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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: May 1, 2017
To: Brian McDougal, City Manager
From: Armando Gutierrez, Jr., P.E. Director of Public Works
RE: Proposed Resolution No. 19760
RECOMMENDATION
Recommend approval of P. R. No. 19760 authorizing the City Manager to submit the following
pedestrian projects to the Texas Department of Transportation under the Transportation Alternatives Set-
Aside (TA Set-Aside) Program for possible eligibility for State funds.
BACKGROUND
On January 27, 2017, the Texas Department of Transportation, TxDOT, announced a statewide "Call for
Projects"under the Transportation Alternatives Set-Aside (TA Set-Aside) Program for population areas of
200,000 or less. TxDOT intends to make available TA Set-Aside Program funds associated with
anticipated FY 2017 — FY 2020 appropriations. The City Council must approve the proposed list of
projects as part of the submittal procedure to be considered for any program funds. Local match for this
funding program is 20% however the local match can be provided by various means including plan
design, specifications and estimates (PS&E). Deadline for submitting the application is May 22, 2017.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19760
05/01/17 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A
GROUP OF PROPOSED PEDESTRIAN PROJECTS FOR SUMITTAL
TO THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE
STATEWIDE "CALL FOR PROJECTS" UNDER THE
TRANSPORTATION ALTERNATIVES SET-ASIDE PROGRAM
WHEREAS, on January 27, 2017, the Texas Department of Transportation
(TxDOT) announced a statewide "Call for Projects" under the Transportation
Alternatives Set-Aside (TA Set-Aside) Program for population areas of 200,000 or less
(see attached Exhibit "A"); and,
WHEREAS, the TA Set-Aside program, as administered by the department,
provides funding to construct a variety of alternative transportation projects that
improve mobility for non-motorized users and mitigate congestion by providing
transportation options; and,
WHEREAS, the department intends to make available TA Set-Aside Program
funds associated with anticipated FY 2017 — FY 2020 appropriations; and,
WHEREAS, the proposed projects submitted to the State must be accepted by
the City Council as part of the procedure for the 2017 Transportation Alternatives Set-
Aside Program (see Exhibit "B"); now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P.R. 19760
Page 2
THAT, the City Manager is hereby authorized to submit the proposed pedestrian
projects to the Texas Department of Transportation under the Transportation
Alternatives Set-Aside Program; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2017 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Derrick Freeman
Mayor
Attest: APPROVED AS TO FORM:
\f'k _ 4 i V
Sherri Bellard Valecia Ti -no
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal Armando Gutierrez, Jr., P.E.
City Manager Director of Public Works
EXHIBIT A
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TRANSPORTATION
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AI4TERNATIVES.,
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SET-ASIDE PROGRAM
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2017 PROGRAM GUIDE
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Table of Contents
A. Summary of Project Opportunity 1
B. Program Overview 2
C. Eligible Project Activities 3
D. Eligible TA Set-Aside Project Sponsors 3
E. Project Evaluation and Selection Criteria 5
Table 1: Department Goals & Project Emphasis Areas
Table 2: Project Readiness
Table 3: Local Funding and Support
F. Project Nomination Form 9
G. Allowable Costs 35
H. Local Funding Match 35
I. Economically Disadvantaged Counties Program (EDCP) 36
J. Additional Program Information 37
K. Important Program Dates 39
L. 2017 TA Set-Aside Workshop Schedule 40
M. Project Submittal Deadline/Delivery Instructions 41
N. Selection of TA Set-Aside Projects by the Texas Transportation Commission 43
O. Project Elimination 44
P. Finding of Ineligibility and Request for Reconsideration 44
Q. Project Implementation 45
R. TxDOT District Map 49
S. TxDOT District/Division TA Set-Aside Coordinators 50
T. Bikeway Terminology 51
U. Weblinks 52
V. Definitions and Terminology 54
W. Project Nomination Checklist 56
A. SUMMARY OF PROJECT OPPORTUNITY
On January 27, 2017, the Texas Department of Transportation (department or TxDOT) announced a
statewide Call for Projects under the Transportation Alternatives Set-Aside (TA Set-Aside) Program
for population areas of 200,000 or less. This program guide outlines the nomination, evaluation,
and selection processes, including step-by-step instructions for completing the project nomination
form and providing appropriate attachments. Important dates to remember include:
• January 27, 2017 - Call for Projects opens
• February- March 2017 - Workshops (refer to L.2017 TA Set-Aside Workshop Schedule)
• May 22, 2017 - Project nominations due to the department
• May-August 2017 - Project screening and evaluation
• Fall 2017 - Project selection by the Texas Transportation Commission
The TA Set-Aside Program, as administered by the department, provides funding to construct a
variety of alternative transportation projects that improve mobility for non-motorized users and
mitigate congestion by providing transportation options. Eligible project activities include
construction of on-and off-road pedestrian and bicycle accommodations (including conversions of
abandoned railroads), infrastructure for non-drivers, access to public transportation, and Safe
Routes to School infrastructure.
The department is particularly interested in those projects that reflect a high degree of
collaboration and community consensus while directly contributing to the department's safety,
mobility, and connectivity goals. Project sponsors are strongly encouraged to submit projects that:
• Enhance bicycle and pedestrian safety for people of all ages and abilities
• Improve safety, access,or mobility for individuals with disabilities
• Construct on-system improvements in support of TxDOT's ADA/Pedestrian initiatives
• Provide access to or between existing bicycle and pedestrian facilities, public transportation,or
other mobility options
• Connect important community destinations(such as schools, employment,
downtown/commercial/historic districts, medical facilities, and recreational areas)
• Contribute to the development of a statewide or regional bicycle route for tourism
• Contribute, as an independent element,to a larger public project/investment
Proposed projects may be located on state-maintained roadway right-of-way (on-system) or on
property owned by the project sponsor (off-system).
The department intends to make available TA Set-Aside Program funds associated with anticipated
FY 2017 - FY 2020 appropriations. Assuming current FAST Act authorization levels, approximately
$52 million is estimated for population areas under 200,000. All, or some portion of this amount,
may be awarded as a result of this Call, depending on the actual amount of funding available and
the eligible number of TA Set-Aside project nominations received by the department.
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B. PROGRAM OVERVIEW
The Fixing America's Surface Transportation (FAST)Act establishes the TA Set-Aside Program as
part of the Surface Transportation Block Grant and replaces the Transportation Alternatives
Program (TAP) which was established as an independent funding category under the Moving Ahead
for Progress in the 21st Century Act (MAP-21). Like TAP, the TA Set-Aside Program provides funding
for a variety of alternative transportation projects. The program is contained in 23 U. S. C. §133(h).
The federally funded TA Set-Aside Program provides opportunities to expand transportation choices
and enhance transportation infrastructure. Each state department of transportation reviews the
guidance provided by the Federal Highway Administration (FHWA) and develops rules to administer
their TA Set-Aside Program according to that state's priorities. In Texas, the department's statewide
TA Set-Aside Program for population areas of 200,000 or less operates under rules adopted by the
Texas Transportation Commission (commission), which may be found in 43 Texas Administrative
Code (TAC) §§11.400- 11.418 and §§16.153 - 16.154. TA Set-Aside projects submitted to the
department must relate to the surface transportation system and be eligible under one or more of
the six activities outlined in topic C. Eligible Project Activities of this guide.
Federal TA Set-Aside funds administered by the department are for construction activities only. The
department's 2017 TA Set-Aside Call for Projects is limited to eligible project sponsors and projects
from nonurban areas with populations of 5,000 or less and small urban areas with populations of
5,001 to 200,000 that are outside the smoothed 2010 U. S. Census Urbanized Area boundary of a
Transportation Management Area.
Metropolitan Planning Organizations (MPOs) with population areas greater than 200,000 are
designated as Transportation Management Areas (TMAs). Potential project sponsors within the TMA
must seek TA Set-Aside funding through their local MPO.
Note: In Texas, TA Set-Aside funds for the Recreational Trails Program are administered through the
Texas Parks and Wildlife Department.
This is the first TA Set-Aside Call for Projects by the department. For information on the
department's new TA Set-Aside rules, the new TA Set-Aside 2017 Nomination Form, and other
program details, visit:
http://www.txdot.gov/inside-txdot/division/public-transportation/bicycle-pedestrian.html. The
TA Set-Aside project nomination package must present persuasive evidence of support from the
communities in which the project would be implemented. The project sponsor must commit to
provide a local funding match of at least 20% of the allowable construction and department
oversight costs, subject to any allowable adjustment for authorized in-kind contributions and/or an
adjustment for an eligible project located in an economically disadvantaged county. Any costs
incurred prior to selection and authorization from the department to proceed will not be eligible for
consideration as an in-kind contribution or otherwise part of a local funding match. The local
funding match must be a cash match or combination of cash and in-kind contribution provided by
or through the project sponsor. The commission will specify a fixed amount of TA Set-Aside funds
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for each project. Project costs in excess of this amount are the responsibility of the project sponsor.
The project sponsor may seek additional funds in a subsequent program call.
Projects funded under 23. U.S.C. 133, including TA Set-Aside projects, shall be treated as projects
on a federal-aid highway (23 U.S.C. 133(i)). This subjects all TA Set-Aside projects to various
federal-aid requirements (e.g., Davis-Bacon prevailing wage requirements, Buy America, planning,
environmental review, procurement and letting, etc.). Specific guidance regarding program/project
requirements is found in the TxDOT Local Government Projects Toolkit(LGP Toolkit)found at
http://txdot.gov/government/processes-procedures/Igp-toolkit.html. The LGP Toolkit provides
specific information regarding the applicable laws (see Policy Manual), procedures (see Project
Management Guide), and best practices (see Best Practices Workbook)that must be adhered to for
some or all phases of a TA Set-Aside project. Relevant portions of the LGP Toolkit are referenced in
this Guide.
C. ELIGIBLE PROJECT ACTIVITIES
The eligible TA Set-Aside activities identified in TxDOT's rules (refer to 43 TAC §11.404(a)) are
taken verbatim from the Federal Highway Administration's TA Set-Aside Guidance. For TxDOT's
2017 TA Set-Aside Call for Projects for population areas of 200,000 or less, the eligible
construction activities have been abbreviated for clarity as follows:
1. On-road bicycle improvements
2. Off-road shared use paths
3. Infrastructure improvements on an abandoned railroad corridor to facilitate non-motorized
transportation
4. Sidewalks
5. Infrastructure improvements to provide safer routes to school
6. Infrastructure-related projects to improve safety for non-motorized transportation
Note: Review topic I. Economically Disadvantaged Counties Program for potential local match relief
for eligible projects.
D. ELIGIBLE TA SET-ASIDE PROJECT SPONSORS
Under 23 U.S.C. 133(h)(4)(B), the entities eligible to receive TA Set-Aside funds are:
1. Local government: Any unit of local government below a State government agency, except
for an MPO. Examples include city, town, township, village, or county agencies.
2. A regional transportation authority: Regional transportation authorities are considered the
same as the Regional Transportation Planning Organizations defined in the statewide
planning section (23 U.S.C. 135(m)).
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3. A transit agency: Any agency responsible for public transportation that is eligible for funds
as determined by the Federal Transit Administration.
4. A natural resource or public land agency: Any Federal, Tribal, State, or local agency
responsible for natural resources or public land administration. Examples include:
• State or local park or forest agencies
• State or local fish and game or wildlife agencies
• Department of the Interior Land Management Agencies
• U.S. Forest Service
5. A school district,a local education agency, or school: Includes any public or nonprofit
private school. Projects should benefit the general public and not only a private entity.
6. Tribal Government
7. A nonprofit entity responsible for the administration of local transportation safety programs
- Examples include a nonprofit entity responsible for:
• a local program implementing construction, planning, and design of
infrastructure-related projects and systems that will provide safe routes for
non-drivers, including children, older adults, and individuals with disabilities to
access daily needs
• a safe routes to school program
8. Any other local or regional governmental entity with responsibility for, or oversight of,
transportation or recreational trails (other than an MPO or a state agency)that the
department determines to be eligible, consistent with the goals of the TA Set-Aside
Program.
Per 23 U.S.C. 133(h)(4)(B) state departments of transportation (DOTs) and MPOs are not eligible
project sponsors for TA Set-Aside funds. However, state DOTs and MPOs may partner with an
eligible entity to carry out a project.
Nonprofit organizations are not eligible as direct grant subrecipients for TA Set-Aside funds unless
they qualify through one of the eligible entity categories (e.g., where a nonprofit organization is a
designated transit agency, school, or entity responsible for the administration of local
transportation safety programs). Nonprofit entities are eligible to partner with any eligible entity on
an eligible project; however, the eligible entity would serve as the project sponsor and be 100%
responsible for the local match and project development. Only one entity is permitted to serve as a
project sponsor. The project sponsor may need to provide the department a reference to review
their enabling legislation.
Typically the local government serves as the project sponsor because the majority of improvements
are located within property maintained by the local government. When a second party such as a
school district or nonprofit entity agrees to provide a portion of the local funding match, it would be
the local government/project sponsor's responsibility to execute an agreement with the second
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party for any funding commitments and secure any right-of-entry for project construction while
remaining the sole project sponsor.
E. PROJECT EVALUATION AND SELECTION CRITERIA
Through collaboration and leadership, TxDOT's mission is to deliver a safe, reliable, and integrated
transportation system that enables the movement of people and goods. Selection criteria for
TxDOT's TA Set-Aside program are influenced by the department's vision to be a forward-thinking
leader delivering mobility, enabling economic opportunity, and enhancing quality of life for all
Texans. The department seeks to prioritize TA Set-Aside investments in projects that best meet the
department's vision and mission and represent the best use of available TA Set-Aside funds.
