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Home My WebLink AboutPR 19754: PURCHASE OF A 2018 M2-112 12 YARD DUMP TRUCK FOR UTILITY OPERATIONS, FROM HOUSTON FREIGHTLINER Energy' 4 _...., City of - ctry 9c=„0,0. rt rthu — Texas INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT — ADMIN. DIV. Date: April 28, 2017 To: Brian McDougal, City Manager From: Jimmie Johnson, Ph.D., Assistant City Manager RE: Proposed Resolution No. 19754 Nature of Request I request that the City Council approve Proposed Resolution No. 19754 authorizing the purchase of one 2018 M2-112, 12 Yard Dump Truck from Houston Freightliner, of Houston, Texas, through H-GAC, in the total amount of$107,000.00. This Dump Truck will replace Unit 1404, a 2000 Chevy 8 yard Dump Truck with over 86,000 miles. The current unit has a lot of down- time and has reached the end of its useful life. The Dump Truck will be used to haul sludge, from our Water Purification process, to the landfill. StaffAnalysis, Consideration: Existing staff will operate and maintain this truck. Recommendation: I recommend that the City Council approve Proposed Resolution No. 19754 authorizing the purchase of a 2018 M2-112, 12yd Dump Truck from Houston Freightliner of Houston, Texas, through H-GAC, in the total amount of$107,000.00. Budget Considerations Funding for this purchase was budgeted and is available in Utility Operations Account No. 410- 1252-532.92-00. P. R. No. 19754 04/28/17 ds Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 2018 M2-112 12 YARD DUMP TRUCK FOR THE UTILITY OPERATIONS DEPARTMENT FROM HOUSTON FREIGHTLINER OF HOUSTON, TEXAS, THROUGH H- GAC, IN THE TOTAL AMOUNT OF $107,000.00. FUNDS ARE AVAILABLE IN UTILITY OPERATIONS EQUIPMENT ACCOUNT NO. 410-1252-532.92-00. WHEREAS, the Utility Operations Department routinely uses dump trucks to haul away sludge produced from the treatment of drinking water at the Water Purification facility for the citizens, businesses, and industrial users for the City of Port Arthur; and, WHEREAS, the City of Port Arthur entered into contract no. 06-14 with the H-GAC Cooperative Purchasing Program ("H-GAC"); and, WHEREAS, City staff has solicited a H-GAC quote for a 2018 M2-112 12 Yard Freightliner Dump Truck, as delineated in our Purchasing Policy; and, WHEREAS, Houston Freightliner of Houston, Texas, through H-GAC, provided the quote attached as Exhibit"A", which meets our specifications, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council hereby authorizes the purchase of a 2018 M2-112 12 Yard Freightliner Dump Truck from Houston Freightliner, of Houston, Texas, through H-GAC, in the total amount of$107,000.00; and, THAT, funding for this equipment is provided for in the Utility Operations O&M budget; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. P. R. No. 19754 04/28/17 ds Page 2 of 3 READ, ADOPTED AND APPROVED THIS day of 2017 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers: NOES: Derrick Freeman Mayor ATTEST: Sherri Bellard City Secretary APPROVED • S TO FORM: VO(k0 Valecia Tizeno City Attorney P. R. No. 19754 04/28/17 ds Page 3 of 3 APPROVED FOR ADMINISTRATION: Brian McDougal City Manager Dr. Jimmie Johnson, PhD Assistant City Manager APPROVED AS TO THE AVAILABILITY OF FUNDS: 414-L,. {ZZ--.--- Rosie Vela Interim Director of Finance °e 0.\k&JGG(A))6*) C fton Williams, CPPB Acting Purchasing Manager EXHIBIT A (Houston Freightliner/H-GAC quote) Q�� CONTRACT PRICING WORKSHEET Contract HT06-16 Date 5/1/2017 �/� For MOTOR VEHICLES Only No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying City of Port Arthur Contractor: Houston Freightliner,Inc Agency: Contact Donnie Stanton Prepared Michael McCarthy Person: By: Phone: 409-983-8556 Phone: 713-580-8122 Fax: Fax: 713-676-1603 Email: Email: Mike.McCarthy@STRHouston.com Product Code: D8 Description: 2018 Freightliner M2-112 A.Product Item Base Unit Price Per Contractor's H-GAC Contract: 74735 B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. (Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 7/16x3-9/16x11-1/8 Frame 560 Allison 3000 RDS 6649 Wabco SS-1200 Air Dryer 195 Air Conditoner 850 20,000 LB Front Axle 3325 20,000 LB Front Suspension AM/FM Radio 225 190"Wheelbase 656 80 Gallon LH Fuel Tank 175 315/80R22.5 Front Tires 623 Special Warren 12-14 YD Dump Body 16500 Driver Controlled Differential Lock 905 Air Cab Suspension 118 Subtotal From Additional Sheet(s): 40,000 LB Tuftrac Rear Suspension 2761 Subtotal B: 33542 C. Unpublished Options—Itemize below/attach additional sheet(s)if necessary. (Note:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Subtotal From Additional Sheet(s): Subtotal C: 0 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit Price plus Published Options(A+B). For this transaction the percentage is: 0% D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C) Quantity Ordered: 1 X Subtotal of A+B+C: 108277 = Subtotal D: 108277 E.H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: 1000 F.