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HomeMy WebLinkAboutPR 19741: FIVE YEAR CONTRACT BETWEEN THE POLICE DEPARTMENT AND SPECTURM, INTERNET ACCESS 0 { City of L? nrt rthur Tir INTEROFFICE MEMORANDUM Office of the Chief of Police Date: April 4, 2017 To: Brian McDougal, City Manager From: Patrick Melvin, Chief of Police RE: Proposed Resolution#19741 Nature of the Request The Police Department is seeking from City Council permission allow the City Manager to execute a five-year contract between the Police Department and Spectrum (formally Time Warner Cable)to upgrade existing dedicated internet access, with a projected annual budgetary impact of$25, 920. Staff Analysis, Considerations: The Police Department's current internet level of service is no longer adequate to provide for the needs of cloud based digital video systems and growing demands for online software uses. With the inclusion of body cameras in addition to in car camera devices, the need to upload and burn videos for prosecution has more than doubled. The current bandwidth speed will not be sufficient to support processes required by the District Attorney's in a timely fashion. The upgrade will be necessary to continue to operate at acceptable level. Recommendations: The Police Department recommends that the City Council authorize the City Manager to execute a five-year contract between the Police Department and Spectrum to upgrade existing dedicated internet access. Budget Considerations: Funding allocation will be through the Police Department's Utilities/Communication Account No. 001-1101-521.61.03. "Remember we are here to serve the Citizens of Port Arthur" P.O BOX 1089•PORT ARTHUR,TEXAS 77641-1089.409/983-8101 •FAX 409/982-6743 P.R. No. 19741 04-04-17 mf RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE YEAR CONTRACT BETWEEN THE CITY OF PORT ARTHUR POLICE DEPARTMENT AND SPECTRUM (FORMERLY TIME WARNER CABLE) TO UPGRADE EXISTING DEDICATED INTERNET ACCESS, WITH A PROJECTED ANNUAL BUDGETARY IMPACT OF $25, 920 . 00; FUNDING AVAILABLE IN POLICE DEPARTMENT' S UTILITIES/COMMUNICATION ACCOUNT NO. 001-1101-521. 61-03 WHEREAS, the internet bandwidth needs of the police department has exceeded the level provided by the current Time Warner dedicated internet access ; and WHEREAS, the data needs of the Police Department require fast, highly available, secure internet access to support digital video services online to upload and download multiple sources of video and audio devices; and WHEREAS, Spectrum Business Class, sole source cable provider, can provide such service by upgrading the bandwidth of the current dedicated internet access from 50 Mbps to 1000 Mbps for a monthly rate of $2160 . 00 plus federal and state regulatory and recovery fees; and WHEREAS, this type of procurement which is available from one source is authorized pursuant to §252 . 022 (a) (7) of the Texas Local Government Code . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager is authorized to execute a five year contract between the City of Port Arthur Police Department and Spectrum to upgrade existing dedicated internet access, with a projected annual budgetary impact of $25, 920 . Section 3 . That a copy of the Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of , A.D. , 2017 , at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES: Mayor: , Councilmembers : , NOES : . Derrick Ford Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPreVED AS TO FORM: al Tizeno,f ty Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager APPROVED AS TO AVAILABILITY OF FUNDS: Rosie Vela Interim Director of Finance Cita 7 CLQ C ' fton Williams, CPPB Acting Purchasing Manager EXHIBIT "A" Spectrum► Account Executive: Victoria Smith Spectrum Customer Service Order Phone: (972)537-5370 ext: Cell Phone: (972)841-9020 Fax: Email: victoria.smith@charter.com Order# 8570569 Customer Information:Customer Code City of Port Arthur Business Name (HQ) Customer Type: Existing Customer Federal Tax ID Tax Exempt Status Tax Exempt Certificate# —**"1885 State Billing Address Attention To: Account Number 645 4th St Attn:Accounts Payable PORT ARTHUR TX 77640 8260170170029580 Billing Contact Billing Contact Phone Billing Contact Email Address Dave Mai (409)983-8600 dmai@portarthurpd.com Authorized Contact Authorized Contact Phone Authorized Contact Email Address Dave Mai (409)983-8600 dmai@portarthurpd.com Technical Contact Technical Contact Phone Technical Contact Email Address Fiber Internet and Ethernet Service Order Information For 645 4th St Port Arthur TX 77640 Location Site Name Address Location Type Bandwidth 645 4th St Port Arthur, TX 77640 Page 1 of 3 ©2010 Cita'ter LUIIIllILL111GQLIolls CONFIDENTIAL 161111 V.1 LUIIIIILeIeId1 SpecIrum► Special Terms Electronic Signature Disclosure 1 By signing and accepting below you are acknowledging that you have read and agree to the terms and conditions outlined in this document. Authorized Signature for Customer Printed Name and Title Date Signed Page 3 of 3 \JL1110 Clitu ter Communications CONFIDENTIAL 101111 V.! I.UIIII!!eI e!a! SpecIrum ► New and Revised Services and Monthly Charges At 