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Home My WebLink AboutPR 19723: CONTRACT WITH AGAPE CLEANING ENTERPRISES, INC. City of ��40 A ort rlftfr 7Exas INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. Date: March 17, 2017 To: Brian McDougal, City Manager,- From: anagerFrom: Armando Gutierrez, Jr., P.E., Director of Public Works RE: Proposed Resolution No. 19723 RECOMMENDATION It is recommend that the City Council approve Proposed Resolution No. 19723 authorizing the renewal of an annual janitorial services agreement with Agape Cleaning Enterprises, Inc. of Houston, Texas for City Hall and City Hall Annex for the annual projected budgetary impact of$62,482.20. BACKGROUND This was an annual contract to provide janitorial cleaning services with the option to renew for two (2) more years as per Resolution No. 16-099. This is the first additional one year renewal. BUDGET/FISCAL EFFECT Funding available in Public Works/City Hall Account No. 001-1206-531.32-00. STAFFING/EMPLOYEE EFFECT none SUMMARY The Public Works Department recommends that the City Council authorize the renewal of an annual janitorial services agreement with Agape Cleaning Enterprises, Inc. of Houston, Texas for City Hall and City Hall Annex for the annual projected budgetary impact of$62,482.20. "Remember we are here to serve the Citizens of Port Arthur" P.R. 19723 03/17/17 rtb RESOLUTION NO. A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST RENEWAL) OF THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND AGAPE CLEANING ENTERPRISES, INC. OF HOUSTON, TEXAS, FOR JANITORIAL SERVICES FOR CITY HALL AND CITY HALL ANNEX, WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF $62,482.20. FUNDING IS AVAILABLE IN PUBLIC WORKS — CITY HALL ACCOUNT NO. 001-1206-531.32-00. WHEREAS, the City entered into an agreement with Agape Cleaning Enterprises, Inc. per Resolution No. 16-099 for janitorial cleaning services for City Hall and City Hall Annex with the option to renew for two (2) additional one-year periods; and, WHEREAS, this contract shall have the option for renewal of one (1) additional year; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager is hereby authorized to execute the second year (first renewal) of the contract with Agape Cleaning Enterprises, Inc. of Houston, Texas (attached as Exhibit "A") for janitorial cleaning services for City Hall and City Hall Annex with the option to renew for one (1) additional one-year agreement, with an annual projected budgetary impact of $62,482.20, funding is available in account 001-1206- 531.32-00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. 19723 Page 2 READ, ADOPTED AND APPROVED this the day of , A.D. 2017 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Council members: Noes: Mayor Attest: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: ( 10 Valecia ize Brian McDougal City Attorney City Manager APPROVED AS FOR AVAILABLITIY OF FUNDS: Armando Gutierrez, Jr., P.E. Public Works Director/City Engineer ex244iti /G ag‘ (/,6446, Rosie Vela, CPA, CGFO Clifton Williams, CPPB Interim Director of Finance Purchasing Manager EXHIBIT A RENEWAL CONTRACT FOR JANITORIAL SERVICES FOR CITY HALL AND CITY HALL ANNEX THIS AGREEMENT, made this the of April, 2017, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY", and Agape Cleaning Enterprises, Inc. , hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. Pursuant to Resolution No. 16-099, the City entered into a one (1) year contract with the option to renew for two additional one year periods. The parties hereby agree to exercise said option for the second year (first renewal). 2. The term of this Contract shall be from April 11, 2017 to April 10, 2018, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but not limited to, funding not being available in any budget cycle with ten (10) days written notice. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required of CONTRACTOR in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the following costs: Janitorial Service $4963.10 per month Additional Floor Waxing $0.105 per square foot Additional Carpet Cleaning $0.08 per square foot 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Invitation to Bid * 3) General Information * 4) Specifications * 5) Bid * 6) Bidder's Information Sheet * *These items were attached to the original letting contract. This agreement is only included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original of the date first written above. OWNER CONTRACTOR BY: BY: Brian McDougal Richard Intrau, President City Manager Agape Cleaning Enterprises, Inc. ATTEST: WITNESS: Sherri Bellard, City Secretary Print Name: