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HomeMy WebLinkAboutPR 19770: 4 MONTH EXTENSTION OF ROSIE VELA'S CONTRACT (INTERIM FINANCE DIRECTOR) City of 40 • cam= or( rlkur Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 9, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Rosie Vela, Interim Finance Director RE: 4 MONTH EXTENSTION OF ROSIE VELA'S CONTRACT Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to extend the contract between the City of Port Arthur and Rosie Vela as Interim Finance Director for an additional four months. Background: The City of Port Arthur has not hired a full-time Director of Finance. In order to effectively continue City Finance projects during the process to fill the referenced vacancy,the City Manager recommends extending the contract with Ms. Rosie Vela, as Interim Finance Director for an additional four months. Budget Impact: Funds for this position will be from the salary budgeted in the Finance Department for the Finance Director's salary. Hourly rate will be $50.00 an hour. Recommendation: It is recommended that City Council approve the extension of Rosie Vela's contract, as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 )K Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 19770 jnp 5/3/2017 RESOLUTION NO. A RESOLUTION AUTHORIZING AN AGREEMENT FOR INDEPENDENT PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ARTHUR AND ROSIE VELA TO PROVIDE TEMPORARY CONTRACT SERVICES FOR THE CITY'S FINANCE DEPARTMENT WHEREAS, Rosie Vela's contract will expire on May 31, 2017; and WHEREAS, the City of Port Arthur has not hired a full-time Director of Finance, and in order to effectively continue City Finance projects during the process to fill the referenced vacancy, the City Manager recommends extending the contract with Ms. Rosie Vela, as Interim Finance Director for an additional four months; and WHEREAS, the City Council deems Ms. Vela to possess the necessary professional, technical, and institutional knowledge, as well as required professional licensure, to ensure the effective execution of City projects to its citizens at a rate of $50.00/hour and shall not exceed 40 hours per week without prior approval of the City Manager. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized to execute a four (4) month Agreement with Rosie Vela, to serve as Interim Finance Director effective June 1, 2017, with an option to renew for an additional year, in substantially the same form as the attached Exhi bit "A". P.R. NO. 19770 Jnp 5/3/17 Page 2 Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of , 2017 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: , NOES: . Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Valecia R. Tizeno 0 ity Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager EXHIBIT " A" AGREEMENT FOR INDEPENDENT PROFESSIONAL SERVICES That this Agreement is made between the City of Port Arthur, Texas hereinafter referred to as "City" and Rosie Vela, Interim Finance Director, hereinafter referred to as the "Contractor." I. DURATION AND TERMINATION That this Agreement shall be for a four (4) month period beginning June 1, 2017 and shall remain in effect until September 30, 2017, with an option to renew for one additional year. Either party may terminate this Agreement upon thirty (30) days written notice. It is understood and agreed that if Contractor is incapable of performing the services described herein; all rights to further compensation under this Agreement are to be invalid. II. PROFESSIONAL SERVICES TO BE PERFORMED Contractor shall perform the duties of Finance Director. The Contractor shall comply with the ethical and professional code of the profession and the policies of the City of Port Arthur (see attached job description). III. COMPENSATION Compensation shall be at $50.00 per hour. Appropriate work related expenses, (training, conferences, etc), computer and facility access, as necessary for the effective performance of the required job duties, may be provided and/or reimbursed as determined appropriate by the City Manager. The Contractor shall safeguard all records, and maintain confidentiality of records and information encountered in the course and scope of his job duties. The hours of work shall be mutually agreed upon by the City Manager of the City of Port Arthur and Rosie Vela, Finance Director, and shall not exceed 40 hours per week unless approved by the City Manager. Ms. Vela will be considered an independent contractor for the City. IV. OTHER BENEFITS Housing for work days and mileage at IRA rates. That all benefits resultant from this contract are delineated herein, and no other benefits promised by any City officer shall be binding on the City. Although, Ms. Vela will not be compensated for vacation, sick leave and holidays, she will be allowed to take time off from time-to- time as approved by the City Manager. V. INDEMNITY It is understood and agreed that Contractor is independent contractor. The CITY hereby agrees to indemnify CONTRACTOR, to the extent permitted by law or the extent to which such coverage is available to CITY employees and officials, against any liability, claim, cause