645 4th St , Port Arthur TX 77640 Monthly Description Quantity Sales Price Recurring Total Contract Term _ 1 Static IP 1 $20.00 $20.00 60 Months_ 5 Static IP 1 $0.00 $0.00 60 Months_ Fiber Internet 1Gbps 1 $2,140.00 $2,140.00 60 Months_ *Total $2,160.00 *Prices do not include taxes and fees. One Time fees At 645 4th St , Port Arthur TX 77640 Description Quantity Sales Price Total _ FIBER INSTALLATION 1 $250.00 $250.00_ Total $250.00_ *Prices do not include taxes and fees. Page 2 of 3 ©2010 LICA1-LCC LOIILL11unicatiULLs CONFIDENTIAL 161111 V.I Cullum'cial Spectrum Commercial Property Ownership Verification Form To assist in the timely delivery of your contracted services, Spectrum will need to document if you are the owner of the building in which your business resides by completing Section 1 below. If you do not own the property,we require the Property Owner/Manager's contact information to be provided by completing Section 2 below. We also ask that you notify the Property Owner/Manager that you have signed up for Spectrum services. We will be contacting the Property Owner/Manager to obtain a Right of Entry Agreement to permit us to enter upon the property to install the services. Section 1 -Please complete this section if you own your Commercial Property Authorized Signature Printed Name and Title Date Signed Section 2 -Please complete this section if you do not own your Commercial Property Property Owner/Manager Name and Title Property Owner/Manager Phone# Property Owner/Manager Email Address ©2016 Charter Communications Specfrum► SERVICE AGREEMENT This Spectrum Service Agreement, including all Service Orders entered into hereunder and the Commercial Terms of Service that are incorporated herein by this reference ("Service Agreement"), executed and effective upon the date of the signature set forth in the signature block below (the "Effective Date"), is between customer identified below ("Customer") and Charter Communications Operating, LLC on behalf of those operating subsidiaries providing the Service(s) hereunder("Spectrum"). Spectrum Information Spectrum Street:750 Canyon Dr Contact:Victoria Smith Qty Coppell (972)537-5370 State: TX Phone: Zjp code: 75019 Facsimile: Customer Information Customer Name(Exact Legal Name): Federal Tax ID: City of Port Arthur(HQ) *****1885 Billing Address: Suite: City: State: Zip Code: 645 4th St Attn:Accounts Payable PORT ARTHUR TX 77640 Billing Contact Name: Dave Mai P( )983-8600 dmaEmi@portarthurpd.com portarthurpd.com Authorized Contact Name: Phone: Email: Dave Mai (409)983-8600 dmai@portarthurpd.com Service A•reement THIS SPECTRUM SERVICE AGREEMENT IS SUBJECT TO THE COMMERCIAL TERMS OF SERVICE AVAILABLE AT WWW.CHARTER.COM, A COPY OF WHICH WILL BE PROVIDED TO CUSTOMER UPON REQUEST. SUCH TERMS AND CONDITIONS ARE INCOPORATED HEREIN BY THIS REFERENCE. BY EXECUTING THIS SPECTRUM SERVICE AGREEMENT WHERE INDICATED BELOW, CUSTOMER ACKNOWLEDGES THAT (1) CUSTOMER ACCEPTS AND AGREES TO BE BOUND BY ALL SUCH TERMS AND CONDITIONS, INCLUDING THE ARBITRATION SECTION THEREOF, WHICH PROVIDES THAT THE PARTIES DESIRE TO RESOLVE DISPUTES RELATING TO THE SPECTRUM SERVICE AGREEMENT THROUGH ARBITRATION; AND (2) BY AGREEING TO ARBITRATION, CUSTOMER IS GIVING UP VARIOUS RIGHTS, INCLUDING THE RIGHT TO TRIAL BY JURY. (Authorized Customer Signature) (Date Signed) (Printed Name) (Title) ©2016 Charter Communications CONFIDENTIAL 161104 v.1 Commercial ,� �; 01-339(B716)ack) b4` 1 (Rev.9-0 TEXAS SALES AND USE TAX EXEI IP fON CERTIFICATION Name of purchaser,firm or agency City of Port Arthur Address(Street&number,P.O.Box or Route number) Phone(Area code and number) 444 4th St./PO Box 1089 � 409-983-8160 City.State,ZIP code Port Arthur, TX 77641 I, the purchaser named above, claim an exemption from payment of sales and use taxes (for the purchase of taxable items described below or on the attached order or invoice)from: Seller: Spectrum Street address: 7500 Canyon Drive City, State,ZIP code: Coppell, Tx 75019 Description of items to be purchased or on the attached order or invoice: Internet Service Purchaser claims this exemption for the following reason: Municipality -Tax Id number 1-74-6001885-00 I understand that I will be liable for payment of all state and local sales or use taxes which may become due for failure to comply with the provisions of the Tax Code and/or all applicable law. I understand that it is a criminal offense to give an exemption certificate to the seller for taxable items that!know,at the time of purchase, will be used in a manner other than that expressed in this certificate,and depending on the amount of tax evaded.the offense may range from a Class C misdemeanor to a felony of the second degree. Purchaser Title Date sign k here r �/ / _ZiAzazki4i' Acting Purchasing Manager 4/72017 NOTE: This certificate cannot be issued for the purchase, lease, or rental of a motor vehicle. THIS CERTIFICATE DOES NOT REQUIRE A NUMBER TO BE VALID. Sales and Use Tax"Exemption Numbers"or"Tax Exempt"Numbers do not exist. This certificate should be furnished to the supplier. Do not send the completed certificate to the Comptroller of Public Accounts.