HomeMy WebLinkAboutPR 19795: PURCHASE OF EXCAVATOR ,, ;
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INTEROFFICE MEMORANDUM
Date: June 6, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Assistant City Manager
RE: PR 19795 —Purchase of Excavator
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase a Komatsu model PC138USLC-11 Excavator.
Back,;round:
The new Komatsu Excavator will replace unit #1355, a 1999 model Kobelco excavator. The
new unit will be used mainly by the Wastewater Conveyance Division for repair and
replacement of some of our deeper sewer mains (up to 18' digging capacity). The current
excavator needs extensive repairs to the hydraulic system and will soon need a new motor; it
has come to the end of its useful life.
Budget Impact:
The new Komatsu Excavator has a Buyboard Cooperative Purchasing Quote of$129,967.60
from Waukesha-Pearce Industries Inc., and will be paid out of account #410-1255-532.92-00,
Equipment.
Recommendation:
It is recommended that City Council approve the City Manager to purchase the replacement
Komatsu Excavator, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 19795
05/26/17 ds
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A
KOMATSU PC138USLC-11 EXCAVATOR FOR THE
UTILITY OPERATIONS DEPARTMENT FROM
WAUKESHA-PEARCE INDUSTRIES INC., THROUGH
BUYBOARD, IN THE TOTAL AMOUNT OF $129,967.60.
FUNDS ARE AVAILABLE IN UTILITY OPERATIONS
EQUIPMENT ACCOUNT NO. 410-1255-532.92-00,
EQUIPMENT.
WHEREAS, the Utility Operations Department routinely uses excavators to repair and
replace broken sewer mains, manholes, and sewer lift stations for the citizens, businesses, and
industrial users for the City of Port Arthur; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, City staff has solicited a Buyboard quote for a Komatsu PC138USLC-11
Excavator, as delineated in our Purchasing Policy; and,
WHEREAS, Waukesha-Pearce Industries Inc., through Buyboard, provided the quote
attached as Exhibit"A", which meets our specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Council hereby authorizes the purchase of a Komatsu PC138USLC-11
Excavator from Waukesha-Pearce Industries Inc., through Buyboard, in the total amount of
$129,967.60; and,
THAT, funding for this equipment is provided for in the Utility Operations O&M
budget; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P. R. No. 19795
05/26/17 ds
Page 2 of 3
READ, ADOPTED AND APPROVED THIS day of
2017 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
`C - -�
Valecia Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal
City Manager
P. R. No. 19795
05/26/17 ds
Page 3 of 3
Dr. Jimmie Johnson, PhD
Assistant City Manager
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
(e44,6-,Z,
Rosie Vela
Interim Director of Finance
1116 tjah
Clifton Williams, CP'B
Acting Purchasing Manager
EXHIBIT A
(Waukesha-Pearce Industries Inc.quote)
MYBoards Texas Association of School Boards
• • c gaal,..►arc•ssom BUYBOARD Quotation
Quote Date I May 11. 2017 Quote No. WP1051117-001
Contract No. 424-13
Quotation To Vendor ID 837
Buying Agency City of Port Arthur Waukesha-Pearce Industries Inc.
Contact Lucy Lane j Construction Machinery Division
Phone Contact Ryan Pyburn
Fax _ Phone
Email Fax
Email pyburnwpi.com I
Pricing Based On Maunufacturer's Price List Dated: Contract Discount I 35.0°1Factor 65.0%
A. Base Unit:
Brand Model No. Description I List PriceNet Price
Komatsu PC138USLC-11 Excavator $ 215,604.00 l $ 140,142.60
Includes All Standard equipment & attachments as listed in attached brochures and delivery to your facility.
B. Factory options and attachments INSTALLED
Sales Code Description List Price Net Price
Base Unit including $ -
15' 1" Mono Boom $ -
8' 2"Arm Assembly $ -
24" Triple Grousers S -
S -
S
$
Sub Total t $ -
C. Non-Factory options and attachments INSTALLED
Sales Code Description Net Price
Pin On Bucket S 3.275 30
CITY OF PORT AN I NUR
UTILITY naER.4TION3
WATERISEWFR
MAY 11 2017 $ -
s
RECEIVED
Sub Total S 3.275.00
"Sr—
D.
MSLD. Other applicable charges. Allowane
cs, pecial Discounts, etc.
Description Net Price
Inbound Freight (Estimated) Invoiced at actual S 2.000.00
S -
Special Discount $ (15.450.00)
$
Sub Total $ (13.450.00)
TOTAL PURCHASE PRICE: S 129,967.60
Delivery] Determined at Time of Order I
Pricing valid for sixty(60) days from this date. Orders after that period must be re-quoted.
Transmit copy of quotation with purchase order issued to WPI to.
Texas Association of School Boards, BuyBoard. PO Box 400,Austin, TX 78764-0400 email: info@buyboard.com