HomeMy WebLinkAboutPR 19798: SUMMER'S ABBEY FLOORING CENTER, REPLACEMENT OF FLOORING AT FIRE STATIONS 1,5, AND 8 City of .:___,,z7
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INTEROFFICE MEMORANDUM
Date: May 30, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Larry D. Richard, Fire Chief
RE: Proposed Resolution 19798 Floor Replacement at Various Fire Stations
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
enter into an agreement with Summer's Abbey Flooring Center of Port Neches, Texas, for the
replacement of floors at various Fire Stations. The projected budgetary impact of this
agreement is $55,260.23.
Background:
Fire Station Number 1 (1215 Woodworth),Number 5 (Lewis &Main),Number 8 (7800 9th
Ave) floors are in need of repair/replacement. The purchasing department initiated a Request
for Proposal on March 13, 2017. Two vendors responded by the April 5, 2017 deadline. The
committee met and evaluated the proposals. Summer's Abbey Flooring Center was selected as
the lowest cost and best proposal.
Budget Impact:
Funds were budgeted in Fire Department Building Maintenance Account Number 001-1121-
522.32-00 for this project.
Recommendation:
It is recommended that City Council approve the City Manager to sign an agreement, as
discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 19798
5/30/17 Idr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH SUMMER'S ABBEY FLOORING CENTER
OF PORT NECHES, TEXAS, FOR THE REPLACEMENT OF FLOORING
AT FIRE STATIONS NUMBERS 1, 5, AND 8, WITH A PROJECTED
BUDGETARY IMPACT OF $55,260.33; FUNDING AVAILABLE IN
FIRE DEPARTMENT BUILDING MAINTENANCE ACCOUNT NO. 001-
121-522.32-00.
WHEREAS, the fire department operates seven fire stations located throughout
the City and three of these fire stations are in need of replacement of flooring; and
WHEREAS, the Purchasing Department initiated a request for proposal for
replacement of floors at Fire Station Number 1 (1215 Woodworth), Fire Station Number
5 (Lewis & Main), and Fire Station Number 8 (7800 9th Ave.); and
WHEREAS, the flooring committee met and vetted the two vendors that
submitted proposals; and
WHEREAS, Summer's Abbey Flooring Center was selected as the best and
lowest cost proposal (see Proposal Evaluation Matrix attached as Exhibit "A"); and
WHEREAS, funds are budgeted for this project in the FY 2016-2017 Fire
Department Building Maintenance Account Number 001-1121-522.32-00; now
therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
P.R. No. 19798
5/30/17 Idr
Section 2. That the City Council herein authorizes the City Manager to enter
into a contract with Summer's Abbey Flooring Center, in substantially the same form as
attached hereto as Exhibit "B".
Section 3. That a copy of the caption of this resolution shall be spread upon
the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of ,
2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
MAYOR:
COUNCILMEMBERS: ,
NOES: .
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R. No. 19798
5/30/17 Idr
APPROVED AS TO FORM:
Vaj
Val Tizeno, ity • ney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Rosie Vela, Interim Finance Director
6J
Clifton Williams, CPPB
Acting Purchasing Manager
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P.R. No. 19798
5/30/17 Idr
EXHIBIT "A"
P.R. No. 19798
5/30/17 Idr
EXHIBIT "B"
CONTRACT FOR THE REPLACEMENT OF
FLOORS AT FIRE STATION NUMBERS 1, 5, AND 8
THIS AGREEMENT,made this day of , 2017, by and between the City of Port
Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called
"Owner" or"City" and SUMMER'S ABBEY FLOORING CENTER, herein acting by and
through its AGENT, , hereinafter called "Contractor".
WITNESSETH: That for and in consideration of the payments, terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1) The term of this Agreement shall be for three months from the date stated on the Notice
to Proceed, unless sooner terminated under the provision hereof The City can terminate this
contract at its convenience which includes, but is not limited to, funding not being available in
any budget cycle within thirty (30) days written notice.
2) The Contractor agrees to provide material and labor in accordance with the specifications
and proposal at the quoted price.
3) The term"Contract Documents" means and includes the following:
1. Agreement
2. Addendum
3. Proposal
4. Specifications
5. General Information
6. Notice to Proceed
4) This agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
5) IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed
an original on the date first written above.
Executed on the day of , 2017.
ATTEST: CITY OF PORT ARTHUR
BY:
CITY SECTETARY Brian McDougal, City Manager
Signed on the day of 2017.
WITNESS: SUMMER'S ABBEY FLOORING
CENTER CONTRACTOR
By:
Print Name
Title
DERRICK FREEMAN"PRINCE,MAYOR BRIAN MCDOUGAL
RAYMOND SCOTT,JR,MAYOR PRO TEM CITY MANAGER
,40114
COUNCIL MEMBERS: City of �' SHERRISECRETARY
CITYY
TIFFANY HAMILTON
MORRIS ALBRIGHT,III � VAL TIZENO
KEITH RICHARD ort rt 1111 r CITY ATTORNEY
WILLIE"BAE"LEWIS,JR.
OSMAN SWATI Teras
CHARLOTTE MOSES
KAPRINA RICHARDSON FRANK
March 13, 2017
REQUEST FOR PROPOSAL
REPLACEMENT OF FLOORS AT FIRE STATIONS 1, 5, & 8
DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m.,
Central Standard Time, Wednesday, April 5, 2017. (The clock located in the City Secretary's
office will be the official time.) All proposals received will be read aloud at 3:15p.m. on
Wednesday, April 5, 2017 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX.
Proposals will be opened in a manner to avoid public disclosure of contents; however, only the
names of proposers will be read aloud.
MARK ENVELOPE: P17-035
DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies of
your RFP to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Request for Proposal should be directed in writitz. to:
City of Port Arthur, TX
Clifton Williams,Acting Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department I Purchasing Manager,Shawna Tubbs,CPPO,CPPB
P.O.Box 10891444 4th Street I Port Arthur,Texas 776411 409.983.8160 1 Fax 409.983.8291
The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for
your convenience in submitting proposals for the enclosed referenced services for the City of Port
Arthur.
Proposals must be signed by a person having authority to bind the firm in a contract. Proposals
shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand
corner of the envelope.
ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed
RFP submittal arrives at the above location by specified deadline regardless of delivery method
chosen by the firm. Faxed or electronically transmitted RFP submittals will not be accepted.
Clifton Williams, CPPB
Acting Purchasing Manager
Page 2 of 19
REQUESTS FOR PROPOSALS
REPLACEMENT OF FLOORS AT FIRE STATIONS 1, 5, & 8
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will
be reinstated upon request.
In the event you desire not to submit a bid,we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked
with the enclosed bid would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 19
CITY OF PORT ARTHUR
REQUEST FOR PROPOSALS
REPLACEMENT OF FLOORS AT FIRE STATIONS 1, 5, & 8
OBJECTIVE
The City of Port Arthur, Texas (the "City") is soliciting proposals from qualified contractors to
provide quality flooring for PAFD Stations#1, #5, and#8.
REQUIREMENTS
1. Davidson Vinyl flooring by Novalis Innovative Flooring or Equivalent.
2. Tile Size 6"x24"and 12"x24"
3. Plank Size 7"x48"
4. Direct glue installation with Novalis branded adhesive or equivalent
5. Overall thickness 2.5 mm.
6. 20 mil. Wear layer
7. CeramGlaz®durable urethane coating or Equivalent
8. Prospective bidder will be required to take their own measurements and bid accordingly.
9. Baseboard will be vinyl to match flooring.
10. Minimum 10 Year Heavy commercial warranty
11. PAFD Station#1 is located at 1215 Woodworth Blvd, Port Arthur, TX 77640. This Station has
approximately 9000 sq ft.
12. PAFD Station#5 is located at 6099 Lewis Foster Drive, Port Arthur, TX 77642. This Station
has approximately 2550 sq ft.
13. PAFD Station#8 is located at 7800 Ninth Ave, Port Arthur, TX 77642. This Station has
approximately 2650 sq ft.
A Non Mandatory Meeting is scheduled for 1:30 p.m on March 21, 2017 beginning at Fire
Station #1.
Page 4 of 19
The City of Port Arthur requires comprehensive responses to every section within this RFP.
Conciseness and clarity of content are emphasized and encouraged. Vague and general
proposals will be considered non-responsive and will result in disqualification. To facilitate
the review of the responses, Firms shall follow the described proposal format. The intent of
the proposal format requirements is to expedite review and evaluation. It is not the intent to
constrain proposers with regard to content, but to assure that the specific requirements set
forth in this RFP are addressed in a uniform manner amenable to review and evaluation.
Failure to arrange the proposal as requested may result in the disqualification of the
proposal. It is requested that proposals be limited to no more than 50 pages, excluding
resumes. All pages of the proposal must be numbered and the proposal must contain an
organized, paginated table of contents corresponding to the sections and pages of the
proposal.
EVALUATION CRITERIA:
The Proposer shall provide the following information:
BRAND:
1. Contractor's must state the brand of tile that will be installed at the Fire Stations. If
contractor is bidding an equivalent, contractor must submit information on the tile
and a sample.
PRICING:
1. See Appendix A
REFERENCES:
Include three (3) business references for which similar services have been provided. Include the
following:
1. The period for which you have provided this service;
2. A brief description of the scope of work; and
3. Contact name, title, address, and telephone number.
The Proposer hereby authorizes and requests any person, firm, corporation and/or government
entity to furnish any information requested by the City in verification of the references provided
and for determining the quality and timeliness of providing the services.
PROJECT MANAGEMENT PLAN
1. Provide a description of the firm's typical approach to repair the floors at all three stations
(Information to include is stated below).
A. The overall numbers of days to complete project.
B. How the crew will work with Fire Department schedule. The hours contractor will work.
C. Will Contractor work each location simultaneously or finish one location then begin
another
D. Any addition info contractor would like to provide.
Page 5 of 19
EVALUATION AND SELECTION PROCESS
All proposals will be screened by an evaluation committee and those proposers selected for a short
list may be invited to attend an interview, at the proposers own expense. Any invitation for an
oral presentation will be solely for the purpose of clarifying proposals received from each
qualifying proposer, and will not represent any decision on the part of the evaluation committee as
to the selection of a successful proposer.
The City will evaluate all responses based on the experience, qualifications, project approach,
price, and quality of response. The City reserves the right to negotiate the final fee prior to
recommending any Vendor for a contract.
The City's process is as follows:
A. The evaluation committee shall screen and rate all of the responses that are submitted.
Evaluation ratings will be on a 100 point scale and shall be based on the following
criteria:
1. Brand (30 points)
2. Price(25 points)
3. References (15 points)
4. Project Management Plan (30 points)
B. The evaluation committee shall recommend the most qualified firm to the City Council
for approval and will offer a contract based on services and fees as agreed upon.
C. Prior to the approval of an award, no evaluation committee member shall disclose any
information regarding the committees' decision.
D. This RFP does not commit the City to pay for any direct and/or indirect costs incurred
in the preparation and presentation of a response. All finalist(s) shall pay their own
costs incurred in preparing for,traveling to and attending interviews.
The City reserves the right to use all pertinent information (also learned from sources other than
disclosed in the RFP process) that might affect the City's judgment as to the appropriateness of an
award to the best evaluated proposer. This information may be appended to the proposal
evaluation process results.
Page 6 of 19
GENERAL INFORMATION:
Proposers are cautioned to read the information contained in this RFP carefully and to
submit a complete response to all requirements and questions as directed.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and
`Proposal" shall be equivalent.
AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance
with these specifications. The City reserves the right to award on the basis of the Lowest and
Best Offer in accordance with the laws of Texas, to waive any formality or irregularity, and/or to
reject any or all proposals.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any
interlineations, alteration, or erasure made before opening time must be initialed by the signer of
the bid, guaranteeing authenticity.
WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting
written request, over the signature of an authorized individual,to the Purchasing Division any time
prior to the submission deadline. The proposer may thereafter submit a new proposal prior to the
deadline. Modification or withdrawal of the proposal in any manner, oral or written, will not be
considered if submitted after the deadline.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in
accordance with Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C,
Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any
business arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective
bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the
following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or
warranty service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no
later than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing
authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City
Page 7 of 19
assumes no responsibility for the proposer's failure to obtain and/or properly submit any
addendum. Failure to acknowledge and submit any addendum may be cause for the proposal to be
rejected. It is the vendor's responsibility to check for any addendums that might have been issued
before bid closing date and time. All addenda will be numbered consecutively, beginning with 1.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the
City of Port Arthur as its principal place of business must have an official business address (office
location and office personnel) in Port Arthur, the principal storage place or facility for the
equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s)
shall be in Port Arthur or such other definition or interpretation as is provided by state law.
Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where
required, of each item listed. In the event of error or discrepancy in the mathematics, the unit
price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the
successful bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur,Attn.: Fire, P.O. Box
1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the
goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt
Payment Act,Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is
due 30 days from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and
Federal Excise Tax;therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of
Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. The City of Port
Arthur may request and rely on advice, decisions, and opinions of the Attorney General of Texas
and the City Attorney concerning any portion of these requirements.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,
ordinances, rules, orders, regulations and codes of the federal, state and local governments relating
to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no
other officer, employee or agent of the City who exercises any functions or responsibilities in
connection with the planning and carrying out of the program, shall have any personal financial
interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to
assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances
prohibits the City from granting any license, privilege or paying money to any-one owing
delinquent taxes, paving assessments or any money to the City until such debts are paid or until
Page 8 of 19
satisfactory arrangements for payment has been made. Bidders must complete and sign the
AFFIDAVIT included as part of this RFP.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically
understood and agreed that these quantities are approximate and any additional quantities will be
paid for at the quoted price. It is further understood that the contractor shall not have any claim
against the City of Port Arthur for quantities less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX
77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause
required by law to be inserted into the Contract shall be deemed to be enacted herein and the
Contract shall be read and enforced as though each were included herein. If, through mistake or
otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be
amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike
manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities
and means, except as herein otherwise expressly specified, necessary or proper to perform and
complete all the work required by this Contract, in accordance with the provisions of this Contract
and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a
detailed description concerning any point shall be regarded as meaning that only the best
commercial practices are to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of
capability, performance, construction, and other details, its use is not intended to deprive the City
of Port Arthur the option of selecting goods which may be considered more suitable for the
purpose involved.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a
timely and proper manner his obligations under this contract, or if the Contractor shall violate any
of the covenants, agreements or stipulations of this contract, the City shall thereupon have the
right to terminate this contract by giving written notice to the Contractor of such termination and
specifying the effective date thereof, at least fifteen (15) days before the effective date of such
termination. Notwithstanding the above, the Contractor shall not be relieved of liability to the
City for damages sustained by the City by virtue of any breach of the contract by the Contractor,
and the City may withhold any payments to the Contractor for the purpose of set-off until such
time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time
giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by
the City as provided herein, the Contractor will be paid for the service that it has performed up to
Page 9 of 19
the termination date. If this contract is terminated due to fault of the Contractor, the previous
paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require
the Contractor to furnish releases or receipts for any or all persons performing work and supplying
material or service to the Contractor, or any sub-contractors for work under this contract, if this is
deemed necessary to protect its interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property
that occurs as a result of his fault or negligence in connection with the work performed until
completion and final acceptance by the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or
permit any sub-contractor to perform any work included in this Contract until he has received
from the City of Port Arthur written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the
State of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense,
purchase, maintain and keep in force insurance that will protect against injury and/or damages
which may arise out of or result from operations under this contract, whether the operations be by
himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or
by anyone for whose acts any of them may be liable, of the following types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its
officers, agents, and employees must be named as an additional insured):
a. Bodily injury$1,000,000 single limit per occurrence or $1,000,000 each
person/$1,000,000 per occurrence; and,
b. Property Damage $1,000,000 per occurrence regardless of contract amount; and,
c. Professional Liability: $1,000,000.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information
required (including names of insurance agency, contractor and insurance companies, and policy
numbers, effective dates and expiration dates) and to date and sign and do all other things
necessary to complete and make into valid certificates of insurance and pertaining to the above
listed items, and before commencing any of the work and within the time otherwise specified,
Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect
except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should
contain a provision that coverage afforded under the policies will not be altered, modified or
canceled unless at least fifteen (15) days prior written notice has been given to the City of Port
Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF
INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as
the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be
filed with the City of Port Arthur not more than ten (10) days after execution of this Contract.
Page 10 of 19
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the
execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot
be issued within such period, the time may be extended by mutual agreement between OWNER
and CONTRACTOR.
Page 11 of 19
APPENDICES
RETURN WITH PROPOSAL
A. Bid Sheet Yes
B. Letter of Interest Yes
C. Affidavit Yes
D. Conflict of Interest Questionnaire If It Applies
E. Non Collusion Affidavit Yes
Page 12 of 19
APPENDIX A
CITY OF PORT ARTHUR,TEXAS
BID SHEET
BID FOR: Replacement of Floors at Fire Stations #1, #5, 
BID DUE DATE: April 5.2017
COST
FIRE STATION#1 $
FIRE STATION#5 $
FIRE STATION#8 $
TOTAL $
COMPANY NAME STREET ADDRESS
SIGNATURE OF BIDDER P.O. BOX
PRINT OR TYPE NAME CITY STATE ZIP
TITLE AREA CODE TELEPHONE NO.
EMAIL FAX NO.
Page 13 of 19
APPENDIX B
LETTER OF INTEREST
RFP—Replace of Floors at Fire Stations#1,#5, & #8
Deadline: April 5,2017
The undersigned firm submits the following information (this RFP submittal) in response to the
Request for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX (City)
to provide to Replace the Floors at Fire Stations #1, #5, & #8 for the City of Port Arthur, TX.
Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following:
❖ Bid Sheet
❖ Letter of Interest
❖ Affidavit
❖ Conflict of Interest Questionnaire (If It Applies)
❖ Non Collusion Affidavit
Firm understands that the City is not bound to select any firm for the final pre-qualified list and
may reject any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFP and
participating in this process will be borne solely by the firm, and that the required materials to be
submitted will become the property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or
incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing
this letter of interest and making the RFP submittal.
This RFP shall be governed by and construed in all respects according to the laws of the State of
Texas.
Firm Name Date
Address City/State/Zip
Authorized Signature Title
Name(please print) Telephone
Email
Page 14 of 19
Page 15 of 19
APPENDIX C
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
I hereby certify that I do not have outstanding debts with the City of Port Arthur. I
further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they
become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as
they become due.
Firm Name Date
Address City/State/Zip
Authorized Signature Title
Name (please print) Telephone
Email
STATE:
COUNTY:
SUBSCRIBED AND SWORN to before me by the above named
on this the day of , 20
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE PROPOSAL
Page 16 of 19
APPENDIX D
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.R.23,84th Leg.,Regular Session. OFFICE USE ONLY 1
This questionnaire is being filed in accordance with Chapter 176.Local Government Code,by a vendor who Date Recem ad
has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1),Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006.Local Government Code.An
offense under this section is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
111 El I I Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
1 ' completed questionnaire with the appropriate filing authority not later than the 7th business day after the dale on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
?I Name of local government officer about whom the information is being disclosed.
Name of Officer
J Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 178.003(a)(2)(A).Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described.Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income,*from the vendor?
ri Yes No
B. Is the vendor receiving or likely to receive taxable income.other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
TiYes nNo
J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director,or holds an
ownership interest of one percent or more.
J piCheck this box if the vendor has given the local government officer or afamily member of the officer one or more gifts
as described in Section 176.003(a)(2)(B),excluding gifts described in Section 176.003(a-1).
J
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethicsstate.tx.us Revised 11/30/2015
Page 17 of 19
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www,statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form.
Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code 176.003(a)(2)(A)and(B):
(a)A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income,other than investment income,that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code§176.006(a)and(a-1)
(a)Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids,correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/302015
Page 18 of 19
APPENDIX E
CITY OF PORT ARTHUR,TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
§
STATE OF TEXAS §
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for
the firm bidding this project has violated the antitrust laws of this State, codified at
Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust
laws, nor communicated directly or indirectly the bid made to any competitor or any other
person engaged in the same line of business, nor has the signatory or anyone acting for
the firm, corporation or institution submitting a bid committed any other act of collusion
related to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me by the above named on
this the day of , 20
Notary Public in and for the
State of Texas
My commission expires:
Page 19 of 19
PROPOSAL FOR THE CITY OF PORT ARTHUR
FIRE STATIONS #1 , #5 & #8
1
Table of Contents
Bid Sheets (Appendix A) 3
Letter of Interest (Appendix B) .. 4
Affidavit (Appendix C) ...5
Conflict of Interest Questionnaire (Appendix D) 6-7
Non-Collusion Affidavit (Appendix E) 8
Signed Addendum No. One ...9-10
Proposals
.-. Station #1 living side .11
Station #1 dorm side ..12
Station #5 13
Station #8 14
References ...15
Project Management Plan 16
Davidson Spec Sheet 17
Davidson Information & Photo Gallery 18-22
Novalis Installation Instructions 23-41
Davidson Warranty Statement 42-45
2
APPENDIX A
CITY OF PORT ARTHUR,TEXAS
/'1'\ BID SHEET
BID FOR: Replacement of Floors at Fire Stations#1, #5, 
BID DUE DATE: April 5,2017
COST
FIRE STATION#1 $ 3a 317,q 9
FIRE STATION#5 $ 1 345 .35?
FIRE STATION #8 $ I D, Sc) `C ./60
TOTAL $ 5SJ a LQ 0 'a 3
mrm&s fb Rounn�eerier P-1-,)(Ieh5,
COMPANY NAME STREET ADDRESS —77(05
aryLr' Jil7ithib
P 0 , Box to .
SIGNA_rincr,OF BIDDER P.O. BOX
Una -)m cI'i
Pori-w 3 77(.61
PRINT OR TYPE NAME CITY STATE ZIP
'C3 t-roci- 73-7- C Lo9
TITLE AREA CODE TELEPHONE NO.
LL2( gme' Ra 409- a7-
EMAIL COm FAX NO.
3-
APPENDIX B
("/"4"\ LETTER OF INTEREST
RFP—Replace of Floors at Fire Stations#1,#5,
Deadline: April 5,2017
The undersigned firm submits the following information (this RFP submittal) in response to the
Request for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX(City)
to provide to Replace the Floors at Fire Stations #1, #5, & #8 for the City of Port Arthur, TX.
Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following:
❖ Bid Sheet
❖ Letter of Interest
❖ Affidavit
❖ Conflict of Interest Questionnaire(If It Applies)
❖ Non Collusion Affidavit
Firm understands that the City is not bound to select any firm for the final pre-qualified list and
may reject any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFP and
participating in this process will be borne solely by the firm, and that the required materials to be
submitted will become the property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or
incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing
this letter of interest and making the RFP submittal.
This RFP shall be governed by and construed in all respects according to the laws of the State of
Texas.
&IMTVVX S NON Ma ei-nifY
Firm Name Date
3R.0I N 60 F Poo Wt()iv g AN, "nig/
Address City/State/Zip
(*1 J17L/1--)) Sol-es SSoui(AA(
Authorized Signature Title
U SU , AMth y o a-1a1-u Lin
Name(please print) Telephone
L sq(OJUIMMXS-C1D0fi �c-cAcv CO)11/1
Email 1
APPENDIX C
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
Iv I hereby certify that I do not have outstanding debts with the City of Port Arthur. I
further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they
become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as
they become due.
S)r arc -M919a, f onY t C CY\-fi( -(.)_ 1-)1
Firm Name Date
L I K a l,L ci Por Ne hts '11(o S/
Addr ss City/State/Zip
rk.ij -5(riittd) SGU tS -RSau a
Authorized Signature Title
U Sa S in.i" LI oG -121 -u y(Pq
Name (please print) Telephone
U1SGS SuMMUS41DOY' C RX , COM
Email J
STATE: T-L'faS
COUNTY: 4..,c400.)n
SUBSCRIBED AND SWORN to before me by the above named L I S U S WY)
on this the c-9-0day of MOk.Y0a , 20 Il .
,..+���y�, Notary Public
�r�a�!`::!°*�� SUMMER BURCH
A,; N£Notary public,State of Texas
=+�z.�F��Com
y�'ua%%% Notary IDrI29des 20
THIS AFFIDAVIT AS PART OF THE PROPOSAL
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APPENDIX D
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B.23,84th Leg.,Regular Session. OFFICE USE ONLY
This questionnaire Is being tiiled in accordance with Chapter 176.Local Government Code,by a vendor who Dote Received
has a business relationship as defined by Section 176 001(1-a)with a local governmental entity and the
vendor meets regtirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date tire vendor becomes aware of facts that require the statement to be
fled. See Section 176.006(a-1).Local Govenvnent Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006,Local Government Code.An
offense under this section is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
J
❑ Check this box if you aro filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally flied questionnaire was incomplete or inaccurate.)
Name of local government officer about whom the information is being disclosed.
Name of Officer
,J Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(a)(2XA). Also describe any family relationship with the local government officer.
Complete subparts A and El for each employment or business relationship described.Attach additional pages to this Fonn
CIO as necessary.
A. Is the local government officer or a family member 01 the officer receiving or likely to receive taxable Income.
other than Investment income.from the vendor?
Yes n No
B. Is the vendor receiving or likely to receive taxable income,other than Investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable Income is not received from the
local governmental entity?
nYes n No
▪ Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director,or holds an
ownership Interest of one percent or more.
J
n Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176 003(02)(8), excluding gifts described in Section 176.003(a-1)
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30.'2015
^+n
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form,
Local Government Code§176.001(1-a):°Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code§176.003(a)(2)(A)and(B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(11‘'\ (ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code§176.006(a)and(a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11!30.'2015
. 1
— a'
1
APPENDIX E
F"\ CITY OF PORT ARTHUR,TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS §
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for
the firm bidding this project has violated the antitrust laws of this State, codified at
Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust
laws, nor communicated directly or indirectly the bid made to any competitor or any other
person engaged in the same line of business, nor has the signatory or anyone acting for
the firm, corporation or institution submitting a bid committed any other act of collusion
related to the development and submission of this bid proposal.
Signature: Lutist))
Printed Name: Lit'50\ s.1
Title: �� P\SSo U
Company: SMYY\CY .tibb-u1/41 -klotw l ao) & -v
Date: 2
SUBSCRIBED and sworn to before me by the above named LA 1111\` on
this the o9-011\ day of MISIS(.V\ , 20 11 .
Notary Public in and for the
State of Texas
air•
SUMMER BURCH
044w, y Notary Public,State of Texas _ �1 `1 oa
* Comm.Expires 06-19-2020 My commission expires: "1"c�
%/4.44%-
,n,, � Noiary ID 129027284
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-0 l;11 CITY OF PORT ARTHUR,TEXAS
—�`�r rrtiur ADDENDUM NO. ONE (I)
March 28, 2017
PAGE 1 OF 2
Bid Proposal For: REPLACEMENT OF FLOORS AT FIRE STATIONS I,5, & 8
The following clarifications, amendments,deletions, additions, revision and/or modifications are made a part of
the contract documents and change the original documents only in the manner and to the extent hereinafter
stated and shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF
THEIR BID.
Addendum as follows:
1. FLOOR PLANS ARE ATTACHED.
2. TERRITORY CONTACT FOR TILE IS LINDA MARS 832-275-0223
3. CONTRACTOR WILL SHAVE DOORS IF NECESSARY.
4. CONTRACTORS ARE WECOLMED TO VISIT FIRE STATIONS. THEY ARE 24 HOURS.
JUST ANNOUNCE THAT YOU ARE THERE.
Fire Station#1:
1. REMOVE OVERLAYING OR DAMAGED FLOOR IF NECESSARY.
2. COLOR OF FLOOR TILE AND BASE BOARDS WILL BE DETERMINED AFTER AWARD
OF PROPOSAL.
3. BASE BOARD MUST BE 6 INCHES FROM FLOOR.
4. ALL CABLES AND COMPUTERS WILL BE MOVED BY FIRE PERSONNEL.
5. CONTRACTOR IS REQUIREDTO MOVE FURNITURE.
6. ALL TOILETS NEED TO BE MOVED BY CONTRACTOR.
7. FIRE DEPARTMENT WILL MOVE SODA MACHINE.
S. CONTRACTORS MUST REMOVE ALL ITEMS OUT OF JANITORIAL CLOSET.
9. AREAS EXCLUDED FROr%I THIS CONTRACT — WORKOUT ROOM, AIR BOTTLE FILL
STORAGE AND WORK SHOP ROOM,MECHANICAL ROOM, AND CAPTAINS QUARTER.
10. WORK TO BE DONE IN THE SCUBA ROOM SHOULD ONLY BE 6 INCHES OF TILE.
11. CONTRACTORS MUST DO FLOOR UNDER ALL APPLIANCES
Fire Station#5:
1. REMOVE OVERLAYING OR DAMAGED FLOOR IF NECESSARY.
2. COLOR AND BASE BOARD WILL BE DETERMINED AFTER AWARD OF PROPOSAL.
3. BASE BOARD SHOULD BE 6 INCHES FROM GROUND.
Ad"' 4. ALL CABLES AND COMPUTERS WILL BE REMOVED BY FIRE DEPARTMENT.
5. CONTRACTOR WILL REMOVE FURNITURE.
6. ALL TOILETS NEED TO BE MOVED CONTRACTOR.
7. IN WEIGHT ROOM 6 INCHES OF TILE TO MAT.
Cl
CITY OF PORT ARTHUR,TEXAS
`2- rr�,ur ADDENDUM NO. ONE (1)
V
March 28,2017
PAGE 2 OF 2
8. MENS BATHROOM UNDER THE SINK AND URINAL TILE MUST BE REMOVED
9. RADIO ROOM—6 INCHES OF TILE.
10. CAPTAIN'S DORM HAS CARPET MUST BE REMOVED
11. ALL CLOSETS IN CAPTAINS DORM MUST BE DONE
12. ANY BATHROOMS WITH CERAMIC TILE DO NOT NEED TO BE REPLACED.
13. CONTRACTORS MUST DO FLOOR UNDER ALL APPLIANCES
Fire Station #8
1. WORK OUT ROOM 6 INCHES OF TILE.
2. REMOVE OVERLAYING OR DAMAGED FLOOR IF NECESSARY.
3. COLOR AND BASE BOARD WILL BE DETERiMINED AFTER AWARD OF PROPOSAL.
4. BASE BOARD SHOULD BE 6 INCHES FROM FLOOR.
5. ALL CABLES AND COMPUTERS WILL BE MOVED BY FIRE DEPARTMENT.
6. CONTRACTOR MUST MOVE FURNITURE.
7. ALL TOILETS NEED MUDT BE MOVED BY CONTRACTOR.
8. CONTRACTORS MUST DO FLOOR UNDER ALL APPLIANCES.
9. CAPTAINS OFFICE AND ROOM BASE BOARDS ONLY.
10. DO NOT REPLACE FLOOR IN MECHANICAL ROOM.
If you have any questions, please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID
DOCUMENTS.
L0.10 (1)111LeaL
Clifton' Williams, CPPB
Acting Purchasing Manager
2��:) 14- l/_ (7
Signa*7(
roposer Date
4v
Summer's Abbey Floorina Center Proposal# C0002669
3161 Nall StSale Date 03/18/2016
Port Neches.TX 77651 Install Date
409-727-6469 Sales Rep SMITH, L
Sales Rep
Printed 04105/17 10:09:02
SOI fl TO SHIPPFf)TO
PORT ARTHUR FIRE DEPT., STATION#1 LIVING SIDE PORT ARTHUR FIRE DEPT. STATION#1 LIVING SIDE
1215 WOODWORTH BLVD
PORT ARTHUR TX 7764 1215 WOODWORTH BLVD
PORT ARTHUR TX 7764
MATERIALS QUANTITY PRICE TOTAL
-DAVIDSON 20 MIL VINYL 4212.00SgFt $2.30 $9,687.60-
Comments: INSTALL VINYL PLANK IN BUILDING 6.00Each $121.59 $729.54
ADHESIVE
FEATHER FINISH 21.00Each $23.50 $493.50
COVE BASE 6" 10.00Each $150.89 $1,508.90
COVE BASE ADHESIVE 27.00Each $6.99 $188.73
FREIGHT 1.00Each $85.00 $85.00
TRANSITIONS 8.00Each $34.49 $275.92
Materials Subtotal: $12,969.19
LABOR QUANTITY PRICE TOTAL
LUXURY VINYL INSTALL 4190.00 SqFt $1.00 $4,190.00
CARPET TAKEUP-GLUE DOWN 33.00 SqYd $4.00 $132.00
("''OOR PREP FLOAT/SKIN/EMBOSS 4068.00 SqFt $0.50 $2,034.00
NE VINYL/RUBBER BASE 1080.00 LnFt $1.10 $1,188.00
APPLIANCE MOVING 4.00 Each $40.00 $160.00
TOILET R&R 4.00 Each $75.00 $300.00
FURNITURE MOVING 7.00 Each $60.00 $420.00
Labor SubTotal: $8,424.00
Comments: Subtotal $21'3$3.19
0.00
Total $21,393.19
Payments $0.00
Balance $21,393.19
1
Summer's Abbey Floorina Center Proposal# C0002662
3161 Nall StSale Date 03/17/2016
Port Neches.TX 77651 Install Date
409-727-6469 Sales Rep SMITH. L
Sales Rep
Printed 04/05/1710:09:20
,SOI Il TO SHIPPFO TO
PORT ARTHUR FIRE DEPT., STATION#1 DORM SIDE PORT ARTHUR FIRE DEPT. STATION#1 DORM SIDE
1215 WOODWORTH BLVD
PORT ARTHUR TX 77640 1215 WOODWORTH BLVD
PORT ARTHUR TX 77640
MATERIALS QUANTITY PRICE TOTAL
-DAVIDSON 20 MIL VINYL TBD 2268.00SgFt $2.30 $5,216.40-
Comments: INSTALL VINYL ON DORM SIDE 3.00Each $121.59 $364.77
FADHESIVE 11.00Each $23.50 $258.50
BASE 6"EATHER FINISH 6.00Each $150.89 $905.34
COVE18.00Each $6.99 $125.82
COVE BASE ADHESIVE 1.00Each $85.00 $85.00
TRANSITIONS FREIGHT3.00Each $34.49 $103.47
Materials Subtotal: $7,059.30
LABOR QUANTITY PRICE TOTAL
LUXURY VINYL INSTALL 2200.00 SqFt $1.00 $2,200.00
FLOOR PREP FLOAT/SKIN/EMBOSS 2170.00 SqFt $0.35 $759.50
VE VINYL/RUBBER BASE 660.00 LnFt $1.10 $726.00
I NITURE MOVING 3.00 Each $60.00 $180.00
Labor SubTotal: $3,865.50
•
Comments: Subtotal: $10,924.80
Exempt $0.00
Total $10,924.80
Payments $0.00
Balance $10,924.80
/'"1
Summer's Abbey Floorina Center Proposal# C0002659
3161 Nall St Install Date
Sale Date 03/17/2016
Port Neches.TX 77651 Sales Ree SMITH, L
409-727-6469 Sales Rep
Pr{Med 04105/17 10:09:10
$01 Il TO SHIPPFII TO
PORT ARTHUR FIRE DEPT. , STATION#5 PORT ARTHUR FIRE DEPT. STATION#5
6099 LEWIS FOSTER DRIVE
PORT ARTHUR TX 6099 LEWIS FOSTER DRIVE
PORT ARTHUR TX
MATERIALS QUANTITY PRICE TOTAL(
-DAVIDSON 20MIL VINYL 2448.00SQFt $2.30 $5,630.40-
Comments: INSTALL VINYL PLANK IN BUILDING#5 4.00Each $121.59 $486.36
ADHESIVE
F2.00Each $23.50 $282.00
COVEEATHER FINISH A6.00Each $150.89 $905.34
BASE " 18.00Each $6.99 $125.82
FCOVE BASE ADHESIVE 1.00Each $85.00 $85.00
TRANSITIONS RIGHT 4.00Each $34.49 $137.96
T
Materials Subtotal: $7.652.88
(LABOR QUANTITY PRICE TOTAL.}
LUXURY VINYL INSTALL 2400.00 SqFt $1.00 $2,400.00
,APPLIANCE MOVING2.00 Each $40.00 $80.00
OOR PREP FLOAT/SKIN/EMBOSS 2230.00 SqFt $0.35 $780.50
3VE VINYL/RUBBER BASE 720.00 LnFt $1.10 $792.00
FURNITURE MOVING 3.00 Each $60.00 $180.00
TOILET R&R4.00 Each $75.00 $300.00
CARPET TAKEUP-GLUE DOWN 40.00 SqYd $4.00 $160.00
Labor SubTotal: $4,692.50
Comments: Subtotal $12,345.38
Ext 0.00
Total $12,345.38
Payments
aaeBlnc $12,345.38
Summer 's
Abbey Flooring Center
& Mattress Gallery
Carpet • Hardwood • Laminate • Stone • Tile • Mattresses • Vinyl •And Much More,
Summer's Abbey Flooring Center Business References:
Coburn Supply
Project: Stephanie—Office Manager
2912 Eastex Freeway
Beaumont,TX 77703
409-899-9911
Scope of Work: Provided luxury vinyl and cove base as well as installation for each product.
Date: April 2015
Whitetail Construction
Contact: Buddy Anderson—Project Manager
2672 Laurel
Beaumont,TX 77702
409-838-3017
Scope of Work: Provided luxury vinyl with glue down installation.
Date: February 2017
Acadian Builders
Contact: Ryan Hale- President
Project: Boy Scouts of America
Contact: Ryan Hale, President
4650 W Cardinal Dr
Beaumont,TX 77705
409-932-3649
Scope of Work: Provided luxury vinyl, carpet, and cove base as well as installation for each
product.
Date:June 2016
aS
3161 Nail Street • Port Neches, TX 77651
•
•
Phone: (409) 722-5326 • Fax: (409) 727-3914 '• SHOP �.
SMART
•
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BBB www.summersflooringcenter.com SHOP +'
•,LOCAL,•
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026
Summer's Abbey Floorina Center Proposal
e Date 0006 2 53
3161 Nall St Install Date
16
Port Neches.TX 77651 Sales Ree SMITH.L
409-727-6469 Sales Rep
/'1'\
Printed 04/05/17 10:09:28
Sni f To SHIPPFIl TO
PORT ARTHUR FIRE DEPT, STATION#8 PORT ARTHUR FIRE DEPT STATION#8
7800 9TH AVENUE
PORT ARTHUR TX 77642 7800 9TH AVENUE
PORT ARTHUR TX 77642
[MATERIALS QUANTITY PRICE TOTAL.(
-DAVIDSON 20 MIL TBD 2016.00SQFt $2.30 $4,636.80-
Comments: INSTALL VINYL PLANK IN 4 BUILDINGGALL #8 .00Each $121.59 $364.77
FADHESIVE 10.00Each $23.50 $235.00
COVEEATHER FINISH 7.00Each $150.89 $1,056.23
BASE " 21.00Each $6.99 $146.79
FCOVE BASE ADHESIVE 1.00Each $85.00 $85.00
TRAIGHTNSITIONS R3.00Each $34.49 $103.47
TA
Materials Subtotal: $6,628.06
(LABOR QUANTITY PRICE TOTAL(
LUXURY VINYL INSTALL 1970.00 SqFt $1.00 $1,970.00
A4PPLIANCE MOVING 3.00 Each $40.00 $120.00
1'-`OOR PREP FLOAT/SKIN/EMBOSS 1880.00 SqFt $0.35 $658.00
JVE VINYL/RUBBER BASE 728.00 LnFt $1.10 $800.80
FURNITUREMOVING200 Each $75. 00 0.00 $
120.00
TOILET R&RR 4.00 Each 300.00
Labor SubTotal: $3,968.80
Comments:VINYL PLANK IS BID GOING OVER EXISTING VCT. Subtotal $10,5960.00
.86
ExemtTotal $10,596.86
Payments $0.00
Balance $10,596.86
/"'1
4
Summer 's
Abbey Flooring Center
& Mattress Gallery
Carpet • Hardwood • Laminate • Stone • Tile • Mattresses • Vinyl •And Much More
Project Management Plan
A. We propose to install Davidson 20 mil vinyl flooring by Novalis as per specs over existing
resilient flooring after proper prep is done to existing flooring and install six-inch cove base
around perimeter.
B. The overall number of days to complete the project.
Five weeks'total (doing one location at a time). If a shorter time frame is required,we
can do 2 stations at a time. Breakdown as follows:
Station#1 to be split into 2 installations with the dorm side to take one week and the
living/office side to take two weeks,station#5 to take one week, and station#8 to take
one week.
C. How the crew will work with Fire Department schedule.The hour's contractor will work.
Monday through Friday 8am to 5pm as well as Saturdays if necessary.
D. Will contractor work each location simultaneously or finish one location then begin another?
We will do one location at a time. However, if the five weeks'time frame is an issue,we
can accommodate two stations at a time.
E. Any additional information contractor would like to provide.
Summer's Abbey Flooring Center is a local, family owned business with over 30 years of
experience in the flooring and decor industry. We offer everything from residential to
industrial products and services. Owned and operated by Chris and Pam Johnson,our
company is committed to providing quality products,competitive pricing, and superior
service to consistently exceed our customer's expectations.
3161 Nall Street • Port Neches, TX 77651 ••SHOP ••.
Phone: (409) 722-5326 • Fax: (409) 727-3914 ;; SMART
BBB www.summersflooringcenter.com '••io°AL.•
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NovALis
DAVIDSON .
!NNOVATIVE FLOORING
Property/Standard Description Unit Value/Result
Overall Thickness 2.5 mm solid vinyl tile and plank Millimeter/Inch 2.5/0.098
Wearlayer Thickness 20.0 mil Millimeter/Inch 0.5/0.020
Urethane Ceramglaz'Polyurethane Coating Yes
Plank Size Millimeter/Inch 152.4 x 609.6, 177.8 x
1219.2
6 x 24, 7 x 48
Tile Size Millimeter/Inch 604.8 x 609.6mm/ 12 x 24
Edge Effect MicroBevel
Floor Score Yes
Residential Warranty Limited Wear/Mechanical Lifetime/1 year
Commercial Warranty Limited Wear/Mechanical 10 Years/1 year
Number of Patterns 6"x 24"plank 4 SKUs
7"x 48"plank 10 SKUs
12"x 24"tile 4 SKUs
Packaging 6"x 24"plank ft2/Pcs./Ctn.plt 32 ft2/32 Pcs./60 Ctn.
7"x 48"plank 35 ft2/15 Pcs./55 Ctn.
12"x 24"tile 36 ft2/18 Pcs./54 Ctn.
Package weight 6"x 24"plank Lbs. 29.1
7"x 48"plank 31.75
12"x 24"tile 32.63
ASTM F1700-13 Solid Vinyl Floor Tile Class III,Type B
ASTM F137-08 Flexibility Passes
ASTM F386-11 Thickness Passes
ASTM F925 Stain and Chemical resistance Excellent
ASTM F1514 Heat Stability Excellent
ASTM F1515 Light Stability Excellent
ASTM F1914 Immediate&Residual Indentation Passes
ASTM 2055 Size and Squareness Passes
ASTM F2199-09 Dimensional Stability Passes
ASTM D2047 Static COF for Polished Surfaces Exceeds
ASTM E648-06 Critical Radient Flux Class 1
ASTM E662 Smoke Density
<450 sdi/Passes
Static Load Limit Modified test procedure >1,200 psi
N 0�. OR Na:aSs!nternrroonal LID
105 UpOernest Dnve
Mooresville.NC 28117
a MOMS INNOVATIVE F-.../...1051N October 2014 866-NOVAIIS•Fax 905.866-7326
4/52017 Davidson I NovaFloor Luxury Vinyl Tile
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Select Page
DavidsonTM brings a rustic, urban chic to Main Street
environments.
D A V I D S 0 NTN
Main Street need never be "plain-street" again. Convey style and quality in professional
offices, retail shops, community centers or business lobbies with distressed concrete, refined
walnuts and European white oak looks from our DavidsonTM collection.
With Davidson, you get a 10-year HEAVY commercial and limited lifetime residential
warranty. All tiles and planks are FloorScore®Certified, have CeramGlazTM wear layer
coating for extra protection, are made with CurvedEdgeTM design and come with
http://novafoor.us/davidson/
19 1/5
4/5/2017 Davidson I NovaFloor Luxury Vinyl Tile
matching trims available for the finishing touch. Davidson installs by direct-glue with Novalis
branded adhesive.
(111
6" x 24" Planks
• Direct-glue installation with Novalis branded adhesive
• so-year heavy commercial warranty
• Limited lifetime residential wear warranty
• 2,5mm thickness
• 2omil wear layer
• CeramGlaz®durable urethane coating
• CurvedEdgeTM design
• Matching trim available
• FloorScore®Certified
7" x 48" Planks
• Direct-glue installation with Novalis branded adhesive
• 10-year heavy commercial warranty
• Limited lifetime residential wear warranty /"."\
• 2.5mm thickness
• 2omil wear layer
• CeramGlaz®durable urethane coating
• CurvedEdgeTM design
• Matching trim available
• FloorScore®Certified
12" x 24"Tiles
• Direct-glue installation with Novalis branded adhesive
• 10-year heavy commercial warranty
• Limited lifetime residential wear warranty
• 2.5mm thickness
• 2omil wear layer
• CeramGlaz®durable urethane coating
• CurvedEdgeTM design
• Matching trim available
• FloorScore®Certified
http://novafloor.us/davidson/ ` 2/5
4/5/2017 Davidson I NovaFloor Luxury Vinyl Tile
Explore DavidsonTM Styles
12" x 24" Tiles
Distressed Concrete-Hudson
(V2) NDT801
Distressed Concrete-Delancy
(V2) NDT803
Distressed Concrete-Houston
(V2) NDT802
Distressed Concrete-Lex (V2)
N DT804
http://novafloor.us!davidson/ 00 3/5
4/5/2017 Davidson I NovaFloor Luxury Vinyl Tile
The Novalis Appearance Variability Rating System:VI=Appearance varies least from piece to piece.V4=Appearance varies
most from piece to piece.
Our DavidsonTM Gallery
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HEAVY LIMITED
;70YEAR CERAMGLAz"
COMMERCIAL RESIDENTIAL
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http://novailoor.us/davidsor✓ a"1, 5/5
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
!rardov„r,,,_F L:JO.
ABBCRLY., DAVIDSON Birkdale.
ALWAYS CHECK FOR THE LATEST INSTALLATION, WARRANTY AND
MAINTENANCE INSTRUCTIONS. IT IS THE RESPONSIBILITY OF THE INSTALLER TO ENSURE
THAT THE MOST CURRENT DOCUMENTS ARE USED DURING INSTALLATION OF NOVALIS®
LUXURY VINYL FLOORING.
Product Handling and Site Conditions
1.Store cartons of tiles and/or planks with cartons stacked one on top of the other. Do not store on ends or sides,or allow cartons
to bend during storage or transportation.
2.IMPORTANT: Deliver and acclimate all material including maintenance products to job site at 65°-85°Fahrenheit(18°to
29°Celsius)for 24-48 hours prior to installation.
3.The space where flooring is to be installed shall be fully enclosed and the permanent HVAC system shall be operational prior to
installing flooring. The temperature shall be 65°-85° Fahrenheit(18°to 29° Celsius)for 48 hours before installation,during instal-
lation and for 48 hours after installation. The temperature of the space shall be kept at a minimum of 65°Fahrenheit(18°Celsius)
continually after installation. Avoid dramatic and large temperature increases.
4.To prevent damage to the newly installed flooring the installation of flooring products should be after all other trades have
completed their work. To further prevent damage after install until space is occupied,use of a reinforced fiber-based temporary floor
protector product is strongly recommended.
'""." 5.To prevent adhesion problems with direct-glue installations,areas to receive resilient flooring shall be permanently dry,clean,
smooth,level and structurally sound. They shall be free of all contaminants,including but not limited to:dust,solvents,paint,wax,
oil,grease,residual adhesive,adhesive removers,curing,sealing,hardening or parting compounds,alkaline salts,excessive carbon-
ation or laitance,mold,mildew;any foreign material that might prevent a proper adhesive bond.
Reference Documents
The latest versions of all listed Standards,Guides and Work Practices shall be used in all cases.
ASTM F 710 Standard Practice for Preparing Concrete floors to Receive Resilient Flooring
ASTM F 1482 Standard Practice for Installation and Preparation of Panel Type Underlayment's to Receive Resilient Flooring
ASTM F1869 Standard Test Method for Meauring Moisture Vapor Emission Rate of Concrete Subfloor Using Anhydrous
Calcium Chloride
ASTM F 2170 Standard Test Method for Determining Relative Humidity in Concrete Floor Slabs Using In Situ Probes
ASTM F2419 Standard Practice for Installation of Thick Poured Gypsum Concrete Underlayments and Preparation of the
Surface to Receive Resilient Flooring
ASTM F2471 Standard Practice for Installation of Thick Poured Lightweight Cellular Concrete Underlayments and
Preparation of the Surface to Receive Resilient Flooring
ASTM F2659 Standard Guide for Preliminary Evaluation of Comparative Moisture Condition of Concrete,Gypsum Cement
and Other Floor Slabs and Screeds Using a Non-Destructive Electronic Moisture Meter
ASTM F2678 Standard Practice for Preparing Panel Underlayments,Thick Poured Gypsum Concrete Underlayments,
Thick Poured Lightweight Cellular Concrete Underlayments,and Concrete Subfloors with Underlayment
Patching Compounds to Receive Resilient Flooring
ACI 302 Guide for Concrete Floor and Slab Construction
RFCI Recommended Work Practices for Removal of Resilient Floor Coverings
AUGUST 2016 1
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING --,
INNOVATIVE Er_OORING
ABBCRLY. DAVIDSON Birkdale. C. �1 �
GENERAL GUIDELINES
This information provides general guidelines for the Novalis®direct-glue flooring products. All instructions and recommendations
should be followed for an ideal installation.
1.Install Novalis®flooring only after the jobsite has been cleaned and cleared of debris that could potentially damage a finished
plank installation.
2.Inspect your shipment of Novalis®products to ensure that all cartons are of the same lot/manufacturing run. Contact your
Distributor with any discrepancies or assistance with locating this information.
3.To minimize shade variation during the installation of Novalis®flooring mix and install planks from several different cartons.
4.All subfloor/underlayment patching must be done with a non-shrinking,water-resistant Portland cement patching compound.
5.Adhesives used with this product must be branded by Novalis®and be an acrylic base.
Approved Substrates
The following are approved substrates for installation of Novalis® Luxury Vinyl Flooring. See the next section for proper testing and
substrate preparation prior to installing your Novalis®floorcovering.
•Above,on or below grade concrete without hydrostatic pressure,excess moisture or alkalinity
•Above or on grade lightweight concrete,properly prepared and without hydrostatic pressure,excess moisture or alkalinity
•Above or on grade Gypsum concrete surfaces, properly prepared and sealed,and without hydrostatic pressure,excess moisture or
alkalinity
•APA registered underlayment,sanded face exterior grade with minimum rating of C-C plugged face
•APA registered exterior grade plywood sanded face with ratings as follows:APA A-B,A-C,B-B, B-C,C-C plugged face
• Properly prepared and well bonded existing resilient floor covering,single layer only
• Cement Terrazzo,ceramic tile,marble—see adhesive for proper preparation
• Certain metal floors—see adhesive for proper types and preparation. May require use of a 2-part epoxy; contact Novalis Technical
Support at 866-NOVALIS or TechSupport@Novalis-Intl.com for assistance.
• Old adhesive residue
• Radiant heated floors where heat does not exceed 85°F(29°C)
The following are not approved substrates for installing Novalis'' direct-glue flooring:
• Epoxy terrazzo
• Rubber,cork or asphalt tiles
•Textured or cushion backed resilient flooring
• "Sleeper"floor systems
• Plywood floors that have been installed directly over a concrete slab
• Luan,OSB,particle or chip boards,CCA(pressure treated),oil treated or other coated plywood
• CDX or other plywood with knots or open defects
• Underlayment made of pine or other soft woods
AUGUST 2016 2
J" 1
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
,NO;:q`iV�=iOG NG
ABBCRLY.:. DAVIDSON . Birkda le_ L �y� i „,
• MasoniteTM or other hardboard underlayment
•Hardwood flooring
• Paint,wax,oil,grease,residual adhesive,mold,mildew,and other foreign materials that might prevent adhesive bond
• Other uneven or unstable substrates.
SUBFLOOR INFORMATION
Although Novalis®BirkdaleTM NovaLayTM flooring is designed to be a"loose-lay"floor installation,proper preparation of the subfloor
is still a major part of a successful installation.Roughness or unevenness of the subfloor may telegraph through the new Novalis®
BirkdaleTM NovaLayTM flooring,resulting in an unsightly surface and cause excessive wear on high spots.
Substrate Preparation
All substrates must be properly prepared and tested according to the following guidelines.
1. Concrete Subfloors
a.Shall be in accordance with ASTM F710(latest version)Standard Practice for Preparing Concrete Floors to Receive
Resilient Flooring.
b.All patching and leveling is to be in accordance with ASTM F2678(latest version)Standard Practice for Preparing Panel
Underlayments,Thick Poured Gypsum Concrete Underlayments,Thick Poured Lightweight Cellular Concrete Underlayments,
and Concrete Subfloors with Underlayment Patching Compounds to Receive Resilient Flooring.
c.Concrete slab construction shall be in accordance to industry standards for specification related to concrete mix design,
curing methods and drying times to prevent moisture problems.
d.On-grade and below-grade slabs should be installed with a suitable vapor retarder directly underneath the concrete slab.
e.New concrete shall be properly cured and dried prior to the installation of floor covering. Curing agents,surface
hardeners and other membranes or compounds shall be mechanically removed immediately after initial cure to allow
the slab to properly dry before installation. Approximately 30 days per 1"of slab thickness.
f.All concrete substrates,regardless of grade or age of slab,must be properly tested using one of the methods outlined
below for warranty to apply. Acceptable test method is ASTM F 2170 In Situ Relative Humidity. Testing shall be conducted
according to the test method and instructions of the manufacturer of the testing equipment.
g.Concrete Alkalinity/pH Test shall be performed when the test site is at the same temperature and humidity expected
during normal use; or at a temperature of 65° -80°F(18°-26°C)and 45%- 50%humidity for minimum 48 hours prior
to testing. Using distilled water,place drops of water to form a small puddle approximately 1"in diameter.