of action, damage, personal injury or death rising out of or in connection with the services performed or to be performed by CONTRACTOR pursuant to this Agreement when CONTRACTOR is performing duties in the scope of his duties with the City of Port Arthur. VI. PROFESSIONAL LIABILITY INSURANCE The City will provide legal services or pay an judgment rendered against Contractor for any suit or claim arising out of the performance of the Contractor's duties as outlined herein unless it is determined that said performance was the result of malfeasance or negligence to the extent of the coverage by TMLIRP, and only in the course and scope of his duties with the City of Port Arthur. VII. NON DISCRIMINATION The Contractor hereby agrees that no person shall, on the grounds of race, creed, color, handicap, national origin, sex, political affiliation, or beliefs, be excluded from, be denied the benefits of, or be otherwise subjected to discrimination as regards to any services or activity under this contract; and hereby gives assurance the Contractor will immediately take any measure necessary to effectuate Agreement. SIGN EDAN DAG REED TO on the day of ,2017. CONTRACTOR Rosie Vela CITY OF PORT ARTHUR Brian McDougal,City Manager s.pr19022_exhibit ROSIE G. VELA, CPA, CGFO 6125 Queen Jane Street Corpus Christi TX 78414 512-216-7296 October 2015 EDUCATION: Master of Business Administration Corpus Christi State University —August 1980 (Now Texas A & M University — Corpus Christi) Emphasis in Finance and Management Bachelor of Business Administration Corpus Christi State University—August 1979 Major—Accounting Graduated Magna cum Laude PROFESSIONAL Certified Public Accountant, May 1982 CERTIFICATIONS: Certified Government Finance Officer, Nov. 1988 EXPERIENCE: May 2014 — May 2015 Finance Director, City of Ingleside Texas As Finance Director, I am responsible for the interim and annual financial reporting for the City; the annual audit of the City's books; the budgeting and tax assessment process; the accounts payable and payroll functions; the investment of the City's funds; managing the City's debt; serving as liaison with the City's financial advisors, underwriters and bond attorneys; and other financial responsibilities. October 2012 — May 2014 Controller, Central Health, Austin Texas As controller, I managed the payroll, accounts payable, budgeting, accounting, and financial reporting functions, as well as coordinated the annual audit. In addition, the Finance Department manages recording and reporting Intergovernmental Transfers through the Health and Human Services Commission. Central Health is a taxing entity which collects property taxes in Travis County and uses those funds to provide healthcare for the uninsured through contracts with medical providers. March 2009 — May 2012 Self Employed Consultant As a consultant, I provided Interim services to cities when they had a vacancy in the Director of Finance position. Cities served include Cedar Park, Buda, Beeville, Granite Shoals, Windcrest, Copperas Cove and Town of Addison. Engagements were for limited time periods, usually three to six months. During this time, I assisted in the recruiting process and provided interim financial statements and investment reports, as well as overseeing the day-to-day financial operations. Sept. 2006 — Sept. 2008 Director of Finance, City of San Marcos Texas As Director of Finance, I was responsible for the Purchasing, Accounting, Information Services and Utility Business Office Divisions. The Department was responsible for preparing and presenting the annual budget of over $140 million; preparation of interim and annual financial reports; preparation of the annual Comprehensive Annual Financial Report; coordinating Annual and Internal Audits for the City; managing debt issuance and continuing disclosure; payroll for over 500 employees; accounts payable for all vendors of the City; procurement of all goods and services for the City; and customer service and collection of utility payments for Water and Electric Utilities. Sept. 1996 — Sept. 2006 Director of Finance, City of Richardson, Texas As Director of Finance, I was responsible for various divisions including Accounting, Purchasing, Fleet and Materials Management, Municipal Court, Utility Customer Service, Tax and Administration. I was responsible for a department of 84 individuals with a budget of $8 million. Significant accomplishments: Bond rating upgrades in both revenue bonds and General Obligation bonds From Baa-1 to Al in Revenue Bonds (Moody's) and from A to AA- (S&P) From Aa to Aa1 in General Obligation bonds (Moody's) and From AA to AA+ in General Obligation bonds (S&P) Dec. 1990 — Aug. 1996 Director of Finance, City of Corpus Christi, Texas As Director of Finance, I was responsible for the daily operations of a department of 133 people comprised of various divisions, which included Accounting, Cash Management, Central Cashiering, Federal Grants, Accounts Payable, Payroll, and the Utilities Business Office. As Director of Finance, I was also responsible for performing long-range projections on the City's ability to finance debt for long-term