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PR 19804: POLICE CHIEF AND FIRE CHIEF, UPGRADED RADO COMMUNICATION CONSULES FROM MOTOROLA SOLUTIONS, INC.
City of „..,._::: 4 , , n,-r rthu�— T e ra , www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 6, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Patrick Mel .olice Chief; Larry Richard, Fire Chief RE: P.R. 19804 - 2016 Port Security Program Grant(PSPG)Award Communications Purchases Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize the purchase of P25 capable Motorola radio consoles and accessories for the Police and Fire dispatch communication center from Motorola Solutions, Inc. in the amount of $599,617.50. Background: City Council passed Resolution 16-122 authorizing the submission of the application for funding under the 2016 Port Security Program Grant(PSPG) on May 3, 2016. City Council passed Resolution 16-277 accepting the 2016 Port Security Program Grant(PSPG) award on October 18, 2016. This federal grant provided the City with $450,000 with a required 25% cash match of$150,000. These grant funds were approved for the purchase of communication equipment to upgrade the existing dispatch center which serves both the police and fire department. This equipment is P25 capable and will enable the City of Port Arthur to enhance our communications capabilities to meet the requirements of the P25 Interagency Interoperable Radio System Sustainment project in partnership with the Southeast Texas Regional Radio System. Motorola Solutions, Inc. provided a quote for the equipment under H-GAC government contract pricing for a total of$599,617.50 ($449,713.13 - 75% federal funding, $149,904.37—25% local match). "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 , . 1, ____,, „, ,. 4, City of _ on ort rthu I 7„: www.PortArthurTx.gov The equipment being purchased with these funds will replace current dispatch consoles and equipment that have reached the end of their service life and are no longer being supported by the manufacturer. Budget Impact: Funds are available in the following account: 107-1118-521.92-00. Federal funds will provide reimbursement for 75% ($449,713.13) and the cash match was of 25% ($149,904.37) will come from the General Fund. Recommendation: It is recommended that City Council approve the City Manager to purchase the P25 capable Motorola radio consoles and accessories for the Police and Fire dispatch communication center, as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 19804 5/24/17 mjf RESOLUTION NO. A RESOLUTION AUTHORIZING THE POLICE CHIEF AND FIRE CHIEF TO PURCHASE UPGRADED RADIO COMMUNICATION CONSOLES FROM MOTOROLA SOLUTIONS, INC . UTILIZING THE 2016 PORT SECURITY GRANT PROGRAM (PSGP) IN THE AMOUNT OF $599, 617 . 50 (75% FEDERAL GRANT FUNDED IN THE AMOUNT OF $449, 713 . 13 , 25% LOCAL CASH MATCH IN THE AMOUNT OF $149, 904 . 37) . FUNDING AVAILABLE IN ACCOUNT #107-1118-521 . 92-00 , PROJECT CODE R16277 . WHEREAS, per Resolution 16-277 City Council authorized the acceptance of the 2016 Port Security Grant; and WHEREAS, the Police and Fire Departments have identified the equipment matching the grant criteria and received quotes from Motorola Solutions, Inc. for the purchase and installation of radio communication consoles under H-GAC Government pricing for a total of $599, 617 . 50; and WHEREAS, the accepted Port Security Grant award was in the total amount of $600, 000, including (75%) $450, 000 of federal grant funds and (25%) $150, 000 cash match funds; and WHEREAS, funding will be available in account #107-1118- 521 . 92-00 with the cash match coming from the General Fund. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the Police Chief and Fire Chief are authorized to purchase upgraded radio communication consoles from Motorola Solutions, Inc. utilizing the 2016 Port Securities Grant Program in the amount of $599, 617 . 50 (75% Federal Grant funded, 25% cash match) . Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED, AND APPROVED, this day of , 2016 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: • Councilmembers : , NOES: . Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS • FORM: //)/ /e 1 ,' 1111' -/-?-1.) Valecia R. T zeno pity Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager aft S-32 -l? Patrick Melvin, Police Chief Larry Richard, Fire Chief .t4 Clifton Williams, CPPB Acting Purchasing Manager AAMC TO/ ICOLA SOLUTIONS 3/29/2017 H-GAC Contract RA#05-15 Port Arthur MCC7500 Pricing Summary Port Arthur PD MCC7500 Console Operator Positions $ 384,663.00 Includes MCC7500 Console operator positions(Qty 5)each with -MCC 7500 Operator Position Software -MCC 7500 Voice Processor Module(VPM) -Two(2)Headsets. -Two(2)Headset jacks. -One(1)Desktop microphone. -One(1)Dual-footswitch Server and Networking Equipment Includes GGM8000 Site Gateway Routers,ECCGW's,Ethernet Switches, and Misc Rack Hardware.Also included Master Site Licenses for both sites. Logging Recorder Interface Equipment Includes APX4500 Control Stations for Logging system interface and required antenna network to interface to customer 3rd Party Logging recorder. Port Arthur EOC MCC7500 Console Operator Positions Includes MCC7500 Console operator positions(Qty 2)each with -MCC 7500 Operator Position Software -MCC 7500 Voice Processor Module(VPM) -Two(2)Headsets. -Two(2)Headset jacks. -One(1)Desktop microphone. -One(1)Dual-footswitch Server and Networking Equipment Includes GGM8000 Site Gateway Routers,ECCGW's,Ethernet Switches,and Misc Rack Hardware Redundant Radios for Site Trunking $ 17 943.50 1 APX 7500 Consolette 700/800MHz and 1 APX 7500 Consolette VHF System Integration Services $ 197,011.00 System Integration including Project Management,System Technologist,Engineering,installation, optimization,training and cutover planning for MCC7500 Operator Positions. 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N,- r N- N- N- N- N- N- N- N- CO CO CO CO CO N CO CO CO CO CO CO CO CO 6) O CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO t o 0 0 2 E 1.0 \ \ q , m m a) o CD \ $ - p U m a _ 0 0 Lc) o \ \ m m z z CC § Z ƒ • 0 c • uZ • + o H H < CN + \ - \ e ƒ m \ z \ / I I- 5 o \ o o ± ± z / c o ƒ \ Ci) \ < e = 2 z W o o I- 0 / ® O z % z = 2 ± _ E R g 2 & I S e < R » 4 c w o \ / § w 2 7 & e Z y \ w CU ® o ® W = o_ c > / -I 2 - z / « \ o ƒ 0 ,_ 7 \ / < \ / < \ \ \ O \ I- / co \ 2 ƒ $ m 3 # % \ \ co SYSTEM PURCHASE AGREEMENT (Radio Systems) THIS AGREEMENT ("Agreement") is made and entered into this day of , by and between Motorola Solutions, Inc., a Delaware corporation duly authorized to conduct business in the State of Texas ("Motorola" or "Seller") and the City of Port Arthur, Texas, a body corporate and politic ("Purchaser"). WITNESSETH: WHEREAS,the Purchaser desires to purchase a Communications System; and WHEREAS, Motorola desires to sell a Communications System to Purchaser; and WHEREAS, Houston-Galveston Area Council ("H-GAC"), acting as the agent for various local governmental entities who are "End Users" under interlocal agreements (including the Purchaser) has solicited proposals for radio communications equipment and conducted discussions with Motorola concerning its proposal and, where applicable, in accordance with the competitive procurement procedures of Texas law; and WHEREAS, H-GAC and Motorola entered into that certain Contract dated as of May 1, 2015 (the "Contract"), which provided that End Users may purchase radio communications equipment from Motorola pursuant to certain terms contained therein; and WHEREAS, pursuant to Article 6 of the Contract, Motorola and Purchaser now wish to enter into this System Purchase Agreement to delineate the specific terms of the purchase of radio communications equipment from Motorola by the Purchaser. THEREFORE, the parties hereby enter into an agreement pursuant to which Motorola shall perform the work and furnish the equipment and services as more fully set forth herein and in the following exhibits, which are either attached hereto or incorporated by reference and hereby made a part of this Agreement: Exhibit A General Provisions. Exhibit B Motorola Software License Agreement. Exhibit C Technical and Implementation Documents, consisting of: Statement of Work and Pricing Summary all dated March 29, 2017. Exhibit D Motorola/H-GAC Contract dated May 1, 2015. Exhibit E Warranty and Maintenance Plan and Service Terms and Conditions (if applicable). NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein,the parties agree as follows: Motorola Contract No. - 1 - System Purchase Agreement 9.8.2011 Section 1 SCOPE OF WORK A. Motorola shall furnish all of the equipment and software as outlined in Exhibit C and provide the tools, supplies, labor and supervision necessary for the installation of the items purchased in accordance with Exhibit C. B. In addition to responsibilities described in the Statement of Work, Purchaser shall perform the following coincident with the performance of this Agreement: (1) Provide a designated Project Director. (2) Provide ingress and egress to Purchaser's facilities and/or sites as requested by Motorola and have such facilities available for installation of the equipment to be installed. (3) Provide adequate telephone or other communications lines (including modem access and adequate interfacing networking capabilities) for the installation, operation and support of the equipment. (4) Provide adequate space, air conditioning and other environmental conditions, and adequate and appropriate electrical power outlets, distribution, equipment and connections for the installation, operation and support of the equipment. (5) Provide a designated work area with adequate heat and light, and a secure storage area for equipment delivered to the Purchaser. The Purchaser shall be solely liable for loss or damage to equipment prior to, during and following installation when such equipment is on or within Purchaser's facilities and/or vehicles. Section 2 SITES This Agreement is predicated on the utilization of sites and site configurations, which have been selected either by the Purchaser or by Motorola and set forth in Exhibit C. In either situation, should it be determined by either Motorola or Purchaser during the course of performance on this Agreement that the sites or configuration selected are no longer available or desired, new or replacement sites or configuration will be selected and approved by both Motorola and the Purchaser. If any price or schedule adjustments are necessary as a result of these new or replacement sites, such adjustments will be added to this Agreement by change order in accordance with Section 4 of the General Provisions. Section 3 SUBSURFACE/STRUCTURAL CONDITIONS This Agreement is predicated upon normal soil conditions defined by E.I.A. standard RS-222 (latest revision). Should Motorola encounter subsurface, structural, adverse environmental and/or latent conditions at any site differing from those indicated on the specifications, or as used in the preparation of the bid price, the Purchaser will be given immediate notice of such conditions before they are further disturbed. Thereupon, Motorola and the Purchaser shall Motorola Contract No. -2- System Purchase Agreement 9.8.2011 promptly investigate the conditions and, if found to be different, will adjust the plans and/or specifications as may be necessary. Any changes that cause an adjustment in the contract price or in time required for the performance of any part of the contract shall result in a contract modification in accordance with Section 4 of the General Provisions. Section 4 PERIOD OF PERFORMANCE A. Motorola projects that it will be able to obtain final acceptance and completion of the Acceptance Test Plan within the time interval specified in Exhibit C (if applicable). A more detailed timeline shall be provided to Purchaser after the design review and customer kick-off meeting. B. Whenever a party knows or reasonably should know that any actual or potential condition due to circumstances beyond its control is delaying or threatens to delay the timely performance of the work, the party shall within thirty (30) days give the other party notice thereof and may request an extension of time to perform the work. C. In order to successfully integrate and implement this project, shipments will be made F.O.B. Destination to Purchaser facilities, local Motorola staging facilities, warehousing facilities, or any combination thereof It is agreed that this plan is acceptable to Purchaser and that Motorola will advise prior to shipment of actual destination and that Purchaser will accept shipment, and make payment as required by this Agreement. D. It is also agreed that equipment shipping dates reflected in this Agreement are estimates only, and that shipment may be made at any time prior to, or subsequent to these estimated shipping dates. Section 5 ACCEPTANCE CRITERIA A. Motorola will test the Communications System in accordance with the Acceptance Test Plan. System acceptance will occur upon the successful completion of such testing ("System Acceptance") at which time both parties shall promptly execute a certificate of system acceptance. If the Acceptance Test Plan includes separate tests for individual subsystems or phases of the System, both parties shall promptly execute certificates of subsystem acceptance upon the successful completion of testing of such subsystems or phases. Minor omissions or variances in performance which do not materially affect the operation of the Communications System as a whole will not postpone System Acceptance. Purchaser and Motorola will jointly prepare a list of such omissions and variances which Motorola will correct according to an agreed upon schedule. B. Motorola agrees to notify Purchaser when the Communications System is ready for acceptance testing. Motorola and Purchaser agree to commence acceptance testing within ten (10) business days after receiving such notification. If testing is delayed for reasons within the control of Purchaser or its employees, contractors, agents or consultants for more than ten (10) business days after notification, final payment will be due within thirty (30) days after such notification and the Warranty Period will commence immediately. Motorola Contract No. -3- System Purchase Agreement 9.8.2011 C. Motorola may, but is not obligated to, issue written authorization for Purchaser to use the Communications System or its subsystem(s) for limited training or testing purposes, prior to the completion of testing by Motorola. Any use of the Communications System without prior written authorization by Motorola shall constitute System Acceptance. Section 6 PAYMENT SCHEDULE A. Motorola agrees to sell all of the equipment and perform the services as outlined in the Scope of Work, and Purchaser agrees to buy the aforementioned equipment and services for the sum of Five hundred ninety-nine thousand, six hundred seventeen and fifty cents ($599,617.50), which includes the H-GAC administration fee. The final price may be adjusted by change orders approved pursuant to Statement of Work attached hereto as Exhibit"C". B. Payments to Motorola shall be made according to the following milestones: 1. 20% of the total contract price is due when Purchaser executes this Agreement; 2. 60% of the total contract price will be invoiced immediately after the Equipment is shipped from Motorola's facilities; 3. 10% of the total contract price will be invoiced immediately after the Equipment is installed at the sites specified in the Exhibits; and 4. 10% of the total contract price will be invoiced immediately after System Acceptance. Motorola reserves the right to make partial shipments of equipment and to request payment upon shipment of such equipment. In addition, Motorola reserves the right to invoice for installations or civil work completed on a site-by-site basis, when applicable. C. In the event of failure or delay by the Purchaser in providing sites, space, approvals, licenses, or any other Purchaser obligations required preceding delivery of Motorola equipment, it is agreed that Motorola, at its sole discretion, may ship equipment as planned and that the Purchaser will accept the equipment and make payment in accordance with the terms of this Agreement. Any additional costs incurred by Motorola for storage of equipment will be invoiced and paid by Purchaser. D. Payments to Motorola shall be made as follows: (i) Motorola shall immediately forward an invoice for the payment requested in Section 6(B) above to Purchaser. (ii) Purchaser shall pay the Motorola invoice within thirty (30) calendar days of receipt. Motorola Contract No. -4- System Purchase Agreement 9.8.2011 E. Motorola will pay H-GAC's administrative fee in accordance with the payment terms of Motorola/H-GAC Contract dated May 1, 2015. F. TERM. Unless terminated in accordance with other provisions of this Agreement or extended by mutual agreement of the Parties, the term of this Agreement begins on the date as set forth above and continues until the date of Final Project Acceptance or expiration of the Warranty Period, whichever occurs last. Section 7 PROJECT MANAGEMENT A. If the size or complexity of the project warrants, Motorola will assign a Project Manager, who is authorized to exercise technical direction of this project. Motorola, at any time, may designate a new or alternate Project Manager with written notice to Purchaser and H-GAC. B. All matters affecting the terms of this Agreement or the administration thereof shall be referred to Motorola's cognizant Contract Administrator who shall have authority to negotiate changes in or amendments to this Agreement. Section 8 NOTICE ADDRESSES A. Motorola Solutions, Inc. 1303 East Algonquin Road Schaumburg, IL 60196 Attn.: Law Department B. The City of Port Arthur, Texas 444 4th Street Port Arthur, Texas 77640 Attn: Legal Department C. Houston-Galveston Area Council 3555 Timmons Lane, Suite 120 Houston, Texas 77027 Attn.: Public Services Manager Section 9 ORDER OF PRECEDENCE In the event of an inconsistency in this Agreement, the inconsistency shall be resolved in the following order: The main body of this Agreement. Exhibit A General Provisions. Exhibit B Motorola Software License. Motorola Contract No. -5- System Purchase Agreement 9.8.2011 Exhibit C Technical and Implementation Documents, consisting of: Statement of Work and Pricing Summary. Exhibit E Warranty and Maintenance Plan and Service Terms and Conditions (if applicable) Exhibit D Motorola/H-GAC Contract dated May 5, 2015. Section 10 DISPUTES Motorola and the Purchaser will attempt to settle any claim or controversy arising out of this Agreement through consultation and negotiation in good faith and a spirit of mutual cooperation. If those attempts fail, then the dispute will be mediated by a mutually acceptable mediator to be chosen by Motorola and the Purchaser within thirty (30) days after written notice by one of the parties demanding non-binding mediation. Neither party may unreasonably withhold consent to the selection of a mediator. Motorola and the Purchaser will bear their own costs but will share the cost of the mediator equally. By mutual agreement, however, Motorola and Purchaser may postpone mediation until both parties have completed some specified but limited discovery about the dispute. The parties may also agree to replace mediation with some other form of non- binding alternate dispute resolution procedure ("ADR"). Any dispute which cannot be resolved between the parties through negotiation or mediation within two (2) months of the date of the initial demand for it by one of the parties may then be submitted to a court of competent jurisdiction in Texas. Both Motorola and Purchaser consent to jurisdiction over it by such a court. All communications pursuant to the negotiation and mediation will be treated as compromise and settlement negotiations for purposes of applicable rules of evidence and any additional confidentiality protections provided by applicable law. The use of any ADR procedures will not be considered under the doctrine of laches, waiver or estoppel to affect adversely the rights of either party. Nothing shall prevent either of the parties from resorting to the judicial proceedings mentioned in this paragraph if(a) good faith efforts to attempt resolution of the dispute under these procedures have been unsuccessful or (b) interim relief from the court is necessary to prevent serious and irreparable injury to one of the parties or others. Section 11 SEVERABILITY If any portion of this Agreement or any exhibits hereto is held to be invalid, such provision or portion of such provision shall be considered severable, and the remainder of this Agreement shall not be affected. Section 12 HEADINGS AND SECTION REFERENCES The headings given to the paragraphs are inserted for convenience only and are in no way to be construed as part of this Agreement or as a limitation of the scope of the particular paragraph to which the heading refers. Section 13 SURVIVAL OF TERMS Motorola Contract No. -6- System Purchase Agreement 9.8.2011 The following provisions will survive the expiration or termination of this Agreement for any reason: Section 6 (Payment Schedule) if any payment obligations exist; Section 9 (Order of Precedence); Section 10 (Disputes); Section 11 (Severability); Section 12 (Headings and Section References); Section 13 (Survival of Terms) and Section 14 (Full Agreement). Section 14 FULL AGREEMENT This Agreement and its Exhibits constitute the final expression of the agreement of the parties and supersedes all previous agreements and understandings, whether written or oral, relating to the work. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature shall be treated as and shall have the same effect as an original signature. In addition, a true and correct facsimile copy or computer image of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document. This Agreement may not be altered, amended, or modified except by written instrument signed by duly authorized representatives of the parties. The preprinted terms and conditions found on any Purchaser purchase order, acknowledgment or other form will not be considered an amendment or modification of this Agreement, even if a representative of each party signs that document. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the last day and year written below. MOTOROLA SOLUTIONS, INC. PURCHASER By: By: (Signature) (Signature) Name: Name: (Print-Block Letters) (Print-Block Letters) Title: Title: (Print-Block Letters) (Print-Block Letters) Date: Date: Motorola Contract No. -7- System Purchase Agreement 9.8.2011 EXHIBIT A GENERAL PROVISIONS MOTOROLA SOLUTIONS,INC. Section 1 STANDARDS OF WORK Motorola agrees that the performance of work described in this Agreement and pursuant to this Agreement shall be done in a professional manner and shall conform to professional standards. All packaging and packing shall be in accordance with good commercial practice. Section 2 TAXES The prices set forth in the Agreement are exclusive of any amount for Federal, State or Local excise, sales, lease, gross income service, rental, use, property, occupation or similar taxes. If any taxes are determined applicable to this transaction or Motorola is required to pay or bear the burden thereof, the Purchaser agrees to pay to Motorola the amount of such taxes and any interest or penalty thereon no later than thirty (30) days after receipt of an invoice therefor. Section 3 SHIPPING,TITLE AND RISK OF LOSS All sales and deliveries are F.O.B. Destination. Motorola reserves the right to make deliveries in installments and the Agreement shall be severable as to such installments. Title to the equipment shall pass to the Purchaser upon receipt at the F.O.B. Destination. After delivery to the F.O.B. Destination, risk of loss and damage to the articles shall be borne by the Purchaser. The above notwithstanding, title to software and any third party supplied software shall not pass upon payment of the license fee therefor or under any circumstances. Section 4 CHANGES IN THE WORK A. The Purchaser may, at any time, by written order, make changes within the general scope of the work, including but not limited to revisions of, or additions to, portions of the work, or changes in method of shipment or packaging and place of delivery. B. If any order under this Section 4 causes an increase or decrease in the cost of or time required for the performance of any part of the work under this Agreement, an equitable adjustment shall be made in the Agreement price or delivery schedule, or both, and the Agreement shall be modified in writing accordingly. Motorola is not obligated to comply with any order hereunder unless and until the parties reach agreement as to the aforementioned equitable adjustment and same is reflected as an addendum to this Agreement. Motorola Contract No. - 1 - System Purchase Agreement 9.8.2011 Section 5 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability whether for breach of contract, warranty, negligence, indemnification, strict liability in tort or otherwise, is limited to the price of the particular products or services sold hereunder with respect to which losses or damages are claimed. IN NO EVENT WILL MOTOROLA BE LIABLE FOR ANY LOSS OF USE, LOSS OF TIME, INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS OR OTHER INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES TO THE FULL EXTENT SUCH MAY BE DISCLAIMED BY LAW. This limitation of liability provision survives the expiration or termination of the Agreement and applies notwithstanding any contrary provision. No action shall be brought for any breach of this contract more than two (2) years after the accrual of such cause of action except for money due upon an open account. Section 6 EXCUSABLE DELAYS A. Neither Motorola nor the Purchaser shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but are not be limited to, acts of God; fire; strikes; material shortages; compliance with laws or regulations; riots; acts of war; or any other conditions beyond the reasonable control of the party or parties. B. Delays as identified herein may cause an impact on the Period of Performance stated in the Agreement. Such delays will be subject to an Agreement addendum as described in Section 4. Section 7 DEFAULT A. If either party fails to perform a material obligation under this Agreement, the other party may consider the non-performing party to be in default (unless such failure has been caused by the conditions set forth in Section 6 of these General Provisions) and may assert a default claim by giving the non-performing party a written and detailed notice of default. Except for a default by Purchaser for failing to pay any amount when due under this Agreement which must be cured immediately, the defaulting party will have thirty (30) days after receipt of the notice of default to either cure the default or, if the default is not curable within thirty (30) days, provide a written cure plan. The defaulting party will begin implementing the cure plan immediately after receipt of notice by the other party that it approves the plan. If Purchaser is the defaulting party, Motorola may stop work on the project until it approves the Purchaser's cure plan. B. If a defaulting party fails to cure the default as provided above in Section 7.A, unless otherwise agreed in writing, the non-defaulting party may terminate any unfulfilled portion of this Agreement. In the event of termination for default, the defaulting party will promptly return to the non-defaulting party any of its confidential information. If Purchaser is the non-defaulting party, terminates this Agreement as Motorola Contract No. -2- System Purchase Agreement 9.8.2011 permitted by this Section, and completes the System through a third party, Purchaser may as its exclusive remedy recover from Motorola reasonable costs incurred to complete the System to a capability not exceeding that specified in this Agreement less the unpaid portion of the contract price. Purchaser will mitigate damages and provide Motorola with detailed invoices substantiating the charges. IN THE EVENT OF DEFAULT, MOTOROLA SHALL NOT BE LIABLE FOR ANY INCIDENTAL, LIQUIDATED, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES. Section 8 DELAYS BY PURCHASER If the Purchaser is responsible for delays in the schedule set forth in the Agreement, the Purchaser shall be liable for actual costs incurred by Motorola resulting from these delays if Motorola requests compensation. Such charges may include, but are not limited to, additional Engineering; rescheduling charges; storage charges; maintenance charges; and transportation charges. The Purchaser shall have the option to attempt to minimize actual costs incurred by storing and transporting equipment at its own expense. Such delays will be subject to an Agreement addendum as described in Section 4. Section 9 LICENSES/AUTHORIZATION The Purchaser is solely responsible for obtaining any licenses or other authorizations required by the Federal Communications Commission and for complying with FCC rules. Neither Motorola nor any of its employees is an agent or representative of the Purchaser in FCC matters or otherwise. Motorola, however, may assist in the preparation of the license application at no charge to the Purchaser. Purchaser acknowledges that project implementation is predicated on receipt of proper FCC licensing. Section 10 INDEMNIFICATION Motorola agrees to and hereby indemnifies and saves Purchaser harmless from all liabilities,judgments, costs, damages and expenses which may accrue against, be charged to, or recovered from the Purchaser by reason of or on account of damage to the tangible property of the Purchaser or the property of, injury to, or death of any person, to the extent and in the proportion that such damage or injury is caused by Motorola's negligent acts or omissions or that of its employees, subcontractors, or agents while on the premises of the Purchaser during the delivery and installation of the communications equipment. IN NO EVENT WILL MOTOROLA BE LIABLE FOR INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES. Section 11 WARRANTIES A. WARRANTY PERIOD. Upon System Acceptance, the System Functionality representation described below is fulfilled. The Equipment and Motorola Software is warranted for a period of one (1) year after System Acceptance ("Warranty Period") in accordance with the applicable limited warranties shown below. In no event will the warranty period last longer than eighteen (18) months after the Equipment and Software Motorola Contract No. -3- System Purchase Agreement 9.8.2011 is shipped from Motorola. Purchaser must notify Motorola in writing if Equipment or Motorola Software does not conform to these warranties no later than one month after the expiration of the Warranty Period. B. SYSTEM FUNCTIONALITY. Motorola represents that the Communications System will satisfy the functional requirements in Exhibit C. Upon System Acceptance, this System Functionality representation is fulfilled. After System Acceptance, the Equipment Warranty set forth below and the Software Warranty set forth in the Software License Agreement will apply. Motorola will not be responsible for performance deficiencies of the System caused by ancillary equipment not furnished by Motorola which is attached to or used in connection with the System provided hereunder. Additionally, Motorola will not be responsible for System performance when the functionality is reduced for reasons beyond Motorola's control including, but not limited to, i) an earthquake, adverse atmospheric conditions or other natural causes; ii) the construction of a building that adversely affects the microwave path reliability or RF coverage; iii) the addition of additional frequencies at System sites that cause RF interference or intermodulation; iv) Purchaser changes to load usage and/or configuration outside the parameters specified in Exhibit C; v) any other act of parties who are beyond Motorola's control, including Purchaser or its employees, contractors, consultants or agents. C. EQUIPMENT WARRANTY. Motorola warrants the Equipment against material defects in material and workmanship under normal use and service during the Warranty Period. Unless otherwise specified in writing, the Warranty Period for non-Motorola manufactured Equipment will be as stated in this Section. At no additional charge and at its option, Motorola will either repair the defective Equipment, replace it with the same or equivalent Equipment, or refund the purchase price of the defective Equipment, and such action on the part of Motorola will be the full extent of Motorola's liability hereunder. Repaired or replaced Equipment is warranted for the balance of the original applicable warranty period. All replaced parts of the Equipment shall become the property of Motorola. THIS WARRANTY DOES NOT APPLY TO a) Defects or damage resulting from use of the Equipment in other than its normal and customary manner. b) Defects or damage occurring from misuse, accident, liquids, neglect or acts of God. c) Defects or damage occurring from testing, maintenance, installation, alteration, modification, or adjustment not provided by Motorola pursuant to this System Purchase Agreement. Motorola Contract No. -4- System Purchase Agreement 9.8.2011 d) Breakage of or damage to antennas unless caused directly by defects in material or workmanship. e) Equipment that has been subjected to unauthorized modifications, disassembly or repairs (including the addition to the Equipment of non- Motorola supplied equipment if not authorized by Motorola) which adversely affect performance of the Equipment or interfere with Motorola's normal warranty inspection and testing of the Equipment to verify any warranty claim. f) Equipment that has had the serial number removed or made illegible. g) Batteries (because they carry their own separate limited warranty). h) Freight costs to the repair depot. i) Equipment that has been subject to illegal or unauthorized alteration of the software/firmware in the Equipment. j) Scratches or other cosmetic damage to Equipment surfaces that does not affect the operation of the Equipment. k) Software. 1) Normal or customary wear and tear. D. Motorola Software Warranty. Motorola Software is warranted in accordance with the terms of the Software License Agreement attached as Exhibit B. E. These express limited warranties as set forth in this Section are extended by Motorola to the original end user purchasing or leasing the System for commercial, industrial, or governmental use only, and are not assignable or transferable. These are the complete warranties for the Equipment and Software provided pursuant to this Agreement. F. THESE WARRANTIES ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT WILL MOTOROLA BE LIABLE FOR DAMAGES IN EXCESS OF THE PURCHASE PRICE OF THE EQUIPMENT. IN NO EVENT WILL MOTOROLA BE LIABLE FOR ANY LOSS OF USE, LOSS OF TIME, INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS OR OTHER INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE EQUIPMENT, TO THE FULL EXTENT SUCH MAY BE DISCLAIMED BY LAW. Motorola Contract No. -5- System Purchase Agreement 9.8.2011 Section 12 CONFIDENTIAL INFORMATION Motorola proprietary computer programs will be released in accordance with the Software License provisions set forth elsewhere, if applicable. All other material and information of confidential nature marked Motorola PROPRIETARY and/or CONFIDENTIAL will be released as necessary under the following conditions: (1) Purchaser shall exercise reasonable and prudent measures to keep these items in confidence. (2) Purchaser shall not disclose these items to third parties without prior written permission, unless Motorola makes them public or Purchaser learns them rightfully from sources independent of Motorola, or it is required by law to be disclosed. (3) Motorola, where necessary, retains the right to prescribe specific security measures for the Purchaser to follow to maintain the confidentiality. In the event disclosure of such information is necessary, a separate Non-Disclosure Agreement will be required. Section 13 SOFTWARE LICENSE A. Motorola Software. Any Motorola Software furnished will be licensed to Purchaser solely according to the terms and restrictions of the Software License Agreement attached as Exhibit B. Purchaser hereby accepts all of the terms and restrictions of the Software License Agreement. B. Non-Motorola Software. Any Non-Motorola Software furnished by Motorola will be subject to the terms and restrictions of its copyright owner unless such copyright owner has granted to Motorola the right to sublicense such Non-Motorola Software pursuant to the Software License Agreement, in which case the Software License Agreement (including any addendum to satisfy such copyright owner's requirements) shall apply and and the copyright owner will have all of Motorola's rights and protections under the Software License Agreement. Section 14 PATENT INDEMNIFICATION A. Motorola will defend at its expense any suit brought against Purchaser to the extent it is based on a third-party claim alleging that the Equipment manufactured by Motorola or the Motorola Software ("Motorola Product") directly infringes a United States patent or copyright ("Infringement Claim"). Motorola's duties to defend and indemnify are conditioned upon: Purchaser promptly notifying Motorola in writing of the Infringement Claim; Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and Purchaser providing to Motorola cooperation and, if requested by Motorola, reasonable assistance in the defense of the Infringement Claim. In addition to Motorola's obligation to defend, and subject to the Motorola Contract No. -6- System Purchase Agreement 9.8.2011 same conditions, Motorola will pay all damages finally awarded against Purchaser by a court of competent jurisdiction for an Infringement Claim or agreed to, in writing, by Motorola in settlement of an Infringement Claim. B. If an Infringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its option and expense: (a) procure for Purchaser the right to continue using the Motorola Product; (b) replace or modify the Motorola Product so that it becomes non-infringing while providing functionally equivalent performance; or (c) accept the return of the Motorola Product and grant Purchaser a credit for the Motorola Product, less a reasonable charge for depreciation. The depreciation amount will be calculated based upon generally accepted accounting standards. C. Motorola will have no duty to defend or indemnify for any Infringement Claim that is based upon: (a) the combination of the Motorola Product with any software, apparatus or device not furnished by Motorola; (b) the use of ancillary equipment or software not furnished by Motorola and that is attached to or used in connection with the Motorola Product; (c) Motorola Product designed or manufactured in accordance with Purchaser's designs, specifications, guidelines or instructions, if the alleged infringement would not have occurred without such designs, specifications, guidelines or instructions; (d) a modification of the Motorola Product by a party other than Motorola; (e) use of the Motorola Product in a manner for which the Motorola Product was not designed or that is inconsistent with the terms of this Agreement; or (f) the failure by Purchaser to install an enhancement release to the Motorola Software that is intended to correct the claimed infringement. In no event will Motorola's liability resulting from its indemnity obligation to Purchaser extend in any way to royalties payable on a per use basis or the Purchaser's revenues, or any royalty basis other than a reasonable royalty based upon revenue derived by Motorola from Purchaser from sales or license of the infringing Motorola Product. D. This Section 14 provides Purchaser's sole and exclusive remedies and Motorola's entire liability in the event of an Infringement Claim. Purchaser has no right to recover and Motorola has no obligation to provide any other or further remedies, whether under another provision of this Agreement or any other legal theory or principle, in connection with an Infringement Claim. In addition, the rights and remedies provided in this Section 14 are subject to and limited by the restrictions set forth in Section 5. Section 15 DISCLAIMER OF PATENT LICENSE Nothing contained in this Agreement shall be deemed to grant, either directly or by implication, estoppel, or otherwise, any license under any patents or patent applications of Motorola, except that Purchaser shall have the normal non-exclusive royalty-free license to use that is implied, or otherwise arises by operation of law, in the sale of a product. Section 16 WAIVER Motorola Contract No. -7- System Purchase Agreement 9.8.2011 Failure or delay on the part of Motorola or Purchaser to exercise a right or power hereunder shall not operate as a waiver of the right or power. For a waiver of a right or power to be effective, it must be in a writing signed by the waiving party. An effective waiver of a right or power will not be construed as either a future or continuing waiver of that same right or power, or the waiver of any other right or power. Section 17 GOVERNING LAW This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Section 18 ASSIGNABILITY Except as provided herein, neither party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Purchaser. In addition, in the event Motorola separates one or more of its businesses (each a "Separated Business"), whether by way of a sale, establishment of a joint venture, spin-off or otherwise (each a "Separation Event"), Motorola may, without the prior written consent of the other