Tables 1, 2, and 3 on the following pages outline the criteria categories that will be used to
evaluate all eligible projects. The tables include a brief description, evaluation factors, and
identification within the nomination form where each criterion should/could be addressed. All
project sponsors should address the ten criteria categories in response to the information
requested in the project nomination form. The criteria categories are as follows:
• Safety
• Mobility & Congestion Mitigation
• Regional Connectivity
• Accessibility
• Environmental Benefits
• Economic Development
• Project Readiness
• Local Funding
• Planning
• Public Support
Evaluation Process
Department staff will review, evaluate, and recommend projects submitted during the department's
2017 TA Set-Aside Program Call for Projects. A committee will be formed to screen each proposed
project to determine whether it is eligible for funding under applicable federal and state law and
determine whether the proposed project meets technical standards established by applicable law
and acceptable professional practice. The committee will also evaluate the potential benefit to the
state of the project for all eligible projects, based on the specific evaluation criteria.
An Eligibility Evaluation of all projects will be the first step. The committee will verify the eligibility of
the project sponsor, the proposed construction activity, and the project location. If the project
sponsor, construction activity, or location is determined to be ineligible, then the project will not be
considered for funding. If a project is determined to be ineligible, the department will notify the
project sponsor immediately.
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Each eligible project will be scored using criteria based on the department's goals as outlined in
Tables 1, 2, and 3. Criteria category scores will be weighted and applied uniformly to eligible
projects.
Although there is not a minimum or maximum amount of funding available for a single project, the
total program funds are limited. As a result, the department may find it necessary to contact a
project sponsor to split a larger project into smaller segments to be constructed in phases.
A nomination package that fails to include items required as part of the project nomination package
will be considered incomplete and will not be considered for funding. See "Required attachments"
under topic W. Project Nomination Checklist. If certain project nomination information is unclear,
the department may request supplemental information as needed to conduct project screening and
evaluation. A list of the required attachments is included with the nomination checklist; Refer to
topic W. Project Nomination Checklist to complete the checklist.
Note: Completing the Project Nomination Checklist is recommended not required; however, the
project sponsor may include the checklist as part of the nomination package.
Label as: Nomination Checklist-Attachment N-No more than 10 pages.
The evaluation committee will provide project selection recommendations and supporting
documentation to the director of the division responsible for administering the TA Set-Aside
Program. The director of the responsible division will review the recommendations and supporting
documentation and provide a final list of recommended projects to the commission for
consideration.
Selection Criteria
The ten criteria categories have been organized into three focus areas expressed in Table 1:
Department Goals and Project Emphasis Areas, Table 2: Project Readiness, and Table 3: Local
Funding and Support. Each project nomination package must include credible documentation
demonstrating how the proposed project meets the selection criteria.
Each project is unique and may fulfill some but not all of the selection criteria categories. It is the
project sponsor's responsibility to demonstrate how the proposed project benefits their community
and/or the state. To assist both the project sponsor and the reviewer, the three tables include a
column entitled Topics in Nomination Form to suggest how the project sponsor might address a
specific criterion. The proposed project may produce benefits other than those discussed within the
three tables. It is the project sponsor's responsibility to demonstrate additional benefits based on
the criteria categories and descriptions. Support statements with facts. Some recommended
resources include excerpts from reports, news articles, crash reports, planning documents, relevant
data, research, maps, photographs, diagrams, surveys, etc.
6
Table 1: Department Goals & Project Emphasis Areas (Represents 50%of the Total Evaluation Score)
Topics in
Criteria Criteria
Categories Description
Criteria Evaluation Factors Nomination
Form
Provides safer and/or less • Improves safety in areas with high numbers of crashes
intimidating (provide crash data and source, if available)
accommodations for • Improves conditions for bicyclists, pedestrians,and other
Safety pedestrians, bicyclists,and non-motorists at roadway crossings and/or traffic signals 9, 10, 23
other non-motorized traffic, • Implements traffic calming measures
including Safe Routes to • Provides protected or separate facilities for bicyclists and
School infrastructure. pedestrians
Increases transportation
options for non-motorists. • Improves access and/or enhances mobility for non-
Mobility& Improves the ability to walk motorized transportation
Congestion and bicycle for everyday • Provides an alternate non-motorized route parallel to
activities including travel to major thoroughfares 9, 10, 18, 19
Mitigation work,school, and shopping. • Demonstrates potential for a measureable reduction in
Provides accommodations congestion and/or a mode shift
that help reduce congestion.
Improves local and/or • Enhances network continuity(gap closures,extension of
regional connections. regional facilities, links communities)
Regional • Provides direct connections to transit and/or rail (shared
Provides multi-modal 9, 10, 18, 19
Connectivity connections to rail and/or use paths,sidewalks,and on-street bikeways)
transit. • Provides access to employment centers,schools, retail,
institutional facilities,and other special traffic generators
Improves access and/or • Provides a grade-separated or improved crossing for non-
provides safer crossings for motorized traffic either under,over,or across a barrier
non-motorized traffic at an 9, 10, 17, 18,
Accessibility existing travel barrier. (such as a water body, major roadway,or railroad) 19, 20, 23
Provides ADA compliant • Constructs new sidewalks and/or bikeways
improvements.
• Provides new ADA compliant infrastructure
• Improves non-motorized transportation for persons in
Provides access in areas with a greater percentage of minorities and
underserved communities. low-income households than the regional average
Improves air quality or • Enhances non-motorized access to active living/health
Environmental provides other facilities(e.g. parks,senior centers, medical facilities) 9, 10, 18
Benefits environmental benefits. • Demonstrates a measureable benefit in air quality
Protects our natural
environment. Encourages • Provides or enhances access to historic districts or
healthy living. cultural areas
• Provides other measurable environmental benefits
• Supports community/regional development projects such
Demonstrates local or as revitalization, redevelopment,and job creation
regional economic benefits • Incorporates durable, low-maintenance materials
Economic that exceed infrastructure •• Creates infrastructure in support of state, local, and/or 9, 10, 14, 18,
Development investments. regional tourism activities22, 23
Supports investments in • Links to,extends,or enhances regional bicycle routes,
local/interregional tourism. such as the proposed US bike route system
(http://www.adve nt u recyc l i n g.org/routes-and-maps/us-
bicycle-route-system/national-corridor-plan/)
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Table 2: Project Readiness(Represents 25%of the Total Evaluation Score)
Topics in
Criteria Criteria
Categories Description Criteria Evaluation Factors Nomination
Form
Demonstrates the ability to • Status of design/engineering
advance the project to • Status of environmental documentation
construction immediately, if
Project • Status of right-of-way/property acquisitions 10, 13, 15, 16,
Readiness selected for funding.
Provides evidence that the • Local government demonstrates the ability and 17, 21,23
construction plans are under willingness to advance this project immediately upon
development. selection
Table 3: Local Funding and Support(Represents 25%of the Total Evaluation Score)
Topics in
Criteria Criteria
Categories Description Criteria Evaluation Factors Nomination
Form
• Demonstrates financial soundness
Local Demonstrates commitment • Commits to provide local match(e.g., resolution or 12, 22, 23, 24,
Funding to provide the local match. ordinance) 25,26
• Commits to overmatch in cash (exceeds required 20%
local match)
Provides evidence that the • Supports and/or identified in local and regional plans,
project is identified on a including but not limited to bikeway, pedestrian,safe
Planning locally approved routes to school,or other related transportation 18, 19
transportation plan(s)/program(s) adopted by the local government or
plan(s)/program(s). MPO.
Demonstrates strong
community support through
collaboration,outreach,
Public involvement and • Provides a synopsis of their public outreach plan
Support partnerships. Demonstrates • Provides documentary evidence of public support 9, 13, 14, 16
efforts to engage the public
in project planning and
development.
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F. PROJECT NOMINATION FORM
This program guide is intended to work in conjunction with TxDOT's 2017 TA Set-Aside Project
Nomination Form, located on the department's website at:
http://www.txdot.gov/inside-txdot/division/public-transportation/bicycle-pedestrian.html
Each topic in the nomination form is presented below with additional guidance and examples,
where appropriate. Contact your local TxDOT district TA Set Aside Coordinator for further
clarifications. Refer to topics R and S of this guide to review the TxDOT District Map and identify the
TA Set-Aside Coordinator in your area. Project sponsors are strongly encouraged to visit with their
local district TA Set-Aside Coordinator and discuss their proposed project(s) prior to final project
submission(s) to the department. Also review topic E. Project Evaluation and Selection Criteria in
this guide and address criteria categories where appropriate.
Applicant Information
1. Project Sponsor Name
Insert the project sponsor's name in the box provided below this topic in the Excel project
nomination form.
2. Jurisdiction Population (based on the 2010 U. S. Census)
Using the information from the 2010 Decennial U.S. Census, type the population of the
jurisdiction in the box provided. Once the population is entered, the second white box below
will automatically populate with Nonurban (population areas of 5,000 or less), Small Urban
(population areas of 5,001 to 200,000), or Not Eligible (population areas greater than
200,000).
2010 Decennial U.S. Census at:
https://factfinder.census.gov/faces/nav/isf/pages/community facts.xhtml
Note: Per TxDOT's TA Set-Aside rules, population areas greater than 200,000 are not
eligible for TA Set-Aside funding administered by the department in its 2017 Call for
Projects.
3. Type of Organization/Agency/Authority
In the box provided below this topic, click on the down arrow and select the project
sponsor's "Type of organization"from the dropdown menu.
Note: To be an eligible project sponsor, the entity must be legally able to enter into a local
agreement with the department for a federally funded transportation project. The project
sponsor may need to provide the department a reference to review their enabling
legislation/legislative authority. Where applicable, insert a reference in the box next to
enabling legislation/legislative authority for Project Sponsor. For recognized governmental
entities, the project sponsor may enter N/A.
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4. Project Sponsor Contact Information (Authorized Representative)
Insert the project sponsor primary contact person's name, title, mailing address, city, zip
code, telephone number, and email address in the boxes provided. In the boxes provided to
the right, insert the project sponsor's physical address, main telephone number, and
website (if available).
The project sponsor's contact person must have the authority to speak on behalf of the
project sponsor. This person should have working knowledge of the project and be able to
answer questions.
Project Name and Location
5. Project Name
In the box provided below this topic, give your project a name that is logical and concise.
Note: In topic 6 you will identify the eligible project activity. Use the project activity to help
create a logical project name.
Examples:
• Llano ISD SRTS
• Maria's FM 1112 On-road Bikeway
• Cass County Sidewalks, Phase 2
• Haslet's Shared Use Path, Section 3
• Lamar County NETT RR, SUP Phase 2
• Presidio Downtown Intersection Improvements
6. Eligible Project Activity
In the box provided below this topic, click the down arrow and select the activity that best
describes the project. If multiple activities are proposed, select the activity where the
highest financial investment is proposed.
7. Project Location Information
In the box next to TxDOT District: click on the down arrow and select the district where the
project is located. Refer to topic R of this guide to identify the TxDOT District. Refer to topic
S to identify the TA Set Aside Coordinator in your area. In the box next to Texas County: click
the down arrow and select the county where the project is located.
Note: If a project involves more than one county, select the county where a majority of the
work will be done.
Note: Proposed improvements may be located on state-maintained roadway right-of-way
(on-system) or on property owned by the project sponsor (off-system).
Note: Project proposals that include state-maintained right-of-way or have a direct effect on
an existing state-maintained roadway must have a recent letter of consent, addressed to
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the project sponsor, and signed by the current TxDOT District Engineer; this consent cannot
be delegated down.
Identify the project location using street name, adjacent waterway, or other identifying
landmarks or features. Include the project limits in descriptive form (from and to) and using
longitude/latitude in degrees, minutes, and seconds. Also under Project dimensions provide
the project's total length, facility width, and material depth, where appropriate.
If the project involves multiple locations, describe the primary location and provide the total
length of all improvements in the Excel nomination form. As an attachment to the
nomination, provide a complete list of all improvement locations (including the primary
location) using descriptive limits and longitude/latitude in degrees, minutes, and seconds.
Example chart for projects with multiple locations:
No.
Project From/ Descriptive Latitude Longitude Length
Location To Limits D M S ID M S (Mile)
1 W Brown St From N Peach St 30 21 20.22 103 40 50.79 0.56
To N 14th St 30 21 34.91 103 40 21.49
2 SH 118 From E Ft Davis Ave 30 22 8.74 103 40 1.87 0.57
(N 5th St) To E Avenue A 30 21 42.47 103 39 47.38
3 SH 223 From SH 118 30 22 19.55 103 40 2.87 0.40
(E Hendryx Dr) To Antelope Dr 30 22 26.71 103 39 41.17
Label attachment as Project Location Information -Attachment A-No more than 2 pages.
8. Legislative Representatives
In the boxes provided below this topic, identify the legislative districts and representatives
with jurisdictional responsibilities within the project limits.
Project Information
The Project Description and Project Details are two of the most important components supporting a
successful project nomination. A concise description of the project's characteristics and benefits
should highlight as many of the selection criteria categories as possible, facilitating evaluation of
the nomination package. To make the best use of the space provided, first ensure that the project
description and details provide a complete picture of the proposed project, and then highlight how
the project would meet individual criteria evaluation factors. Focus on elements that may not
already be addressed in other numbered topics in the nomination form.
Note: Review tables 1, 2, and 3 under topic E. Project Evaluation and Selection Criteria with special
attention to the column entitled Topics in Nomination Form and be aware that topics 9 and 10 in
the nomination form are identified as one of the primary locations to address selection criteria
categories.
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9. Project Description
Provide a well-developed narrative about the project for which the project sponsor is
seeking funding. Describe the Eligible Project Activity selected from the dropdown under
topic 6 on page 1. Explain the benefits the project will provide to the surface transportation
system. Include details about proposed improvements and summarize the work activities to
be performed. Review topic E. Project Evaluation and Selection Criteria in the 2017
TA Set-Aside Program Guide and address Criteria Categories where appropriate.
10. Project Details
Provide maps, typical sections, charts/diagrams, and photographs to describe the proposed
project and improvements in detail. A location map and a project layout map are a
minimum requirement. A typical section is requested. The project layout map must be at a
scale to clearly identify street names, community landmarks and features, as well as the
project's beginning and ending. If the project plans are 30% or more complete, include only
the title sheet and example sheets as attachments to the nomination form and provide a
web link for plan review. For clarification on bikeway types, see topic T. Bikeway
Terminology.