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Description Cost Description Cost Discount -2277 Subtotal F: -2277 Delivery Date: G. Total Purchase Price (D+E+F): 107000 City of Port Arthur Fleet Maintenance Division Request for Vehicre/Equipment Justification Form Requested By Department Division or Unit [X]Budgeted []Not Budgeted Date of Request 4/27/17 Clyde Trahan Utilities Water Cost Center or Account Number Date Needed Purification 41012525329200 6/27/17 Classification of Request [ ] Passenger Vehicle [ ] Pickup or Truck [ ] Police Vehicle []Operational Equipment [X]Other Will this be a [ ] New addition or a [X] Replacement If a neplac&nent unit(complete this section pertaining to existing unit): Existing Make Existing Model Year Odometer/Hours Chevy—Unit 1404 UT (Dump Truck) 2000 86,295 miles .y Condition of unit In service IX]yes Date Parked Salvage or Trade-In Value Poor [j no N/A N/A Can Unit be repair I j yes Ve_rad S $2a,CT o® Repairs Needed Anticipated Cost of Repairs PC]170rx a i H-/•etta$AWa r lc. Unit has met life expectancy Is replacement essential to dry operations IXj yes Have alternatives been considered Reason for request- To replace the current unit II no /XI Yes I1 no which is beyond its expected useful life. How will this Unit be used Transport sludge,from treatment of drinking water,to landfill If a New Addition(complete Mk section): Desaibe,In detail,the primary function for this vehide/equipment. Will the unit be used to II add a new service to the city What is the primary benefit to the city for adding this unit How often will unit be used _ Or I j expand an existing service Does die city have comparable units II yes If yes,number of units Condition of existing units fmno Can the requested service be provided with the existing units Have alternative options been considered Are alternatives available IIyes Ijno II Yes Il no II Yes Ijno Are there consequences to not providing the service If yes,what are the not consequences II Yes Ileo Preferred Type of Vehicle/Equipment; Sedan []Standard Gas FWD []Gas/Electric Hybrid FWD []Natural Gas FWD []Police Package RWD SUV []Compact AWD(Ford Escape []Intermediate AWD(Ford []Carryall 4x4(Chev [] Police Package 4x4 size) Explorer size) Suburban size) Vans []7 Passenger Mini [] 12 Passenger Full Size []Cargo Van: []Mini [] 3/4 Ton [] 1 Ton Pickup (]Compact []3 Ton []Standard Cab []Crew Cab [] Short Box []4x2 [] Y2 Ton [] 1 Ton []Extended Cab []Cab-Chassis [] Long Box []4x4 Truck [X] Dump []Vactor []Fire engine [] Pumper [] Ladder Size Make Model []Commercial front loader []Residential side loader [] Brush 14/16 Yard Freightliner M2-112 Specialize [] Backhoe [] Excavator []Sweeper []Grader [] Roller []Tractor []Dozer [] Front End Loader Other []riding mower []trailer []Other Cast information: Cost of Unit If New Addition,impact to operations: Installation or Start Up Cost$ $107,005.00 number of new personnel Personnel Cost $ Maintenance Cost $ Other $ TOTAL $ What is the frequency of use(days/week)? How many miles/hours is this vehicle estimated to What is the expected life of What Is the expected Salvage 5 operate each month? unit? value of this unit? 450/100 15 YEARS UNKNOWN How many employees will use this unit? Are they trained on use and maintenance?[X]yes Type of training offered? 4 []no Operation/Inspection/General Maint. `IlltQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL • Z' ii: Z' FOR I Type or Print Name Title Si. .ture Dr.Jimmie Johnson Assistant City Manager C CITY MANAGER APPROVAL Approved []Denied Assignment Date Date / •')// „/ Manager Approval , Form RFV/EJFRev.11/19/2016 Send to:City Manager,444 4th Street,Port Arthur,TX 77640 / / Phone:409-983-8101 Fax:409-982-6743 i/