party and at no additional cost to Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement.. Section 19 SURVIVAL OF TERMS The following provisions will survive the expiration or termination of this Agreement for any reason: Section 2 (Taxes); Section 5 (Limitation of Liability); Section 7 (Default); Subsection 11.F (Disclaimer of Implied Warranties); Section 12 (Confidential Information); Section 13 (Software License); and Section 16 (Waiver); Section 17 (Governing Law) and Section 19 (Survival of Terms). Section 20 ADMINISTRATOR LEVEL ACCOUNT ACCESS Motorola will provide Purchaser with Administrative User Credentials. Purchaser agrees to only grant Administrative User Credentials to those personnel with the training or experience to correctly use the access. Purchaser is responsible for protecting Administrative User Credentials from disclosure and maintaining Credential validity by, among other things, updating passwords when required. Purchaser may be asked to provide valid Administrative User Credentials when in contact with Motorola System support. Purchaser understands that changes made as the Administrative User can significantly impact the performance of the System. Purchaser agrees that it will be solely responsible for any negative impact on the System or its users by any such changes. System issues occurring as a result of changes made by an Administrative User Motorola Contract No. -8- System Purchase Agreement 9.8.2011 may impact Motorola's ability to perform its obligations under the Agreement or its Maintenance and Support Agreement. In such cases, a revision to the appropriate provisions of the Agreement, including the Statement of Work, may be necessary. To the extent Motorola provides assistance to correct any issues caused by or arising out of the use of or failure to maintain Administrative User Credentials, Motorola will be entitled to bill Purchaser and Purchaser will pay Motorola on a time and materials basis for resolving the issue. Section 21 MAINTENANCE SERVICE If this Agreement contains a Warranty and Maintenance Plan, then, during the Warranty Period, in addition to warranty services, Motorola will provide maintenance services for the Equipment and support for the Motorola Software pursuant to the terms of this Agreement, including the Warranty and Maintenance Plan and Service Terms and Conditions. Such services and support are included in the Contract Price. If Customer wishes to purchase additional maintenance and support services during the Warranty Period, or any maintenance and support services after the Warranty Period, the description of and pricing for such services will be set forth in a separate document. Unless otherwise agreed by the Parties in writing, the terms and conditions applicable to such maintenance and support will be Motorola's standard Service Terms and Conditions, together with the appropriate statements of work. Motorola Contract No. -9- System Purchase Agreement 9.8.2011 Exhibit B Software License Agreement This Exhibit B, Software License Agreement ("Agreement") is between Motorola Solutions, Inc., ("Motorola"),and The City of Port Arthur,Texas("Licensee"). For good and valuable consideration,the parties agree as follows: Section 1 DEFINITIONS 1.1 "Designated Products"means products provided by Motorola to Licensee with which or for which the Software and Documentation is licensed for use. 1.2 "Documentation" means product and software documentation that specifies technical and performance features and capabilities, and the user, operation and training manuals for the Software (including all physical or electronic media upon which such information is provided). 1.3 "Open Source Software" means software with either freely obtainable source code, license for modification,or permission for free distribution. 1.4 "Open Source Software License" means the terms or conditions under which the Open Source Software is licensed. 1.5 "Primary Agreement"means the agreement to which this exhibit is attached. 1.6 "Security Vulnerability" means a flaw or weakness in system security procedures, design, implementation, or internal controls that could be exercised (accidentally triggered or intentionally exploited) and result in a security breach such that data is compromised, manipulated or stolen or the system damaged. 1.7 "Software" (i)means proprietary software in object code format, and adaptations,translations, de- compilations, disassemblies, emulations, or derivative works of such software; (ii) means any modifications, enhancements, new versions and new releases of the software provided by Motorola; and (iii)may contain one or more items of software owned by a third party supplier. The term"Software" does not include any third party software provided under separate license or third party software not licensable under the terms of this Agreement. Section 2 SCOPE Motorola and Licensee enter into this Agreement in connection with Motorola's delivery of certain proprietary Software or products containing embedded or pre-loaded proprietary Software, or both. This Agreement contains the terms and conditions of the license Motorola is providing to Licensee, and Licensee's use of the Software and Documentation. Section 3 GRANT OF LICENSE 3.1. Subject to the provisions of this Agreement and the payment of applicable license fees, Motorola grants to Licensee a personal, limited, non-transferable (except as permitted in Section 7) and non- exclusive license under Motorola's copyrights and Confidential Information (as defined in the Primary Agreement) embodied in the Software to use the Software, in object code form, and the Documentation solely in connection with Licensee's use of the Designated Products. This Agreement does not grant any rights to source code. Motorola Contract No. - 1 - System Purchase Agreement 9.8.2011 3.2. If the Software licensed under this Agreement contains or is derived from Open Source Software, the terms and conditions governing the use of such Open Source Software are in the Open Source Software Licenses of the copyright owner and not this Agreement. If there is a conflict between the terms and conditions of this Agreement and the terms and conditions of the Open Source Software Licenses governing Licensee's use of the Open Source Software,the terms and conditions of the license grant of the applicable Open Source Software Licenses will take precedence over the license grants in this Agreement. If requested by Licensee, Motorola will use commercially reasonable efforts to: (i)determine whether any Open Source Software is provided under this Agreement; (ii) identify the Open Source Software and provide Licensee a copy of the applicable Open Source Software License (or specify where that license may be found); and, (iii) provide Licensee a copy of the Open Source Software source code, without charge, if it is publicly available(although distribution fees may be applicable). Section 4 LIMITATIONS ON USE 4.1. Licensee may use the Software only for Licensee's internal business purposes and only in accordance with the Documentation. Any other use of the Software is strictly prohibited. Without limiting the general nature of these restrictions, Licensee will not make the Software available for use by third parties on a"time sharing," "application service provider,"or"service bureau"basis or for any other similar commercial rental or sharing arrangement. 4.2. Licensee will not, and will not allow or enable any third party to: (i) reverse engineer, disassemble,peel components, decompile, reprogram or otherwise reduce the Software or any portion to a human perceptible form or otherwise attempt to recreate the source code; (ii) modify, adapt, create derivative works of, or merge the Software; (iii) copy, reproduce, distribute, lend, or lease the Software or Documentation to any third party,grant any sublicense or other rights in the Software or Documentation to any third party, or take any action that would cause the Software or Documentation to be placed in the public domain; (iv) remove, or in any way alter or obscure, any copyright notice or other notice of Motorola's proprietary rights; (v) provide, copy, transmit, disclose, divulge or make the Software or Documentation available to, or permit the use of the Software by any third party or on any machine except as expressly authorized by this Agreement; or(vi)use, or permit the use of, the Software in a manner that would result in the production of a copy of the Software solely by activating a machine containing the Software. Licensee may make one copy of Software to be used solely for archival, back-up, or disaster recovery purposes;provided that Licensee may not operate that copy of the Software at the same time as the original Software is being operated. Licensee may make as many copies of the Documentation as it may reasonably require for the internal use of the Software. 4.3. Unless otherwise authorized by Motorola in writing, Licensee will not, and will not enable or allow any third party to: (i) install a licensed copy of the Software on more than one unit of a Designated Product; or(ii) copy onto or transfer Software installed in one unit of a Designated Product onto one other device. Licensee may temporarily transfer Software installed on a Designated Product to another device if the Designated Product is inoperable or malfunctioning, if Licensee provides written notice to Motorola of the temporary transfer and identifies the device on which the Software is transferred. Temporary transfer of the Software to another device must be discontinued when the original Designated Product is returned to operation and the Software must be removed from the other device. Licensee must provide prompt written notice to Motorola at the time temporary transfer is discontinued. 4.4. When using Motorola's Radio Service Software ("RSS"), Licensee must purchase a separate license for each location at which Licensee uses RSS. Licensee's use of RSS at a licensed location does not entitle Licensee to use or access RSS remotely. Licensee may make one copy of RSS for each licensed location. Licensee shall provide Motorola with a list of all locations at which Licensee uses or intends to use RSS upon Motorola's request. 4.5. Licensee will maintain,during the term of this Agreement and for a period of two years thereafter, accurate records relating to this license grant to verify compliance with this Agreement. Motorola or an independent third party ("Auditor")may inspect Licensee's premises, books and records, upon reasonable Motorola Contract No. -2- System Purchase Agreement 9.8.2011 prior notice to Licensee, during Licensee's normal business hours and subject to Licensee's facility and security regulations. Motorola is responsible for the payment of all expenses and costs of the Auditor.Any information obtained by Motorola and the Auditor will be kept in strict confidence by Motorola and the Auditor and used solely for the purpose of verifying Licensee's compliance with the terms of this Agreement. Section 5 OWNERSHIP AND TITLE Motorola, its licensors, and its suppliers retain all of their proprietary rights in any form in and to the Software_and Documentation, including, but not limited to, all rights in patents, patent applications, inventions, copyrights,trademarks, trade secrets,trade names, and other proprietary rights in or relating to the Software and Documentation (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de-compilations, disassemblies, emulations to or derivative works from the Software or Documentation, whether made by Motorola or another party, or any improvements that result from Motorola's processes or, provision of information services). No rights are granted to Licensee under this Agreement by implication, estoppel or otherwise, except for those rights which are expressly granted to Licensee in this Agreement. All intellectual property developed, originated, or prepared by Motorola in connection with providing the Software, Designated Products, Documentation or related services, remains vested exclusively in Motorola, and Licensee will not have any shared development or other intellectual property rights. Section 6 LIMITED WARRANTY;DISCLAIMER OF WARRANTY 6.1. The commencement date and the term of the Software warranty will be a period of ninety (90) days from Motorola's shipment of the Software(the"Warranty Period"). If Licensee is not in breach of any of its obligations under this Agreement, Motorola warrants that the unmodified Software, when used properly and in accordance with the Documentation and this Agreement, will be free from a reproducible defect that eliminates the functionality or successful operation of a feature critical to the primary functionality or successful operation of the Software. Whether a defect occurs will be determined by Motorola solely with reference to the Documentation. Motorola does not warrant that Licensee's use of the Software or the Designated Products will be uninterrupted, error-free, completely free of Security Vulnerabilities, or that the Software or the Designated Products will meet Licensee's particular requirements. Motorola makes no representations or warranties with respect to any third party software included in the Software. 6.2 Motorola's sole obligation to Licensee and Licensee's exclusive remedy under this warranty is to use reasonable efforts to remedy any material Software defect covered by this warranty. These efforts will involve either replacing the media or attempting to correct significant, demonstrable program or documentation errors or Security Vulnerabilities. If Motorola cannot correct the defect within a reasonable time, then at Motorola's option, Motorola will replace the defective Software with functionally-equivalent Software, license to Licensee substitute Software which will accomplish the same objective, or terminate the license and refund the Licensee's paid license fee. 6.3. Warranty claims are described in the Primary Agreement. 6.4. The express warranties set forth in this Section 6 are in lieu of,and Motorola disclaims,any and all other warranties (express or implied, oral or written) with respect to the Software or Documentation,including,without limitation,any and all implied warranties of condition,title,non- infringement, merchantability,or fitness for a particular purpose or use by Licensee(whether or not Motorola knows,has reason to know,has been advised,or is otherwise aware of any such purpose or use), whether arising by law, by reason of custom or usage of trade, or by course of dealing. In addition, Motorola disclaims any warranty to any person other than Licensee with respect to the Software or Documentation. Section 7 TRANSFERS Motorola Contract No. -3- System Purchase Agreement 9.8.2011 Licensee will not transfer the Software or Documentation to any third party without Motorola's prior written consent. Motorola's consent may be withheld at its discretion and may be conditioned upon transferee paying all applicable license fees and agreeing to be bound by this Agreement. If the Designated Products are Motorola's radio products and Licensee transfers ownership of the Motorola radio products to a third party, Licensee may assign its right to use the Software (other than RSS and Motorola's FLASHport®software) which is embedded in or furnished for use with the radio products and the related Documentation; provided that Licensee transfers all copies of the Software and Documentation to the transferee, and Licensee and the transferee sign a transfer form to be provided by Motorola upon request, obligating the transferee to be bound by this Agreement. Section 8 TERM AND TERMINATION 8.1 Licensee's right to use the Software and Documentation will begin when the Primary Agreement is signed by both parties and will continue for the life of the Designated Products with which or for which the Software and Documentation have been provided by Motorola, unless Licensee breaches this Agreement, in which case this Agreement and Licensee's right to use the Software and Documentation may be terminated immediately upon notice by Motorola. 8.2 Within thirty (30) days after termination of this Agreement, Licensee must certify in writing to Motorola that all copies of the Software have been removed or deleted from the Designated Products and that all copies of the Software and Documentation have been returned to Motorola or destroyed by Licensee and are no longer in use by Licensee. 8.3 Licensee acknowledges that Motorola made a considerable investment of resources in the development,marketing, and distribution of the Software and Documentation and that Licensee's breach of this Agreement will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Licensee breaches this Agreement, Motorola may terminate this Agreement and be entitled to all available remedies at law or in equity (including immediate injunctive relief and repossession of all non-embedded Software and associated Documentation unless Licensee is a Federal agency of the United States Government). Section 9 UNITED STATES GOVERNMENT LICENSING PROVISIONS This Section applies if Licensee is the United States Government or a United States Government agency. Licensee's use, duplication or disclosure of the Software and Documentation under Motorola's copyrights or trade secret rights is subject to the restrictions set forth in subparagraphs (c)(1) and (2) of the Commercial Computer Software-Restricted Rights clause at FAR 52.227-19 (JUNE 1987), if applicable, unless they are being provided to the Department of Defense. If the Software and Documentation are being provided to the Department of Defense, Licensee's use, duplication, or disclosure of the Software and Documentation is subject to the restricted rights set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 (OCT 1988), if applicable. The Software and Documentation may or may not include a Restricted Rights notice,or other notice referring to this Agreement. The provisions of this Agreement will continue to apply, but only to the extent that they are consistent with the rights provided to the Licensee under the provisions of the FAR or DFARS mentioned above,as applicable to the particular procuring agency and procurement transaction. Section 10 CONFIDENTIALITY Licensee acknowledges that the Software and Documentation contain Motorola's valuable proprietary and confidential information and are Motorola's trade secrets. Licensee will not disclose the Software and Documentation to any third party except as permitted by this Agreement or expressly in writing by Motorola. Licensee will take necessary and appropriate precautions to maintain the confidentiality and guard against the unauthorized disclosure of the Software and Documentation. Licensee will limit access Motorola Contract No. -4- System Purchase Agreement 9.8.2011 to the Software and Documentation only to Licensee's employees who"need to know" and are authorized to use the Software and Documentation as permitted by this Agreement. Section 11 LIMITATION OF LIABILITY The Limitation of Liability provision is described in the Primary Agreement. Section 12 NOTICES Notices are described in the Primary Agreement. Section 13 GENERAL 13.1. COPYRIGHT NOTICES. The existence of a copyright notice on the Software will not be construed as an admission or presumption of publication of the Software or public disclosure of any trade secrets associated with the Software. 13.2. COMPLIANCE WITH LAWS. Licensee acknowledges that the Software is subject to the laws and regulations of the United States and Licensee will comply with all applicable laws and regulations, including export laws and regulations of the United States. Licensee will not, without the prior authorization of Motorola and the appropriate governmental authority of the United States, in any form export or re-export, sell or resell, ship or reship, or divert, through direct or indirect means, any item or technical data or direct or indirect products sold or otherwise furnished to any person within any territory for which the United States Government or any of its agencies at the time of the action,requires an export license or other governmental approval. Violation of this provision is a material breach of this Agreement. 13.3. ASSIGNMENTS AND SUBCONTRACTING. Motorola may assign its rights or subcontract its obligations under this Agreement, or encumber or sell its rights in any Software, without prior notice to or consent of Licensee. 