Within the nomination form, provide a response to the following:
• The construction plans for this project are currently:
In the box provided, click the down arrow and select the status of plan development
from the following:
o Not Started
o Under Development
o Completed
In the second box insert the percentage of completeness. If the project plans
have not been started, enter zero: % complete.
Project sponsors with project plans 30% or more complete MUST provide the department
access to review the plans. A 30% complete plan set should include typical sections,
pavement design, a detailed project layout plan, and any special details or designs
developed for the project.
• Insert plan review link:
In the box provided, insert a web link, if applicable.
All supporting exhibits submitted must be legible, clearly labeled, and convey useful
information. These exhibits may include maps, photographs, diagrams, and drawings.
Hand-drawn or computer-generated sketches may be used. Photographs should be linked
to a map to identify the location, the direction the photograph was taken, and approximate
date of the photograph. A map providing area information, including community
destinations such as commercial centers, schools, recreation facilities, medical facilities,
institutional buildings, etc. is also useful to evaluate project benefits.
12
The department strongly recommends providing typical sections. These exhibits do not
need to be professionally prepared. Typical sections help convey the location and design of
proposed improvements by showing the type, width, and depth of materials proposed and
the project's relationship to surrounding elements. This information is needed to evaluate
bridges, bike lanes, shared use paths, and sidewalks.
Sidewalks should be wide enough to accommodate the volume and type of pedestrian
traffic expected in the area. Sidewalks MUST have a minimum clear width of 4 feet. A
5-foot-wide sidewalk is preferred, and where the sidewalk is placed immediately adjacent to
the roadway curb, a sidewalk width of 6 feet is recommended (particularly when adjacent to
a state-maintained roadway). For Safe Routes to School projects, a minimum width of 6 feet
is recommended. Sidewalks must conform to the Public Right of Way Accessibility
Guidelines (latest edition) as published by the US Access Board or the 2010 ADA Standards
and Texas Accessibility Standards, as applicable.
Shared use paths should be wide enough to accommodate the expected traffic. The
minimum paved width for a two-directional shared use path is 10 feet; however,
12-foot-wide or wider may be recommended/necessary, particularly in urbanized areas.
All design criteria for on-road and off-road bicycle facilities must comply with the Guide for
the Development of Bicycle Facilities (latest edition) as published by the American
Association of State Highway and Transportation Officials (AASHTO).
• Primary Facility Type:
In the dropdown box select from the following:
o Bike Lane
o Protected Bike Lane
o Cycle Track
o Shoulder Improvements
o Shared Use Path
o RR Corridor Improvements
o Sidewalk
o SRTS
o Other Safety Improvements
• Surface Type/Material:
o Concrete
o Asphalt
o Crushed Rock
o Other
• Does the project include lighting adjacent to a roadway within state-maintained
right-of-way
In the dropdown box provided, select Yes or No.
13
Note: Department policy dictates that lighting on state-maintained right-of-way for adjacent
paths must be adequate to illuminate the roadway system. It is essential that the project
sponsor consult with the department's district personnel to make sure that the project
budget allows for this additional cost and that the proposed lighting meets the
department's requirement.
Note: Projects that include state-maintained right-of-way or have a direct effect on an
existing state-maintained roadway must have a recent letter of consent, addressed to the
project sponsor, and signed by the current TxDOT District Engineer; this consent cannot be
delegated down.
Within the nomination form under topic 10. Project Details, identify whether the project
includes a bridge or bridges (include the number of proposed bridges). If more than one
bridge is proposed, identify the bridge with the highest value and provide design details for
that bridge in the nomination form using the fill-in and dropdown boxes (to include bridge
length, width, rail type, and structural materials). Identify additional bridges and bridge
details in an attachment (also include the bridge identified in the nomination form in the
attachment). Provide any available hydraulic evaluation as an attachment.
Bridge construction type (new or rehabilitation),total number of bridges, materials, length,
width, and rail type are a minimum requirement. Bridges MUST be designed in conformity
with the approaching path. Also, the bridge length should be adequate to accommodate the
existing stream hydraulics, where applicable.
The project sponsor should consider economic feasibility and aesthetic appeal when
selecting bridge construction materials. If a decommissioned highway truss is being
repurposed for the project, the Certificate of Eligibility from the State Historic Preservation
Office (SHPO) should be included in the nomination package or demonstrate appropriate
coordination.
Within the nomination form answer the following questions:
• Does the project include bridge improvements?
In the dropdown box select from the following:
o Yes, rehabilitation only
o Yes, new bridge(s)
o No
• Number of proposed bridges:
Insert the actual number of bridges proposed as part of the project.
• Bridge construction
In the dropdown box select from the following:
o Prefabrication
o On-site
14
• Bridge length:
Insert the proposed bridge length.
• Bridge Width:
Insert the proposed bridge width.
• Structural Materials (Deck/Beams):
In the dropdown box select from the following:
o Concrete/Steel
o Wood/Wood
o Concrete/Concrete
o Concrete/Truss
o Wood/Truss
• Rail Type:
In the dropdown box select from the following:
o Pedestrian
o Traffic
All design criteria for bicycle and pedestrian bridges must comply with TxDOT's Bridge
Design Manual and AASHTO's Load and Resistance Factor Design (LRFD) Guide
Specifications for the Design of Pedestrian Bridges (latest edition).
The following chart is included as an example of how to represent additional bridges in an
attachment. Identify bridge locations on a map and include as an attachment.
Map Feature Bridge Construction Structural Rail
ID Type/Name Crossed Work Type Material Length Width* Type
1 Pedestrian Doe new On-site Wood/ 40' 10' Pedestrian
Bridge Creek Wood
2 Shared Caney new On-site Concrete/ 65' 16' Traffic
Use Path Creek Concrete
3 7th Street Ave. rehab On-site Concrete/ 80' 40' Traffic
Bridge A Steel
4 Shared Brays new Prefabrication Concrete/ 120' 28' Traffic
Use Path Bayou Steel
* Clear distance inside rail to inside rail
Traffic calming measures may also be included as part of a project nomination. The
purpose of traffic calming is to reduce motor vehicle speeds without restricting access.
Traffic calming is largely accomplished using physical measures in the roadway such as
speed humps and traffic circles.
Traffic control devices such as signs, signals, and markings are designed to regulate, warn,
guide, and inform. All pavement markings, signals, and signage must comply with the 2011
Texas Manual on Uniform Traffic Control Devices.
Label attachment(s) as Project Details-Attachment B-No more than 15 pages.
See example typical sections on the following pages.
15
Example Typical Section 1
'4
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Example Typical Section 2
I ailiT
IT t �aa1a 3illi
1111111111111119h1111111111E ----
0 5' 3'
VARIEScC
' 14' 12' 12' 12' - 14' 3' Sr VARIES
EXISTING TYPICAL SECTION
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dr ..n. ilk .
t P.:93-. .d T
-*---.41
0 !5 3 5 'z f 10 l 10' 10' 10' 10' 2' 5' 3' 5' 0
cc ccD
w V U ,
Y CC u.
-I D Z cc w K W Z M J
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LIJ
w ¢ Z Y 2 Z F- LL.,
= Z iy W K Z w
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PROPOSED TYPICAL SECTION
SHOWING ADDED BIKE LANES
16
Example Typical Section 3
EXISTING
II ANIL
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00
A PROPOSED
4
f
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Sidewalk Bike Travel Travel Bike
Lane Lane Lane Lane
< 30' )
17
11. Project Priority Ranking by Project Sponsor
There is no limit to the number of project nominations a project sponsor may submit;
however, the project sponsor must numerically prioritize the projects they submit. For only
one project nomination enter 1 of 1, for multiple projects from the same project sponsor
enter 1 of 3, 2 of 3, 3 of 3 (if 3 were the total number of projects submitted, then 1 would
be the highest priority).
12. Official Project Sponsor Funding Resolution or Ordinance
The project sponsor's resolution/ordinance MUST include the following written
commitment: "The project sponsor supports funding this project as described in the 2017
TA Set-Aside Nomination Form (including the construction budget, the department's 15%
administrative cost, and the required local match) and is willing to commit to the project's
development, implementation, construction, maintenance, management, and financing.
The project sponsor is willing and able to enter into an agreement with the department by
resolution or ordinance, should the project be selected for funding."
Note: The commission will specify a fixed amount of TA Set-Aside funds for each project.
Project costs in excess of this amount are the responsibility of the proiect sponsor. The
project sponsor may seek additional funds in a subsequent program call; however, 2017
funded projects MUST be let for construction within three years from date of selection by
the commission or the project will be terminated.
Note: Project sponsors with multiple project nominations should provide a separate
resolution for each project nomination that clearly describes the proposed project.
Label attachment(s) as Certification of LG Funding-Attachment C- No more than 10 pages.
13. Metropolitan Planning Organization (MPO) Transportation Improvement Program (TIP)
Inclusion Letter
Is this project located within the boundaries of an MPO?
In the dropdown box provided, select yes or no.
If the project is located within the boundaries of an MPO, then the nomination package
must include a letter from the MPO to the project sponsor indicating the MPO's willingness
to include the project in the local MPO's TIP, if funded.
Label attachment(s) as MPO TIP Letter-Attachment D-No more than 2 pages.
14. Public Involvement and Support
a. Provide a brief summary of the public engagement activities and support for this
project in the text box below this topic. Include dates, event details, and outcomes. A
bulleted list in the box provided or a bulleted list, table, or chart as an attachment is
recommended.
18
Chart Example:
Date Event Outcome
12/31/2012 Public Meeting SRTS Plan Presented proposed Milam ISD SRTS Plan to
community; general public support
2/14/2014 Open House Milam MS Trail Presented trail project to neighborhood; 12
citizens attended; all in support of project
3/17/2014 Website and online survey- 50 citizens visited website and took survey;
Milam MS Trail project 88% supported the project
Bullet List Example:
• 6/1/2015 Meeting with adjacent property owner- property owner agreed to relocate
fence to accommodate project construction (letter attached)
• 7/15/2015 Presentation to Milam ISD PTA- MISD passed resolution supporting
project (resolution attached)
• 7/17/2015 Presentation to Whispering Oaks Neighborhood Association (WONA) -
WONA passed a resolution in support of project (resolution attached)
• 7/20/2016 Presentation to Milam City Council -ordinance supporting the project
(ordinance attached)
• 7/27/2016 News article-described community presentations and local support
(article attached)
• 2/14/2017 Letter from Congressman Johnson - expressed support for project (letter
attached)
• 2/16/2017 Letter from Downtown Business Alliance -supports project (letter
attached)
• 2/20/2017 Letter from Mr. Bob Jones- indicated a willingness to enter into
negotiations for ROW acquisition (letter attached)
b. Attach letters and other documentary evidence that supports the summary provided
and/or demonstrates public involvement and/or local support for the project.
Note: In addition to support from the local jurisdiction, the project sponsor needs to
provide documentary evidence of support for the project from the affected/adjacent
property owners.
Label attachments as Public Involvement/Support-Attachment E-No more than 10 pages.
15. Environmental Documentation
Environmental compliance documentation is required for all federally funded transportation
projects.
Label attachment(s) as Environmental Documentation-Attachment F- No more than 10 pages.
19
Categorical Exclusion (CE) documentation is generally what is required for TA Set-Aside
project activities; however, with any action, impacts may occur whereby more substantial
environmental documentation could be required [Environmental Assessment (EA) or
Environmental Impact Statement (EIS)].
CEs are defined in 40 CFR 1508.4 as projects that do not individually or cumulatively have
a significant environmental effect.
A project sponsor is responsible for completing the following tasks:
• Review the proposed project activities to determine if they meet the criteria
outlined in 23 CFR 771.117 to be classified as a CE; preparation of an EA may be
required for projects that don't meet the criteria for a CE
• Determine the required environmental compliance tasks
• Collaborate with the department representative (typically the department's local
district environmental coordinator) to prepare the project scope that outlines the
required environmental tasks and associated responsibilities
• Ensure that any required environmental studies, resource agency coordination,
and public participation are completed
• As agreed to in the scope, prepare all required documentation that supports the
environmental determination (CE, EA or EIS)
• Maintain the project file for submittal to the department
• Document and implement any environmental permits, issues, or commitments
The department's environmental staff will be responsible for coordinating the required
environmental studies with the appropriate resource specialists, including relevant
specialists at other state and federal agencies, as applicable. For example, impacts to
historic properties will be coordinated through the department as part of the project's
environmental documentation process. Depending on the nature of the historic property,
State Historic Preservation Office (SHPO) coordination can take several months to
complete.
For more information on the department's environmental processes please refer to the
following resources:
• Environmental Handbook for Categorical Exclusions:
http://ftp.dot.state.tx.us/pub/txdot-info/env/toolkit/610-01-gui.pdf
• Environmental Handbook for Environmental Assessments:
http://ftp.dot.state.tx.us/pub/txdot-info/env/toolkit/620-05-gui.pdf
• TxDOT's Environmental Compliance Toolkits: http://www.txdot.gov/inside-
txdot/division/environmental/compliance-toolkits.html
• TxDOT's LGP Management Guide Chapter 5:
http://ftp.dot.state.tx.us/pubitxdot/Igp/procedures/guide.pdf
20
Environmental determination approval is a required step in the project development
process. A Memorandum of Understanding between FHWA and TxDOT entitled Concerning
State Of Texas'Participation in the Project Delivery Program Pursuant To 23 U.S.C. 327
(December 2014) assigned authority to TxDOT to make FHWA project decisions for
assigned projects. Therefore, in most cases, the department (rather than FHWA) will provide
the final environmental review and project decision for 2017 TA Set-Aside projects.