capital projects; served as liaison to the City's financial advisors, bond attorneys, and underwriters; and coordinated presentations to the City's rating agencies for bond sales. During the years that I served as Finance Director, the City received the Certificate of Achievement for Excellence in Financial Management from the Government Finance Officers Association. Jan. 1990 — Dec. 1990 Director of Management and Budget, City of Corpus Christi, Texas As Director of Management and Budget, I directed a staff of twelve people in coordinating the preparation and publication of a $242 million budget. This involved compiling information for approximately thirty-five departments and twenty funds into a comprehensive financial and planning document. During this year, the Government Finance Officers Association awarded the Distinguished Budget Award to the City. 7 Sept. 1985 — Jan. 1990 Chief Accountant, Assistant Director of Finance, City of Corpus Christi, Texas In this position, I supervised the Central Cashiering, Collections, Cash Management Section, Accounting Division, which consisted of Payroll, Accounts Payable, Federal Grants, and General Accounting. As Chief Accountant, I directed a staff of seven accountants in recording the City's financial transactions, generating timely and correct interim financial reports, and preparing and publishing the City's audited Comprehensive Annual Financial Report. May 1984 — Sept. 1985 Director of Accounting, Spohn Hospital, Corpus Christi, Texas In this capacity, I directed a staff of twelve people in generating monthly and annual financial statements; processing accounts payable for a 500-bed hospital; recording all payroll transactions and generating payroll checks for over 1,700 employees; investing the hospital's temporarily idle cash; processing all bank deposits; accounting for all fixed assets and capital improvement projects; and maintaining records for the hospital's four subsidiary corporations. May 1983 — May 1984 Internal Auditor, Spohn Hospital, Corpus Christi, Texas In this capacity, with the help of an assistant, I audited the hospital's cash collection procedures, petty cash funds, patient charge documentation, and reviewed other operations in various departments of the hospital. Dec. 1980—May 1983 Auditor, Peat Marwick Mitchell & Co (Now KPMG) Corpus Christi Texas In this capacity, I performed audits for banks, manufacturing firms, retail operations, non-profits, and government entities, simultaneously supervising several engagements with staff members at various locations. Aug. 1979—Dec. 1980 Instructor, Corpus Christi State University (now Texas A&M Corpus Christi) While pursuing my master's degree, I taught part-time and, upon completion of my master's degree, taught full-time. Classes taught included Principles of Accounting, Cost Accounting, and Intermediate Accounting. While working at other organizations, I have taught as an adjunct professor at this institution, teaching classes that included Government Accounting and graduate accounting courses. Memberships and Professional Associations: Government Finance Officers Association of Texas — President 2001-2002; President-Elect 2000- 2001; Vice-President 1994 — 1996; Secretary 1996 — 1997; Representative from Texas to the Government Finance Officers Association of the U.S. and Canada, 2004—2006; former presenter and moderator at state and national conferences. Former Adjunct Professor, Corpus Christi State University, 1990— 1992; Texas A&M University, 1995. Former presenter for National Association of Latino Elected and Appointed Officials (NALEO) at regional and national conferences. Former faculty member, Utility Management Institute (UMI) of NADBANK, teaching financial management for utilities in the United States and Mexico. Graduate of Leadership Corpus Christi and Leadership Richardson. 8 Community Service: Former Court Appointed Special Advocate (CASA) for CASA of Central Texas, serving Hays, Comal, Guadalupe and Caldwell Counties. Former member of the Board of Directors and Treasurer, October 2011 to 2012 Former Board Member, Community Credit Union and later became ViewPoint Bank in Dallas Texas, 1998 to 2007. Former Associate Member, Board of Directors, United Heritage Credit Union, September 2011 to April 2014 Former Member, Finance and Economics Advisory Council, McCoy College of Business Administration, Department of Finance and Economics, Texas State University, San Marcos, Texas San Marcos Citizen Police Academy Alumni Association, 2008 to 2012 Special Awards: In February 2015 I was selected for the Texas A&M Corpus Christi College of Business Alumni Excellence Award. In April 2005 I was awarded the Outstanding Service Award by the Government Finance Officers Association of Texas (GFOAT) for 2004. In November 2005 the Government Finance Officers Association of Texas awarded the City of Richardson a Distinctive Innovation Award for its Infrastructure Development Program which encompassed providing fiber-optic cable to the community through a partnership with Richardson Independent School District, and providing Wi-Fi hotspots to allow for wireless network 9