13.4. GOVERNING LAW. This Agreement is governed by the laws of the United States to the extent that they apply and otherwise by the internal substantive laws of the State to which the Software is shipped if Licensee is a sovereign government entity, or the internal substantive laws of the State of Illinois if Licensee is not a sovereign government entity. The terms of the U.N. Convention on Contracts for the International Sale of Goods do not apply. In the event that the Uniform Computer Information Transaction Act, any version of this Act, or a substantially similar law(collectively "UCITA")becomes applicable to a party's performance under this Agreement, UCITA does not govern any aspect of this Agreement or any license granted under this Agreement,or any of the parties'rights or obligations under this Agreement. The governing law will be that in effect prior to the applicability of UCITA. 13.5. THIRD PARTY BENEFICIARIES. This Agreement is entered into solely for the benefit of Motorola and Licensee. No third party has the right to make any claim or assert any right under this Agreement, and no third party is deemed a beneficiary of this Agreement. Notwithstanding the foregoing, any licensor or supplier of third party software included in the Software will be a direct and intended third party beneficiary of this Agreement. 13.6. SURVIVAL. Sections 4,5,6.4,7, 8,9, 10, 11 and 13 survive the termination of this Agreement. 13.7. ORDER OF PRECEDENCE. In the event of inconsistencies between this Exhibit and the Primary Agreement, the parties agree that this Exhibit prevails, only with respect to the specific subject matter of this Exhibit,and not the Primary Agreement or any other exhibit as it applies to any other subject matter. 13.8 SECURITY. Motorola uses reasonable means in the design and writing of its own Software and the acquisition of third party Software to limit Security Vulnerabilities. While no software can be Motorola Contract No. -5- System Purchase Agreement 9.8.2011 guaranteed to be free from Security Vulnerabilities, if a Security Vulnerability is discovered, Motorola will take the steps set forth in Section 6 of this Agreement. Motorola Contract No. -6- System Purchase Agreement 9.8.2011 Exhibit C Technical and Implementation Documents Motorola Contract No. -7- System Purchase Agreement 9.8.2011 Exhibit D Motorola/H-GAC Radio Communications Equipment&Systems Agreement Motorola Contract No. - 1 - System Purchase Agreement 9.8.2011 Exhibit E Service Terms and Conditions Motorola Solutions, Inc. ("Motorola") and the customer named in this Agreement ("Customer") hereby agree as follows: Section 1 APPLICABILITY These Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either (1) maintenance, support and/or other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement. Section 2 DEFINITIONS AND INTERPRETATION 2.1 "Agreement" means these Service Terms and Conditions; the cover page for the Service Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these Service Terms and Conditions take precedence over any cover page, and the cover page takes precedence over any attachments, unless the cover page or attachment states otherwise. 2.2 "Equipment" means the equipment that is specified in the attachments or is subsequently added to this Agreement. 2.3 "Services" means those installation, maintenance, support, training, and other services described in this Agreement. Section 3 ACCEPTANCE Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of this Agreement begins on the"Start Date" indicated in this Agreement. Section 4 SCOPE OF SERVICES 4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola's then-applicable rates for the services. 4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment will be serviced at levels set forth in the manufacturer's product manuals; and routine service procedures that are prescribed by Motorola will be followed. 4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the warranty for the additional equipment expires. 4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out of service. Customer's obligation to pay Service fees for such Equipment will terminate at the end of the month in which Motorola receives the written notice. 4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments. 4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason, Motorola may modify the scope of Services related to such Equipment; remove that Equipment from the Agreement; or increase the price to Service such Equipment. 4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this Agreement. Motorola Contract No. - 1 - System Purchase Agreement 9.8.2011 Section 5 EXCLUDED SERVICES 5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events. 5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment malfunction caused by such transmission medium. Section 6 TIME AND PLACE OF SERVICE Service will be provided at the location specified in this Agreement. When Motorola performs service at Customer's location, Customer will provide Motorola, at no charge, a non-hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses. Section 7 CUSTOMER Contact Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty-four(24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to maintain contact, as needed, with Motorola. Section 8 PAYMENT Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within thirty (30) days of the invoice date. Customer will reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity. Section 9 WARRANTY Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety (90) days from the date the performance of the Services are completed. In the event of a breach of this warranty, Customer's sole remedy is to require Motorola to re- perform the non-conforming Service or to refund, on a pro-rata basis, the fees paid for the non- conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 10 DEFAULT/TERMINATION 10.1. If either party defaults in the performance of this Agreement, the other party will give to the non- performing party a written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan approval. If the non-performing party fails to provide or implement the cure plan, then the injured party, in addition to any other rights available to it Motorola Contract No. -2- System Purchase Agreement 9.8.2011 under law, may immediately terminate this Agreement effective upon giving a written notice of termination to the defaulting party. 10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services. Section 11 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than two (2) years after the accrual of such cause of action, except for money due upon an open account. This limitation of liability will survive the expiration or termination of this Agreement and applies notwithstanding any contrary provision. Section 12 EXCLUSIVE TERMS AND CONDITIONS 12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written agreement signed by authorized representatives of both parties. 12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement, however, an omission of the reference to this Agreement will not affect its applicability. In no event will either party be bound by any terms contained in a Customer purchase order, acknowledgement, or other writing unless: the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized representatives of both parties. Section 13 PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS 13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished to Customer under this Agreement will remain Motorola's property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written permission or as required by law, any confidential information or data to any person, or use confidential information or data for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section survive the expiration or termination of this Agreement. 13.2. Unless otherwise agreed in writing, no commercial, financial or technical information disclosed in any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data. 13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license under any Motorola patent, copyright, trade secret, or other intellectual property including any intellectual property created as a result of or related to the Equipment sold or Services performed under this Agreement. Motorola Contract No. -3 - System Purchase Agreement 9.8.2011 Section 14 FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal, state, or local government agency and for complying with all rules and regulations required by such agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters. Section 15 COVENANT NOT TO EMPLOY During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found to be overly broad under applicable law, it shall be modified as necessary to conform to such law. Section 16 MATERIALS, TOOLS AND EQUIPMENT All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer's custody or control, be liable for any loss or damage to this property, and return it to Motorola upon request. This property will be held by Customer for Motorola's use without charge and may be removed from Customer's premises by Motorola at any time without restriction. Section 17 GENERAL TERMS 17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and effect. 17.2. This Agreement and the rights and duties of the parties will be governed and interpreted in accordance with the laws of the State of Texas. 17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege. 17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party's reasonable control, such as strikes, material shortages, or acts of God. 17.5. Motorola may assign its rights and obligations, and may subcontract any portion of its performance, under this Agreement. 17.6. If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those services on a time and materials basis at Motorola's then effective hourly rates. Motorola Contract No. -4- System Purchase Agreement 9.8.2011 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-212669 Motorola Solutions,Inc. Houston,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/24/2017 being tiled. City of Port Arthur Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provice a description of the services,goods,or other property to be provided under the contract. RA05-15 HGAC P25-Communications Equipment and Services Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ci 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. BETH SHELTON 'd Notary lO# 11199507 .,�\�) y Commission Expires Aprl!23.2018 Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE ,� ,� c^- Sworn to and subscribed before me,by the said //1a-�dd ,dJ t/5S-rr ,this them day of 20_4Z_,to certify which,witness my hand and seal of office. Ale r d��y[ 00+On A/0 71-Q1/- Signature of officer administering oath Printed name of officer administering oath Title of office ' istering oath Forms provided by Texas Ethics Commission www,ethics.state.tx.us Version V1.0.883 Radio Com munica tion/Emerzencv Response i.V4 MtbiIe Interoperability Egoipment ['Roe I or 5 A CONTRACT BETWEEN HOUSTON-CA I,V ESTON AREA COUNCIL Ibuston,Texas AND MOTOROLA SOLUTIONS,INC. Farmers Branch,Texas This Contract is made and entered into by the Houston-Galveston Area Council of Govern.ments,hereinafter referred to as H-GAC, having its principal place of business at 3555 Timmons Lane, Suite 120. Houston, Texas 77027, AND, Motorola Solutions, Inc. hereinafter referred to as the CONTRACTOR,having its principal place of business at Park West C-2, 1507 LW Freeway,farmers Branch,Texas 75234 ARTICLE I: SCOPE OF SERVICES The parties have entered into a Radio Communication/Emergency Response&Mobile!flirt-operability Equipment Contract to become effective as{KW I 2015,and to continue through April 30,2018(the"(ontraet"),subject to extension upon mutual agreement of the CONTRACTOR and H-GAC, H-GAC enters into the Contract as Agent for participating governmental agencies, each hereinafter referred to as END USER, for the purchase of Radio Communication/Emergency Response& Mobile Interoperability Equipment offered by the CONTRACTOR. The CONTRACTOR agrees to sell Radio Communication/Emergency Response & Mobile Interoperability Equipment through the H-GAC Contract to END USERS. ARTICLE 2: THE COMPLETE AGREEMENT lhe Contract shall consist of the documents identified below in order of precedence: 1. The text of this Contract harm,including but not limited to,Attachment A 2 General Terms and Conditions 3 Proposal Specifications No RA05-I5,including any relevant suffixes 4, CONTRACTOR's:Response to Proposal No: RA05-I5,including but not limited to,prices and options offered All of which are either attached hereto or incorporated by reference and hereby made a part of this Contract,and shall constitute the complete agreement.between the parties hereto,This Contract supersedes any and all oral or written agreements between the parties relating to matters herein. Except as otherwise provided herein,this Contract cannot be modified without the written consent of both parties ARTICLE 3: LEGAL AUTHORITY CONTRACTOR and H-GAC warrant and represent to each other that they have adequate legal counsel and authority to enter into this Contract The governing bodies,where applicable,have authorized the signatory officials to enter into this Contract and bind the parties to the terms Of this Contract and any subsequent amendments thereto. ARTICLE 4: APPLICABLE LAWS The parties agree to conduct all activities under this Contract in accordance with all applicable rules,regulations,directives,issuances, ordinances,and laws in effect or promulgated during the term of this Contract, ARTICLE 5: INDEPENDENT CONTRACTOR The execution of this Contract and the rendering of services prescribed by this Contract do not change the independent status of ti-CAC or CONTRACTOR, No provision of this Contract or act of H-GAC in performance of this Contract shall be construed as making CONTRACTOR the agent, servant or employee of H-GAC, the State of Texas or the United States (overnment. Employees of CONTRACTOR are subject to the exclusive control and supervision of CONTRACTOR.. CONTRACTOR is solely responsible for employee payrolls and claims arising therefrom ARTICLE 6: END USER AGREEMENTS II-CAC acknowledges that the ENI) USER may choose to enter into an End User Agreement with the CONTRACTOR through this Contract and that the term of said Agreement may exceed the term of the H-GAC Contract However this acknowledgement is not to be construed as I I-CA("s endorsement or approval of the End User Agreement terms and conditions. CONTRACTOR agrees not to offer to, agree to or accept from END USER any terms or conditions that conflict with or contravene thrii.in CONTRACTOR's H-GAC contract Further,termination of this Contract for any reason shall not result in the termination of the underlying End User Agreements entered into between CONTRACTOR and any END USER which shall,in each instance,continue pursuant to their stated terms and duration.The only effect ofterm Mat ion of this Contract is that CONTRACTOR will no longer be able to enter into arty new End User Agreements with END USERS pursuant to this Contract. Applicable Il-GAC order processing charges will be due and payable to H-GAC en any End User HACONNACTSiR4o CommioucathliAmeigemy Kesponse&.Mohl!r InteroperaLaily Equivment\Mutotolu Solutions,Inc tRA05.15 19 Radio Communication/Enieraeno. Response& Mobile interoperability Equipment Nee 2 of 5 Agreements surviving termination of this Contract between II.-GAC and CONTRACTOR. ARTICLE 7: SIFHCONTRACTS&ASSIGNMENTS CON l'RACTOR agrees not to subcontract,assign,transfer,convey,sublet or otherwise dispose ofthis Contract or any right,title,obligation or • interest it may have therein to any third party without prior written notice to II-GAC. II-GAC reserves the right to accept or reject any such change CONTRACTOR shall continue to remain responsible for all performance under this Contract regardless ulany subcontract or assignment Il-CAC shall be liable solely to CONTRACTOR and not to any of its Subcontractors or Assignees ARTICLE 8: EXAMINATION A\!)RETENTION OF CONTRACTOR'S RECORDS CONTRACTOR shall maintain during the enure of . work,complete and accurate records of items that are chargeable to END USER under this Contract. FI-GAC,through its stalfor its designated public accounting firm,the State of Texas,or the United States Government shall have the right at any reasonable time to inspect copy and audit those records on or off the premises of CON'TRACTOR, Failure to provide access to records may be cause for tarn lnation of this Contract CONTRACTOR shall maintain all records pertinent to this Contract for a period of not less than five(5)calendar years from the date ofacceptance of the final contract closeout and until any outstanding litit tion,audit or claim has been resolved The right of access to records is not limited to the required retention period.hut shall last as long as the records are retained. CONTRACTOR further agrees to include in all subcontracts under this Contract,a provision to the effect that the subcontractor am rees that H-GAC'S duly authorized representatives,shalt,until the expiration of five(5)calendar years after.final payment under the subcontract or until all audit findings have been resolved,have access to,and the right to examine and copy any directly pertinent books,documents,papers, invoices and records of such subcontractor involving any transaction relating to the subcontract To the extent allowed hy law, nothing contained herein shall authorize H-GAC and/or END USER to audit confidential information regarding product cost. :tRTICLE 9: REPORTING R EQI R EMENTS CONTRACTOR agrees to submit reports or other documentation in accordance with the General Terms and Conditions of the Proposal Specifications. if CONTRACTOR fails to submit to IL-CAC in a timely and satisfactory manner any such report or documentation,or otherwise Mita to satisfactorily render performance hereunder,such failure may be considered cause for termination of this Contract. ARTICLE 10: MOST FAVORED CUSTOM ER CLAUSE It'CONTRACTOR at any time during a contract period,routinely enters into agreements with other governmental customers within the State of Texas,and offers the same or substantially the same products tittered to H-CAC on a basis that provides prices more favorable than those provided to 11-GAC,CONTRACTOR shall within ten(10)business days thereafter notify H-GAC of that offering The contract with H-GAC shall be deemed to he automatically amended and effective retroactively to the effective date of the most favorable contract, wherein CONTRACTOR shall provide the same quantity discount to II-GAC and its find Users for equal or larger orders purchased the same quantity and under the same circumstances H-CAC shall have the right and option at anytime to decline to accept any such change, in which case the amendment shall he deemed null and void. If CONTR ACTOR believes any apparently more favorable price charged and/or offered a customer during the term of this agreement is not in fact n14);t favored treatment,CONTRACTOR shalt within ten(JO) business days notifyll-GAC in writing.,setting forth the detailed reasons CONTRACTOR believes aforesaid offer which has been deemed to be a most favored treatment,is not in fact most favored treatment H-GAC,after due consideration of such written explanation,may decline to accept such explanation and thereupon the contract between H-GAC and CONTRACTOR shall be automatically amended, effective retroactively,to the effective date of the most favored agreement,to provide the same prices to H-GAC The most favored price structure set forth in this paragraph shall not apply to any pre-existing contracts Contractor has in the State of.1 exas the term"pre-existing contracts"shall refer to contracts in existence as of the original effective date of the MAC contract, re 511/15. The Parties agree that the above MEC provision shall not apply to the sale of large communications systems(one million dollars ($1,Q00,000.00)and above), The term "Communrcations System"shall refer to a project that includes the sale of infrastructure hardwure and/or software,user devices,and Motorola engineering and installation service, The contract for a"Communication System"will always have a Statement of Work and an Acceptance Test Plan. 'the Parties accept the following definition of routine A prescribed,detailed wane nitration to be fallowedregulark a standard procedure. ARTICLE: 1 is SEVERABILITY All paints agree that should any provision of thisContract be determined to be inn alid or unenforceable,such determination shall riot affect any other term of this Contract.which shall continue in full force and effect •.CON-IRACI S\Radio Coromonewipnirmergrocy Resorse Motlifi:Interoperabflily EquipmcntWoloroiu SoltAkurs,Inc.