The project sponsor is encouraged to work closely with the department's local district
environmental coordinator on project scope and environmental documentation
requirements. This will significantly facilitate the development and approval of
environmental documentation. Once a project sponsor submits required environmental
documentation to TxDOT, the department's review, resource agency coordination, and the
environmental decision process can take as little as a few days or as much as several
months. The length of this process depends on the complexity of the project and the
completeness and accuracy of submitted information.
Completion of TxDOT's NEPA Scope Development Tool is recommended to identify the level
of environmental documentation and any resource assessments/agency coordination
needed for the proposed project. Include, as attachments, TxDOT's NEPA Scope
Development Tool (if completed) as well as any documentation of prior environmental
clearance or resource agency consultation on the proposed project.
Label attachment(s) as Environmental Documentation-Attachment F- No more than 10 pages.
16. Property Ownership and Acquisition Information
All proposals must provide documentary evidence of the project sponsor's property rights by
title of ownership, lease, or easement for all property within the project limits. In the Excel
project nomination form, respond to the following questions:
a. Has the property needed for the project already been acquired?
In the box provide click on the down arrow and select Yes or No.
If No, how many parcels will need to be acquired? Within the nomination form in
the text box provided, list the number of parcels needed. Include a commitment
letter from current owner(s) demonstrating a willingness to transfer the
parcel/property to the project sponsor in accordance with state and federal laws,
if funded. (See the LGP Toolkit, Form 6-4 of the Best Practices Workbook, for a
sample full donation letter with the required language.)
b. Are there any known encroachments (e.g., utilities, fences, adjacent property
improvements)?
In the box provided, click on the down arrow and select Yes or No.
If Yes, identify known encroachments.
21
c. Note: Project property acquired after 1971 must have been acquired in accordance
with the Uniform Relocation Assistance and Real Property Acquisition Act (Uniform
Act).
Was property acquired after 1971 in accordance with the Uniform Act?
In the box provided, click on the down arrow and select Yes or No.
If No, in the text box provided below this topic, briefly describe when and how the
property was acquired.
Improvements may be proposed on state-maintained roadway right-of-way (on-system) or
on property owned by the project sponsor (off-system).
Note: Projects that include state-maintained right-of-way or have a direct effect on an
existing state-maintained roadway must have a recent letter of consent, addressed to the
project sponsor, and signed by the current TxDOT District Engineer (DE);this consent
cannot be delegated down. The DE letter should be included as an attachment under this
topic.
Note: A project that will require the acquisition of real property through the exercise of
eminent domain or condemnation is not eligible for participation in the department's 2017
TA Set-Aside Call for Projects.
Label attachments as Property/Ownership/Acquisition-Attachment G-No more than 10 pages
For requirements and information on how to acquire right of way and accommodate
utilities, refer to the department's LGP Management Guide, Chapter 6 Right of Way and
Utilities.
17. Railroad Support/Right of Entry Letter
Does the project encroach or cross railroad right-of-way?
In the box provided, click on the down arrow and select Yes or No.
If yes, the project sponsor MUST include documentary evidence from the railroad in
support of the project and, where appropriate, a willingness by the affected railroad
to enter into an agreement/contract with the local government for project
implementation and provisions for right-of-entry for project construction. Where
applicable, a cost for railroad work MUST be included in the budget.
If the project encroaches or crosses railroad right-of-way, has coordination with the railroad
begun?
In the box provided, click on the down arrow and select Yes or No.
Does the project include railbanked railroad right-of-way?
In the box provided, click on the down arrow and select Yes or No.
22
Note: Some existing/proposed railroad agreements may exceed the 10 page limit; if so;
include only the pages needed to demonstrate the status of coordination and
responsibilities of the parties.
Note: Improvements requiring changes to tracks or train activated warning devices must be
completed by the railroad at a cost to the project sponsor. The estimated cost for railroad
improvements will include flaggers and oversight by the railroad. All railroad costs MUST be
included in the Itemized Budget Section.
Advanced railroad coordination is strongly recommended and may be essential for funding
consideration. Obtaining railroad approval can take several months and in some instances
several years. If the project sponsor has not been in contact with the affected railroad, the
project may not be ready for funding consideration.
Label attachment(s) as RR Right of Entry/Support Letter-Attachment H-No more than 10 pages
18. Local Bicycle, Pedestrian, or other Transportation Plan (If applicable)
Is the proposed project included in a local transportation plan?
In the box provide, click on the down arrow and select Yes or No.
If yes, include as an attachment only the cover and pages from the plan referring to
this project. Projects not identified in a local transportation plan must provide
documentary evidence of support for the project from the community and local
jurisdiction.
Label attachment(s) as Local Plan/Support-Attachment I-No more than 10 pages.
In addition, the project sponsor may provide a link to their transportation plan. In the
text box provided, insert the local transportation plan web link.
Insert transportation plan web link:
19. Safe Routes to School (SRTS) Plan (If applicable)
Is the proposed project included in a SRTS plan?
In the box provided, click on the down arrow and select Yes or No.
If yes, include as an attachment only the cover and pages from the SRTS plan
referring to this project. Projects proposed to improve the ability of students to walk
and bicycle to school, that are not identified in a SRTS plan, must provide
documentary evidence of coordination between the affected school(s), local
government, and possibly residents, neighborhood associations, or businesses.
Label attachment(s) as SRTS Plan/Coordination-Attachment J-No more than 10 pages.
In addition, the project sponsor may provide a link to their SRTS plan.
In the text box provided, insert the local SRTS plan web link.
Insert SRTS plan web link:
SRTS projects require coordination between the local jurisdiction responsible for the
roadways/sidewalks/paths leading to schools and the school district responsible for
23
affected school campus (es). Project funding for SRTS improvements is limited to public
right-of-way and cannot be used for internal school campus improvements.
The local government usually nominates a SRTS project because a majority of the
improvements are located within roadway right-of-way maintained by the local government.
When a second party such as a school district agrees to provide a portion of the local
funding match, it is the local government's responsibility to execute an agreement with the
second party for any funding commitments and secure a right-of-entry for project
construction. The project sponsor is 100% responsible for the local match and project
development.
20. Transition Plan for ADA Compliance
Does the project sponsor have a Transition Plan for ADA compliance in place?
In the box provided, click on the down arrow and select Yes or No.
If yes, include as an attachment only the cover and pages from the plan that are
relevant to this project.
Label attachment(s) as ADA Transition Plan-Attachment K-No more than 10 pages.
21. Project Timeline
Estimate the amount of time it will take to complete this project (from the current state of
project planning/design through construction). Estimate the time required for each activity
listed in the nomination form. Several activities may be accomplished concurrently (such as
environmental documentation, PS&E development, and property acquisition); as a result,
the Total Projected Time Estimate in Months will be less than the total of the time
estimated for each activity.
Label attachment(s) as Project Timeline-Attachment L-No more than 2 pages.
Provided on the following pages are guidelines to help project sponsors develop their
timeline chart and enter the estimated time for each activity listed in topic 21. Project
Timeline in the 2017 project nomination form. The estimated timeframes below are based
on similar federally funded projects and are only intended to serve as guidelines. They are
in no way a representation of the actual timeline for a specific project.
• Planning Activities (minimum 6 months)
(Include the project in the STIP, execute local agreement between the department
and project sponsor, complete required local government training, assign local
government and department roles and responsibilities, etc.)
Planning activities will vary depending on the project type, current status of project
development, project letting(local/department), and whether any pre-construction
costs are being proposed as in-kind contributions towards construction.
Note: Any costs incurred prior to project selection, project inclusion in the Statewide
Transportation Improvement Program (STIP), execution of the local agreement, and
24
authorization from the department to proceed will not be eligible for consideration
as an in-kind contribution.
Project sponsors with projects located within the boundaries of an MPO will be
required to submit their project to the MPO for inclusion in the local Transportation
Improvement Program (TIP), a process that can take several months. (Note: verify
TIP amendment schedule with your local MPO). Projects within the boundaries of an
MPO MUST have the project identified in the local TIP before the project can be
added to the department's statewide TIP (STIP). For projects located outside the
boundaries of an MPO, the department will be responsible for including the project
in the department's rural TIP and STIP through a quarterly amendment process. The
STIP MUST be approved by FHWA.
All project sponsors awarded funding under the TA Set-Aside program who propose
to manage the construction phase of the project or seek eligible pre-construction
activities to be used as "in-kind contributions" are required to designate a
"Responsible Person"in Charge (RPIC), a "Project Manager"(PM), and a "Qualified"
person in accordance with TxDOT's Local Government Project Program (LGPP). Refer
to TxDOT Local Government Projects Toolkit for requirements.
Through its LGPP Qualification Program, the department offers a course to train and
qualify individuals working on projects having state and federal funds. Anyone
working directly on or overseeing local government projects such as TA Set-Aside
projects are encouraged to complete the LGPP training. The department requires all
persons "Qualified" through this program to successfully complete the LGPP
qualification course at least once every three years. For local government project
guidance and training visit the department's LGPP website:
httr://www.txdot.gov/government/programs/local-government-r rojects.html. It is
recommended that the project sponsor's "Qualified" person complete the LGPP
training as soon after project selection as possible.
In order for the department to authorize a local entity to manage elements of a
project with FHWA or state funds, the department MUST perform a Local
Government Risk Assessment. This assessment allows the department to evaluate
the project sponsor's qualifications to perform one or more elements of the project
development process for an FHWA- or state-funded project and set an appropriate
level of department oversight.
Additional information on the Risk Assessment process is available at the following
website:
http://www.txdot.gov/government/programs/local-government-projects.html.
25
The department will draft the local agreement (Advance Funding Agreement) for
execution by the project sponsor's governing board (e.g., city council or
commissioners' court) and the department. Upon full execution of the local
agreement, the department will provide written authorization to the project sponsor
to proceed with project development. These department-led activities (TIP, STIP, and
execution of the local agreement) can take 6 to 12 months to complete.
Project Design and Plan Preparation (minimum 6 months)
(Solicit, select, negotiate, and execute contract(s)for engineering and environmental
services. Develop construction Plans, Specifications, and Estimates (PS&E) to state
and federal standards. Include time for review by department district and division
staff, a Registered Accessibility Specialist(RAS), and other agencies as needed.)
Refer to the department's LGP Management Guide, Chapter 2 Project Initiation,
Chapter 4 Preliminary Engineering and Design, and Chapter 7 PS&E Development to
obtain a better understanding of the required tasks and time to complete this phase.
The project sponsor is responsible for plan preparation, environmental
documentation, and other design-related activities including required reviews. See
Environmental Clearance discussion below for timeline information on that process.
If consultant services are proposed as an in-kind contribution toward the local match
for construction, then the pre-procurement activities must be overseen/reviewed
and approved by the department for compliance with state and federal requirements
in order to be considered eligible. These requirements are outlined in the
department's LGP LGP Management Guide.
If in-kind contributions for engineering/environmental services are authorized, the
project sponsor is required to submit plans to the department for review at
progressive stages of development to ensure that state and federal standards are
met (e.g., 30%, 60%, 90%, and 100% completion). For all other projects, design
reviews at agreed-upon stages are highly recommended. Contact your local TxDOT
District office to establish expectations.
If the estimated construction cost of the project is $50,000 or greater, the project
must be reviewed by a RAS that is licensed by the Texas Department of Licensing
and Regulation (TDLR). This may require an additional two months in the review
process. As a result, include a minimum of three months for TxDOT's final plan
review.
• Environmental Clearance (minimum six months)
(Complete the Project Scoping Tool, environmental documentation, and appropriate
26
resource studies; consider environmental mitigation, permits, and review by
resource agencies). All documentation and exhibits must meet state and federal
standards. See LGP Management Guide, Chapter 5 Environmental Compliance.
For projects with minimal environmental impact, like most bicycle and pedestrian
projects,the environmental evaluation can be initiated at the same time as design
development. In general, for federally funded projects, the environmental document
MUST be approved prior to any right-of-way acquisitions.
Completion of TxDOT's NEPA Scope Development Tool is highly recommended to
identify the level of environmental documentation and any resource
assessments/agency coordination needed for the proposed project. If the project is
located within or adjacent to a potentially eligible National Register historic
site/district or protected species habitat, include additional time (from a few weeks
to several months)for review by appropriate resource agencies. For more
information on environmental documentation requirements review topic
15. Environmental Documentation in this guide. Consult with local TxDOT district
environmental staff for clarification.
Right-of-Way(ROW)Acquisition (acquisitions should occur after environmental clearance)
(Include time for surveying, appraisals, title transfer, etc. Only incidental utility
adjustments may be eligible for federal participation.) Refer to the department's
LGP Management Guide, Chapter 6 Right of Way and Utilities.
In general, environmental clearance occurs prior to ROW acquisition for federally
funded projects. Once the ROW boundaries are established, preliminary steps
toward acquisition, such as surveying and appraisals, can begin. After environmental
clearance is obtained, ROW acquisition can be completed. However, if a local
government project sponsor chooses to use its own funds for advance property
acquisition (i.e. prior to environmental approval) without seeking federal
reimbursement, the local government can do so subject to the guidance in
Chapter 3, Section 8 of the department's Right of Way Manual Vol. 2.
Consult with your local TxDOT TA Set-Aside Coordinator for additional clarification. All
project ROW acquisitions must be evaluated in an appropriate environmental
document. Additionally, all acquisitions must comply with the 1971 Uniform Act. For
additional property acquisition guidance, review topic 16. Property Ownership and
Acquisition Information in this program guide.
Only minor, incidental utility adjustments (e.g. relocation of a street light, fire
hydrant, or surface drainage inlet) will be considered eligible costs. Major utility
27
adjustments (e.g. installation of a drainage system, relocation of power lines) should
be completed in advance of project construction letting. The total of incidental costs
may not exceed 30% of the project's total estimated construction cost.
Note: Projects that include state-maintained right-of-way or have a direct effect on
an existing state-maintained roadway must have a recent letter of consent,
addressed to the project sponsor, and signed by the current TxDOT District Engineer
(DE); this consent cannot be delegated down. The DE letter should be attached
under topic 16. Property Ownership and Acquisition Information.
Note: A project that will require acquisition of real property through the exercise of
eminent domain or condemnation is not eligible for participation in the department's
2017 TA Set-Aside Call for Projects.
• Project Construction/Implementation (Construction letting, award, construction,
project close-out, and maintenance)
(Include time for advertising, procurement of construction contractor, contract
negotiations, site preparation, construction, inspection, project close-out, etc.) Refer
to the department's LGP Management Guide, Chapter 8 Letting and Award, Chapter
9 Construction, and Chapter 10 Project Close-Out and Maintenance to better
understand required tasks and durations.
The project sponsor should incorporate a minimum of two months in advance of
construction letting to finalize bid documents, advertise, and award the construction
project.
Construction costs eligible for reimbursement can only be incurred after federal
authorization (i.e., Federal Project Authorization and Agreement (FPAA)) and the
department's state letter of authority to proceed have been issued. The department
in coordination with the project sponsor will establish a `Period of Performance End
Date"for each "phase of work." The performance end date for construction
establishes the date after which costs incurred are no longer eligible for federal
reimbursement. Time estimates provided by the project sponsor in the nomination
form should be reasonable projections; however, these time estimates may need to
be adjusted based on project activities. Project Sponsors are encouraged to discuss
anticipated project timelines with their local TxDOT district office prior to submitting
the nomination form. For selected projects, an appropriate timeline will be agreed
upon between the department and the project sponsor and made part of the local
agreement.
• Other - Describe briefly in the nomination form any additional project milestones not
already identified.
28
• Total Projected Time Estimate in Months
Due to an overlapping of some project activities, the total projected time estimate
will be less than the total of the time estimated for each individual project activity.
Below are example timeline charts (A, B, and C)that outline milestone activities from
very simple as shown in Chart A to more detailed as seen in Charts B and C. Example
charts will be available on the department's website at: http://www.txdot.gov/inside-
txdot/division/public-transportation/bicycle-pedestrian.html.
In addition to completing item 21. Project Timeline in the nomination form, project
sponsors MUST provide a timeline chart as an attachment. Chart A below shows the
minimum level of detail that should be provided. The detail of the project timeline
should be consistent with the status of project development. Development of a
timeline chart demonstrates that the project sponsor understands the process and
is willing to establish a proposed construction letting date.
Label attachment(s) as Project Timeline-Attachment L-No more than 2 pages.
29
Chart A
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30
22. Maintenance and Operation
Estimate the annual maintenance and operation costs of the project. If applicable,
determine any anticipated annual income that may be derived from the project. Refer to the
department's LGP Management Guide, Chapter 10 Project Closeout and Maintenance.
In the boxes provided below this topic, provide the estimated annual maintenance and
operation costs, and identify the entity responsible for project maintenance and operation
after construction. Also, indicate where an income will be derived from the project and the
proposed use for that income.
Note: Any income derived from the project MUST be used for project maintenance and
operation.
A project selected by the commission shall be maintained and operated by the project
sponsor for the purpose for which it was approved and funded, and for a period of time that
is commensurate with the amount of federal investment in the project. A project selected by
the commission shall be dedicated for public use for the greater of: (1) a period that is
commensurate with the amount of federal investment in the project; or (2)
• 10 years, if the amount of federal investment in the project is $1 million or less
• 20 years, if the amount of federal investment is more than $1 million.
If at any time the project sponsor can no longer maintain and operate the project for its
intended purpose, the project sponsor shall consult with the department and FHWA as to
disposal or alternate uses consistent with the project's original intent.
Itemized Budget Section
23. Itemized Construction Cost Estimate
Provide a detailed cost estimate of all construction costs - use appropriate units such as
square yards (SY), square feet (SF), linear feet(LF), lump sum (LS), each (EA), etc.
The total amount of TA Set-Aside funds awarded to a project by the commission is fixed,
based on the estimated construction budget provided in the nomination form. Therefore,
the budget must be comprehensive and consider all phases of construction. Actual
construction activities and quantities are expected to be refined during the design phase of
project development. To ensure funding is adequate to construct the project, guidance from
a professional experienced in Texas, delivering the type and scale of projects similar to the
proposed activity is recommended.
The department maintains a list of average low bid unit prices on its website for highway
construction projects. Costs are presented in multiple formats allowing the public to
evaluate regional and seasonal trends in prices. Visit:
http://www.txdot.gov/business/letting-bids/average-low-bid-u nit-prices.html
Most TA Set-Aside projects will be smaller in scale than typical roadway construction
projects; consultation with experienced professionals may provide insight regarding cost
31
differences. Inflation of bid item costs to the year of expenditure MUST be considered.
Consult suppliers, construction contractors, or other professionals as needed to develop a
comprehensive estimate.
Work activities in the itemized construction cost estimate should demonstrate how the
project meets evaluation criteria. For safety projects, items such as pavement markings
(e.g., bike lanes, crosswalks, and painted bicycle symbols), traffic calming measures
(e.g., speed humps, traffic circles, and pedestrian refuge islands), traffic control devices
(e.g. signage, traffic signals, pavement markings, accessible pedestrian signals, pedestrian
hybrid beacons, etc.) should be itemized. Projects may include ADA compliant curb ramps,
detectable warning panels, driveway modifications, etc. to improve accessibility. Barrier
crossing infrastructure could include items such as railroad planks,
rehabilitation/modification of existing bridges, or new bridges/culverts for non-motorized
users. Material type, construction method (e.g., reinforced concrete, steel beam, wood
beam, truss), and dimensions (e.g., length, width and thickness) help demonstrate the use
of durable, low maintenance materials. A well-developed budget demonstrates an
understanding of the scope of work proposed, as well as material and construction activity
costs. This information helps the project sponsor gain a better understanding of the project
costs and activities and minimize project overruns.
Note: For funded projects, the project sponsor is responsible for 100% of the cost overruns.
The proposed budget should be inclusive of all stages of construction. Items that should
not be overlooked include mobilization, site preparation, erosion control, lighting, and traffic
control. For areas where substandard conditions will be upgraded to meet current
standards, include costs associated with demolition of deficient elements. Consider
environmental mitigation, such as stormwater control or remediation of hazardous
conditions (e.g., lead paint removal or stabilization, excavation of contaminated material).
Environmental remediation costs not identified in the nomination form and approved as
part of a project will not be eligible for federal reimbursement.
Incidental items, such as landscaping, minor drainage improvements, minor environmental
mitigation, and minor utility adjustments, may not exceed 30% of the project's total
itemized construction budget. In order to be reimbursed by TA Set-Aside funds, these
incidental items MUST be included in the Itemized Construction Cost Estimate in the
nomination form.
24. Additional Construction-Related Costs
Additional construction-related costs may differ depending on whether the project is let for
construction by the project sponsor or by the department. For projects let by the project
sponsor, construction engineering and inspection, construction-phase project
administration, or contract administration may be appropriate; whereas the project sponsor
may have fewer responsibilities for projects let for construction by the department.
Additional services supporting construction may be necessary, such as land survey for
32
right-of-way demarcation, materials testing, permitting, or geotechnical work. Items
ineligible for reimbursement should not be included, such as contingency cost, field survey
for design, activities associated with right-of-way acquisition (e.g., appraisal, parcel survey,
title transfer), or legal services.
25. In-Kind Contributions
Eligible cost(s) proposed to reduce the Local Government's Cash Match.
Identify proposed in-kind contribution costs to be incurred by the project sponsor after
project selection and after authorization to proceed. An authorized in-kind contribution may
include only actual and documented costs incurred by the project sponsor for the
development of project plans, specifications, & estimates (PS&E) including environmental
documentation. In-kind contributions cannot be used as local match for the department's
administrative costs. Provide documentation of estimated in-kind costs.
Note: In-kind contributions must be reviewed and authorized by the department.
Label attachments In-Kind Contributions-Attachment M-No more than 2 pages.
If the project sponsor will be hiring a consultant engineer or architect, the hiring process
must meet federal procurement requirements outlined in the LGP Management Guide,
Chapter 4. Preliminary Engineering and Design. Some of the requirements include TxDOT
approval of the procurement process, documentation, and contract. State and federal
regulations must be followed in order for costs to be eligible for consideration as an in-kind
match.
The project sponsor will be required to report eligible in-kind expenses using the forms
prescribed by the department. Once the local agreement is fully executed, the project
sponsor will be required to report in-kind costs quarterly (due in January, April, July, and
October for the previous three-month period) up until the time the project is let for
construction. For in-kind reporting instructions, visit: http://www.txdot.gov/inside-
txdot/division/public-transportation/bicycle-pedestrian.html
If at the time the project is let for construction, the project sponsor's total in-kind
contribution is less than the allowable amount identified in the project agreement, then the
project sponsor will be required to pay the outstanding in-kind contribution balance in cash.
Cost Participation Summary
26. Project Budget Summary
The project Budget Summary on page 9 will automatically fill-in total construction costs on
lines 1-3, based on the itemized construction costs entered on pages 6 through 8 of the
project nomination form. Based on the Total Construction Cost Estimate on line 3, a 15%
administrative cost for the department will automatically fill-in on line 4.
33
For projects without in-kind contributions or allowable Economically Disadvantaged
Counties Program (EDCP) reduction, the total project cost will automatically fill in on line 5
and the 80%federal and 20% local match will automatically fill in on lines 6 and 7. If no
in-kind contributions or EDCP reduction is proposed, then the project sponsor has the
option to increase the local match. To increase the local match, click on the percentage
shown in the box next to Local Match Required on line 7 and enter an adjustment above
20%. The federal percentage will adjust automatically and the federal and local match
participation amounts on lines 6 and 7 will automatically adjust.
For projects eligible for EDCP, in the box on line 8a.Allowable EDCP Adjustment, click on
the down arrow and select the county where the project is proposed; for projects that
include multiple counties, identify the county where a majority of the work will be done.
If either(1) an in-kind contribution is entered under topic 25. In-kind Contributions on
page 8 of the nomination form, or (2) an EDCP reduction is requested on line 8a on page 9
of the nomination form, then the local match on line 7 will be fixed at 20%. It may be
necessary to click on another page of the nomination form and return to page 9 for the
spreadsheet to automatically update.
Note: Not all TA Set-Aside project activities qualify for TxDOT's Economically Disadvantaged
Counties Program (EDCP) reduction. Visit TxDOT's EDCP website:
http://www.txdot.gov/inside-txdot/division/transportation-planning/disadvantaged-
county.html.
Discuss potential use of EDCP with the local district office. The department reserves the
right to deny an EDCP reduction when the project activities do not qualify.
The Excel nomination form will automatically calculate total project costs, as well as local,
state, and federal participation amounts. Review the costs on page 9 in conjunction with
the Cost Participation Summary on the top of page 10.
27. Have you completed the checklist in this guide? In the nomination form in the box provided
click on the down arrow and select Yes or No.
Refer to topic W. Project Nomination Checklist to complete the checklist.
Note: This step is recommended not required; however, the project sponsor may include the
checklist as part of the nomination package.
Label as: Nomination Checklist-Attachment N
28. Project Commitment
By submitting an application, the project sponsor commits to execute the local agreement
and forward to the department its local match for plan review within one year of selection.
For selected projects, the project sponsor agrees to produce the complete plan set as
34
outlined in topic 21. Project Timeline or an appropriate timeline agreed upon between the
department and the project sponsor and made part of the local agreement.
Project sponsors are encouraged to discuss anticipated project timelines with their local
TxDOT district office prior to submitting the nomination form.
Note: TA Set-Aside funding is time-sensitive; each project must advance to construction
within three years from the date of selection by the commission or the project will be
terminated.
The nomination form must be signed by a representative of the local government who has
signature authority. In addition to signing the form, print the signatory's name, title, date,
and telephone number.
The complete project nomination package must be received by the department no later
than 5:00 p.m., CDT, on Monday, May 22, 2017.
G. ALLOWABLE COSTS
Costs are allowable only if they are necessary construction-related project expenditures that are
eligible for reimbursement under applicable statutes and regulations. The costs of preliminary
engineering, including planning, design, and preparation of construction plans, specifications,
estimates, and the environmental document are not allowable costs. Eligible pre-construction costs
incurred by the department are reimbursable (e.g. department review of design and environmental
documentation). All other pre-construction costs are the responsibility of the project sponsor.
Expenditures for routine operation and maintenance are not allowable costs unless specifically
allowed under the individual federal category for which the project qualifies.
H. LOCAL FUNDING MATCH
The local funding match is a cash match or a combination of cash and in-kind contributions
provided by or through the project sponsor. An in-kind contribution may include only actual,
documented costs incurred by the project sponsor for the development of project plans,
specifications, and estimates, including environmental documentation.
• Costs incurred prior to execution of the local agreement or prior to federal and state
approval and authorization to proceed are not eligible for consideration as in-kind
contributions.
• Funds from other federal programs may be used as local funding match only when
specifically authorized by federal law or regulation.
• Donated services may not be accepted as local funding match, but may be used to
reduce the overall cost of the project.
35
• If a project selected by the commission is implemented by the department, the
project sponsor must provide the local funding match prior to the commencement of
project activities for each phase of work as outlined in the local agreement.
• Projects selected by the commission will include an administrative fee for the cost of
department oversight. The local funding match associated with the department's
administrative cost must be provided in cash.
I. ECONOMICALLY DISADVANTAGED COUNTIES PROGRAM (EDCP)
If the project is located in a county that has been certified by the commission as an economically
disadvantaged county, the nomination package for those projects eligible for relief may include a
request for adjustment to the minimum local funding match requirement. If an adjustment is
granted, the adjustment percentage in effect for the county at the time the program call is initiated
will be used. The county must remain eligible for the adjustment until the date the project sponsor
enters into the local agreement for a project awarded as a result of the 2017 TA Set-Aside Call for
Projects.