Wait 60 seconds,and then dip a portion of the pH paper into the water. Acceptable pH levels of the concrete are
between 5&9 when compared to the color chart provided in the test kit.
h.Concrete surface porosity shall be tested prior to application of adhesive
i.Concrete Slab Preparation
i.Concrete slabs shall be clean prior to installing floor coverings. Remove all sealers,curing agents and
compounds,grease,oil,adhesive removers,old adhesive residue,dirt,paint,etc.to ensure a clean bond
surface for the adhesives.
ii.Concrete floors shall be smooth and level to prevent irregularities,roughness or other defects from
telegraphing through the new resilient flooring. The surface of the slab shall be flat to within 3/16"in 10 feet.
AUGUST 2016 3
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING --..
rJNOP.'NG
ABBCRLY... DAVIDSON BIrrkdale_ C, /4.,-"/ .
Slopes shall be less than 1/16"in 2 feet. Uneven areas should be mechanically ground to smoothness.
iii.Cracks,depressions or other similar irregularities should be leveled using a suitable Portland cement based
patching compound. Follow the patch manufacturer's instructions regarding mixing and applications.
iv.Overly porous,dusty,flaky or soft concrete surfaces are not suitable for resilient floor coverings. It may be
necessary to mechanically remove the top layer concrete in such cases and/or these surfaces may need to
be primed and covered with a cement based underlayment compound. Follow the patching or leveling compound
manufacturer's instructions regarding preparation of the concrete surface,priming,mixing of the product,
thickness of application and drying time for resilient floor covering installation.
v.Expansion joints,isolation joints,control joints or other moving joints in the concrete slab shall not be filled
with patching compound or covered with resilient flooring.
2. Gypsum and Lightweight Cellular Concrete Substrates
Gypsum and lightweight concrete subfloors and substrates should in accordance with the listed standards in 2.a.below.
Unprimed gypsum and gyperete surfaces may have a dusty surface and a very open,porous surface,which will lead to an adhesion
bond failure if not properly sealed and treated. It is the responsibility of the installation contractor to obtain verification from the
general contractor,architect,owner or party responsible for the site that the gypsum was properly sealed with the gypsum manufac-
turer's recommended sealer. If this data is not available conduct testing according to the appropriate ASTM Test Method for Gypsum
Surfaces.
a.Gypsum surfaces shall be in accordance with and properly prepared according to the appropriate ASTM specifications
as listed in the above Reference Section.
b.Conduct a surface porosity test to ensure that the surface is properly sealed. If the water is quickly absorbed stop
the installation and contact Novalis®Technical Services at 866-NOVALIS or techsupport@novalis-intl.com.
c.Check moisture content of the gypsum substrate via the appropriate method according to the ASTM Standards listed
above. Moisture content of the subfloor/substrate shall not exceed the adhesive requirements or 75%RH or
3 lbs./1,000 sqft./24 hrs.MVER. When using the D4263 Test Method no discoloration of the surface should be found.
d.All patching compounds shall be recommended for use with gypsum,gyperete or lightweight cellular concrete
surfaces by the patching compound manufacturer. Follow the manufacturer's instructions regarding mixing,use and
application.
e.All gypsum surfaces must be properly primed according to the gypsum manufacturer's instructions;or where
applicable follow the instructions of the adhesive manufacturer if there is no recommendation from the gypsum
manufacturer.
3. Wood Subfloors
a.A combination of wood subfloor and panel underlayment construction shall be a minimum of 1"in total thickness.
b.There shall be at least 18"of well-ventilated air space beneath all wood subfloors. Crawl spaces shall be insulated
and protected by a suitable vapor barrier.
c.Wood subfloors installed directly on concrete or over"sleeper"joist systems are not acceptable for use under
Novalis®Luxury Vinyl Flooring.
d.Panels designed as suitable underlayment shall be at a minimum 1/4"in thickness,dimensionally stable,fully sanded
face to eliminate grain texture or show through,have a written manufacturer's warranty and installation instructions and
AUGUST 2016 4
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
t,. '\;;.r..ZORIN.
ABBCRLY. DAVIDSON _ Bitrkdale. C. ,.
be free of substances such as ink,fillers and resins which may lead to staining of the resilient flooring.
e.Panels shall be installed according to manufacturer's instructions regarding stapling pattern,sanding and filling of joints,
and acclimation to installed environment.
f.Novalis®will not cover or accept responsibility for the following:
i.Telegraphing from joints(ridge or valley),grain,or texture of underlayment
ii.Discoloration of finished flooring due to materials used for filling of voids and defects in the face of the
underlayment
g.Unacceptable substrates shall be covered using a'/a"or thicker panel underlayment recommended for commercial use.
4. Existing Resilient Flooring
a.When installing Novalis®Luxury Vinyl Flooring over existing resilient floors,the existing flooring must be:
i.Single layer only and firmly bonded to the substrate
ii.Thoroughly stripped of all wax,floor finish,dirt and other contaminants that may affect adhesive bond
iii.Flat and smooth with no curling edges or loose seams
iv.Must not be of a cushion back,floating,or perimeter bonded floor
b.Novalis is not responsible for problems leading to or from indentations,telegraphing of old floor or adhesion release
of old floor after the Novalis®Luxury Vinyl Flooring is installed.
5. Old Adhesives
a.Adhesive residue shall be properly prepared prior to the installation of Novalis Luxury Vinyl Flooring.It is recommended
that mechanical scraping or grinding be used as a primary means of removing old adhesive residue.
b.Residues include,but are not limited to carpet,vinyl,VCT,and or wood flooring adhesives.
c.Black cutback/asphalt adhesives shall be scraped by hand to remove any loose patches,trowel ridges and puddles
so that only a thin residue layer remains. This layer shall then be properly covered using a Portland based patching
compound properly mixed with the manufacturer's recommended latex/acrylic additive.
d.If chemical/liquid adhesive removers are utilized,the manufacturer's recommended instructions for cleaning after
use of the remover shall be followed fully. Novalis®is not responsible for any adhesive failures,indentation,bubbling,
or delamination of new flooring due to improper cleaning of residue left from liquid adhesive removers.
WARNING!
DO NOT SAND, DRY SWEEP, BEADBLAST, SHOTBLAST OR USE ANY OTHER MECHANICAL
MEANS TO PULVERIZE EXISTING TILE FLOORING, BACKING, LINING FELT, ASPHALTIC "CUT-
BACK"
CUTBACK" OR ANY OTHER ADHESIVES. THESE PRODUCTS MAY CONTAIN ASBESTOS FIBERS
AND/OR CRYSTALLINE SILICA. AVOID CREATING DUST. INHALATION OF SUCH DUST IS A
CANCER AND RESPIRATORY TRAC T HAZARD. SMOKING BY INDIVIDUALS EXPOSED TO
ASBESTOS FIBERS GREATLY INCREASES THE RISK OF SERIOUS BODILY HARM. UNLESS
POSITIVELY CERTAIN THAT THE PRODUCT IS A NON-ASBESTOS CONTAINING MATERIAL, YOU
MUST PRESUME IT CONTAINS ASBESTOS. REGULATIONS MAY REQUIRE THAT THE MATERIAL
BE TESTED TO DETERMINE ASBESTOS CONTENT.
6. Other substrates
AUGUST 2016 5
OC-1
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
for DIRECT GLUE VINYL FLOORING
NOVALIS
NNO'.A.�:ve
ABBCRLY,, DAVIDSON . Birkckde. A
a.Cement terrazzo,epoxy terrazzo flooring,stained or painted concrete and metal floors may be suitable for installation
and need to be properly prepared for adhesion. Most will need to be prepared with a suitable Portland-based cement
patching compound,see manufacturer's recommendations for use and preparation of subfloor. Contact Novalis Tech
Support at 866-NOVALIS or techsupport@novalis-intl.com for these installations.
b.Ceramic,porcelain,marble and granite tiles are suitable as substrates when the following conditions are met:
i.Tiles must be properly bonded with intact grout joints and free of cracks
ii.Surface of tile and grout joints should be free from sealers,coatings,dirt and contaminants.
iii.Properly prepare the surface of tiles by grinding any high areas and using a suitable Portland-based leveling
compound and primer to fill in all low areas. Follow leveling compound manufacturer's recommendations
for surface preparation and application of product.
c.The following are not suitable substrates for installation of Novalis®LVT Flooring: rubber,cork,or asphalt tiles; and
any other material covered in the sections above and listed as unsuitable.
d.Unsuitable substrates should be covered with an approved 1/4"wood underlayment or suitable Portland-based
cement leveler or patching compound. Always follow the manufacturer's recommended practices when covering an
existing substrate.
Installing Novalis® glue-down flooring
2. General ---
a.When using more than one carton,make sure that the cartons are all the same run/lot number. Different lots may
have a variation in color,texture or gloss so they should not be mixed in the same room. Contact Novalis International
before installing product from differing runs or lots.
b.Planks are best in appearance when lying parallel to the longest walls in the room.
c.Novalis products can be cut using a tile cutter or a utility knife. Keep knife blades sharp for easy,accurate and safe cuts.
Fit planks to walls,columns,door jambs,etc.using the same methods other floor tiles;overlap,pattern scribe,wall scribe
and free hand.
d.It is recommended that you not work on the freshly installed flooring. This means that you will have to start from the
wall or area opposite of an exit,and work towards that exit. Only spread enough adhesive that can be utilized before
the initial set or tack. See adhesive container label for approximate times and further instruction.
e.If it is necessary to heat the planks to achieve a cut,heat slightly from the back only with minimal heat setting
(a standard hair dryer will produce enough heat). Carefully make cuts with a sharp utility knife on the heated plank.
f.Multi-width planks—BirkdaleTM only
Birkdale MW Multi-width planking is supplied with an equal number of each sized plank in the carton. Novalis suggests
a pattern using equal number of rows be used in each design layout as in a 5"-6"-7"pattern repeat. If a different pattern
is chosen it is the installer/designer's responsibility to ensure sufficient flooring is obtained.
3. Novalis®trowel-grade adhesive installation method
a.Novalis®adhesives are designed to be used on most interior installations over most concrete and wood substrates,
and other approved substrates that are properly prepared and leveled. A complete guide to Novalis®adhesives can be
found at www.novafloor.us.
b.Some commercial applications and special substrates a two-part epoxy or urethane adhesive is recommended.
AUGUST 2016 6
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
INNOVATIVE FLOCRING
ABBCRLY., DAVIDSON Birkdale. Co . ti ,, —
Typical applications for these types of adhesives are wet areas,floors subjected to heavy point loads and/or rolling loads,
and floors that will be exposed to extreme temperature changes or extreme temperatures. Contact Novalis®Technical
Support at 866-NOVALIS or techsupport@novalis-intl.com for proper adhesives and installation procedures.
c.If it is determined that a non-Novalis®adhesive is to be used on an installation,Novalis®recommends a written warranty
be obtained by the adhesive manufacturer warranting this specific installation with their products.
d.Porous substrate installation,NFA-T226 trowelable adhesive
•Requires a trowel notch of 1/16"x 1/32"x 1/32"u-notch be used. The adhesive should be allowed to dry to
the touch sufficient to prevent slippage. Loss of adhesion can result if the flooring is not installed within the
working time of the adhesive
e.Non-porous installation,NFA-T226 trowelable adhesive
•Requires a trowel notch of 1/16"x 1/32"x 1/32"U-be used. Allow the adhesive to v321111111
dry to the touch with no transfer of adhesive to the finger
(approximately 20-30 minutes)and install the LV plank within 60 minutes.
f.Do not install flooring into wet adhesives on non-porous substrates.
4. Novalis®aerosol spray grade adhesive method
a.NFA-S300 spray adhesive can be used on porous and non-porous substrates. Non-porous substrates may require
,A•,
a lighter application of adhesive and should be tested in a small area before beginning installation.
b.Spray pattern should be enough that one 22 oz.can produces spread rate of 150 ft2 for a permanent application and
185 ft2 for a pressure sensitive application.
c.To apply S300 adhesive,shake can well before using and point can downwards towards the floor. Press the side of
the nozzle tip as you slowly walk back and forth;do not use a sweeping motion. Clean up all drips and be sure to
achieve full coverage when installing luxury vinyl products with S300 adhesive.
d.Allow the adhesive to dry completely to the touch with no transfer to fingers. Open time will vary according to spray
pattern,substrate and ambient conditions.
e.Working time should not exceed 4 hours; be cautious as to how large of an area is sprayed.
f.Consult the instructions on the can or the NFA-S300 Technical Data Sheet which can be found at www.novafloor.us
for more information.
Coverage patterns:150 ft' 185 ft'
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AUGUST 2.016 7
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS
for DIRECT GLUE VINYL FLOORING -^
ABBCRLY. DAVIDSON . BirkdaLe- G y , _
5. Layout
a.Determine the center of the room by measuring each end wall and marking the center of the wall. Chalk a line across
the points and measure to determine the center point. At a right angle to the chalk line,using the center point,chalk
another line out to the other walls.
b.Dry lay a section of tile/plank from the center line to one wall to determine that the pattern is centered and fit.
Measure the border cuts along the wall and compare to the following criteria. If necessary adjust the first row at the
centerline to meet either the plank.
For patterns using the BirkdaleTM MW multi-width planks,be sure to balance the complete pattern during the
dry-lay phase.This will ensure the overall appearance of the installed floor is balanced.
c.Planks should never be less than 9"long or less than half of the width of the plank. Avoid small pieces in border
areas and adjust the center lines to achieve the proper pattern.
d.Tiles should not be less than 6"in length or width. Avoid small pieces in border areas and adjust the center to achieve
the proper pattern.
e.Tiles are designed to be laid in any fashion with the most popular being point-to-point and ashlar patterns.
