ti
all Work in accordance with the Contract Documents. The date of commencement o�'� `S;'/0of warranties for items on the attached list will .e t e a;e of final payment unless w m 0
otherwise agreed to in writing. -+
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The LaBiche Architectural Group, Inc.
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ARCHITECT c D E F OF -Y""
The Contractor will complete or correct the Work on the list of items attached hereto within fifteen (15)
days from the Date of Substantial Completion. /
1 /
N&T Construction, Inc. (i.c; (
CONTRACTOR ) BY DATE'
The Owner accepts the Work or designated portion thereof as substantially complete and will assume
full possession thereof at 8:00 a.m. on March 03, 2017.
City of Port Arthur
OWNER BY DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to
the Work and insurance shall be as follows: Owner will assume responsibility for maintenance, security,
and damage to the Work on the Date of Substantial Completion except for damage done by Contractor
or Subcontractors during final completion. Owner assumes responsibility for insurance of the Project on
March 03, 2017. The Contractor will submit to the Owner the executed warranties, maintenance
agreements, inspection certificates, record documentation, maintenance manuals, tools, spare parts,
keys and similar operational items by April 03, 2017.
Dohn H.LaBiche,FAIA-Principal
Greg Wall,AIA-Principal
The LaBiche Beaumont,
Gladys Avenue, Suite 101
Beaumont,Texas 77706
I ARCHITECTURAL GROUP, INC. (409) 860-0197•Fax(409) 860-0198
February 20, 2017
N & T Construction, Inc.
Mrs. Lauren Williams
1376 Laurel Street
Beaumont, Texas 77701
Re: Pavilion & Peoples Park
Project# 14036
Dear Mrs. Williams,
On Friday, February 17, 2017, an inspection was made of the above-mentioned project for the purpose of
compiling a Punch List for the Pavilion & Peoples Park. The following persons were in attendance during
the inspection:
Dohn LaBiche, FAIA LaBiche Architectural Group, Inc..
Lauren Williams N & T Construction
Jerry Smith, Harriet Collins, Issac City of Port Arthur
Cullen Coltrane, LA C F Z Group, Inc.
W. J. Lechtenberg, PE Lechtenberg Consulting, Inc.
Punch List
General Notes - Landscaping
1. Contractor to provide irrigation system schematic plan to owner.
2. Contractor to provide all warranty information to owner(includes irrigation and
landscape plant materials)
3. Contractor to turn over keys to Peoples' Park and backflow preventer covers.
4. Clean all Pavilion metal wall panels of dirt and concrete splash.
5. Clean debris from faces of pavers in Peoples Park.
6. Patch all gaps between new paving and existing sidewalks in front of Pavilion.
Pavilion - Landscaping
1. Install irrigation freeze and rain sensor
2. Clean caulking from paving
1 of 4
Punch List for
Pavilion & Peoples Park
Peoples Park - Landscaping
1. Remove sediment from back ally
2. Replace the wax myrtles between the utility fence and fountain
3. Replace one oak tree (adjacent to wax myrtle plantings)
4. Install and roll sod
5. Install irrigation and plantings around sculpture
6. Replace backflow preventer to meet design intent
7. Install backflow preventer cover
8. Finish installing irrigation nozzles
9. Install fiber fabric and bull rock in the utility yard.
Electrical
1. Provide As-Built drawings for electrical work on this project.
2. Provide 0 & M Manuals for all electrical equipment furnished on this project.
3. Instruct Owner's personnel on the operation and maintenance of all equipment furnished for
this project. Document training with trainee lists, including outline of training session and list of
trainees. Turn lists over to the Architect.
4. Provide laminated Time Control Center wiring diagram in contactor junction box on inside of
cover.
5. Provide laminated photocell wiring diagram on inside of junction box doors on both boxes at
pavilion.
6. Complete installation of fixture globe on south west fixture at People's Park.
7. Paint receptacle covers on all lighting poles. Identify panel and circuit number of receptacle on
receptacle inside cover.
8. Touchup paint junction covers on bollards.
9. Provide concrete collar on inground junction box per Sheet E2.0— Detail 2.
10. Grout Light Pole base plates as per Sheet E2.0 — Detail 1.
11. Complete demolition of existing conduit and wiring at northwest corner of project.
Civil
1. On the northwest side of the Water feature at People's Park, a portion of the paving was holding
water along seat walls after a rain event. Contractor to verify that drainage thru the Seat walls are
clear and free of debris for proper drainage. Photo 1 below.
2. SWPPP erosion devices were still in place on storm inlets, which prevent visual verification that
inlets were grouted at pipes and inverts. Please verify all inlets are grouted and free of debris.
Photo 2 below.
3. New sidewalk connecting to existing sidewalk appears not to be flush. Please ensure this area is
constructed to ADA standards. Photo 3 below.
4. Surrounding finished grading of the natural ground area was unfinished. Please ensure natural
ground areas are finished to plans and specifications, and allow proper drainage. Photo 4 below.
2 of 4
Punch List for
Pavilion & Peoples Park
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End of Punch List
3 of 4
Punch List for
Pavilion & Peoples Park
Please correct the above-mentioned item of work by the earliest possible date and notify our office in
writing upon their completion so that we can establish a Substantial Completion date. We have not
established the Substantial Completion date due to the number of items in need of correction. Please
submit the required Close-out Documents and Warranties along with Record Drawings and Specifications
for approval and transmittal to the owner. If there are questions about any of the items listed above
please notify my office for clarifications.
Sincerely,
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Dohn H. LaBiche, FAIA
4 of 4