The Budget Summary (page 9) of the TA Set-Aside Nomination Form includes identification of
counties that may be eligible for the department's Economically Disadvantaged Counties Program
reduction. In the box next to Allowable EDCP Adjustment: click on the down arrow and select the
county where the project is proposed; for projects that include multiple counties, identify the county
where a majority of the work will be done. The county may or may not be eligible for an EDCP
reduction. If the project is eligible and authorized for funding, department staff will assist the
project sponsor to complete and submit a separate application to the department's Economically
Disadvantaged County Program to receive approval for EDCP funding. EDCP approval is needed
prior to execution of the local agreement.
For current EDCP guidance visit:
http://www.txdot.gov/inside-txdot/division/transportation-planning/disadvantaged-county.html
36
J. ADDITIONAL PROGRAM INFORMATION
This topic includes information that may not be covered in the nomination form or is repeated here
for emphasis. In addition, review the department's TA Set-Aside program rules at:
http://www.txdot.gov/inside-txdot/division/public-transportation/bicycle-pedestrian.html
1. The commission will select TA Set-Aside projects through a competitive process
administered by the department.
2. The local agreement must be executed by the project sponsor within one year from the date
of selection by the commission or risk loss of federal funding.
3. The commission will specify a fixed amount of TA Set-Aside funding for each project. Project
costs in excess of this amount are the responsibility of the project sponsor. The project
sponsor may seek additional funds through the TA Set-Aside Program in subsequent
program calls; however, 2017 funded projects MUST be let for construction within three
years from date of selection by the commission or the project will be terminated.
4. Projects, or substantially similar projects, submitted in an MPO-administered TA Set-Aside
Call for Projects, are not eligible for consideration in the department's 2017 TA Set-Aside
Call for Projects.
5. Proposed improvements may be located on state-maintained roadway right-of-way
(on-system) or on property owned by the project sponsor (off-system).
6. Projects that include state-maintained right-of-way or have a direct effect on an existing
state-maintained roadway must have a recent letter of consent, addressed to the project
sponsor, and signed by the current TxDOT District Engineer; this consent cannot be
delegated down.
7. In the department's 2017 TA Set-Aside Call for Projects, federal TA Set-Aside funds are
available for construction only. Costs not eligible for federal reimbursement include, but are
not limited to, the following:
• Planning activities
• Preliminary engineering and design, including preparation of construction plans,
specifications, and estimates (PS&E)
• Environmental documentation
• Environmental mitigation (unless incidental to the project and approved as part of
the project scope and itemized budget)
• Utility adjustments (unless incidental to the project and approved as part of the
project scope and itemized budget)
• Landscape improvements (unless incidental to the project and approved as part of
the project scope and itemized budget)
• Planning survey work for design and/or ROW acquisitions
• Acquisition of right-of-way and other property purchases
8. In-kind contribution(s) must be determined eligible by the department and FHWA. In-kind
contributions proposed as matching funds for construction must be clearly identified in the
37
2017 TA Set-Aside nomination form (page 8) at the time of project submission. The project
sponsor must provide an estimate of proposed in-kind costs to be incurred. No
substitutions or additional in-kind contributions will be considered after the TA Set-Aside
project nomination deadline has expired.
9. In-kind contributions and EDCP reduction cannot be applied to the local match for the
department's administrative costs.
10. Donated services may not be accepted as a local funding match but may be used to reduce
the overall project cost.
11. Private cash donations may be accepted, if authorized by law.
12. A project that will require the acquisition of real property through the exercise of eminent
domain or condemnation is not eligible for the department's 2017 TA Set-Aside Call for
Projects.
13. Whether proposed as an independent project or as an element of a larger transportation
project, the project must be limited to a logical unit of work and be constructible as an
independent project.
14. Federal guidance states that "projects must be principally for transportation rather than
purely recreational and must have logical endpoints."(For example, if a project proposes a
looped trail system within a city park, this would be considered recreational and would not
be eligible for consideration.)
15. If any activity/element in a project nomination fails to meet federal and state requirements,
the activity/element will not be considered eligible for reimbursement or as an in-kind
contribution towards local match. A project construction budget must have a minimum of
75% of its cost items eligible for reimbursement in order to remain in competition. Ineligible
items will not be funded. The project sponsor will need to demonstrate a willingness and
ability to pay ineligible costs or demonstrate that the TA Set-Aside project is constructible as
an independent project without the ineligible items.
16. The total amount necessary for incidental construction activities (such as minor utility
adjustment, minor drainage modification, landscape placement/restoration, etc.) may not
exceed 30% of the project's total itemized construction budget.
17. Department policy dictates that lighting on state-maintained right-of-way for adjacent paths
must be adequate to illuminate the roadway system. It is essential that the project sponsor
consult with the department's district personnel to make sure that the project budget
allows for this additional cost and that the proposed lighting meets the department's
requirement. Refer to section R. TxDOT District Map and section S. TxDOT District TAP/TASA
Coordinators for district contact information.
18. For projects within the boundaries of an MPO, project sponsors must obtain a letter from
the MPO indicating the MPO's willingness to include the project in the local TIP. Early
coordination with the MPO is strongly recommended.
19. Additional interagency coordination may be necessary. Most agencies request a minimum
of 30 days to review a project proposal and provide a letter of support. Contact agencies
38
early to allow sufficient time to acquire any supporting documentation that may be
required/desired as part of a project nomination package.
K. IMPORTANT PROGRAM DATES
• January 27, 2017 - The department's Transportation Alternatives Set-Aside
(TA Set-Aside) Call for Projects published in the Texas Register. The TA Set-Aside 2017
Program Guide and Nomination Form are available for downloading at:
http://www.txdot.gov/inside-txdot/division/public-transportation/bicycle-pedestrian.html
• February 7, 2017 through March 9, 2017 - Statewide TA Set-Aside Program workshops
conducted by department staff. Attendance is open to potential project sponsors and
interested parties at no cost. Refer to topic L. 2017 TA Set-Aside Workshop Schedule in
this guide.
• May 22, 2017 (5:00 PM CDT) - Submission deadline for project nomination(s) to the
department. Nominations MUST be submitted to the department via the department's
online dropbox. Nominations MUST be received by the department on or before May 22,
2015 at 5:00 p. m. CDT. No exceptions will be granted. Refer to topic N. Submittal
Deadline & Delivery Requirements in this guide.
• May-August 2017 - TA Set-Aside project evaluation by the department. The department
will evaluate all TA Set-Aside projects submitted at one time.
• Fall 2017 - Proposed selection of TA Set-Aside projects by the commission.
39
L. 2017 TA SET-ASIDE WORKSHOP SCHEDULE
TxDOT Districts will host workshops throughout the state to provide information and guidance on its TA Set-Aside
Program Call for Projects. Potential project sponsors,consultants,and others interested in the program are invited to
attend any scheduled workshop listed below. Registration is not required; however,a courtesy call to the District
TA Set-Aside Coordinator identified below will allow us to plan for attendees. If special accommodations are needed,
please contact the responsible District TA Set-Aside Coordinator at least five business days in advance of the meeting.
Click the TA Set-Aside Coordinator's name to send an email.The workshop location map on the following page includes
a web link to an interactive map providing workshop details.The map allows the viewer to zoom in and see the project
location in relation to smoothed urbanized area boundaries of TMAs and state-maintained roadways.
February 7,2017(1:30PM -4:30PM) February 22,2017(9:00AM - 12:00PM)
TxDOT San Angelo District Office, Bldg E Training Rm TxDOT Corpus Christi District, Bldg 2 Regional Trng Ctr
4502 Knickerbocker Rd,San Angelo,TX 76904 1701 So Padre Island Dr,Corpus Christi,TX 78416
Coordinator: Kristan Hereford (325)947-9242 Coordinator:Jason Alvarez(361)808-2495
February 8,2017(9:00AM - 12:00PM) February 23,2017(9:00AM - 12:00PM)
TxDOT Abilene District Office, Media Room TxDOT Pharr District Office,Conference Center
4250 North Clack,Abilene,TX 79604 600 West Interstate 2, Pharr,TX 78577
Coordinator: Kristi Harwell (325)676-6811 Coordinator:Joseph Leal (956)702-6247
February 9,2017(1:30PM -4:30PM) February 24,2017(9:00AM - 12:00PM)
TxDOT Paris District Office, District Training Center TxDOT Laredo District Office, Large Meeting Room
1365 North Main Street, Paris,TX 75460 1817 Bob Bullock Loop, Laredo,TX 78043
Coordinator:Sydney Newman (903)737-9285 Coordinator:Gustavo Elizondo (956)712-7462
February 10,2017(9:OOAM-12:00& 1:30PM-4:30) February 27,2017 (9:00AM - 12:00PM)
North Central Texas Council of Governments TxDOT Yoakum District Office,Training Room A
Transportation Council Meeting Room 403 Huck Street,Yoakum,TX 77995
616 Six Flags Dr.,Centerpoint Two Coordinator: Barbara Grahmann (361)2934371
Arlington,TX 76011
Coordinator: TxDOT Fort Worth District March 1,2017(9:00AM - 12:00PM)
Phillip Hays(817)370-6591 TxDOT Odessa District Office, Large Conference Room
3901 East US Hwy 80, Odessa,TX 79761
February 14,2017(9:00AM - 12:00PM) Coordinator: Kelli Williams(432)498-4752
Nacogdoches County Exposition&Civic Center
3805 NW Stallings Drive, Nacogdoches,TX 75964 March 6,2017(9:00AM - 12:00PM)
Coordinator: TxDOT Lufkin District TxDOT Austin District Office, Bldg 7 Hearing Room
Jennifer Adams(936)633-4383 7901 North IH 35,Austin,TX 78753
Coordinator:Angela Gil (512)832-7109
February 15,2017(8:00AM - 12:00PM)
TxDOT Beaumont District Office, Dist Assembly Rm March 7,2017(9:00AM - 12:00PM)
8350 Eastex Freeway, Beaumont,TX 77708 TxDOT Childress District Office, Bldg A Training Room
Coordinator: Lisa Collins, P.E. (409)898-5816 7599 US 287,Childress,TX 79201
Coordinator: Chris Reed (940)937-7251
February 16,2017(9:00AM - 11:30PM)
Jourdanton Library March 8,2017(9:00AM - 12:00PM)
1101 Campbell Ave.,Jourdanton,TX 78026 TxDOT Lubbock District Hdqtrs,Windmill Conf Rm
Coordinator: TxDOT San Antonio District 135 Slaton Road, Lubbock,TX 79404
Mark Mosley(210)615-5812 Coordinator: Kylan Francis(806)748-4490
February 16,2017(2:30PM - 5:00PM) March 9,2017(9:00AM - 12:00PM)
Kronkosky Center TxDOT Amarillo District Office, Bldg H Conference Ctr
17 Old San Antonio Rd, Boerne,TX 78006 North and South HR Conference Rooms
Coordinator: TxDOT San Antonio District 5715 Canyon Drive,Amarillo,TX 79110
Mark Mosley(210)615-5812 Coordinator: John Wimberley(806)356-3249
40
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M.PROJECT SUBMITTAL DEADLINE/DELIVERY INSTRUCTIONS
On January 27, 2017, the department announced a Call for Projects under the TA Set-Aside
Program in the Texas Register. Project nominations must be submitted in the form prescribed by
the department in accordance with the program rules and this program guide. The complete project
nomination package must be received by the department, via TxDOT's Dropbox, no later than 5:00
p.m., CDT, on Monday, May 22, 2017. A complete nomination form, with attachments, is required
for each TA Set-Aside project proposed. Supporting documents must be in 8 1/2" X 11" formats.
Label nomination attachments in the upper right hand corner as outlined in this guide and in the
nomination form. The 2017 TA Set-Aside Nomination Form is available at:
http://www.txdot.gov/inside-txdot/division/public-transportation/bicycle-pedestrian.html
Note: The department recommends submitting project nomination(s)to TxDOT's Dropbox early to
ensure delivery before the submission deadline.
Project Nomination Package:
1. The original 2017 TA Set-Aside Nomination Form completed in Microsoft Windows Excel
2010 (.xlsm) and delivered to the department in its original 2010.xlsm format.
Deliverable: One Excel File in its original format.
2. The completed TA Set-Aside 2017 Nomination Form (pages 1-10) plus all of the
nomination's supporting documents converted to an Adobe Portable Document Format
(PDF) and combined into one complete file. The complete PDF file MUST include a copy of
page 10 of the nomination form signed by the local government. (Note: All original
documents must be provided in a color Adobe PDF format 8 1/2" X 11".)
Deliverable: One complete PDF file in color (10-page 2017 TA Set-Aside project
nomination form plus attachments).
Project Submission to the Department:
The complete TA Set-Aside project nomination package (Excel file plus PDF file) must be submitted
to TxDOT using the department's online dropbox.
Dropbox Instructions:
Access TxDOT's online dropbox at: https://ftp.dot.state.tx.us/dropbox/?action=mainmenu
The above web address is provided as a hyperlink in the PDF version of this program guide. On the
Dropbox landing page (rectangular tabs on the left side) click the Drop-off rectangle and enter the
information requested.
1. Information about the Sender
Your Name:
Your Organization:
Your email address:
42
a. Within Box 1 at the bottom, be sure a check mark appears in front of the line
reading: "Send an email to me when the recipient picks up the file(s)"
2. Information about the Recipient
Name: TA Set-Aside Manager
Email: PTN_PlanningandTechSppt@txdot.gov
3. Choose the File(s)you would like to upload
Use the Browse button to locate the files on your computer to open and load.
a. Submit only one project nomination per Dropbox submission.
b. You should only upload two files per project nomination (one Excel file and one PDF
file); refer to previous section for details.
c. Once the two files are attached, click the Drop-off the File(s) button located at the
bottom in Box 3.
Once you have clicked the Drop-off the File(s) button, you will be directed to a completion page with
confirmation information, including the date and time of your drop-off. The confirmation may take a
few minutes to process. Save a copy of the confirmation page for your records. The confirmation
page may be requested by the department in the event there are questions concerning project
submission(s). Again, submit only one complete TA Set-Aside project nomination package per
Dropbox submission.