‘RA05-1 5,19 Radio Communication/Emergency Response& Mobile Interoperabilitv Equipment Palle 3 of 5 ARTICLE 12: DISPUTES Any and all disputes concerning questions(Oki or°flaw arising under this Contract,which are not disposed ofby agreement,shall be decided by the Executive Director of H-GAC or his designee,who shall reduce his decision to writing and provide notice thereof to CONTRACTOR, The decision of the Executive Director or his designee shall be final and conclusive unless,within thirty(30)days tom the date of receipt of such notice,CONTRACTOR requests a rehearing hum the Executive Director of H-GAC, In connection with any rehearing under this Article,CONTRACTOR shall he afforded an opportunity to he heard and offer evidence in support of its position The decision of the Executive Director atter any such rehearing shall he final and conclusive. CONTRACTOR may, if it elects to do so,appeal the final and conclusive deciston of the Executive Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder, CONTRACTOR shall proceed diligently with the performance of this Contract and in accordance with H-GAC'S final decision. ARTICLE 13: LIMITATION OF.CONTRACTOR'S LIABILITY Except as specified in any separate writing between the CONTRACTOR and an END USER,CONTRACTOR's total liability under this Contract,whether tin breach of contract,warranty,negligence,strict liability,in tort or otherwise,but excluding its obligation to indemnity H-GAC described in Article 14,is limited to the price attic particular products/services sold hereunder,and CONTRACTOR agrees either to refund the purchase price or to repair or replace product(s)that are not as warranted In no event will CONTRACTOR be liable for any kiss of use,loss oft ime,inconvenience,commercial loss,lost profits or savings or other incidental,special or consequential damages to the full extent such use may be disclaimed by law. CONTRACTOR understands and agrees that it shall he liable to repay and shall repay upon demand to END USER any amounts determined h' II-CAC,as independent auditors,or an agency of State or Federal government to have been paid in violation ante terms of this Contract. ARTICLE 14: LIMIT OF II-GAC'S LIABILITY AND INDEMNIFICATION OF H-GAC ll-GAC's liability under this Contract,whether Tim'breach olcontract,warranty,negligence,strict liability,in tort or othowise,is limited to its order processing charge. In no event will H-GAC be liable ilii any loss of use,loss of time,inconvenience,commercial loss,lost profits or savings Or other incidental,special or consequential damages to the full extent such use may he disclaimed by law, Contractor agrees,to the meta permitted by law,to defend and hold harmless 11-GAC.its board members,officers,agents.officials,employees,and indemnities from any and all claims,costs,expenses(including reasonable attorney fees),actions.causes of action,judgments,and liens arising as a result of ('ONTRACTOR's negligent act or omission under this Contract CONTRACTOR shall notify B-GAC of the threat of lawsuit or of any actual suit filed against CONTRACTOR relating to this Contract. ARTICLE IS: TERMINATION FOR CAUSE H-GAC may terminate this Contract fur cause based upon the failure of CONTRACTOR to comply with the terms and/or conditions of the Contract,provided that H-GAC shall give CONTRACTOR written notice specitYing CONTRACTOR'S failure. If within thirty(30) days atter receipt of such notice, CONTRACTOR shall not have either corrected such failure,or thereafter proceeded diligently to complete such correction„then II-GAC may,at its option,place CONTRACTOR in default and the Contract shall terminate on the date specified in such notice CONTRACTOR shall pay to H-GAC any order processing charges doe from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR and for which compensation was received by CONTRACTOR. A RTIC1,1 16: TERMINATION FOR CONVENIENCE Either H-GAC or CONTRACTOR may caned or terminate this Contract at any time by giving thirty(30)days written notice to the other. CONTRACTOR may be entitled to payment from END IISER for services actually performed,to the extent said services=satisfactory to END USER CONTRACTOR shall pay to I Et;AC any order processing charges due from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR and for which compensation is received by CONTRACTOR, AR I ICLE 17: CIVIL AND CRIMINAL PROVISIONS AND SANCTIONS CONTRACTOR agrees that it will perterm under this Contract in conformance with safeguards against fraud and abuse as set forth by H-GAC,the State of Texas,and the acts and regulations of any funding entity,CONTRACTOR agrees to notify H-GAC of any suspected fraud,abuse or other criminal activity related to this Contract through filing of a written report promptly atter it becomes aware of such activity. ARTICLE IS: GOVERNING LAW&VENUE This Contract shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action'arising under or in connection with this Contract shall he exclusively in Han is County,Texas. Disputes between END USER and coNTRAcroft are tube resolved ii accord with the law and venue rules of the state of purchase. CONTRACTOR shall immediately notify H-GAC of such disputes ARTICLE 19: PROCEDURAL STEPS ENUMERATED FOR SALES TO END USERS I. All Cooperative Purchasing business will be pi ocesaed in accordance with 11-GA C's policies arid procedures,at contracted prices,and shall include approved order processing charges. 2. END USER wilt access the Cooperative Purchasing Program through the website and lor by submission of any duly ir,COnlittACTSAReato CoTrinumitwumvErnergency Respoirie&N4,43iIr lificromrabil1ty hopment\Motoroia Solutions,Int,*AO.C-15 19 Radio CommiinicationJEmerencv Response& Mobile luteroperabilitv Equipment Page 4 of 5 executed purchase order to a contractor having a valid contract with H-GAC and in a format acceptable to H-GAC 3. END USER will submit order(s)electronically through CONTRACTOR'S on-line ordering process or issue Purchase Order(s) directly to CONTRACTOR at contract prices,and also submit a copy to 11-GAC:, 4, The H-GAC CONTRACTOR will deliver products/services as specified by the contract between CONTRACTOR and Ii-GAC, and invoice each EN!) USER for(1)products/services purchased and(2)H-GAC'S applicable order processing charge. • 5. Upon delivery,acceptance,and receipt of an II-CAC CONTRACTOR's,doumented invoice, END USER shall pay the H- GAC CONTRACTOR the hill amount of the invoice. 6. For orders of less than$100,000,CONMACTOR will promptly pay to H-GAC any order processing charges due,and in Any case,not later than sixty(60)calendar days after End User order is processed. Payments will he processed to II-CAC on a monthly basis, For orders of S100,000 or more,CONTRACTOR will promptly pay to H-GAC any order processing charges due,and in any case not later than forty-five(45)calendar days after receipt of End User payment by Motorola 7. Failure to promptly remit 11-GAC's order processing charges may result in sanctions including,but not limited to,contract termination $, CONTRACTOR shall be responsible for delivery and acceptance ofeach unit by END USER,according to the requirements of the st,ceitleations,this Contract,and purchase order issued to CONTRACTOR by an END USER. All required equipment tests shall be borne by CONTRACTOR. 9. CONTRACTOR shall promptly provide H-GAC and END USER with all inti pertaining to delivery schedules. TESTRACTOR shall also use its best efforts to expedite unit deliveries on shorter notice than set tOrth in its verification for any specific purchase order when requested, 10. All prices are FOB END USER'S location with all transportation charges prepaid and included in any invoice,. 11 All pricing shall he hosed on the current contract unless the 114:AC CONTRACTOR prior to receipt of END USER's purchase order for delivery of any products/services has received H-GAC's prior written approval for any price increases.. 12. The 11-GAC CONTRACTOR agrees to accept the terms of this agreement and to conduct all transactions based on pricing and other terms of the contract including,but not limited to,the applicable H-GAC order processing charge. The CONTRACTOR agrees to encourage END USERS to execute authorizing Interlocal contracts with 11-GAC. ARTICLE 20: POUI DATED DAMAGES Any liquidated damages terms will be determined between CONTRA(TOR and END USER at the time END USER's purchase order is placed. ARTICLE 21: PERFORMANCE ROI)S FOR INDIVIDUAL ORDERS Except as described below for fire appal atus,CONTRACTOR agrees to provide a Performance Bond at the request of END IISER within ten(I 0)days of receipt of EM) ISER's purchase order. It shall be standard procedure for every order received fbr lire apparatus that a Per1Oi mance Bond in the amount ofthe order be provided to the END USER, Failure of CONTRACTOR to provide such performance bond within ten(10)days of receipt of END USER's order may constitute a total breach of contract and shall be cause for cancellation of the order at ENI)USER's sole discretion. END USER may choose to delete the requirement fora Performance Bond at END USER's sole discretion. If the bond requirement is waived,END USER shall be entitled to a price reduction commensurate with the cost that would have been incurred by CONTRACTOR for the bond ARTICLE 22: CHANGE OF CONTRACTOR STATUS CONTRACTOR shall immediately notify Il-CAC,in writing,of ANY change in ownership,control,dealership/franchisee status,Motor Vehicle license status,or name,and shall also advise whether or not this Contract shall be affected in arty way by such change. H-CAC shall have the right to determine whether or not such change is acceptable,and to determine what action shall he warranted.up to and including cancellation of Contract. ARTICLE 23: LICENSING REQUIRED BY TEXAS MOTOR VEHICLE BOA RD 1.1F,,,IPPIJC4$1,E1 CONTRACTOR will for the duration of this Contract maintain current licenses that arc required by the Texas Motor Vehicle Commission Code [fat any lane during this Contract period,any CONTRACTOR'S license is not renewed,or is denied or revoked,CONTRACTOR shall he deemed to be in default of this Contract unless the Motor Vehicle Board issues a stay or waiver. Contractor shall promptly provide copies of all camera applicable Texas Motor Vehicle Board documentation to H-GAC upon request. H',5.;01STR ConomnicuunniEme:rgeney Response&Motule Inleoperatnnty l'S:pnproennMwero!a Soluttons,Inc 14 05-1519 Rsa C401111113 4EnI. 4 7, ,••g! t- • ,It t P 5of A IN WITNESS W14131LEOT,the parties have cowed this Cookact la be ex.ecutell by their duly autItotized reproserttotives, Nieto fbr ifirratan-Golvesinn ("1 Ana Cauntlk Houston,/eau t t,beCiltive Director Atter tor trawl so•Calvortan Arts Council,Wootton,Tuis rto * 14 of Putrhnjo„yrrAtia Dote jeir -4 ij / 0/5 Sigrncl bt/4atoroIs Solatteaa, armors troy*.Trot*. Prd Pinata Tmc, Er::5%ftri4J-A km,,a Pelsss vz,o, 031. Li 0 20.1s Anew for IWO:rola SatetIons,Inc. Fe:texts Branch,Tow Pr tonal Mono&Tait" i'''&31400 vok e,rto eIISSS.L Vp N. kCONTRACTSinaa Comaarrinrountlimananscy Artnanse& 4I,taisraorrekb thry rerorstsrtMoiorela$.01aotiono,tractItA05- it Attachment A Motorola Solutions,Inc. Radio Communication/Emergency Response&Mobile Inleroperability Equipment Contract No.:RA05-15 Product Rase Offered Des(ription Category Price e Per the RFP Slotorola hen included an Electronics Catalogue(E:CaT disk)on Sc APC a CD media in lieu of listing each individual product and its options. In 1/iscounts per OA,0 .OC ECA1Pricetvok addition,a discount APC sheet is attached in the pricing section and used to Effective calculate all individual prices within the ECAT disk. ltivzots 00 Motorola Integration Services LMR Motorola offers N1-1tie range cif 5CINices including Integration, Ind Training. The cost of these services is regional in nature Samples below ate listed lot reference only. OD Project Management Daily Rate* 1,81 8.00 OD System Technolog.ist Dothy Rort S 2,173 00 OD Standard Shop Instillation,Hourly Rates 150.00• 01.) Standard Shoe installation.Daily Rate* I,20O,00 OD Mobile Radio Installations $I 30-$500 01) PrinC}IIIIIIIing" W-5125 OD Data Installatton* Si 80-S428 *Prices may vary Reirion and Stated Scope,Travel Not Included 00 Motorola Integration Services Advanced Services Motorola offers wide range of services including Integration,Installation and framing. The cost of these services is regional in nature Samples below are listed for reference only NO9-1-1 Consolting Services-Daily Rate' $1.694 01) Security ProjectiPrograrn Management-Daily Rate' $1.694 OD Wireless Security lechniciamDailv Rate $1.580 OD Security Penetration Fester tWired Network$-Dai -Ii $1.530 OD Set:linty Troincr-Daily Rate" $1.328 OD Application Security Code Revioian-Daily Rate* $2.033 OD IT Incident Response and li-Discovery As once-Daily Rate* $1..694 OD IT Disaster Recovery Planner-Daily Rate* $1.580 01) IT Disaster Recovery Plan Tester-Daily Rate* $1.580 OD I3uisncss Continuity/Continuity of'Government Planner-Daily Rate' S I.580 0 ID ltiiisacs,t ContinuitylContinitity of Government Plan Tester-Daily Rate' S IiSO OD Mobile Application Services Project Management-Doily Rate* 5563 01) Mobile Application Scrvicxs Solution Architech-Daily Rate* $2,033 OD - Mobile Application 8e-vices Application and Solution Design-Daily Rate* $2,033 Mobile Applicmon Services Application and Solution Implementation-Daily OD $2.033 Rile• Application Integiatiim and Customization Services Protect Managcment-Daily OD $1„694 Rate* Application Imegration and Customization Services Solution Architech-Mily OD $4033 Rate* Application Integration and Custoiniz.ition Services Application and Solution OD $2..033 Design-Daily Rate* Application Integration and Customization Services Application and Solution OD $1,694 Implementation-Daily Rate" 01) Unified Communications Services Protect Management-Daily Rate $1.694 00 1Tnitied Communications Services Solution Architech-Dnity Rate* 52.033 OD Unified Communications Services Application and Solution Design-Daily Rate" S2,033 Unified Communications Services Application and Solution Implemeniation• 0 D $1_694 Dully Rate* Page 1 oft' .................. (li) Consulting.Services Protect Management-Daily Rate` $1,694 UD Consulting Services System Engineer-Daily Raw* $1.694 013 Consulting Services Solution Architech-Deily Rate' $2,033 OD ('consulting Services Internet Protocol Network Accessinern-Daily Rare' $2,033 OD Consulting Sen ccs U.Network Design and Integration-Daily Rate' $2.033 (3D Consulting Services Ari Network Rackhnul Design and New-main- $2.033 Daily Ftnte' t II) Consulting Services Custnemr Network Interface Design and Integration Da:iy i ;3 Rafe* $2.0 APC'DiSCOUNTS PER ECAT PRICEBOOK 001 'ortar e"adiophone(.orta•'es 20% 020 CAD Equipment • List 039 CAD Equipment 068 • quipmen (J 232 bAD Equipment 5% P' 297 2AD Equipment 5% 330 CAD Equipment 5% 333 CAD Equipment 10% 548 CAD Equipment 109' 702 CAD Equipment w — List 850 *CAD Equipment List 879 CAD Equipment List 981 CAD Equipment List 040 'Data A-pplications 15% 041 Data Applicabons 10% 041 Data Applications t 10% 153 *Data Applications 15% 343 *a a 'pp ca'ons 10% 670 Data Apprcations List 766 bala Appications List 177 '[fate-Subscriber Devices 15�% 185 Data Subscriber Devices • List 736 'Data Subscriber Devices 22% 855 tale Subscriber Devices 10% 006 Dispatch'Servine 5% 768 DTpatch Service List 118 Dispa1cfi SroTutions 10% 124 Dispatch Solutions 15% 129 Dispatch Solutions • 20% 147 Dispatch Solutions 10% 185 Dispatch Solutions List 202 Dispatch Solutions 15% 207 Dispatch Solutions 10% 226 'Dispatch Solutions 15% 228 Dispatch Solutions 30% 229 t3ispatch Solutions • 13.50% 261 'Dispatch Solutions 5% 322 oispa c i 0 0 ons 15% 404 Dispatch Solutions 20% 415 "Dispatch Solutions 443 'Dispatch Solutions 20% 454 *Dispatch Solutions 15% 520 "Dispatch Solutions 10% 524 Dispatch Solutions - 10% 660 Dispatch Solutions 10% 706 Dispatch Solutions 20% 708 Dispatch Solutions 17% 729 Dispatch Solutions 17% Page 2 of 6 740 Dispatch Solutions 15% 892 `Dispatch Solutions 10% 214 'Fixed Oafs Products 10% 275 'Fixed Data Products 10% .14r r fixed Data Products 10% 382 'FixedbataProducts 1 10% 433 'Ptxed bala Products 15% 455 ixe. ra a -ro•uc,s 15% 469 ''rfxed'Dila Products 10% 499 Fixed Da?a Produci 10% 708 Fixed Data Products 7% 222 Fixed Network Eft-1pmeni — 329 fixed Network Equipment .0% 381 'Fixed Network Equipment ' 15% 207 Station Accessories 10% 273 'Fixed Station Accessories 10% 277 Fixed Station Accessories 20% 457 Fixed Station Accessones ' 20% 515 Fixed Station Accessories 20% 524 Fixed Station Accessones 15% 525 Fixed Station Accessories 856 Fixed Station Accessories 207 'fixed Station Antenna Systems 105<< 005 'Fixed Stations 20% 112 '1-fixed Stations, 18% 225 we. "a ons 10% 281 'Fixed Stations 18.5U% 301 ixed Stations ._. 20% 360 Fixed Stations 21,50% 377 Fixed Stations 17% 417 1-ixed Stations 10% 424 Fixed Stations 15% 425 Fixed Stations 448 Fixed Stations 40% 474 Fixed Stations 23% 509 xe• ' a ons 21.50% 512 Fixed Stations 23% 537 fixed Stations 21.50% 590 PF1xed Stations 21,50% 595 Fixed Stalions 18% 643 Fixed Stations 15% 675 Fixed Stations 20% 680 F ixed'Stations 21.50% r 744 Fixed Stations 20% 511 Fixed Stations 5% 881 Fixed Stations 15% 015 'i-axed WireiessBroadband 20% 075 Fixed Wireless Broadband List 224 -Fixed Wireless Broadband 15% 800 '?ixedWire1ess Broadband List 832 `'fixed Wireless Broadband 10% 882 ixed Wireless Broadband 15% 904 "l-lxed Wireless Broadband 15% 906 '1=fxerf Wireless Broadband 15% 910 Fixed Wireless Broadband 15% 94 Fixed Wireless Broadband 15% 901 Lifecycle Services List 902 'i_itecycle Services Litt 903 Lifecycle Services List Page 3 oft) 904 Lifecycle Servces List 905 Lifecycle Ser ces List 051 TE 10% 052 LTE 10% 053 TE 10% 054 LTE 100k 055 LTE 10% 056 10% 057 10% 058 5% 059 LTE 061 YE 10% 063131311111111111111.111111111111111111111111111111111111.111111111111111 10% 10% 10% 375 TE List 708 17% 964 TE List 985 LTE 1.1111M1111 9£0 TE 111111331.11 am enance List 483 a ntenance List 554 oblfe.4ccessores 15% 644 Mobile Acces�.;reS 15% 879 Mobile Apple a,, r= 5©'t..ar 10% 038 Mobile Stations 10% 103 Mobile Stations 26.50% 109 Mobile Stations 26.50% 159 obite Stations 2U% 189 Mobile Stations 15% 276 Mobile Stations 25% 287 Moble Statons 10% 374 +()bile Stations 15% 426 Mobile Stations 25% 471 Mobile Statler; 25% 434 *011e atom 10% 5c0 Mobile stations 25% 514 Mobile Statin,,.; 25% 516 Mobile Stations 25% 527 'o i e a.ior's 25% 571 obile Stations 15% 585 Moble Stations 25% 652 'o e •dons 25% 655 Mobile Stations 25% 656__ __, Jrobite Staiiors 25% 51 Mobile Stations 25% 775 'obTe 5taations 16.50% 778 obile Stators 20% 792 Mobile-Statiors 20% 869 'o'i a aoon8 20% 922 '0.1 e `a,ions 20% 422 •TOTRBO 1C% 475 1!• • —O '0% 516 • OTR Cod 557 MOTOTRSO 10% 563 MOTOTRBO 10% MJTOTRSO 10% 131 Network Products 10% W.. 14:' Network Products 10% 1';il e 4 of l 207 Network Products 10% 232 Network Products 10% 748 , o -ro.uc s 17% 136 'agers•eceiver 11111Mill 169 agerslReceiver 20% 'agers 'ece:ver 15% 361 sag ng .e«overs 15.00% 839 Paging/Reclevers 15°A, 940 'aging/Recievers 15% 941 -agingIRec1evet s 15% 004 Portable Radiophone(Portables) 20% 008 -©stable Radiophone(Portables) ie o 018 sortable Radiophone(Portables) EIse 019 ortable Radiophone(Portables) List 077 Portable Radiophone(Portables) Lit 037 Portable Radiophone(Portables) 10% 037 'ortable Radiophone(Portables) 10% 158 Portable Radiophone(Por{abTes) 3,o 185 sortable Radiophone(Portables," List 187 -ortable Radiop'one(Portables) 15% 205 sortable Radiophone(Portables) 25% 271 Portable Radiophone(Portables) 25 291 Portable Radiophone(Portables) i 1111111001111 320 ortable Radiophone(Portables) - r; ►� 332 Portable Radiophone(Portables) 20% 362 'ortable Radiophone(Portables) 20% 372 'ortable Radiophone(Portables) 20% 402 'ortable Radiophone(Portables) 20% 407 -ortable Radiophone(Portables) 25% 414 sortable Radiophone(Portables) 20% 426 'Triable Radiophone(Portables) 25% 411 orta6(e 4adrop6one(Portables) 442 ortable Radiophone(Portables) 20% 453 Portable Radiophone(Portables) 20 1)13 456 Portable Radiophone(Portables) 20% 458 Portable Radiophone(Portables) 20% 470 Portable Radiophone(Portables) 25% 476 "ortable Radiophone(P'ortables) 20% 481 Portable Radiophone(Portables) 25% 483 Portable Radiophone(Portables) 25% 505 Portable Radrophone(portables) 20% 527 ortable Radiophone(Portables) 25% 53 Portable Radiophone(Portables) 25% 562 Portable Radiophone(Portables) 25% 570 Portable Radiophone(Portables) 0% 577 Portable Radiophone(Portables) 20% 619 "ortable Radiophone(Portables) 15% 626 Portable Radiophone(Portables) 20% 654 Portable Radiophone(Portables) List 655 sortable Radiophone(Portables) 25% 656 `ortable Radiophone(Portables, 25% 672 'ono.e sa lop lone t'orta es 33.50% 687 sortable Radiophone(portables) 20% 721 sortable Radiophone(Portables) 25% 726 Portable Radiophone(Portables) 25% 742 Portable Radiophone(Portables) 25% 749 Portable Radiophone(Portables) 33.50% 755 Portable Radiophone(Portables) 25.00% 756 Portable Radiophone(Portables) 25.00% Page 5of6 785 Portable Radiophone("Portables) 25% 795 'Portable Radiophone"Portables) 25% 798 'Portable Radiophone(Portables) 25% 837 rrortable Radiop6one(Portables 25% 841 "Portable tRadlophone(Prortables) 33,50% 853 "Portable Radiophone(Portables) 15% 977 Portable Radiophone(Portables) 0% 390 'Professional Services L'st 659 Professional Services --,, 659 Professional Services 670 Professional Services List 842 "Professional Services List 509 Receivers 21,50% 512 "ece vers 743 'Receivers 15% 608 Records Management Sollware Ho 279 ' e,,,;kir.Js Maririgerricii:swire L.'s: 137 *Secure Solutions 2)• Secure Sorutions 10% t,- 229 Secure Solutions 146, 462 SecureSoruitons 10% 524 Secure Solutions 15% 525 -Secure Solutions 15% 519 Security List 519 Sccunry List 561 Sen.,cc/Maintenance List 769 terv,ce/Maintenance List 769 Service/Maintenance List . 