All tile sizes and patterns look best when the layout is balanced in the installed room.
6. Installation of flooring
Spread adhesives using the proper trowel notch; more adhesive is not a good thing with LVT products.
a.Plank installation: Before spreading adhesive,strike a parallel chalk line to the centerline of the length of the room
approximately 2'to 3'from the wall. Actual position is to be determined by the layout of the planks,ensure that the
pattern is followed from your initial starting point determined in the dry layout performed earlier. If necessary,relay part
of the pattern from centerline starting point to determine the exact measurement of the parallel line.
b.Tile installation: Before spreading adhesive,strike lines parallel to the centerline approximately 2 tile widths from
center on either side of the centerline. Tiles are best installed in a pyramid or grid by starting in the center of the room
and working to the walls in sections. Keep the dry layout in mind when setting up the initial glue lines.
c.Spread adhesive in an area that can be installed within the working time of the adhesive. Some slippage of the
plank/tile may occur with a"wet"method. Be careful to follow layout lines and allow adhesive to set before rolling.
See Section above for proper adhesive installation and use.
d.After determining the starting point and spreading your adhesive; lay the flooring by tightly butting the edges of
the pieces together,making sure that the runs are parallel to your centerline or layout lines.Be sure to start with the
correct sized plank when installing BirkdaleTM MW flooring.
e.Be sure to stagger all end joints by at least 6"or the width of one plank. Vary the length of your planks during installation
to ensure that end joints are not bunched and a randomness is achieved in the pattern.
f.If you need to be directly on freshly laid planks,use of a kneeling board is recommended to evenly distribute weight
across the planks and keep them from creeping in the wet adhesive.
g.During installation,roll the floor with a 3-section 100 lb.roller to ensure proper transference of adhesive to the
plank backing.
h.Continue in this manner spreading only enough adhesive that can be safely installed within the working time of the
AUGUST 2016 8
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LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
rr•iO T
VE FLOOR I%C,
ABBeRLY„ DAVIDSON, Birkdale. L Ocyl4,-lotLn
adhesive.
Instructions for installing with grout
Product Handling and Limitations
a.Store indoors in a cool,dry location and keep away from excessive heat.
b.Maintain temperature range of 60°-100°F(15°-38°C)during use and drying.
c.Grout is freeze/thaw stable to-10°F.If grout does get frozen,slowly bring material back to room temperature and
mix per instructions.
d.Follow all instructions,cautions,limitations,storage recommendations and usage recommendations of the grout
manufacturer. Consult with grout manufacturer for latest instructions on use of their product.
e.Grout joints shall be a minimum of 1/6"and not greater than 3/16".
f.Be sure you have the proper amount of grout before beginning the job. Approximate coverage of grout with
NovaFloor flooring is shown in the table below.
g.Tiles must be clean and well bonded to the substrate before grout is applied.
h.Do not grout immediately after installation,wait 24 hours.
i.Grout joints must be clean and dry,use of a vacuum is recommended to ensure there is no debris in the joints.
j.Use of a rigid rubber float is recommended.
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Grout Joint Width
Tile Size
1/16" (1.59 mm) 1/8" (3.18 mm) 3/16" (4.76 mm)
12" x 12"x .10" 720 sq.ft. 360 sq.ft. 240 sq.ft.
(300 x 300 x 2.5 mm) (66,89 m2) (33,45 m2) (22.30 m2)
12" x 24"x .10" 960 sq.ft. 480 sq.ft. 320 sq.ft.
(300 x 457 x 2.5 mm) (89,19 m2) (44,59 m2) (29,73 m2)
18" x 18"x .10" 1080 sq.ft. 540 sq.ft. 360 sq.ft.
(457.2 x 457.2 x 2.5 mm) (100.3 m2) (50,17 m2) (33,45 m2)
Installing the Grout
a.Area must be clean,dry,free of dirt,dust and debris.
b.Begin grouting in one corner of the work area away from the exit,working across the room and backwards toward
the exit.
c.Grout no more than 10 square feet(3 square meters)at a time.
d.Using the rigid grout float,put a small amount of grout on the long edge of the float and firmly press the grout into
the grout joint. Do not work the grout across the face of the tile in a circular or swishing motion. Continue to work in
this manner around the edges of the tile in your working space.
e.Joints should be fully filled and free of gaps and voids. Grout should be flush with the bottom of the bevel or just
AUGUST 2016 9
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
NNOVATrVE FLOCP...G
ABBCRLY,. DAVIDSON . Birkdale.
below the edge of the finished edge of the tile.
f.Use the short edge of the grout to remove excess grout from the joints. Hold the float at a 90°angle and move
diagonally down the length of the grout joint. Excess grout should be returned to the container for continued use.
g.Grout should be continually cleaned up during grouting. Use a clean,non-abrasive sponge specifically designed
for grouting. Grout sponge should be damp-dry for optimal cleaning-do not introduce large amounts of water on
the grout joints.
Initial grout cleaning (during installation for the small work area)
a.For best results,wait 10 minutes before beginning cleanup to allow the grout joint some time to firm up so it is not
pulled out of the joint during cleanup process.Do not wait longer than 40 minutes.
b.To clean,first soak sponge in cool clean water.Wring out most excess water,then pat the surface of the tile with
the damp sponge to loosen the film.Next,rinse the sponge in water a second time and wring out excess water completely.
c.Use the damp sponge in a light,circular motion to smooth joints and clean film from the tile.Avoid using excessive
amounts of water on the grout joints.
d.Turn sponge over to a clean side and draw diagonally across tiles to remove any remaining film.
e.For optimal results,follow these final clean-up steps:moisten a towel with clean water,wring out excess,then drag
a damp towel across surface diagonally.This will pick up remaining film.
f.If a light haze remains after cleaning,do not attempt to remove it with the sponge.Instead,leave the haze on the
surface and remove the next day with a damp sponge.Haze will easily come off of most tile surfaces.
NOTES:
• If excess water is used in the sponge during clean up,minor cracks or pinholes can develop.If the grout is over-worked,
it may appear to shrink down into joint.Should any of these things occur,simply apply a second coat to the affected areas.
You must allow your initial application to cure for 24 hours prior to your second application.
• Restrict traffic on the finished grout for 24 hours(light foot traffic)and 72 hours for heavy traffic and pets.
•Allow 7 days for grout to achieve final cure which includes hardness and stain resistance.
ALLOW 7 DAYS BEFORE EXPOSURE TO WATER.
Final Cleanup (if any haze exists)
a.If a haze exists on the next day after installation,simply wipe it clean with a damp sponge.
b.If a sponge is not effective,use a soft,white scrub pad in a circular motion to remove the grout haze from the face
of the tile. A small amount of mild detergent in warm water should be used also.
c.Use a damp,clean sponge or white towel to wipe off the remaining grout haze,rinsing the sponge/towel often and
changing the water often.
After Installation
1. Be sure planks are set, flat and have tight edges. Re-roll the entire installation along the perimeter and any area where
adhesive is used with a 3-section 100 lb.roller to ensure all planks are properly set into the adhesive. If necessary,weigh down any
loose planks overnight to ensure bond. Adhesive can be carefully reactivated using a heat gun after drying to re-install planks.
2. Clean adhesive residue from the face of the flooring following these directions:
AUGUST 2016 10
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
..�
NOVALIS for DIRECT GLUE VINYL FLOORING
ABBCRLY. DAVIDSON . Birkdale. C, ,..
a.Wet adhesive residue on the surface of the planks can be cleaned with a clean,white cloth dampened with warm,
soapy water. Do not use excess water as this can seep between the seams of planks and lead to an adhesion failure!
b.Dry adhesive residue can be cleaned with mineral spirits or denatured alcohol and a clean cloth in a sparingly manner.
Carefully follow the directions on the mineral spirits container.Please note:Improper use of any chemical can harm
the finish of the flooring product
c.Aerosol spray adhesives can be cleaned up when wet with soap and water on a clean cloth. Dried spray adhesive
may require use of a solvent.
d.Do not pour soapy water,mineral spirits or denatured alcohol directly on the flooring.
e.If working with epoxy or urethane adhesives you must clean these up while wet according to the adhesive
manufacturer's instructions,which can be generally found on the container label.
3. Novalie branded adhesives should be cured according to the following guidelines:
a.It is important to allow the adhesive to set before accepting any foot traffic for a minimum of 12 to 24 hours.
Failure to adhere to this guideline may result in shifting of planks,oozing of adhesive through seams or permanent
indentations.
b.Do not allow heavy loads,rolling traffic,furniture or fixtures on the floor for 24-48 hours after installation.
c.Novalis is not responsible nor will warrant our products in the event that this is not properly followed.
d.Proper rolling of floors during and after installation is a must on Luxury Vinyl products. Use a 3-section,
100 pound roller to set flooring into the adhesives.
4. In the event that the Novalis®flooring is not the last portion of the construction project,
the floor must be protected from construction traffic and damage. Wait 24 hours and utilize a reinforced fiber protective board or a
heavy kraft paper(min.60 lbs.)and cover the floor. Failure to wait 24 hours before covering can impact adhesive curing.
5. Initial maintenance
a.Wait 7 days after installation is completed and thoroughly clean the floor using a neutral pH cleaner.
b.If necessary,a slow(175rpm)buffer can be utilized with a white,non-abrasive pad to remove heavier deposits.
c.Rinse the floor thoroughly and allow to dry.
6. Daily and weekly maintenance
a.Sweep,vacuum or dust mop the floor as needed to remove dust loose dirt and grit.In high traffic areas this may
be a daily or twice daily procedure. Use only a vacuums that do not have bristle beater bars.
b.Clean liquid spills immediately to prevent the possibility of stains,slips or falls.
c.Damp mop the floor as needed to remove dirt and stains.Use a neutral pH cleaner and a red pad if needed to remove
ground in dirt. Soft bristle brushes can also be used on flooring with embossed surfaces.
7. Preventative steps
a.Use mats at all entry areas to keep dirt,sand and water off of the floor.Clean the mats on a regular basis.If mats are
placed directly on top of the Novalis floor,be sure the mats have a non-staining back. Rubber mats are also not
recommended over Novalis flooring products.
b.Furniture shall have protective glides of at least 1"in diameter to minimize the chance of indentations or scratching
to the surface of the floor.Do not use narrow chair glides! Felt pads are also excellent protection for the floor for
AUGUST 2016 1 1
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NO!//1LIS for DIRECT GLUE VINYL FLOORING
A BBCRLY DAVID S 0 N Birlidale. L ,.f. -=n
furniture that will be frequently moved directly across the floor.
c.Do not move heavy furniture,appliances or fixtures directly across the floor.Use protective boards or appropriate
furniture movers designed for use over hard surface flooring.
d.Protect the floor from direct sunlight by using appropriate window coverings.
e.Use chair mats at desks to protect the floor from damage due to chair legs or casters.
f.Periodically clean caster wheels and check for wheels that may be broken or no longer rotating.
Replace damaged wheels immediately.
g.Avoid use of metal or razor scrapers to remove dirt,residues or other marks from flooring. This will damage the
protective wear layer of the vinyl flooring.
STATEMENT OF WARRANTY
General Terms:
This warranty document covers products manufactured and applied in a residential,light commercial and heavy commercial
settings. For products used in commercial applications,please refer to Technical Bulletin NFT_PS002 Commercial Use Guide and
NFW-CW01 Commercial Product Warranty for further information. Novalis®International reserves the right to classify each installa-
tion regarding use according to this published bulletin.
Novalis reserves the right to repair any floor and/or obtain the services of a professional to conduct repairs or replace flooring.
Novalis reserves the right to inspect any floor that is deemed by the client to be defective. Removal of the flooring prior to this -�
inspection voids this product warranty in its entirety. Novalis®International at its discretion will send a company representative and/
or a third-party,independent inspector to the installation site to conduct the inspection. If it is deemed necessary,a destructive
inspection will be conducted to properly facilitate a full investigation.
Novalis®branded vinyl products when installed in any area,regardless of use designation,must be professionally installed by a
certified flooring contractor to validate this warranty. No exclusions or exceptions will be made to this clause.
Self-adhesive, D.I.Y products,closeouts,seconds and cash-n-carry sales are not covered under this warranty.
Warranty Periods for NovaFloor®Products:
Product Residential Light Commercial Heavy Commercial
Lyndon"&Lyndon"Clic 10 years 3 years N/A
Casa'" Lifetime 10 years 5 years
Casa"Clic Lifetime 10 years N/A
Birkdale- Lifetime 10 years 10 Years
Davidson"" Lifetime 10 years 10 Years
Abberly'"&Abberly`"Clic Lifetime 10 years 10 Years
Manufacturing Defect Warranty:
Novalis®International warrants that the NovaFloor®Collection of solid vinyl planks and tiles will be free from manufacturing defects
for a period of 1 (one)year from the date of purchase. If such defect occurs,upon verification of the defect by Novalis®,Novalis®will
authorize repair or replacement of the affected area of installed flooring. Labor reimbursement will be according to approved and
AUGUST 2016 12
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
°LCOFING
ABBCRLY. DAVIDSON Bixl�dccle.
reasonable labor charges and must be submitted to Novalis in writing for validation.
Wear Warranty:
Novalis®International warrants that the installed product will not wear through to the printed film layer,stain or fade under normal
household use for a period of time as defined in Table A above. Wear through is defined herein that the wear layer is sufficiently
depleted or compromised so that the printed film layer is damaged,altered or affected from normal use. Stains and fading must be
sufficient that the affected area of flooring is permanently discolored from normal household use and cleaning.
Residential Wear Warranty Provisions:
• Novalis®will supply new material of the same color,design,and grade,if available; if unavailable or discontinued,
Novalis®reserves the right to select and supply similar Novalis®materials.After corrective action is taken on an existing
defect,you will continue to receive warranty coverage for the remaining period of your original warranty.
• One replacement floor only will be made for the wear out,fading and staining.Claimants who received settlement
may not claim again and no additional replacement floors will be supplied.
•Alternatively,a refund of up to 100%of the original cost of the material. The percentage of the original cost refundable
depends on the amount of time elapsed since the date of purchase:
—Within 1-2 years-100%
—Within 3-5 years-50%
•The costs of professional labor within the approved labor charges put forth by Novalis International,provided that
the labor is performed according to Novalis International guidelines and standard industry practices. Labor must also
be provided by a certified professional flooring installer. Labor will be paid according to the following schedule:
—Within the first 2 years—100%of labor for reinstall
—Within years 3-5—50%of labor for reinstall
Warranty Limitations
•This warranty is not transferable.
• Manufacturing defect must be reported within 3 months from the date of purchase.
•This warranty covers only properly installed and maintained floors,according to Novalis installation guidelines and
accepted industry practices.
• For products sold as"Do-It-Yourself"or cash-n-carry sales,no reimbursement for labor costs will be provided.
• Novalis®excludes and will not pay for any consequential or incidental damages under this limited warranty.
• Novalis®will not pay for the loss of time,inconvenience or other incidental expenses incurred during the initial
installation and the subsequent removal and/or reinstallation of affected material,including clearing any items placed
over the finished flooring and affected area subsequent to the original installation.
•This warranty does not cover the exclusions indicated on the package.
• Novalis®reserves the right of final judgment and may refuse claims in certain instances.
• Novalis®reserves the right to modify or withdraw the warranty at any time.
This warranty does not include the following:
• Installed with obvious manufacturing defects.
• Products that have not been properly acclimated according to the Novalis Installation Guidelines.
•NovaClic'"',NovaClic Fd' and NovaCore®products must not be installed over foam-type underlayments with the
AUGUST 2016 13
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
ABBCRLY. ,D A , i D S O Birkdale. C. A
exception of products branded by Novalis®International.
• NovaFloor®direct glue applications requiring an acoustical underlayment will be warranted over Novalis branded
underlayment only and provided that the proper Novalis®adhesive is used. There is no exception to the use of
Novalis®U200 adhesive with Novalis®acoustical underlayment.
• Improper installation or product not installed according to Novalis®installation guidelines and accepted industry practices.
• Use of adhesives not supplied under the Novalis®International brand and/or improper trowel used during installation.
Workmanship errors should be addressed to the contractor who installed the floor.
• Flooring installed in areas not intended for solid vinyl plank or tile.
• Lack of maintenance or improper maintenance;dulled by soaps,detergents,harsh chemicals,dressings,one-step
cleaners or wax.
• Damaged by narrow tipped heels,vacuum cleaner beater bars,burns,cigarette bums,cuts,scratches,gouges and
indentations caused by rolling loads,caster wheels,furniture and chairs without proper floor protectors and furniture
rests,and cuts caused by sharp objects.
• Damage caused by burns,flooding,fires and other disasters.
•Staining or changes in color caused by dyes tracked from carpet,fertilizers,coal,tar,driveway sealers,oil drippings
or other similar materials;faded or discolored by sunlight or heat generation;fading or staining caused by use
of rubber mats.
• Problems or damage due to moisture and/or alkalinity in sub floor; discoloration or bond release from hydrostatic
pressure or excessive moisture caused by flooding,plumbing and appliance leaks and water leakage from doors.
• Mold and mildew growth caused by excessive moisture.
• Installed over unstable,unsuitable,or improperly prepared sub floors,wet/cold floor and/or radiant-heated floor
in excess of 85°F;80°F for NovaCoreTM products.
• Hazing or finish related issues caused by grout when used with Novalis groutable tiles. Consult the manufacturer
of the grout or the installing contractor.
• Different from samples or printed material in shade,color,glossing or embossing.
No person, representative, employee, or agent not employed by Novalis® International, LTD.
is authorized to modify or change the warranty statements made in this document.
This warranty gives you specific legal rights,and you may also have other rights,which vary from state to state.
Claim Filing
To file a claim,contact your retailer or distributor(retail accounts only)to obtain the necessary paperwork. Claim documentation
must be filled out in its entirety in order to be assigned a claim number and reviewed for validity. Should the claim require an
inspection,you will be contacted by the independent inspector assigned to your claim for scheduling. You may also contact Novalis
International direct at 866-668-2547 for further information and filing.
NOVALIS INTERNATIONAL BRANDED ADHESIVES STATEMENT OF WARRANTY
NOVALIS®INTERNATIONAL flooring installation adhesives are covered by a standard performance warranty,provided that current
Novalis International label and Product Data instructions have been followed,and that all substrate preparations,moisture and pH
tests,and installation procedures comply with the standards set by Novalis International,applicable ASTM F-710,RFCI and the floor
AUGUST 2016 14
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS' for DIRECT GLUE VINYL FLOORING
r:G
ABBCRLY D A V i D S O N Bird. G ...
covering manufacturers'guidelines.Testing for concrete substrate moisture is required to be done in accordance with the latest
edition of ASTM F2170,as described in the product specifications.
If these procedures and guidelines have been followed,and substrate moisture and pH test results fall into the specified ranges,
a performance warranty shall apply and is as follows:
NOVALIS® INTERNATIONAL LIMITED WARRANTY
If an installation failure occurs within 1 year from the date of installation as a direct result of the use of defective Novalis®Interna-
tional adhesive,Novalis®International will pay for equivalent floor covering and adhesive materials and for reasonable labor costs to
repair or replace the failed portion of the installation as determined by Novalis®International at its sole discretion.Novalis®
International specifically excludes any other warranty,express or implied,including merchantability and fitness for particular
purpose extending beyond the term of this written warranty and is not liable for any other damages or losses including consequential
or incidental damages.The Warranty covers only the adhesive bond and does not include responsibility for effects to the applied floor
coverings due to exposure to conditions for which they were not designed.
For this warranty to be valid,Novalis®International adhesive products should be used only for their stated purpose,only with
products manufactured and branded by Novalis®International,LTD., and within one year of their date of manufacture and be applied
in accordance with Novalis®application instructions.Any other products used in conjunction with Novalis®International products are
required to be certified compatible with the Novalis®International products.
This warranty does not cover improper installation of the floor covering material or defective floor covering material; installation
problems associated with:substrate imperfections;staining due to mold,mildew or bacterial growth,or any other discoloration of
the flooring;excessive moisture or pH levels(be sure to perform tests first and take corrective measures before installation);im-
proper maintenance;differences in color between flooring products and samples or photographs;indentation from improper loading
including high heels,spiked shoes,rolling loads,chairs or other furniture not using floor protectors;failure of the flooring to adhere to
the substrate due to,for example,moisture,alkaline or hydrostatic pressure from the substrate;or inappropriate end-user activities.
Claimant is required to maintain written documentation of substrate moisture and pH testing.
Novalis®International will not warranty adhesives on substrates where silicates have been applied or entrained or where adhesive
cleaners or removers have been applied.Warranties for defective or dimensionally unstable floor covering,substrates and underlay-
ment are covered elsewhere in this Commercial Warranty document This warranty gives you specific legal rights,and you may also
have other rights,which vary from state to state.To file a claim contact your retailer or for other information you may contact Novalis
International toll free at 866-668-2547.
Other Conditions and Exclusions Not Covered by this Warranty are:
• Installations on substrates that were not properly tested and prepared as instructed.
• Problems with installations due to the use of silicates or other unapproved sealers or curing additives on the substrate.
• Installations over substrates where hydrostatic pressure exists,or moisture readings are higher than specified for
adhesive product.
• Installations over substrates with a surface pH test above that specified for the adhesive product.
• Failure of claimant to have records of moisture and alkalinity testing taken prior to the installation.
• Installation failures due to outside sources of water,such as where outside grade is above substrate,moisture or ground
water intrusion caused by faulty(or lack of)a vapor retarder under the concrete per ASTM E1745,sprinklers soaking
ground at the building foundation,overflow drains not directed away from the foundation,flooding or other natural
AUGUST 2016 15
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NO(//1L(S for DIRECT GLUE VINYL FLOORING
ABBCRLY... D AV I DS 0 N Birkdale. Lyr vt„,
disasters or weather conditions.
•Installations taken up or replaced prior to inspection by authorized Novalis International personnel.
• Problems with floor covering installations on chemically cleaned substrates,or from the use of improper cleaning
methods.
•Failure of leveling or patch compounds of any kind.
• Damage caused by expansion joints or other structural areas.
Footnotes:1 ASTM F 710 Standard Practice for Preparing Concrete Floors to receive Resilient Flooring
Accredited Organizations for Stl&idakdiPr ctices
American Concrete Institute(ACI) 100 Barr Harbor Drive
P.O.Box 9094 West Conshohocken,PA,19428-2959
Farmington Hills,MI 48333 www.astm.org
McflieTriBiRared Wood Association(APA) Resilient Floor Covering Institute(RFCI)
7011 S.19th Street 115 Broad Street,Suite 201
Tacoma,WA 98466-5333 La Grange GA 30240
www.apawood.org www.rfci.org
ASTM International
AUGUST 2016 16
•7 B
DAVIDSON.
Property/Standard Description I Unit Value/Result
I
Overall Thickness 2.5 mm solid vinyl tile and plank I Millimeter/Inch 2.5/0.098
Wearlayer Thickness 20.0 mil Millimeter/Inch 0.5/0.020
Urethane Ceramglaz''Polyurethane Coating Yes
Plank Size Millimeter/Inch 152.4 x 609.6, 177.8 x
1219.2
6 x 24,7 x 48
Tile Size I Millimeter/Inch 604.8 x 609.6mm/ 12 x 24
Edge Effect I MicroBevel
Floor Score ( Yes
i
Residential Warranty Limited Wear/Mechanical I Lifetime/1 year
Commercial Warranty Limited Wear/Mechanical 10 Years/1 year
Number of Patterns 6"x 24"plank 4 SKUs
7"x 48"plank 10 SKUs
12"x 24"tile 4 SKUs
Packaging 6"x 24"plank ft2/Pcs./Ctn.pIt 32 ft2/32 Pcs./60 Ctn.
7"x 48"plank 35 ft2/15 Pcs./55 Ctn.
r""� 12"x 24"tile 36 ft2/18 Pcs./54 Ctn.
Package weight 6"x 24"plank Lbs. 29.1
7"x 48"plank 31.75
12"x 24"tile 32.63
ASTM F1700-13 Solid Vinyl Floor Tile Class III,Type B
ASTM F137-08 Flexibility Passes
ASTM F386-11 Thickness Passes
ASTM F925 Stain and Chemical resistance Excellent
ASTM F1514 Heat Stability Excellent
ASTM F1515 Light Stability Excellent
ASTM F1914 Immediate&Residual Indentation Passes
ASTM 2055 Size and Squareness Passes
ASTM F2199-09 Dimensional Stability Passes
ASTM 02047 Static COF for Polished Surfaces Exceeds
ASTM E648-06 Critical Radient Flux Class 1
ASTM E662 Smoke Density <450 sdi/Passes
Static Load Limit Modified test procedure >1,200 psi
cey'4 } a*. S' 'fd a R p 'y.- .-!, xF . 'e`. 's, .2 4 ik�8....'' :::%;.t.: ,4 4 ", , u� ; ; 1
. z 9 -t v1 '>5‘.;:t!.4.,'*
P 'i, r ,: *' :..tl i
r.
s ��'�',,.-z4„?£,,14,4,-bra i .'; 'Y*, 'fit ,"', .,,v ,f",,,.'„•-:,q;p' , t t
r
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
ABBCRLY DAVIDSON Birkdale. Ci
a qhs v
covering manufacturers' guidelines.Testing for concrete substrate moisture is required to be done in accordance with the latest
edition of ASTM F2170,as described in the product specifications.
If these procedures and guidelines have been followed,and substrate moisture and pH test results fall into the specified ranges,
a performance warranty shall apply and is as follows:
NOVALIS® INTERNATIONAL LIMITED WARRANTY
If an installation failure occurs within 1 year from the date of installation as a direct result of the use of defective Novalis®Interna-
tional adhesive,Novalis®International will pay for equivalent floor covering and adhesive materials and for reasonable labor costs to
repair or replace the failed portion of the installation as determined by Novalis®International at its sole discretion.Novalis®
International specifically excludes any other warranty,express or implied,including merchantability and fitness for particular
purpose extending beyond the term of this written warranty and is not liable for any other damages or losses including consequential
or incidental damages.The Warranty covers only the adhesive bond and does not include responsibility for effects to the applied floor
coverings due to exposure to conditions for which they were not designed.
For this warranty to be valid,Novalis®International adhesive products should be used only for their stated purpose,only with
products manufactured and branded by Novalis®International,LTD., and within one year of their date of manufacture and be applied
in accordance with Novalis®application instructions.Any other products used in conjunction with Novalis®International products are
required to be certified compatible with the Novalis®International products.
This warranty does not cover improper installation of the floor covering material or defective floor covering material; installation
problems associated with:substrate imperfections;staining due to mold,mildew or bacterial growth,or any other discoloration of
the flooring;excessive moisture or pH levels(be sure to perform tests first and take corrective measures before installation);im-
proper maintenance;differences in color between flooring products and samples or photographs; indentation from improper loading
including high heels,spiked shoes,rolling loads,chairs or other furniture not using floor protectors;failure of the flooring to adhere to
the substrate due to,for example,moisture,alkaline or hydrostatic pressure from the substrate;or inappropriate end-user activities.
Claimant is required to maintain written documentation of substrate moisture and pH testing.
