HomeMy WebLinkAboutPR 19762: FIRST RENEWAL, SIDDONS-MARTIN EMERGENCY GROUP ,'y�� i ,,
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INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: May 2, 2016
To: Brian McDougal, City Manager
From: Larry Richard, Fire Chief
RE: Proposed Resolution 19762
Nature of the Request:
The Fire Department recommends that the City Council approve Proposed Resolution 19762
authorizing the second year (first renewal), of a contract with Siddons-Martin Emergency Group of,
Port Arthur, and Houston, Texas, with a projected budgetary impact of $200,000. The vendor has
agreed to renew for the terms outlined in the original contract.
Staff Analysis, Considerations:
The Port Arthur Fire Department operates a number of fire apparatus and special service
response vehicles, the proper servicing and repair of these vehicles is absolutely necessary to
ensure both their longevity and their performance dependability. For the last four years
Siddons-Martin Emergency Group has performed maintenance and repairs to the Fire
Department's fleet with positive results. Siddons-Martin Emergency Group is headquartered
in Houston, with a service facility in the Port Arthur Business Park. Siddons-Martin has
performed the requested services dependably in the past.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
This contract has a projected budgetary impact of $200,000 and is budgeted in Fire
Department Vehicle Maintenance Account No. 001-1121-522.43-00 and will be included in
two budget cycles.
"Remember we are here to serve the Citizens of Port Arthur"
P.O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
P.R. No. 19762
5/2/17 Idr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE CONTRACT WITH SIDDONS-MARTIN
EMERGENCY GROUP OF PORT ARTHUR AND HOUSTON, TEXAS,
FOR PREVENTATIVE MAINTENANCE AND REPAIR TO FIRE
DEPARTMENT FIRE APPARATUS AND OTHER SPECIAL RESPONSE
VEHICLES, WITH A PROJECTED BUGETARY IMPACT OF
$200,000.00; FUNDING AVAILABLE IN FIRE DEPARTMENT
VEHICLE MAINTENANCE ACCOUNT NO. 001-1121-522.43-00.
WHEREAS, pursuant to Resolution No. 16-085, adopted by the City Council on
March 14, 2016, the City entered into a one-year contract with Siddons-Martin
Emergency Group of Port Arthur, and Houston, Texas, for preventative maintenance
and repair to Fire Department fire apparatus and special response vehicles; and
WHEREAS, the contract provided for the option to renew for two additional
one-year periods; and
WHEREAS, Siddons-Martin Emergency Group has signed an agreement,
attached hereto as Exhibit "A", to renew the contract for the second year at the same
prices as quoted in the 2016 contract; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council herein authorizes the second year of the
contract with Siddons-Martin Emergency Group, at the same prices as quoted in the
2016 contract.
P.R. No. 19762
5/2/17 Idr
Section 3. That an authorized agent of Siddons-Martin Emergency Group will
sign this resolution agreeing to the terms hereof.
Section 4. That a copy of the caption of this resolution shall be spread upon
the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of ,
2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
MAYOR: ,
COUNCILMEMBERS: ,
NOES: .
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R. No. 19762
5/2/17 Idr
APPROVED AS TO FORM:
Val Tizeno, CiVittorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Rosie Vela, Interim Finance Director
, (fit A
Clifton Williams, CPPB
Acting Purchasing Manager
AGREED TO:
SIDDONS-MARTIN EMERGENCY GROUP
By:
Print Name:
Title:
P.R. No. 19762
5/2/17 Idr
EXHIBIT "A"
DERRICK FORD FREEMAN,MAYOR BRIAN McDOUGA1.
RAYMOND SCOTT.,JR.,MAYOR PRO TEM City of CITY MANAGER
--COUNCIL MEMBERS: ��71,•^�; jio SHERRI BELLARD,TRMC
TIFFANY l..HAMILTON -�,,.� CITY SECRETARY
MORRIS ALBRIGHT or t r 1 hu r
KEITH RICHARD VAL TIZENO
WILLIE"BAE" LEWIS,JR. Texas CITY ATTORNEY
OSMAN SWATI
CHARLOTTE MOSES
KAPRINA FRANK
Siddons-Martin Emergency Group— Fire Apparatus Maintenance for Fire Department
Original Contract Period: May 18, 2016 to May 17, 2017
Original Contract Price:
Apparatus Semi-Annual PM Annual PM Parts Cost
Fire Engine $795.00 $1495.00 Cost x 1.67
Aerial $795.00 $2795.00 Cost x 1.67
Rescue 5795.00 $1495.00 Cost x 1.67
Wheels Off Brake Inspection 1 $200
Hourly Rate During Normal Business l lours at Vendors Shop $104.50
hourly Rats During Normal Business flours for Road Service SI04.50 �T
I loud. Rate After Normal Business Hours for Road Service $118.50
Road Service'Navel Rate $104.50
Normal Operating Business Hours M-F.7:30 AM to 4:30 I'M
Markup for work which is subcontracted Cost x 1.40
Proposed Contract Renewal Period March 15, 2017 to March 14, 2018
IA1 agree to renew my existing contract at the original contract price and proposed
renewal period listed above.
I disagree (if so please give a brief explanation)
//201/D- /J4 /f&^/ 7/5 7 -S1)9
Printed Name Telephone Number
.5./.3-/oZ/
ture Date
Must be signed by a person having authority to bind the firm in a contract