772 Service/Maintenance List 929 Service/Maintenance List 293 ServiceiMaintenance List 195 'Software Upgrades/-lashport List 371 Software Upgrades7Fiashport List 430 "Software Upgrades/Plashport 20% 262 Tesrlquipment 20% , 854 Test Equipment List 293 *Training-Professional Services List 039 :'Trunking Products and Systems 5% 85 trunking Products and Systems 15% 112 Trunking Products and Systems 15% 115 'Thinking Products and Sysiems 10% 277 'frunkIng Products ancf5ystems 20% 250 "flunking Products and Systems 18.50% :v 261 "flunking Products and Systems 18,50% 377 Trunking Products and Systems 17'1A 495 trunking Products and Systems 1 5% 593 Trunking Products and Systems 23% 708 Trunking Products and Systems 17% 877 Trunking Products and Systems 18.50% 002 'Video SolutionS 10% 080 "Video Solutions . 10% 488 'Video Solutions '10% 964 'Warranty List 606 'Wireless Mobility 15% 832 Wireless Mobilly 10% 907 Wireless Mobil ty 15% 908 Wireless Mobility 15% PORT ARTHUR DISPATCH MARCH 29, 2017 CONSOLE UPGRADE mcc7500 MOTOROLA The design,technical,pricing,and other information("Information")furnished with this submission is proprietary information of Motorola Solutions,Inc. ("Motorola")and is submitted with the restriction that it is to be used for evaluation purposes only.To the fullest extent allowed by applicable law,the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola. MOTOROLA,MOTO,MOTOROLA SOLUTIONS,and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license.SYMBOL is a trademark owned by Symbol Technologies,Inc.,which is a wholly owned subsidiary of Motorola Solutions,Inc.All other trademarks are the property of their respective owners.©2013 Motorola Solutions,Inc.All rights reserved. ' s ',',--,;-,-,,,••.,:i-.. .,1---,-•,-,---,..;,'4.,--,.:',.. 5:.d 4,' r - .s r f ,' «'. r `_ tip" , H } i • a � �, ,,,,;'-'•,.,,s � ., t 3 '2";.--':-.'"':".;-;,.-;:' 'fir` i� 7':::.44**'!",;;" �§ h�11'. F t �y !� az , a ,..,.. -.--'! '.., , . , ' , ,'' ''- ,.-„,, _ -- '4 ' • ' -, '',''' '',''' r'.•:1'. . . '' ' i [''''' rf. u. �3't s. ," = I tit ; r , TABLE OF CONTENTS Section 1 System Description 1-1 1.1 Solution Overview 1-1 1.2 SYSTEM Detailed Overview 1-1 1.2.1 MCC 7500 Dispatch Overview 1-1 1.2.2 Design Overview 1-1 1.2.3 Design and Implementation Assumptions 1-2 1.2.4 Cutover Process 1-2 1.2.5 MCC 7500 Dispatch Console Component Description 1-2 1.2.5.1 Operator Position Components 1-3 1.2.6 The MCC 7000 Series Dispatch Experience 1-4 1.2.6.2 Dispatch Interface 1-5 1.2.6.3 Console System Security 1-12 1.2.6.4 Console Configuration and Management 1-14 1.2.6.5 Auxiliary Inputs and Outputs 1-14 1.2.6.6 Conventional Channel Gateway Equipment 1-15 1.2.7 APX 4500 Control Stations 1-16 1.2.7.1 Overview 1-16 1.2.7.2 Configurations 1-17 Section 2 Equipment List 2-18 Section 3 Statement of Work 3-20 3.1 On-site Functional Testing 3-21 3.1.1 Motorola Responsibilities- 3-21 3.1.2 City of Port Arthur Responsibilities 3-21 3.2 Final System Acceptance Testing (FSAT) 3-22 3.2.1 Motorola Responsibilities- 3-22 3.2.2 City of Port Arthur's Responsibilities 3-22 3.3 Project Close Out 3-22 3.3.1 Motorola Responsibilities- 3-22 3.4 FINALIZE 3-22 3.4.1 Cutover 3-22 3.4.1.1 Motorola Responsibilities' 3-22 3.4.1.2 Customer Responsibilities: 3-22 3.4.1.3 Completion Criteria. 3-23 3.4.2 Resolve Punchlist 3-23 3.4.2.1 Motorola Responsibilities- 3-23 City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Table of Contents i 3.4.2.2 City of Port Arthur Responsibilities. 3-23 3.4.2.3 Completion Criteria. 3-23 3.4.3 Final Acceptance (Milestone) 3-23 March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. ii Table of Contents Motorola Solutions Confidential Restricted Q SECTION 1 SYSTEM DESCRIPTION 1,1 SOLUTION OVERVIEW Motorola is pleased to present this proposal to Port Arthur for upgrading their dispatch consoles.The proposed system will replace their existing dispatch consoles with our latest,IP-based MCC 7500 dispatch console. The proposed consoles will be tying to City of Beaumont's 7.11 M2 core.Motorola is also proposing APX 4500 control stations interfacing to Port Arthur's existing analog logging recorder. 1.2 SYSTEM DETAILED OVERVIEW 1.2.1 MCC 7500 Dispatch Overview The proposed system will consist of seven(7)MCC 7500 dispatch positions for Port Arthur. The MCC 7500 is Motorola's most advanced,mission critical, fully IP dispatch console. Port Arthur currently utilizes Motorola Gold Elite consoles. This proposal is for replacing these consoles with seven(7)MCC 7500 Dispatch consoles. Twelve(12)new 7/800 MHz APX 4500 Control stations are proposed to interface with Port Arthur's analog logging recorder to record 12 talk groups. Existing antenna assembly will be used for the control stations. All of the proposed MCC7500 consoles will be interfaced into Beaumont 7.11 M2 core and will offer IP-based seamless connectivity between dispatch operators and field personnel 1.2.2 Design Overview The equipment below is proposed for Port Arthur. • Seven(7)MCC 7500 Voice Processor Modules(VPMs) • Seven(7)MCC 7500 WIN 7 PC workstations • Seven(7)22 inch non—touch monitors • Console accessories includes(2)speakers, (2)headsets, (1)gooseneck microphone, (1) Trackerball, (1)dual pedal footswitch and(1)dual IRR for each console position • Two(2)High Density Conventional Channel Gateways(CCGW) • Twelve(12)7/800 MHz APX 4500 Control Stations • Two(2)LAN Switches • One(1)GGM 8000 Gateway • One(1)GCP 8000 Site Controller • One(1) SDM 3000 RTU(AUX UO) City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-1 • Spares • Two(2)APX 7500 Consolettes, one VHF and one 700/800MHz 2,.3 Design and Implementation Assumptions Motorola has based the system design on assumptions and information gathered from Port Arthur and an analysis of their existing system. All assumptions are listed below for review by the City. Should Motorola's assumptions be deemed incorrect or not agreeable to the City, a revised proposal with the necessary changes and adjusted costs will be required. • The proposed system will operate on the 7-800MHz band. • Port Arthur will provide environmentally controlled equipment areas. • Port Arthur will provide the dispatch furniture on which the proposed MCC 7500 console position could be installed on. • Port Arthur will make any necessary site improvements to meet R56 standards. • Ethernet connectivity required for all dispatch sites will be the responsibility of Port Arthur. • Port Arthur will provide connectivity from the dispatch site to the City of Beaumont's core. • Any required system interconnections not specifically outlined here will be provided by Port Arthur. • Existing rack will be utilized for the proposed backroom electronics • New rack will be installed for the proposed 12 APX 4500 control stations. Port Arthur will provide connectivity from the Back room to the control stations room(by the tower). • Existing antenna system will be used for the proposed control stations. • Existing UPS will be used.No power back up is included in the proposal. • Port Arthur will provide a dedicated delivery point, such as a warehouse,for receipt, inventory, and storage of equipment prior to delivery to the sites. • The Motorola demarcation point will be the backhaul switches at the core site and the Ethernet port on the routers at all local and remote sites. Cutover Process A detailed cutover process will be discussed with Port Arthur during the Customer Design Review process. It will outline the requirements and steps that will be taken during the cutover process to ensure minimal interruption of service. 125 MCC7500 Dispatch Console Component Description An MCC 7500 Dispatch IP Console consists of the following elements: • Operator position computer • Voice Processing Module(VPM) • Auxiliary Input/Outputs • Logging equipment • Network equipment • Conventional Channel Interface equipment March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 1-2 Table of Contents Motorola Solutions Confidential Restricted This section discusses the various components that make up the proposed MCC 7500 Dispatch Console system,Figure 1-1. These components are connected together and to the rest of the ASTRO 25 system on an IP network via console site routers and switches.The MCC 7500 Dispatch Console functions as an integrated component of the total radio system, fully participating in system level features such as end-to-end encryption and agency partitioning. Since the network is IP-based,the system's interfaces and components can be distributed physically throughout the network. Logging components can be centrally located at the zone core or distributed at console sites. CCGWs can be located at conventional-only RF sites,at trunking RF sites,the master site,or at console sites with conventional stations. Aux I/O Servers can be placed anywhere in the zone,closest to where they are needed. Desktop DesktopSpeakers Dispatch p Microphone Console Monitor PC AIM Analog--►+6,1.11MINIVAP. �'/ VPM Footswitch Loca Loggng Recorder —>.. Instant Recap Recorder ,.— External Paging Encoder Extrnal Teleplone Systm T. Ethernet 411=.1. Cable Ethe met Analog Cable Headset Jacks .1021\41 LAN Console Site .�� Switch Router MCC 7500 z DispatchConsole Consoles ' " Site Link 2 Ethernet Cables per (WAN) Dispatch Console Figure 1-1: Motorola MCC 7500 Dispatch Console Hardware Architecture 1.2.5.1 Operator Position Components JUL - arimmak City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-3 MCC 7500 operator positions connect directly to the MCC 7500 Operator Position Components radio system's IP transport network without gateways or interface boxes.Audio processing, encryption, and switching intelligence for dispatch are performed within each software-based operator position,without additional centralized electronics. An MCC 7500 operator position consists of a computer,a Voice Processing Module(VPM),one select speaker,up to three unselect speakers,a desktop gooseneck microphone and/or headset jack box with in-line PTT amplifier and headset, and optional footswitch. Voice Processing Module (VPM) The VPM provides vocoding and audio processing services for the dispatch console. It connects to the console site LAN switch and communicates with the dispatch console PC via Ethernet. Each operator position includes a PC and a dedicated VPM.The VPM also provides connections for analog devices to be connected to the digital console. The VPM has connectors for the following devices: • One desktop microphone • Two headset jacks • Eight desktop speakers(four speakers max supported in the initial releases) • Logging recorder • Radio instant recall recorder • Telephone instant recall recorder(not supported in initial releases) • External telephone set • External paging encoder • Footswitch • Generic transmit audio input Some of the connectors listed above can be used to provide audio inputs and outputs for connecting other types of dispatch consoles to the Motorola radio system in conjunction with the Motorola MCC 7500 Dispatch APIs. An optional secure card provides encryption and decryption services for the dispatch console. It is capable of supporting multiple, simultaneous encryption/decryption sessions using multiple algorithms and multiple secure keys. Personal Computer (PC) The dispatch console uses a customized Motorola-certified PC running the Microsoft Windows operating system, containing a Motorola-designed voice card and a Motorola-designed secure card. The PCs used in ASTRO 25 systems have a mini-tower form factor. The PCs are processed through Motorola factories in Schaumburg so that the application software, voice cards,and secure cards can be installed and tested to ensure they are operating properly. t2.6 The MCC 7000 Series Dispatch Experience The MCC 7000 series standard features offers the City state-of-the-art communications, console management and configuration functionality, dispatch operation, and communications security. The proposed system also offers the City the capability to maintain both audio and data recording of the calls made on the communications system. March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 1-4 Table of Contents Motorola Solutions Confidential Restricted 1.2.6.1.1 Conventional Base Station Interfaces The MCC 7000 series consoles are capable of accessing and controlling analog and digital conventional base stations through the use of conventional channel gateways (CCGW).This capability lowers the City cost of ownership in two ways: • It uses the same transport network,reducing the requirements for dedicated backhaul. • It reduces the hardware requirements for interoperability, lowering fixed network equipment costs. The dispatch console processes audio received from the station, and controls various features on the stations, such as frequency selection, private line selection, and repeater on/off. Using the high density version of the Enhanced GGM 8000-based CCGW,up to 16 additional conventional channels can be connected to the analog and V.24ports. These 16 channels can be a mixture of analog,MDC 1200,ACINI link, digital, or mixed mode operation. Additionally,the Enhanced GGM 8000-based CCGWs allow for recovery of MDC 1200 and digital signaling, such as unit ID, and emergency alarm,which is passed to the MCC 7500 dispatch operator position(s). 1.2.62 Dispatch Interface The MCC 7000 series console's graphical user interface (GUI) optimizes user efficiency. It is designed to display the maximum number of resources a dispatch operator is EASY TOUSE able to easily view and control. Port Arthur can customize , the MCC 7000 series GUI by agency or by individual user FLEXIBLE, AND to meet their dynamic needs and requirements. CUSTOMIZABLE Elite Dispatch Graphical User Interface USER INTERFACE The MCC 7000 series Elite Dispatch GUI is an enhanced version of Motorola's Gold Elite Dispatch GUI. For existing Gold Elite users,the GUI allows a smooth transition and minimal training for radio dispatch operators. For new users,the graphical icons and customization options make the MCC 7000 series console GUI easy to learn and operate. An example of the MCC 7000 series GUI is shown in Figure 1-2. City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-5 owaefl.iia.[ir=grzsu1n:o„E ':. ;,� aH'+ r..;_.... '• ... `.3 ," a .,. .. a ,; : �";���,/, 0 Mo�a�. .,}� , ' .313 174 1:03:36 PM sa at F:mua _ cows ___: i vaaas.._ raea:s =asc, Fayn ( Faa: L ', ;+tlblPcon✓i'. / a.- atsat: e ussr, /� / /// � © �� � j j Patch i ak.. ifie qp ,,.,.,.,.,...L 1 MOTO i-1M/SJ El'i4 . .Ale1111 ITEM 011111111111101110 Figure 1-2: The MCC 7000 series GUI delivers critical real-time information is delivered to the console operator when and where they need it Based on operator preference,the MCC 7000 series GUI can be customized to show details of trunked and conventional RF channels on a per-channel basis.Various controls can be highlighted, such as patch status,frequency select,coded/clear select, and individual volume control. Per-channel controls can be fully or partially shown, or hidden to save space on the screen. Busy dispatch operators can respond to a missed call by simply clicking on an entry in the Activity Log. The number of calls and call information displayed in the Activity Log is customizable to suit the needs of the user. The status of auxiliary inputs and outputs can be conveniently interpreted from the GUI with the use of familiar graphical icons, such as a door shown open or closed. Auxiliary inputs/Outputs Dispatch Consoles support Global Auxiliary Inputs/Outputs(Aux I/Os)for remote status indications or remote control through dispatch consoles. Global Aux I/Os are typically implemented by hardware that is independent of the dispatch console positions in a system and may be accessible to multiple dispatch consoles. For dispatch consoles,Aux I/O functionality and support is provided by: • Configuration of dispatch console Aux I/O parameters through network managers. • Dispatch console display of status inputs/control outputs. The Aux I/O Servers are used to provide the Aux I/O feature for the dispatch consoles. The consoles communicate to the Servers to perform the Aux I/O function. 1.2.6.2.1 Standard Radio Transmission and Reception A typical MCC 7000 series console has two speakers,one for selected audio and the second for all remaining unselected audio.Additional speakers can be added to the console, allowing dispatch operators to configure a specific speaker for a set of designated audio sources.This simplifies multitasking between multiple audio sources, allowing flexibility in the way the audio is presented to the dispatch operator. March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 1-6 Table of Contents Motorola Solutions Confidential Restricted Receiving Calls from the Field and Other Dispatch Operators Dispatch operators have great flexibility as to how to hear calls from field radio users and other dispatch operators. Each console dispatch operator can define his or her own audio reception profile. They can select a single audio source,whether conventional or talkgroup,to be heard on a selected speaker("Single Select"). The dispatcher can also define groups of radio resources that can all be heard on a selected speaker("Multi-Select"). Initiating Calls to the Field and Other Dispatch Operators The dispatch operator has several different ways of initiating a call.In most circumstances, a "General Transmit" is appropriate. With the general transmit,the dispatch operator selects a resource on the console and activates the transmission through a footswitch,headset transmit button, or a microphone transmit button. If the dispatch operator needs to quickly transmit on a resource,they use the"Instant Transmit" function,which activates the resource regardless of whether it is selected. To prevent accidental activation of"Instant Transmit," it can be limited through an"Instant Transmit Safety Switch,"which must be pressed prior to activation of"Instant Transmit." Making Calls to the Field and Other Dispatch Operators The dispatch operator can transmit audio in different ways,depending on who they need to speak with and how important that communication is.Most basically,they can make calls to all users listening to a specific conventional radio resource or a specific trunking talkgroup. When multiple resources are required,the operator can select additional talkgroups and/or conventional channels as needed for the call using the multi-select feature. The MCC 7500 console enables dispatch operators to make private calls to individual field radio users or dispatch operators. Once this private call is established, it can be patched in with another resource at the dispatch operator's discretion. Controlling Console Audio The MCC 7000 series consoles offer the operator several different ways of controlling or muting the audio on their console. The operator can change the audio volume of any specific resource routed to a selected speaker and, if they desire,can mute and un-mute all non-selected resources on the console ("All Mute")for 30 seconds. The console enables the dispatcher to transmit on a resource while receiving audio from other resources.It also can prevent acoustic feedback when a co-located operator position transmits by muting the transmitting operator position's audio on a shared resource. Controlling Network Audio Dispatch operators can control the audio on the ASTRO 25 network.Using the console,the operator can enable or disable radio users in order to compartmentalize traffic,reduce interruptions, and maintain communications between dispatch and the field. When this function is enabled or disabled, all dispatch consoles with this resource assigned are updated with the current status of the feature. This feature can be controlled from any dispatch console. Based on operator preference,the MCC 7000 series GUI can be customized to show details of RF resources on a per-channel basis.Various controls can be highlighted, such as patch status, frequency select,coded/clear select, and individual volume control. Per-channel controls can be fully or partially shown, or hidden to save space on the screen.Busy dispatch operators can respond to a missed call by simply clicking on an entry in the Activity Log. The number of calls and call information displayed in the Activity Log is customizable to suit the needs of the user. The status of auxiliary inputs and City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-7 outputs can be conveniently interpreted from the GUI with the use of familiar graphical icons, such as a door shown open or closed. 