The drop-off confirmation does not constitute receipt of the files. You will receive an automatic
follow-up email when the files are retrieved from Dropbox by the department's representative. The
follow-up email will be your confirmation that the files were officially received by the department. If
you do not receive a follow-up confirmation email within a few days, verify the package was
submitted to the correct email address and contact the department's TA Set-Aside Program
Manager. Refer to S. TxDOT District/Division TA Set-Aside Coordinators, as needed.
N. SELECTION OF TA SET-ASIDE PROJECTS BY THE TEXAS
TRANSPORTATION COMMISSION
The commission, by written order, will select projects for funding under the TA Set-Aside Program
based on:
1. Recommendations from the director of the division responsible for administering the
TA Set-Aside Program
2. The project's potential benefit to the state
3. The project's potential to enhance the surface transportation system
The commission is not bound by project recommendations provided by the department. The
commission will specify a fixed amount of TA Set-Aside funds for each project selected. Project
43
costs in excess of this are the responsibility of the project sponsor. The department will notify the
sponsors of selected projects.
0. PROJECT ELIMINATION
A project will be eliminated from participation in the TA Set-Aside Program if, prior to the execution
of the local agreement, the governing body of a municipality or county in which project activities are
proposed, by resolution, order, or other official action, notifies the department of its opposition to
the project.
The executive director may eliminate a project or a portion of a project from participation in the
TA Set-Aside Program if:
• The project sponsor fails to meet requirements established in the TA Set-Aside rules
• Implementation of the project would involve significant deviation from the activities
proposed in the nomination package and approved by the commission
• The project sponsor withdraws from participation in the project
• A local agreement is not executed between the local entity and the department
within one year after the date that the commission selected the project
• A construction contract has not been awarded or construction has not been initiated
within three years after the date that the commission selected the project
• The executive director determines that federal funding may be lost because the
project has not been implemented or completed
P. FINDING OF INELIGIBILITY AND REQUEST FOR RECONSIDERATION
The department will notify the project sponsor of ineligible activities proposed and the reason for
the determination by certified mail, return receipt requested. A request for reconsideration may be
initiated only by a letter from the project sponsor (setting forth reasons in support of a finding of
eligibility)to the department's executive director. The letter requesting reconsideration MUST be
received by the department no later than 15 days after the day that the project sponsor received
the department's notification of ineligibility, as established by the certified mail return receipt. A
request for reconsideration MUST be mailed to the executive director:
To: TxDOT Executive Director Copy To: TXDOT - PTN Director
125 E. 11th Street 125 E. 11th Street
Austin, Texas 78701 Austin, Texas 78701
The determination of the executive director in response to a project sponsor's request for
reconsideration will be final.
44
Q. PROJECT IMPLEMENTATION
The project sponsor shall implement or arrange for implementation of each project selected by the
commission in accordance with statutory requisites and contracting procedures applicable to the
type and character of the project. In accordance with 23 CFR 635.105, TxDOT ensures that a
project sponsor "is adequately staffed and suitably equipped to undertake and satisfactorily
complete" a project and therefore the department, in its sole discretion, may decide to perform
certain phases or otherwise complete a project on behalf of a project sponsor. In rare instances,
the department, in its sole discretion, may agree to implement a project on behalf of a project
sponsor. All projects shall be developed to current standards and specifications established or
recognized by the federal government, the department, and the TA Set-Aside rules.
Adding TA Set Aside projects to the Statewide Transportation Improvement Program (STIP)
If a project selected by the commission is to be implemented in a metropolitan area, the
department will request that the Metropolitan Planning Organization (MPO)for that area
immediately begin the process required to include the selected project in its TIP; however, it is the
project sponsor's responsibility to make sure the project is included in the MPO's local TIP. For
projects in population areas outside the boundaries of an MPO, the department will immediately
begin the process to include projects in its rural TIP and STIP. Projects must be identified in the
MPO's TIP or in the department's rural TIP before the project can be added to the STIP. The STIP is
updated quarterly and requires FHWA approval.
Execution of local agreement with the department
All TA Set-Aside project sponsors must enter into a local agreement with the department and
comply with all federal and state procedures applicable to development of federal-aid
transportation projects. The local agreement must be executed by the project sponsor within one
year of the date of selection by the commission or risk loss of federal funding.
Development of the local agreement can begin immediately after project selection; however,
TA Set-Aside projects must be identified in the federally approved STIP before the department can
fully execute the local agreement for the project. As part of the agreement process, a determination
will be made as to whether the project's construction letting (advertisement for bids and contract
management) will be done by the department or by the project sponsor. At the department's
discretion, TA Set-Aside projects on the state highway system may be let for construction by the
department. However, a majority of the TA Set-Aside projects are expected to be off-system (not on
state-maintained right-of-way). Project sponsors of off-system projects may seek department
authorization for a local construction letting of their project(s).
In accordance with federal and state rules, the department will perform a Local Government Risk
Assessment to determine the project sponsor's qualifications to perform one or more elements of
the project development process. For additional information refer to:
http://www.txdot.gov/government/programs/local-govern ment-projects.html.
This determination dictates many subsequent steps in the project development process. A project
sponsor requesting a local construction letting will need to demonstrate adequate cash flow to
45
accommodate the payment of 100% of construction costs pending reimbursement of up to 80% of
allowable costs. The department's local district office will make the final letting determination after
consultation with division staff and the project sponsor.
Regardless of whether the project is let for construction by the department or by the project
sponsor, the department will have oversight responsibilities and will incur administrative costs
associated with project development, plan review (generally conducted at 30, 60, 90, and 100%
complete), and construction oversight. The Budget Summary, on page 9 of the TA Set-Aside
nomination form, automatically adds 15%for the department's administrative costs, based on the
total estimated cost for construction. The department's administrative costs are eligible for federal
reimbursement up to 80%.
Example:
A project with an estimated construction cost of$1,000,000 with 80% federal funding and a
20% local match, will have a 15% administration cost of$150,000, which will be added to
the total project cost. The local government would be responsible for 20% of the
administrative cost. The 20% local match for a $150,000 administrative cost would be
$30,000. The local match for administrative costs must be paid in cash.
Local deposit to the department for review of Plans, Specifications, and Estimates(PS&E)
As outlined in the local agreement, the project sponsor will be required to advance the local match
for engineering review in cash within 30 days of signing the local agreement. The department will
not begin project reviews until the cash advance is received.
Federal Project Authorization and Agreement(FPAA)
The department is responsible for securing the federal funding for each phase of work. The
environmental document must be cleared and the construction plans complete before the
department submits an FPAA to FHWA to obligate the federal funding for construction.
Construction letting by the project sponsor
If the project sponsor is authorized for a local construction letting, then the project sponsor will be
required to pay 100% of the construction costs as the work is done and request reimbursement
through the department for up to 80% of allowable costs incurred. Allowable costs will be reviewed
and approved by the department.
To be eligible to administer a federally funded project, the project sponsor must have a "Qualified"
person actively performing project activities and project implementation who has completed the
department's Local Government Project Procedures (LGPP)training taught through the department.
Before the project sponsor can advertise for construction bids, the project must have
environmental clearance (in accordance with current department procedures) and the project
sponsor MUST have a state letter of authority from the department to proceed. For state and
federal guidance, refer to the department's Local Government Project Procedures guidance
document at: www.txdot.gov/government/processes-procedures/Igpp-manual.html
46
Construction letting by the department
If the project is let for construction by the department, the outstanding local match and 100% of
any estimated cost overages will be due to the department 60 days prior to advertising for
construction.
Note: The project sponsor is not required to have LGPP training if the department will be advertising
and letting the project for construction, unless the project sponsor is using PS&E development and
environmental documentation as an in-kind contribution towards construction.
Contractor for construction
The construction contractor will be chosen through a competitive bidding process approved by the
department. The construction contract will be awarded to the lowest responsive and responsible
bidder, in accordance with 23 CFR Part 635.
Note: The department has oversight and monitoring responsibilities for transportation projects
when project costs are wholly or partially paid using FHWA or state transportation funds.
Scope modifications
Projects must be developed as approved by the commission. Any change to the scope of work
specified in the nomination package and approved by the commission must have the advance
written approval of the executive director. Changes in items of work or project scope that occur
without advance departmental approval will not be reimbursed.
Payment of costs
If the project sponsor is authorized for a local construction letting, the project sponsor will be
required to pay 100% of the construction costs as the work is done and request reimbursement
through the department of up to 80% of the allowable costs incurred. A project sponsor MUST use
the forms and procedures specified by the department to request reimbursement of allowable
costs incurred. The department will submit all requests for reimbursement of allowable costs to
FHWA. For locally let projects, the entire project cost is borne by the project sponsor until
reimbursement can be obtained from FHWA for eligible activities.
Costs incurred prior to the inclusion of the project in the STIP, execution of the local agreement, or
prior to federal and state approval and authorization to proceed are not eligible for federal
reimbursement.
Project inspection and acceptance
Upon completion of construction, the project sponsor must have a Professional Engineer registered
in Texas certify that the project was constructed in substantial compliance with project
specifications and requirements. The department is responsible for the inspection and final
acceptance of all projects selected by the commission and for certification of project completion. If
the project sponsor does not complete the project as originally approved by the commission, the
department may seek reimbursement of the expended federal funds from the sponsor.
47
Right-of-Way(ROW)
If a project is proposed on state right-of-way, the project sponsor is responsible for securing a
land-use permit (e.g. multiple use agreement) from the department prior to construction.
Period of Performance End Date
The period of performance end date is required to be included in the local agreement, after which
time additional costs incurred are not eligible for reimbursement. Recipients are required to submit
all eligible incurred costs and required performance and financial reports or project records
specified in the local agreement or stewardship and oversight procedures within 90 days after the
agreement end date. The project should be closed within one year after receipt and acceptance of
all required final reports.
48
R. TXDOT DISTRICT MAP
To locate the TxDOT District Office in your area, visit httb://www.txdot.gov/inside-txdot/district.html.
The state map at this website includes hyperlinks to TxDOT's 25 district office websites. Click on the
project county and the hyperlink will redirect to the web page of the TxDOT district that includes that
county. Take note of the full name of the TxDOT District Office that appears at the top of the online
district landing page. On the following page in this guide, use the TxDOT district name to identify the
local TA Set-Aside Coordinator for that district.
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49
S. TXDOT DISTRICT/DIVISION TA SET-ASIDE COORDINATORS
TxDOT's District TA Set-Aside Coordinator (may be referred to as TASA Coordinators) will be your
first point-of-contact to discuss TxDOT's 2017 TA Set-Aside Call for Projects and the project
nomination process. Click the TA Set-Aside Coordinator's name to send an email.
Abilene District Office Dallas District Office Pharr District Office
Kristi Harwell Godfrey Sendawula Joseph Leal
4250 North Clack 4777 East Highway 80 600 West Expressway 83
Abilene,TX 79604-0150 Mesquite,TX 75150 Pharr,TX 78577-1717
(325)676-6811 (214)320-6266 (956)702-6247
Amarillo District Office El Paso District Office San Angelo District Office
John Wimberley Blanca Serrano-Rivera Kristan Hereford
5715 Canyon Drive 13301 Gateway Blvd West 4502 Knickerbocker Road
Amarillo,TX 79110-7368 El Paso,TX 79928 San Angelo,TX 76904
(806)356-3249 (915)790-4328 (325)947-9242
Atlanta District Office Fort Worth District Office San Antonio District Office
Deanne Simmons Phillip Hays Mark Mosley
701 East Main 2501 SW Loop 820 4615 N.W. Loop 410
Atlanta,TX 75551 Fort Worth,TX 76133 San Antonio,TX 78284-3601
(903)799-1308 (817)370-6591 (210)615-5812
Austin District Office Houston District Office Tyler District Office
Angela Gil Ana Ramirez Huerta Mary Fletcher
7901 North IH 35 7600 Washington Avenue 2709 West Front Street
Austin,TX 78753 Houston,TX 77007 Tyler,TX 75702
(512)832-7109 (713)802-5810 (903)510-9246
Beaumont District Office Laredo District Office Waco District Office
Lisa Collins, P.E. Gustavo Elizondo Kris Long
8350 Eastex Freeway 1817 Bob Bullock Loop 100 South Loop Drive
Beaumont,TX 77708 Laredo,TX 78043 Waco,TX 76704-2858
(409)898-5816 (956) 712-7462 (254)867-2763
Brownwood District Office Lubbock District Office Wichita Falls District Office
Andrew Chisholm Kylan Francis Darell Johnson. P.E.
2495 Hwy. 183 North 135 Slaton Road 1601 Southwest Parkway
Brownwood,TX 76802 Lubbock,TX 79404-5201 Wichita Falls,TX 76302-4906
(325)643-0442 (806)748-4490 (940) 720-7840
Bryan District Office Lufkin District Office Yoakum District Office
Allison Kurwitz Jennifer Adams Barbara Grahmann
2591 N. Earl Rudder Freeway 1805 North Timberland 403 Huck Street
Bryan,TX 77803-5190 Lufkin,TX 75901 Yoakum,TX 77995-2973
(979) 778-9788 (936)633-4383 (361)293-4371
Childress District Office Odessa District Office Public Transportation Division
Chris Reed Kelli Williams (PTN):
7599 US 287 3901 East US Hwy. 80 Teri Kaplan
Childress,TX 79201-9705 Odessa,TX 79761 TxDOT-PTN
(940)937-7251 (432)498-4752 TAP/TASA Program Manager
Corpus Christi District Office Paris District Office 125 E. 11th Street
AustiJason Alvarez Sydney Newman (512) 8 59731
(512)486-5973
1701 South Padre Island Drive 1365 North Main Street
Corpus Christi,TX 78416 (361) Paris,TX 75460-2697
808-2495 (903)737-9285
50
T. BIKEWAY TERMINOLOGY
Shared Roadway - 2012 AASHTO Definition: "A roadway that is open to qr
both bicycle and motor vehicle travel."
2011 Texas MUTCD Definition: "A roadway that is officially designated and °
marked as a bicycle route, but which is open to motor vehicle travel and upon - f ''
which no bicycle lane is designated." ..