Novalis®International will not warranty adhesives on substrates where silicates have been applied or entrained or where adhesive
cleaners or removers have been applied.Warranties for defective or dimensionally unstable floor covering,substrates and underlay-
ment are covered elsewhere in this Commercial Warranty document.This warranty gives you specific legal rights,and you may also
have other rights,which vary from state to state.To file a claim contact your retailer or for other information you may contact Novalis
International toll free at 866-668-2547.
Other Conditions and Exclusions Not Covered by this Warranty are:
• Installations on substrates that were not properly tested and prepared as instructed.
• Problems with installations due to the use of silicates or other unapproved sealers or curing additives on the substrate.
• Installations over substrates where hydrostatic pressure exists,or moisture readings are higher than specified for
adhesive product.
• Installations over substrates with a surface pH test above that specified for the adhesive product.
• Failure of claimant to have records of moisture and alkalinity testing taken prior to the installation.
• Installation failures due to outside sources of water,such as where outside grade is above substrate,moisture or ground
water intrusion caused by faulty(or lack of)a vapor retarder under the concrete per ASTM E1745,sprinklers soaking
ground at the building foundation,overflow drains not directed away from the foundation,flooding or other natural
AUGUST 2016 15
LUXURY VINYL FLOORING INSTALLATION INSTRUCTIONS
NOVALIS for DIRECT GLUE VINYL FLOORING
INNOVATIVE FLCC:!..: .��. .�..,,
ABBCRLY DAVIDSON Birkdale_ Ci
disasters or weather conditions.
• Installations taken up or replaced prior to inspection by authorized Novalis International personnel.
• Problems with floor covering installations on chemically cleaned substrates,or from the use of improper cleaning
methods.
• Failure of leveling or patch compounds of any kind.
• Damage caused by expansion joints or other structural areas.
Footnotes:1 ASTM F 710 Standard Practice for Preparing Concrete Floors to receive Resilient Flooring
Accredited Organizations for Stittildtinxbaraictices
American Concrete Institute(ACI) 100 Barr Harbor Drive
West Conshohocken,PA,19428-2959
P.O.Box 9094
www.astm.org
Farmington Hills,MI 48333
"—'came TriBIReared Wood Association(APA) Resilient Floor Covering Institute(RFCI)
7011 S.19th Street 115 Broad Street,Suite 201
Tacoma,WA 98466-5333 La Grange GA 30240
www.apawood.org www.rfci.org
ASTM International
AUGUST 2016 16
ll
-41 \FLOOR
Luxury Vinyl Products Limited Warranty Statement
General Terms:
This warranty document covers products manufactured and applied in a residential, light commercial and heavy
commercial settings. For products used in commercial applications, please refer to Technical Bulletin NFT PS002
Commercial Use Guide and NFW-CWO1 Commercial Product Warranty for further information. Novalis
International reserves the right to classify each installation regarding use according to this published bulletin.
Novalis reserves the right to repair any floor and/or obtain the services of a professional to conduct repairs or
replace flooring.
Novalis reserves the right to inspect any floor that is deemed by the client to be defective. Removal of the flooring
prior to this inspection voids this product warranty in its entirety. Novalis International at its discretion will send a
company representative and/or a third-party, independent inspector to the installation site to conduct the
inspection. If it is deemed necessary, a destructive inspection will be conducted to properly facilitate a full
investigation.
Novalis branded vinyl products when installed in any area, regardless of use designation, must be professionally
installed by a certified flooring contractor to validate this warranty. No exclusions or exceptions will be made to
this clause.
Self-adhesive, D.I.Y products,closeouts,seconds and cash-n-carry sales are not covered under this warranty.
Warranty Periods for NovaFloor Products:
Lyndon&Lyndon Clic 10 years 3 years N/A
Casa Lifetime 10 years 5 years
Casa Clic Lifetime 10 years N/A
Birkdale Lifetime 10 years 10 Years
Davidson Lifetime 10 years 10 Years
Abberly&Abberly Clic Lifetime 10 years 10 Years
Manufacturing Defect Warranty:
Novalis International warrants that the NovaFloor Collection of solid vinyl planks and tiles will be free from
manufacturing defects for a period of 1 (one) year from the date of purchase. If such defect occurs, upon
verification of the defect by Novalis, Novalis will authorize repair or replacement of the affected area of installed
flooring. Labor reimbursement will be according to approved and reasonable labor charges and must be
submitted to Novalis in writing for validation.
Wear Warranty:
Novalis International warrants that the installed product will not wear through to the printed film layer, stain or
fade under normal household use for a period of time as defined in Table A above. Wear through is defined herein
that the wear layer is sufficiently depleted or compromised so that the printed film layer is damaged, altered or
affected from normal use. Stains and fading must be sufficient that the affected area of flooring is permanently
discolored from normal household use and cleaning.
Residential Wear Warranty Provisions:
• Novalis will supply new material of the same color, design, and grade, if available; if unavailable or
discontinued, Novalis reserves the right to select and supply similar Novalis materials. After corrective
action is taken on an existing defect, you will continue to receive warranty coverage for the remaining
period of your original warranty.
Novalis International,LTD.,105 Uppercrest Drive,Mooresville,NC 28117
866-NOVALIS • Fax:905-886-7326
10_2015 www.novafloor.us
4c
\FLOOR
Luxury Vinyl Products Limited Warranty Statement .-�.
• One replacement floor only will be made for the wear out, fading and staining. Claimants who received
settlement may not claim again and no additional replacement floors will be supplied.
• Alternatively,a refund of up to 100%of the original cost of the material. The percentage of the original
cost refundable depends on the amount of time elapsed since the date of purchase:
o Within 1-2 years-100%
o Within 3-5 years-50%
• The costs of professional labor within the approved labor charges put forth by Novalis International,
provided that the labor is performed according to Novalis International guidelines and standard industry
practices. Labor must also be provided by a certified professional flooring installer. Labor will be paid
according to the following schedule:
o Within the first 2 years—100%of labor for reinstall
o Within years 3-5—50%of labor for reinstall
Warranty Limitations
• This warranty is not transferable.
• Manufacturing defect must be reported within 3 months.
• This warranty covers only properly installed and maintained floors, according to Novalis installation
guidelines and accepted industry practices.
• For products sold as "Do-It-Yourself" or cash-n-carry sales, no reimbursement for labor costs will be
provided.
• Novalis excludes and will not pay for any consequential or incidental damages under this limited
warranty.
• Novalis will not pay for the loss of time, inconvenience or other incidental expenses incurred during the
initial installation and the subsequent removal and/or reinstallation of affected material, including
clearing any items placed over the finished flooring and affected area subsequent to the original
installation.
• This warranty does not cover the exclusions indicated on the package.
• Novalis reserves the right of final judgment and may refuse claims in certain instances.
• Novalis reserves the right to modify or withdraw the warranty at any time.
This warranty does not include the following:
• Installed with obvious manufacturing defects.
• Products that have not been properly acclimated according to the Novalis Installation Guidelines.
• NovaClic", NovaClic Fd" and NovaCorem products must not be installed over foam-type underlayments
with the exception of the Novalis-branded underlayments.
• NovaFloor direct glue applications requiring an acoustical underlayment will be warranted over Novalis
branded underlayment only and provided that the proper Novalis adhesive is used. There is no
exceptions to the use of Novalis U200 adhesive with Novalis acoustical underlayment.
• Improper installation or product not installed according to Novalis installation guidelines and accepted
industry practices.
• Use of adhesives not supplied under the Novalis International brand and/or improper trowel used during
installation.Workmanship errors should be addressed to the contractor who installed the floor.
• Flooring installed in areas not intended for solid vinyl plank or tile.
• Lack of maintenance or improper maintenance; dulled by soaps, detergents, harsh chemicals, dressings,
one-step cleaners or wax.
• Damaged by narrow tipped heels, vacuum cleaner beater bars, burns, cigarette burns, cuts, scratches,
gouges and indentations caused by rolling loads,caster wheels,furniture and chairs without proper floor
protectors and furniture rests,and cuts or gouges caused by sharp objects.
• Damage caused by burns,flooding,fires and other disasters.
Novalis International,LTD.,105 Uppercrest Drive, Mooresville,NC 28117
866-NOVALIS• Fax:905-886-7326
10_2015 www.novafloor.us
\FLOOR
Luxury Vinyl Products Limited Warranty Statement
• Staining or changes in color caused by dyes tracked from carpet, fertilizers,coal,tar,driveway sealers,oil
drippings or other similar materials;faded or discolored by sunlight or heat generation;fading or staining
caused by use of rubber mats.
• Problems or damage due to moisture and/or alkalinity in sub floor; discoloration or bond release from
hydrostatic pressure or excessive moisture caused by flooding, plumbing and appliance leaks and water
leakage from doors.
• Mold and mildew growth caused by excessive moisture.
• Installed over unstable, unsuitable, or improperly prepared sub floors, wet/cold floor and/or radiant-
heated floor in excess of 85°F;80°F for NovaCore" products.
• Hazing or finish related issues caused by grout when used with Novalis groutable tiles. Consult the
manufacturer of the grout or the installing contractor.
• Different from samples or printed material in shade,color,glossing or embossing.
No person,representative,employee,or agent not employed by Novalis International,LTD.is authorized to modify
or change the warranty statements made in this document.
This warranty gives you specific legal rights,and you may also have other rights,which vary from state to state.
Claim Filing
To file a claim, contact your retailer or distributor(retail accounts only)to obtain the necessary paperwork. Claim
documentation must be filled out in its entirety in order to be assigned a claim number and reviewed for validity.
Should the claim require an inspection,you will be contacted by the independent inspector assigned to your claim
for scheduling. You may also contact Novalis International direct at 866-668-2547 for further information and
.11•. filing.
NOVALIS INTERNATIONAL BRANDED ADHESIVES STATEMENT OF WARRANTY
NOVALIS INTERNATIONAL flooring installation adhesives are covered by a standard performance warranty,
provided that current Novalis International label and Product Data instructions have been followed, and that all
substrate preparations, moisture and pH tests, and installation procedures comply with the standards set by
Novalis International, applicable ASTM F-710, RFC' and the floor covering manufacturers' guidelines. Testing for
concrete substrate moisture is required to be done in accordance with the latest edition of ASTM F2170, as
described in the product specifications.
If these procedures and guidelines have been followed, and substrate moisture and pH test results fall into the
specified ranges,a performance warranty shall apply and is as follows:
NOVALIS INTERNATIONAL LIMITED WARRANTY
If an installation failure occurs within 1 year from the date of installation as a direct result of the use of defective
Novalis International adhesive, Novalis International will pay for equivalent floor covering and adhesive materials
and for reasonable labor costs to repair or replace the failed portion of the installation as determined by Novalis
International at its sole discretion. Novalis International specifically excludes any other warranty, express or
implied, including merchantability and fitness for particular purpose extending beyond the term of this written
warranty and is not liable for any other damages or losses including consequential or incidental damages. The
Warranty covers only the adhesive bond and does not include responsibility for effects to the applied floor
coverings due to exposure to conditions for which they were not designed.
Novalis International, LTD.,105 Uppercrest Drive,Mooresville,NC 28117
866-NOVALIS • Fax:905-886-7326
10_2015 www.novafloor.us
k4
\FLOOR
Luxury Vinyl Products Limited Warranty Statement ..
For this warranty to be valid, Novalis International adhesive products should be used only for their stated purpose,
only with products manufactured and branded by Novalis International, LTD., and within one year of their date of
manufacture and be applied in accordance with Novalis' application instructions. Any other products used in
conjunction with Novalis International products are required to be certified compatible with the Novalis
International products.
This warranty does not cover improper installation of the floor covering material or defective floor covering
material; installation problems associated with:substrate imperfections;staining due to mold, mildew or bacterial
growth, or any other discoloration of the flooring; excessive moisture or pH levels (be sure to perform tests first
and take corrective measures before installation); improper maintenance; differences in color between flooring
products and samples or photographs; indentation from improper loading including high heels, spiked shoes,
rolling loads,chairs or other furniture not using floor protectors;failure of the flooring to adhere to the substrate
due to, for example, moisture, alkaline or hydrostatic pressure from the substrate; or inappropriate end-user
activities.Claimant is required to maintain written documentation of substrate moisture and pH testing.
Novalis International will not warranty adhesives on substrates where silicates have been applied or entrained or
where adhesive cleaners or removers have been applied. Warranties for defective or dimensionally unstable floor
covering, substrates and underlayment are covered elsewhere in this Commercial Warranty document. This
warranty gives you specific legal rights,and you may also have other rights,which vary from state to state.To file a
claim contact your retailer or for other information you may contact Novalis International toll free at 866-668-
2547.
Other Conditions and Exclusions Not Covered by this Warranty are:
• Installations on substrates that were not properly tested and prepared as instructed.
• Problems with installations due to the use of silicates or other unapproved sealers or curing additives on :0051*e.:
the substrate.
• Installations over substrates where hydrostatic pressure exists, or moisture readings are higher than
specified for adhesive product.
• Installations over substrates with a surface pH test above that specified for the adhesive product.
• Failure of claimant to have records of moisture and alkalinity testing taken prior to the installation.
• Installation failures due to outside sources of water, such as where outside grade is above substrate,
moisture or ground water intrusion caused by faulty(or lack of) a vapor retarder under the concrete per
ASTM E1745, sprinklers soaking ground at the building foundation, overflow drains not directed away
from the foundation,flooding or other natural disasters or weather conditions.
• Installations taken up or replaced prior to inspection by authorized Novalis International personnel.
• Problems with floor covering installations on chemically cleaned substrates, or from the use of improper
cleaning methods.
• Failure of leveling or patch compounds of any kind.
• Damage caused by expansion joints or other structural areas.
Novalis International,LTD.,105 Uppercrest Drive,Mooresville,NC 28117
866-NOVALIS• Fax:905-886-7326
10_2015 www.novafloor.us