1.2.6.2.2 Dispatch Audio Experience Emergency Alarms The MCC 7000 series dispatch console is capable of monitoring radio subscribers for user initiated emergency activations. On subscriber radios that are equipped and programmed to transmit an emergency alarm,the MCC 7000 series console detects that this emergency has occurred and displays the emergency on operator positions that are preprogrammed to receive the emergency notification. Operator positions can be programmed to either receive the emergency or to completely ignore it. In the event of an emergency condition from a radio user,all programmed consoles will give both an audible and visual indication of the event. The dispatch operator can then silence the emergency leaving the visual indication on the screen indicating information on the initiating radio allowing the call to be handled and dispatched appropriately. Once an emergency is received all programmed operator positions will give the audible and visual indication of the event.Any one of these operator positions has the ability to silence the emergency at only their position or for all operator positions on the system. In the event of a system that all channels are busy at the RF site that receives the emergency,that event is automatically given a Priority Level 1.This is the highest priority possible,putting the emergency call at the top of any busy queue. The emergency call will be given the next available voice channel at that site bumping all non-emergency calls in the queue. Desktop Speakers Each dispatch console is capable of supporting up to eight audio speakers. In this design,2 speakers are included per position. These speakers supply audio for select/unselect, as well as pre-determined audio sources to specific monitor speakers, each of which transmits unique audio—that is, an audio source cannot appear in multiple speakers at a single dispatch console. Monitor speakers–can tie specific talkgroups to a certain speaker, such as all fire resources to speaker 3. Each speaker has individual volume controls, and contains an amplifier that provides a maximum of 2 Watts of power output. Speakers are self-contained units, and can be placed on a desktop,mounted in a rack/furniture,mounted on a wall, or mounted on a computer monitor.A mounting bracket is included with each speaker. Headset Jack Each dispatch console is capable of supporting up to two headset jacks.A headset jack allows a dispatch console user to use a headset while operating the dispatch console. Each headset can either be connected to the console for supervisory applications,or to a desk telephone. The equipment design proposed includes two headset jack(s)per operator. The headset jack contains two volume controls: one for adjusting the level of received radio audio and one for adjusting the level of received telephone audio. The headset jack supports headsets which use either PJ7(6-wire)or PJ327(4-wire)longframe connectors(6-wire headsets have a PTT button while 4-wire headsets do not have a PTT button). Headset Base The Headset Base consists of an audio amplifier, a push-to-talk switch and a long cord with a PJ7 long frame connector at the end. March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 1-8 Table of Contents Motorola Solutions Confidential Restricted Q Headset Top The Headset top consists of the earpiece(s),microphone and a short cable that connects to the Headset Base. Gooseneck Microphone The VPM is capable of supporting a desktop microphone. The desktop microphone contains a microphone cartridge on a flexible shaft and two buttons in its base. One button controls the General Transmit feature. The other button controls the Monitor feature. Figure below shows Microphone. The desk microphone is permanently fastened down, or it is left loose so the dispatch console user can pick it up while using it. The 18—inch long, flexible shaft allows the base to be placed behind a keyboard or writing area and still be able to position the microphone head within a few inches of the speaker's mouth. Gooseneck If a desk microphone is connected to a dispatch console while no Microphone headsets are connected,the desk microphone is active whenever any transmit function is active. If a desk microphone is connected to a dispatch console while one or two headsets are connected, the desk microphone is only active during a transmit function if its transmit button is pressed. This prevents the desk microphone from picking up unwanted background sound while the dispatch console user is using a headset to transmit. The microphone head is compatible for use with CRT monitors. Footswitch Each dispatch console is capable of a dual pedal footswitch.The footswitch can be configured to control general transmit and monitor functions. Instant Recall Recorder Port (for Radio) Short-term,console-specific audio recording is a mechanism used to record a portion of the inbound audio present on a specific dispatch console and make it readily available to the dispatch console user. This recorded audio is retained by the recording system for a short period(typically about 60 minutes)and is easily played back by the dispatch console user.This allows the dispatch console user to replay received audio that the user may have missed. The instant recall recorder port(for radio)allows an instant recall recorder to be connected to a dispatch console.The port provides an output containing the receive radio audio on the selected channels. Transmit audio of any type(from either this dispatch console or a parallel dispatch console) as well as tones generated by the dispatch console(emergency tones,callback tones,busy tones)are not included in the audio output. Dispatch console generated tones(e.g., emergency alarm tones,trunking busy tones,error tones, etc.) are not included in the audio appearing at the analog audio output. This is done so that they do not interfere with the dispatch console user's ability to understand the voice audio that was recorded. Telephone/Headset Port The telephone/headset port allows an external telephone set to be connected to the dispatch console. The dispatch console's headset can then be used to communicate on both the radio system and a telephone system(i.e. a 911 system). City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-9 When a telephone call occurs at a dispatch position,radio audio is directed from the headset to the appropriate console speaker. The headset microphone audio is routed to the telephone, allowing the dispatch console user to communicate hands-free on the telephone set. When the dispatch operator ends their call,the headset reverts back to full radio operation. When the dispatch operator transmits on a radio resource during a telephone call,the headset microphone is re-routed to the radio system for the duration of the transmission. Once the transmission is completed,the headset microphone is routed back to the telephone. During the transmission,the dispatch operator continues to hear the telephone audio through the headset. 1,2 6.2,3 Emergency Radio Transmission and Reception As part of a mission-critical communications network,the MCC 7000 series console facilitates immediate prioritization and resolution of emergency communications between County dispatch and first responders in the field. This enables dispatch operators and first responders to focus on their mission,not their equipment—especially during critical situations. When a field user or another dispatch operator initiates an emergency call,the console emits both visual and audible indications("Emergency Alarm").The operator can then"recognize"the emergency call,which ends the audible emergency indication and notifies all console operators that the emergency is being addressed("Emergency Recognize").The audible emergency indication may also be muted by a console operator without recognizing the emergency alarm("Mute Tones at a Single Op"). When an emergency is over,the dispatch console user can end the Emergency Alarm. The emergency mode remains active on the initiating radio unit until it is ended(reset)by the radio user. Receiving an Emergency Call When a field user or another dispatch operator initiates an emergency call,the console emits both visual and audible indications("Emergency Alarm").The audible indication works to alert the dispatch operator that an emergency is underway;the visual indication directs the dispatch operator's attention to the specific resource on which the emergency call is being made. The dispatch operator can immediately reserve a voice channel for the duration of the emergency. The audible indication for an emergency is generated at the maximum level of the received audio, regardless of what volume the console has set that resource to. This is to ensure that the console operator does not miss the call. When the emergency call has been acknowledged,the volume for that resource is returned to its previous level. Responding to an Emergency Call When a console operator wishes to respond to an emergency call,they can bypass the standard console interface to auto-open a quick list,which contains specific controls for recognizing an emergency call, initiating an emergency call, and ending an emergency call("Auto-Open of Quick List").The operator can then"recognize"the emergency call, which ends the audible emergency indication and notifies all console operators that the emergency is being addressed("Emergency Recognize"). The audible emergency indication may also be muted by a console operator without recognizing the emergency alarm("Mute Tones at a Single Op").This would be used in a situation where one agency is monitoring a channel that belongs to another agency. If an emergency alarm comes in on the second agency's channel,the first agency could mute the tones at their dispatch consoles without having to wait for the second agency to recognize it. March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 1-10 Table of Contents Motorola Solutions Confidential Restricted Ending an Emergency Call When an emergency is over,the dispatch console user can end the Emergency Alarm. The visual indication on the console GUI is removed, and the console informs the other operator positions that the emergency is over("Emergency End/Knockdown"). The emergency mode remains active on the initiating radio unit until it is ended (reset) by the radio user. 1.2.6,2.4 Radio Patch Control MCC 7500 console users can patch communication between trunked and/or conventional radios that are normally unable to communicate with each other due to different features,programming, or even different frequency bands.A patch group is a group of linked resources that can both receive messages from a console and transmit to all other members of the patch group. The MCC 7500 supports a maximum of 16 active patch groups. Setting up a Standard Patch A dispatch operator can set up a standard patch between trunked resources and/or conventional resources.After the patch is created,the dispatch console transmits all audio on one resource to all other resources in the patch group. Patched radio users see the ID or alias of the other patched radio(s),as opposed to that of the console, provided that the radio subscriber is capable of displaying IDs. This minimizes confusion and the need for the dispatch operator to intervene in the call. Patches are automatically re-established if interrupted so the MCC 7500 user can concentrate on continuing operations. Pre-Defined Patches Patches can also be pre-defined, and be automatically re-initiated each time a dispatch console computer is restarted("Patch Auto-Start"). Using Multi-Select The Multi-Select feature allows a dispatch console to define groups of selected radio resources. When a Multi-Select group is opened, all of the resources in the group are simultaneously selected. Resources can be added or removed from a Multi-Select group while it is open or while it is closed. The Multi-Select feature: • Selects multiple resources simultaneously. • Defines and stores groups of resources so that multiple resources can be conveniently selected and deselected. 1.2.6.2.5 Call Management and Control Automatic Prioritization of Calls Calls on the MCC 7000 series console are prioritized through a transmission hierarchy. Calls from primary supervisors take priority over those from secondary supervisors,which in turn take priority over non-supervisors. Instant Transmit or All-Points Bulletin(APB)transmissions,regardless of whether they are from a supervisor,will take priority over general or patch transmissions. Multiple dispatch console operators can be designated as primary supervisors on the same system, which is useful when multiple agencies share one system, each with their own primary supervisor. City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-11 Console supervisors have the capability to disable and enable operator console functionality as necessary. Manual Prioritization of Calls "System Access Priority Select"allows a dispatch operator to prioritize trunked resources on the system as either"normal"or"tactical."A dispatch operator can change the priority of a trunked resource to tactical in order to give the resource a better chance of gaining communication access on a busy system. Only emergency calls have a higher priority than tactical. When the System Access Priority status of a resource is changed, it is updated at all dispatch consoles in the systems that are monitoring that trunked resource. Standard Call Indications The MCC 7000 series console indicates the availability of any given resource,whether or not it is being transmitted on at the moment. It will also give an inbound call indication that provides the console operator with a visual cue of audio activity on a radio resource. This functionality makes it easy for an operator to see at a glance what the status of a resource is at any moment. Resource identification To identify a resource,the console reads its unit ID, a string of digits that uniquely represent that resource. The console makes it easy for operators to read unit IDs by replacing them with user- friendly 16-character aliases. These aliases,which are defined during the configuration of the console system, can replace the unit IDs of the following resources: • Trunking Talkgroup Resource. • Trunking Announcement Group Resource. • Trunking Individual Call Resource. • Conventional Channel Resource. • Conventional Channel Frequency Selection Control. • Conventional Channel PL Selection Control. • Unit ID. • Aux I/O Resource. On large systems, unit IDs can be conserved by grouping all individual call resources on a specific trunking talkgroup together under a certain ID. This flexibility simplifies the daily work of County dispatch operators. Call Alerting When an operator needs to reach a radio user or dispatch operator and they are not near their radio or console,the dispatch operator can"page"the unattended radio or console through a series of beeps and an indication of the sender's ID. When the radio user or dispatch operator becomes available, they will see the unit ID of the calling dispatch operator's console or radio ID, and be able to return the call.Additionally, a Call Alert can be used to trigger an activity. For instance, a Call Alert may cause a vehicle's horn to sound and its lights to flash. The console operator can even send a call alert to a user who is involved in voice and data communications over the network. 1.2.6.3 Console System Security The MCC 7000 series dispatch console is capable of end-to-end encryption from the operator position to the ASTRO 25 network, so that at no point will each City's communications be undermined by unencrypted transmissions.Each dispatch operator will be able to fully participate in secure March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 1-12 Table of Contents Motorola Solutions Confidential Restricted communications while being confident that sensitive, vital information will not be heard by unauthorized individuals. Secure Access to the Console To use the dispatch console, an operator must enter a valid radio system user account name and password. The dispatch console validates that information with the radio system's network manager and allows the user to access only the resources for which the user has access rights. This also applies to third-party applications that use the dispatch console's API. Secure Communications at the Console The console itself encrypts and decrypts radio voice messages. Thus, radio voice messages are encrypted end-to-end, from the field radio user to the dispatch console.The console operator can choose whether or not to encrypt their transmissions on a particular trunked resource. Console operators can interface with agencies that have different encryption configurations without any manual intervention or delay. The MCC 7500 Console can support up to 60 calls simultaneously, using up to four different algorithms and multiple encryption keys. To help reduce potential errors when managing encrypted communications,the MCC 7500 interface provides alerts when the console mode does not match that of a received call, and when a patch or multi-select group is being set up between a mix of clear and secure channels. The set of alerts available on the console are in Table 1-1, below. Table 1-1: Security Indications Indication/Alert Indication/Alert Description Receive Cross-Mode Indicates when an inbound call's secure mode does not match the Indication console's outbound mode, so that the console operator can respond in the correct mode. Clear Audio Alert Provides visual and audible indication that a trunked radio transmission or reception is unencrypted. Multi-Select Cross-Mode Indicates that different trunked resources in a multi-select group Alert have different secure modes, preventing console operators from transmitting audio in both secure and non-secure modes. Patch Cross-Mode Alert Indicates that different trunked resources in a patch group have different secure modes, preventing console operators from transmitting audio that is intended to be secure in an unencrypted state. Key Fail Indication Indicates that a console cannot decrypt or encrypt a call due to a problem with an encryption key. Panic Key Zeroizing Erases all encryption keys at a specific console or AIS at the push of a button. The button is recessed in a panel to reduce the chance of accidentally pressing it. Keyset/Indexset Selection via Enables the dispatch operator to manually select the GUI keyset/indexset the dispatch console uses. Key Management via KVL Enables the operator to use the KVL to manage all keys for a dispatch console or archiving interface server. Key Management via Store Enables the operator to use a KVL and KMF to manage all keys for and Forward a console or archiving interface server. City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-13 1.2.6.4 Console Configuration and Management The MCC 7000 series console system is configured and managed by the same configuration manager, fault manager, and performance reporting applications as the radio system. The user can define exactly which resources are available and how they are presented to the dispatch console user. This provides each City with a single point for configuring and managing the entire ASTRO 25 system. Changes are automatically distributed throughout the system. This centralized approach saves valuable time and effort for system administrators and technicians, and reduces the errors that can occur when radio IDs and other data are entered at multiple locations. In addition,call traffic and performance reports for each console can be generated from the system's network manager. This enables administrators to quickly and easily ensure optimal effectiveness and efficiency. 