A Signed Shared Roadway shall include posted bike route signs & may
include pavement markings.
Bicycle Lane - 2012 AASHTO and 2011 Texas MUTCD Definitions are the
same: "A portion of a roadway that has been designated for preferential or _ _
exclusive use by bicyclists by pavement markings and, if used, signs. �' �
However, AASHTO definition includes: "It is intended for one-way travel, Art-
usually in the same direction as the adjacent traffic lane, unless designated as
a contra-flow lane."
Note: May include BikeStripe infrastructure. For guidance, refer to:
http://www.txdot.gov/inside-txdot/division/publ ic-transportation/bicycle-pedestrian.html
Shoulder- 2012 AASHTO Definition:
"The portion of roadway contiguous with the travel way that accommodates
stopped vehicles, emergency use, and lateral support for sub base, base, and
surface course.Shoulders, where paved, are often used by bicyclists." ._
A Signed Shoulder Bike Route shall include posted bike route signs and
may include pavement markings.
Shared Use Path - 2012 AASHTO and 2011 Texas MUTCD Definitions
are basically the same:
"A bikeway outside the traveled way and physically separated from motor
vehicle traffic by an open space or barrier and either within the highway right-
of-way or within an independent right-of-way or within an independent x
alignment. Shared use paths may also be used by pedestrians(including "'„'. --
skaters, users of manual and motorized wheelchairs, and joggers)and other
r
authorized motorized and non-motorized users. Most shared use paths are
designed for two-way travel."
Cycle Track -Defined by the National Association of City
Transportation Officials (NACTO) in 2011:
"A Cycle Track is an exclusive bicycle facility that has elements of a
separated path and on-road bike lane. A Cycle Track, while still within the
roadway, is physically separated from motor traffic and is distinct from the .F.
sidewalk."
51
U. WEBLINKS
TxDOT's 2017 TA Set-Aside Call for Projects contains program information, including the Program
Rules, Program Guide, Nomination Form, In-Kind Contribution Guidance, Detailed Project Timeline
Examples, and other program related downloads at:
http://www.txdot.gov/inside-txdot/division/public-transportation/bicycle-pedestrian.html
2017 TA Set-Aside Workshops Interactive Map:
http://maps.dot.state.tx.us/AGO Template/TxDOT Viewer/?appid=9772fb8e53a9400b9c4578bb
0494ecf5
TxDOT's Project Submission Dropbox: https://ftp.dot.state.tx.us/dropbox/?action=mainmenu
TA Set-Aside Rules (Texas Administrative Code,Title 43, Chapter 11, Subchapter G):
http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac view=5&ti=43&pt=1&ch=11&sch=G
&rl=Y
TxDOT's Local Government Projects Office (LGP):
http://www.txdot.gov/govern ment/programs/local-government-proiects.html
LGP Toolkit: http://txdot.gov/government/processes-procedures/Igp-tool kit.html
Project Risk Assessment: http/fftp.dot.state.tx.us/pub/txdot/Igp/funding/risk-assessment.pdf
Project Procedures Manual: www.txdot.gov/government/processes-procedures/Igpp-manual.html
Local Government Project Procedures Training and Qualification:
http://www.txdot.gov/govern ment/programs/local-government-projects/train ing.html
TxDOT Environmental Resources:
Environmental Handbook for Categorical Exclusions: http://ftp.dot.state.tx.us/pub/txdot-
info/env/toolkit/610-01-gui.pdf
Environmental Handbook for Environmental Assessments: http://ftp.dot.state.tx.us/pub/txdot-
info/env/toolkit/620-05-gui.pdf
TxDOT's Environmental Compliance Toolkits: http://www.txdot.gov/inside-
txdot/division/environmental/compliance-toolkits.html
TxDOT's Local Government Project Management Guide, Chapter 5:
http://ftp.dot.state.tx.us/pub/txdot/Igp/procedures/guide.pdf
TxDOT's Scope Development Tool (for environmental documentation): http://www.txdot.gov/inside-
txdot/division/environmental/compliance-toolkits/nepa.html
52
TxDOT's Right of Way Manual Vol 2:
http://gsd-ultraseek/txdotmanuals/acq/advance acquisition of right of way for Ipa.htm
TxDOT's Average Low Bid Unit Prices:
http://www.txdot.gov/busi ness/letti ng-bids/average-low-bid-unit-prices.html
TxDOT's Economically Disadvantaged Counties Program (EDCP):
http://www.txdot.gov/inside-txdot/division/transportation-planning/disadvantaged-county.html
TxDOT District Office Information: http://www.txdot.gov/inside-txdot/district.html
U.S. Census Information:
http://www.fhwa.dot.gov/planning/census issues/urbanized areas and mpo tma/geographic res
ources/
2010 Decennial Population httrs://factfinder.census.gov/faces/nav/isf/pages/community facts.xhtml
Adventure Cycling Association, US Bicycle Route System (USBRS):
http://www.adventurecycling.org/routes-and-maps/us-bicycle-route-system/national-corridor-plan/
FHWA TA Set-Aside Guidance:
http://www.fhwa.dot.gov/environment/transportation alternatives/guidance/guidance 2016.cfm
AASHTO Guide for the Development of Bicycle Facilities: http://www.transportation.org/
https://bookstore.transportation.org/item details.aspx?ID=1943
NACTO Urban Bikeway Design Guide:
http://nacto.org/publicationfurban-bikeway-design-guide/
NACTO Urban Street Design Guide:
http://nacto.org/publication/urban-street-design-guide/
Texas Accessibility Information -TDLR: https://www.tdIr.texas.gov/
ADA Standards for Accessible Design: www.ada.gov
53
V. DEFINITIONS AND TERMINOLOGY
AFA - Advance Funding Agreement
AASHTO - American Association of State Highway and Transportation Officials
Bikeway terminology - See Section T of this guide
Commission -Texas Transportation Commission
Department - Texas Department of Transportation (TxDOT)
Executive director - The executive director of the Texas Department of Transportation or the
executive director's designee
FHWA - Federal Highway Administration
FPAA - Federal Project Authorization and Agreement
Local Agreement - An agreement between the project sponsor and the department which includes
a commitment for the required local funding, describes the total scope and course of project
activities, and outlines the responsibilities and duties of the participants.
Metropolitan Planning Organization (MPO) - The organization or policy board of an organization
created and designated under 23 U. S. C. §134, and 49 U. S. C. §5303 to make transportation
planning decisions for the metropolitan planning area and carry out the metropolitan planning
process.
Project - An undertaking to implement or construct an eligible activity at a specific location or
locations, or, if the context so implies, the particular activity so implemented or constructed.
Project sponsor - An eligible entity as described by 23 U.S.C. §113(h), that nominates a particular
project for consideration, exercises jurisdiction over the geographic area in which that project is
located, and commits to the project's development, implementation, construction, maintenance,
management, and financing.
State - The State of Texas or any of its political subdivisions
Statewide Transportation Improvement Program (STIP) - A four year short-range program
developed by the department as a compilation of all metropolitan transportation improvement
programs, together with rural transportation improvement programs, that include recommendations
from rural planning organizations and department districts for the areas of the state that are
outside of the boundaries of a metropolitan planning organization, including transportation
between cities.
Surface transportation system - An interconnected surface transportation network for moving
people and goods using various combinations of transportation modes
TDLR - Texas Department of Licensing and Regulation
54
Transportation Improvement Program (TIP) - A short-range program developed by each
metropolitan planning organization in cooperation with the department and public transportation
operators that covers a four-year period and contains a prioritized listing of all projects proposed for
federal funding, and regionally significant projects proposed for state, federal, and local funding in
a metropolitan area.
Transportation Management Area - FHWA defines TMAs as "all urbanized areas (UZAs) with
populations greater than 200,000 as determined by the 2010 Census"
TxDOT - Texas Department of Transportation
55
W.PROJ ECT NOMINATION CHECKLIST
Project sponsors MUST utilize and complete the 2017 TA Set-Aside Project Nomination Form in
Microsoft Windows Excel (.xlsm)format to submit a project nomination in the department's Call for
Projects. Download the nomination form from the department's website at:
htto://www.txdot.gov/inside-txdot/division/public-transportation/bicycle-pedestrian.html
•
Below is a list of required attachments that MUST be included as part of the TA Set-Aside 2017
project nomination package and additional attachments that may be necessary. The need for
additional attachments should be determined by the characteristics of the project, its location, and
the status of project development. In addition to submitting the completed nomination form in
Excel, the project sponsor MUST provide a single color PDF to include the completed nomination
form, a signed copy of the signature page, all required attachments, and any necessary optional
attachments.
Required attachments:
• Project Details -Attachment B
• Certification of LG Funding - Attachment C
• Public Involvement/Support -Attachment E
• Property Ownership/Acquisition -Attachment G
Note: Projects that include state-maintained right-of-way or have a direct effect on an existing
state-maintained roadway MUST have a recent letter of consent, addressed to the project sponsor,and
signed by the current TxDOT District Engineer,this cannot be delegated down.
• Project Timeline -Attachment L
Additional attachments that may be necessary:
• Project Location Information - Attachment A
• MPO TIP Letter - Attachment D
• Environmental Documentation -Attachment F
• RR Right-of-Entry/Support Letter -Attachment H
• Local Plan/Support -Attachment I
• SRTS Plan/Coordination - Attachment J
• ADA Transition Plan -Attachment K
• In-kind Contributions -Attachment M
• Nomination Checklist -Attachment N
The department recommends completing the checklist on the following pages and including the
completed checklist as part of the project nomination package. Refer to Topic F. Project Nomination
Form in this guide for additional details on each attachment.
Label attachment as Project Nomination Checklist-Attachment N.
56
A completed 2017 TA Set-Aside Project Nomination Form in Microsoft Windows Excel (.xlsm)
format with all text boxes filled-in and dropdown selections completed. Type N/A for not
applicable, where appropriate.
A single color PDF document that includes:
H Completed 2017 TA Set-Aside project nomination form (required)
n Signed copy of signature page (required)
❑ Required attachments (refer to page 56)
❑ Additional attachments that may be necessary (refer to page 56)
Attachment A(optional)
Refer to 7. Project Location Information
Attach a complete list of all improvement locations using descriptive limits and
longitude/latitude.
Label attachment as Project Location Information -Attachment A-No more than 2 pages.
Attachment B (required)
Refer to 10. Project Details
Attach the following exhibits:
H Location map (required)
❑ Project layout map (required)
❑ Typical section(s) (recommended)
❑ Representative construction plan sheets (as applicable)
❑ Additional bridge details (as applicable)
n Photographs (recommended)
❑ Additional maps, charts, diagrams, drawings, etc. (recommended)
Label attachment(s) as Project Details-Attachment B -No more than 15 pages.
Attachment C (required)
Refer to 12. Official Project Sponsor Funding Resolution or Ordinance
Attach the project sponsor's resolution or ordinance.
Label attachment(s) as Certification of LG Funding-Attachment C-No more than 10 pages.
Attachment D (as applicable)
Refer to 13. Metropolitan Planning Organization (MPO)Transportation Improvement Program
(TIP) Inclusion Letter
Attach a letter from the MPO if the project is located within the boundaries of an MPO.
Label attachment(s) as MPO TIP Letter-Attachment D-No more than 2 pages.
57
Attachment E(required)
Refer to 14. Public Involvement and Support
Attach the following exhibits, as appropriate:
❑Supplemental public engagement summary (as needed)
❑ Evidence of public/stakeholder support (required)
n Evidence of support from affected/adjacent property owners (required)
Label attachments as Public Involvement/Support-Attachment E-No more than 10 pages.
Attachment F (optional)
Refer to 15. Environmental Documentation
Attach the following exhibits, as appropriate:
❑TxDOT's NEPA Project Scope Development Tool (if completed)
❑Prior environmental approval documentation (if completed)
❑Prior resource agency coordination letters (if completed)
Label attachment(s) as Environmental Documentation-Attachment F-No more than 10 pages.
Attachment G (required)
Refer to 16. Property Ownership and Acquisition Information
Attach the following exhibits, as appropriate:
Ti Evidence of property rights by title of ownership, lease, or easement (required)
❑Commitment letter(s) from affected property owners demonstrating a willingness to
transfer property (as applicable)
❑ Letter from TxDOT District Engineer consenting to project on state ROW (as
applicable)
Label attachments as Property/Ownership/Acquisition-Attachment G -No more than 10 pages.
Attachment H (optional)
Refer to 17. Railroad Support/Right-of-Entry Letter
Attach documentary evidence of coordination with railroad.
Label attachment(s) as RR Right of Entry/Support Letter-Attachment H-No more than 10 pages.
n Attachment I (optional)
Refer to 18. Local Bicycle, Pedestrian, or other Transportation Plan
58
Attach the cover and pages from the plan referring to this project.
Label attachment(s) as Local Plan/Support-Attachment I-No more than 10 pages.
Attachment J (optional)
Refer to 19.Safe Routes to School (SRTS) Plan
Attach the cover and pages from the plan referring to this project.
Label attachment(s) as SRTS Plan/Coordination-Attachment J -No more than 10 pages.
Attachment K(optional)
Refer to 20.Transition Plan for ADA Compliance
Attach the cover and pages from the plan that are relevant to this project.
Label attachment(s) as ADA Transition Plan Attachment K-No more than 10 pages.
Attachment L(required)
Refer to 21. Project Timeline
Attach a chart documenting the project development and implementation timeline.
Label attachment(s) as Project Timeline-Attachment L- No more than 2 pages.
Attachment M (optional)
Refer to 25. In-Kind Contributions
Attach documentation of estimated in-kind costs.
Label attachments In-Kind Contributions-Attachment M-No more than 2 pages.
Attachment N (optional)
Refer to 27. Nomination Checklist
Attach the completed checklist.
Label as: Nomination Checklist-Attachment N.
59
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Exhibits Are Available For Review In The
City Secretary Office
(Map For P. R. No. 19760)