1.2.6.5 Auxiliary Inputs and Outputs An Auxiliary Input/Output server enables console operators to control and monitor external devices, such as doors and lights, from the console user interface. Multiple dispatch consoles anywhere in the network may monitor and control the same relay output and/or external inputs. Changes are indicated across all dispatch consoles simultaneously. Customizable graphic icons are also used to provide a visual indication of both the function and state of external inputs. The contact closures and input buffers required to interface to these devices are housed in Remote Terminal Units(RTUs). These RTUs can be physically located close to where they are needed, at any console site or RF site. The dispatch consoles and RTUs communicate with each other across the radio system's IP transport network. Individual relay outputs can be configured so that they require a safety switch to be pressed before they respond to any commands from the dispatch console user. Supported Aux I/O Configurations The following Aux UO configurations are supported. Aux I/O Configuration Description Momentary Input This is an input where the user interface always shows the true state of the input. Latched Input This is an input where the user interface does not necessarily show the true state of the input. When the input goes active, the user interface shows the state as active. The display will continue to show the state as active even if the input changes to the inactive state. A dispatch console user must manually reset the display to return it to the inactive state. Momentary Output This output relay is activated when the dispatch console user presses the button on the user interface and deactivated when the dispatch console user releases the button. Latched Output This output relay changes state only when the dispatch console user presses the button. Interlocked Latched This latched output relay is part of a group of latched output relays. Output Only one of the relays in the group may be active at a time. Interlocked relays work in a "break before make" fashion; that is, the previously active relay is deactivated before the new relay is activated. March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 1-14 Table of Contents Motorola Solutions Confidential Restricted Q 1.2.6.6 Conventional Ciannel Gateway Equipment Conventional Channel Gateways(CCGWs)are used to interface analog and ASTRO 25 conventional channels to the ASTRO 25 radio system infrastructure. CCGWs provide 4-wire analog interfaces for analog channels and V.24 and IP digital interfaces for ASTRO 25 conventional channels. The platform that is hosting a CCGW may be solely dedicated to that task or it may also be used as a console site router or an RF site router,provided the WAN link is not redundant. The enhanced GGM 8000-based CCGW is available for interfacing to conventional channels.The enhanced CCGW can support combinations of analog,MDC 1200,ACIM Link, digital and mixed mode channels simultaneously.Low density and high density versions of the enhanced CCGW are available. • The low density version contains four analog ports and four V.24 ports plus an Ethernet port. Up to eight conventional channels can be connected to the analog and V.24 ports. The eight channels can be mixtures of analog,MDC 1200,ACIM Link, digital or mixed mode. In addition to the eight channels connected to ports,up to 16 IP based channels can be supported.This brings the total number of channels supported on the low density version to 24. • The high density version contains eight analog ports and eight V.24 ports plus an Ethernet port. Up to 16 conventional channels can be connected to the analog and V.24 ports.The 16 channels can be mixtures of analog, MDC 1200,ACIM Link, digital or mixed mode. In addition to the 16 channels connected to ports,up to 16 IP based channels can be supported.This brings the total number of channels supported on the high density version to 32. Analog Configuration The enhanced GGM 8000-based CCGW provides two sets of ports that are used with analog channels. One set(called the Analog Ports)contains the analog inputs and outputs for the channels along with a COR/Coded/Clear input and a PTT Relay output. The other set(called the Supplemental UO Ports)contain analog logging recorder outputs and various inputs that can be used with the analog channel. Each analog port contains the following inputs and outputs: • 2-Wire Input/Output—When the channel is configured for 2-wire operation,this input/output is used to send console transmit audio to the channel and to accept radio audio from the channel • 4-Wire Input—When the channel is configured for 4-wire operation,this input is used to accept radio audio from the channel. • COR or CIU Coded/Clear Input—If the channel is configured for clear(non-secure)operation with COR(Carrier Operated Relay),then this input is used to accept the COR output from the channel.When used as a COR input,the input uses contact closure detection. • PTT Relay Output—The PTT relay output provides a relay contact closure capable of supporting up to 1 Amp at 24 volts DC. • VOX and COR Operation—A clear(non-secure)analog port must be configured to support either VOX or COR operation. The CCGW will not pass audio to the dispatch consoles or logging recorders unless there is an active VOX or COR condition. • LOBL(Line Operated Busy Light)Detectors—The LOBL detector on the 2 or 4 wire inputs can be used to detect when a parallel non-MCC 7000 series dispatch console is transmitting on the channel via tone remote control. • AGC,DLM and Fixed Gain Operation—When configured for AGC operation,the gain of the audio input is constantly adjusted to provide a constant output level to the dispatch consoles and logging recorders. When configured for DLM operation,the gain of the audio input is constantly adjusted to provide a constant output level to the dispatch consoles and logging recorders. When configured for fixed gain operation,the gain of the audio input is fixed and does not change. City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-15 The enhanced GGM 8000-based CCGW provides four(low density version CCGW)or eight(high density version CCGW)ports containing supplemental UOs which can be used to provide additional functionality on analog channels: • LOBL(Line Operated Busy Light)Input—The LOBL input provides an alternative method to the software LOBL detector for detecting when a parallel non-MCC 7000 series dispatch console is transmitting on an analog channel. This input can be configured for either voltage operation or contact closure operation. • High Speed Mute Input—When the mute input is active, all audio at the configured audio input(s)will be muted. • Analog Logging Output—The analog logging output provides 600 Ohm balanced analog audio consisting of the summed transmit and received audio from the channel connected to the paired analog port. • Coded/Clear Call Input—The coded/clear call input provides certain legacy analog secure conventional channels a means of informing the MCC 7000 series dispatch consoles about the mode(coded or clear)of a call. V.24 Configuration The enhanced GGM 8000-based CCGW provides four(low density version)or eight(high density version)V.24 ports to which ASTRO 25 conventional channels may be connected. The V.24 ports on the CCGW are connected to the V.24 ports on the base station or comparator. The V.24 ports are also used for the ACIM link connections to consolettes. 1.2.7 APX 4500 Control Stations 1.2.7.1 Overview Public Safety users are adopting the APX family of subscriber radios as the first choice for critical communication needs.Motorola is a world leader in the development and deployment of APCO Project 25 communication solutions, and the new APX 4500 from Motorola is a smart investment with advance features in a single band,compact form factor that enables a safe and effective response for mission critical users Motorola has changed the definition of radio communication with a device that blurs the lines between voice and data and eliminates frequencies and protocol concerns so the new APX radio can be used anywhere, anytime, and any-way. Key Features: • Only public safety grade single band family of radios that offers 75db IMR operation for reliable communications in a heavy RF congested areas • Multi-Protocol Operation- SmartNet/SmartZone/Omnilink/ASTRO 25 Trunking, Conventional,FDMA,X2 TDMA, and Phase II TDMA upgradeable • Integrated GPS Solution • FIPS 140-3 Secure Communication for safety and protection of information • Intelligent Lighting to give the user radio status information with multiple visual indicators • Unified Call List simplifies call lists by removes duplicate IDs and allows multiple IDs to be tied to each User Name March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 1-16 Table of Contents Motorola Solutions Confidential Restricted • Loud speaker Extreme Audio Profile 1.2.7.2 Configurations APX 4500 P25 Single-Band mobile radios combine advanced voice and data technology driven by the challenges of mission critical users.This single-band radio is currently offered to operate on 700/800 MHz,VHF,UHF R1, and UHF R2 frequencies--to enable instant communications for improved coordination,response,and first responder safety. APX 4500 meets current P25 public safety standards and are future-ready to support new technology and data applications, such as TDMA(Time Division Multiple Access)which will be part of P25 Phase 2 requirements and provide double the voice capacity. Customers can add more users to their system without the need for additional frequencies or infrastructure. The APX 4500 is backwards and forwards compatible—it works on all Motorola ASTRO 25 systems and will also work as customers migrate to advanced technology. The radio contains standard applications hardware such as GPS and Man Down,as well as Mission Critical Wireless, and MACE encryption hardware. • City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-17 SECTION 2 EQUIPMENT LIST Master Site Licenses 1 SQMO1SUM0200 MASTER SITE UPGRADE MODEL 1 CA00996AJ ADD: NM/ZC LICENSE KEY 7.11 1 CA00997AJ ADD: UCS LICENSE KEY 7.11 2 CA01225AB MCC7500/ MCC7100 CONSOLE LICENSES QTY 5 7 MCC7500 Op Positions 1 B1905 MCC 7500 ASTRO 25 SOFTWARE 7 B1933 MOTOROLA VOICE PROCESSOR MODULE 7 CA01642AA ADD: MCC 7500 BASIC CONSOLE FUNCTIONALITY SOFTWARE LICENSE 7 CA01643AA ADD: MCC 7500 /MCC 7100 TRUNKING OPERATION 7 CA01644AA ADD: MCC 7500/MCC 7100 ADV CONVL OPERATION 7 CA00147AF ADD: MCC 7500 SECURE OPERATION 7 CA00143AC ADD: DES-OFB ALGORITHM 7 CA00140AA ADD: AC LINE CORD, NORTH AMERICAN 7 TT2833 COMPUTER, Z440 WORKSTATION WINDOWS 7 (NON RETURNABLE) 7 DSTG221 TECH GLOBAL EVOLUTION SERIES 22INCH NON TOUCH 7 T7448 WINDOWS SUPPLEMENTAL FULL CONFIG 14 B1912 MCC SERIES DESKTOP SPEAKER 14 B1913 MCC SERIES HEADSET JACK 7 B1914 MCC SERIES DESKTOP GOOSENECK MICROPHONE 14 RLN6098 HDST MODULE BASE W/PTT, 15' CBL 14 RMN5077B SUPRAPLUS SINGLE MUFF HEADSET PROVIDES ONE DUAL PEDAL FOOTSWITCH FOR USE WITH MOTOROLA MCC 7500 7 DSTWIN6328A DISP 7 DSCDN6171B TRACKERBALL (ONLY PS/2 & USB COMPATIBLE) 7 T7885 MCAFEE WINDOWS AV CLIENT 7 DDN2089 DUAL IRR SW USB HASP WITH LICENSE (V47) 7 DDN2134 SOUND BLASTER AUDIGY FX PCIE SOUND CARD 7 CDN6673 CREATIVE LABS INSPIRE A60 2 CLN1856 2620-24 ETHERNET SWITCH 1 SQMO1SUM0205 GGM 8000 GATEWAY 1 CA01616AA ADD: AC POWER CSC & CCGW 1 T7038 GCP 8000 SITE CONTROLLER 1 CA00303AA ADD: QTY (1) SITE CONTROLLER 1 X153AW ADD: RACK MOUNT HARDWARE 1 CA01136AA MCC 7500 CONVEN SITE OPER March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 2-18 Table of Contents Motorola Solutions Confidential Restricted 2 SQM01SUM0205 GGM 8000 GATEWAY 2 CA01616AA ADD: AC POWER 2 CA02086AA ADD: HIGH DENSITY ENH CONV GATEWAY AUX I/O 1 F4543 SITE MANAGER BASIC 1 VA00874 ADD: AUX I-0 SERV FW CURR ASTRO REL 1 V266 ADD: 90VAC TO 260VAC PS TO SM 3 V592 AAD TERM BLCK& CONN WI Rack& PDU 1 TRN7343 SEVEN AND A HALF FOOT RACK 1 DS1101990 SPD, SHIELDED RJ-45 JACK, SINGLE LINE GBE (1000MBPS) R56 COMPLIANT 1 DSTSJADP RACK MOUNT GROUND BAR, 19 IN FOR TSJ AND WPH SERIES DATA SPDS 1 DSOP820B PDU, 120V HARDWIRE (8) 20A OUTLET PDU WITH TYPE 3 SAD PROTECTION 1 DS1101378 RACK MT ADAPTER PLATE, 19 IN FOR DSOP820B, DSOP820B2 & DSNSOP820B 4 DSRMP615A SPD, TYPE 3, 120V RACK MOUNT, 15A PLUG-IN W/(6) 15A NEMA 5-15 OUTLETS APX4500 Control Stations 12 M22URS9PW1 N APX4500 7/800 12 QA02756 ADD: 3600 OR 9600 TRUNKING BAUD SINGLE SYSTEM 12 QA01648 ADD: ADVANCED SYSTEM KEY- HARDWARE KEY 12 GA00804 ADD: APX 02 CONTROL HEAD (Green) 12 G444 ADD: APX CONTROL HEAD SOFTWARE 12 G66 ADD: DASH MOUNT 02 WWM 12 G174 ADD: ANT 3DB LOW-PROFILE 762-870 12 W382 ADD: CONTROL STATION DESK GCAI MIC 12 G142 ADD: NO SPEAKER NEEDED 12 G24 ADD: 3 YEAR SERVICE FROM THE START LITE 12 G91 ADD: CONTROL STATION POWER SUPPLY 12 W665 ADD: CONTROL STATION OPERATION 12 GA00235 ADD: NO GPS ANTENNA NEEDED SPARES 1 B1912 MCC SERIES DESKTOP SPEAKER 1 B1913 MCC SERIES HEADSET JACK 1 B1914 MCC SERIES DESKTOP GOOSENECK MICROPHONE 1 TT2833 COMPUTER, Z440 WORKSTATION WINDOWS 7 (NON RETURNABLE) 1 SQMO1SUM0205 GGM 8000 GATEWAY 1 CA01616AA ADD: AC POWER 1 CA02086AA ADD: HIGH DENSITY ENH CONV GATEWAY 1 B1934 MCC 7500 VOICE PROCESSOR MODULE FRU 1 CA00147AF ADD: MCC 7500 SECURE OPERATION 1 CA00143AC ADD: DES-OFB ALGORITHM 1 CA00140AA ADD: AC LINE CORD, NORTH AMERICAN 1 CLN1856 2620-24 ETHERNET SWITCH City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Equipment List 2-19 SECTION 3 STATEMENT OF WORK Motorola Responsibilities • Assign a project manager • Coordinate and schedule a Kickoff Meeting with the Customer • Run the Kickoff Meeting and record and distribute meeting minutes. o Anticipated personnel from Motorola include the Motorola Project Manager(PM) and System Engineer. • Attend any required site walks. o Anticipated personnel from Motorola include a System Engineer • Setup and run a `Customer Design Review' meeting in order to go over the design • Motorola will oversee the following installation work by the Motorola shop. • Installation of (7) seven MCC 7500 Operator Positions at Port Arthur Dispatch and each will include the following: • (1) MCC 7500 operator position PC with Keyboard and mouse (Z440 Workstation with Windows 7) • (1)Voice processor module (VPM) • (2) MCC series Desktop Speakers • (2) MCC series Headset Jack • (1) MCC series Desktop Gooseneck Microphone • (2) Supraplus Single Muff Headset • (1) Dual Pedal Footswitch for use with Motorola MCC 7500 • (1) 22 INCH Non Touch Monitor • (1) Trackerball • (1) Creative Lab Inspire A60 o Installation of the following Equipment(Network, Rack& PDU) • Seven and a half foot rack • (1) Rack Mount Ground Bar • (1) OP820B (PDU, 120V Hardware (8) 20A Outlet PDU with type 3 SAD Protection) • (1) Rack Mount Adapter Plate • (4) SPD, Type 3, 120V Rack Mount • (2) 2620-24 Ethernet Switch • (3) GGM 8000 Gateway • (2) High Density Enhanced Conventional Gateway • (1) GCP 8000 Site Controller • (1) Z440 Workstation Computer o Installation of the following Control Station Equipment March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 3-20 Table of Contents Motorola Solutions Confidential Restricted Q • (12) APX4500 7/800 Control Stations • (12)APXO2 Control Head • (12) Dash Mount 02 WWM • (12)ANT 3dB Low-Profile 762-870 • (12) Control Station Desk GCAI MIC • (12) Control Station Power Supply • Two (2) APX 7500 Consolettes, One 700/800MHz and one VHF • Motorola will generate the acceptance test plan and perform the testing • Motorola will connect all the equipment • Motorola will confirm everything is according to R56 standard City of Port Arthur Responsibilities City of Port Arthur's general responsibilities include the following: • Assign a project manager, as the single point of contact responsible for Customer-signed approvals • Assign other resources necessary to ensure completion of project tasks for which the customer is responsible • The customer's key project team participants attend the meeting • Provide proper environment to work on the system • Review Motorola and Customer responsibilities • Provide all buildings, equipment shelters, and towers required for system installation • Insure communication sites meet space, grounding,power, structural and connectivity requirements for the installation of all equipment • Obtain all licensing, site access, or permitting required for project implementation • Obtain frequencies for project as required • Provide required system interconnections • Provide proper backhaul connectivity 3,1 ON-SITE FUNCTIONAL TESTING After all equipment has been installed,the MCC7500 system can be verified and made operational (but not"live"yet).Then, system testing can be performed. 3,1.1 Motorola Responsibilities: • Generate Test plan for the MCC7500 Operator Positions • Motorola will solve any issues in order to receive the correct test results • Provide the test results to the customer for review and acceptance 3.#L2 City of Port Arthur Responsibilities • Review the test results and provide feedback or acceptance City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject • to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-21 3,2 FINAL SYSTEM ACCEPTANCE TESTING (FSAT) 3.2.1 Motorola Responsibilities: • Create a punch list of items based on Customer input for completion prior to the FSAT. • Resolve punch list items that are related to the Motorola scope of work. • During cutover, ensure that the written plan is followed and implement contingencies as required. • Present System Acceptance Test Plan Results to the Customer. • Obtain Customer concurrence and signoff of System Acceptance Test Plan Results. • Conduct Final System Acceptance Test. • Document the results of the FSAT and provide to customer 3,2:2 City of Port Arthur's Responsibilities • Review the Final Acceptance test plan results and provide comments or acceptance 3.3 PROJECT CLOSE OUT 3.3.1 Motorola Responsibilities: • Create, document, and provide a post-project support plan to the Customer. • Review post-project Customer support plan. • Finalize all documentation and provide an electronic as-built manual, in PDF format,on CD which will include the following: — System-Level Diagram — Equipment Inventory List — Product data sheets — Product manuals 3,4 FINALIZE 3:4:1 Cutover 3.4.1.1 Motorola Responsibilities: • Motorola and the City of Port Arthur will develop a mutually agreed upon cutover plan. • During cutover, follow the written plan and implement the defined contingencies, as required. • Conduct cutover meeting(s)with user group representatives to address both how to mitigate technical and communication problem impact to the users during cutover and during the general operation of the system. 3.4.1.2 Customer Responsibilities: • Attend cutover meetings and approve the cutover plan. • Notify the user group(s) affected (if any)by the cutover(date and time). March 29,2017 City of Port Arthur,Texas Use or disclosure of this proposal is subject to the restrictions on the cover page. 3-22 Table of Contents Motorola Solutions Confidential Restricted • Conduct a roll call of all users working during the cutover, in an organized and methodical manner. • Ensure that all Subscriber/broadband users are trained and the Subscribers have been activated on the system. 3.4.1.3 Completion Criteria: • Successful implementation of the MCC7500 Dispatch positions 14.2 Resolve Punchlist 3.4.2.1 Motorola Responsibilities: • Work with the City of Port Arthur to resolve punch list items, documented during the Acceptance Testing phase, in order to meet all the criteria for final system acceptance. 3.4.2.2 City of Port Arthur Responsibilities: • Assist Motorola with resolution of identified punch list items by providing support, such as access to the sites, equipment and system, and approval of the resolved punch list item(s). 3.4.2.3 Completion Criteria: • All punch list items resolved and approved by the City of Port Arthur 3A3 Final Acceptance (Milestone) • All deliverables completed,as contractually required. Final System Acceptance received from the City of Port Arthur City of Port Arthur,Texas March 29,2017 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Worts 3-23 1111001r0FICOL.A SOLUTIONS 3/29/2017 H-GAC Contract RA#05-15 Port Arthur MCC7500 Pricing Summary Port Arthur PD MCC7500 Console Operator Positions $ 384,663.00 Includes MCC7500 Console operator positions(Qty 5)each with -MCC 7500 Operator Position Software -MCC 7500 Voice Processor Module(VPM) -Two(2)Headsets. -Two(2)Headset jacks. -One(1)Desktop microphone. -One(1)Dual-footswitch Server and Networking Equipment Includes GGM8000 Site Gateway Routers,ECCGW's,Ethernet Switches, and Misc Rack Hardware.Also included Master Site Licenses for both sites. Logging Recorder Interface Equipment Includes APX4500 Control Stations for Logging system interface and required antenna network to interface to customer 3rd Party Logging recorder. Port Arthur EOC MCC7500 Console Operator Positions Includes MCC7500 Console operator positions(Qty 2)each with -MCC 7500 Operator Position Software -MCC 7500 Voice Processor Module(VPM) -Two(2)Headsets. -Two(2)Headset jacks. -One(1)Desktop microphone. -One(1)Dual-footswitch Server and Networking Equipment Includes GGM8000 Site Gateway Routers,ECCGW's,Ethernet Switches,and Misc Rack Hardware Redundant Radios for Site Trunking $ 17,943.50 1 APX 7500 Consolette 700/800MHz and 1 APX 7500 Consolette VHF System Integration Services $ 197,011.00 System Integration including Project Management,System Technologist,Engineering,installation, optimization,training and cutover planning for MCC7500 Operator Positions. SYSTEM TOTAL $ 599,517.50 Notes: Pricing based on final site walk Replaces all consoles currently installed at the sites Equipment list included in Statement of work