HomeMy WebLinkAboutPO 6622: AMENDING THE CITY OF PORT ARTHUR BUDGET , FISCALYEAR 10/01/2016-09/30/2017 ,,,,A,v!,,..„
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From: Christe Whitley, Secretary Mayor Ma or and Counci
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To: Brian McDougal, City Manager
Date: June 2, 2017
RE: Budget Amendment P.O. No. 6622
A budget amendment is needed to fund travel, equipment, and other expenses for City
Council.
I spoke with each council member on Monday,May 22,2017,regarding their future travel.
Eight council members stated that they will attend the Texas Municipal League
Conference. The cost to attend the conference is approximately $2500 per person
(registration, mileage,per diem, hotel and other expenses).
Seven council members will attend the National League of Cities Conference at an
approximate cost of$3500 per person (registration, airfare, mileage, per diem, hotel and
other expenses).
Three council members will attend the Newly Elected Officials Orientation at an
approximate cost of $1000 per person (registration, mileage, per diem, hotel and other
expenses).
Other expenses include additional conferences, uniforms, minor equipment for the newly
elected officials and office supplies.
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INTEROFFICE MEMORANDUM
Date: June 6, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Rosie Vela, Interim Finance Director
RE: Budget Amendment
Introduction: A budget amendment is needed to fund travel, equipment, and other expenses
for Administration.
Background: During this fiscal year,three budget amendments were approved one in
November 2016 for City Secretary , one in January 2017 for Transit Fund and one in April
2017 for Administration and Special Purpose Fund.
Budget Impact: There are sufficient funds available in the General Fund to pay these required
payments and still have a healthy reserve. The unassigned Fund Balance will be $23,592,997
at the end of this fiscal year if all other revenues and expenditures come in as budgeted.
Recommendation: The attached Proposed Ordinance No. 6622 amends the budget to reflect
required payments and we recommend that the City Council approve it as presented.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. O. NO. 6622
JNP 6/2/2017
ORDINANCE NO.
AN APPROPRIATION ORDINANCE AMENDING THE CITY
OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER
30,2017 BY$68,950.00 FOR THE GENERAL FUND AS SHOWN
IN EXHIBIT A.
WHEREAS, in accordance with Article XII, Section 9, of the City Charter, the City Council may
make emergency appropriations from time to time; and
WHEREAS, the City Council may make budget amendments for emergencies under Section
102.009 and for Municipal purposes under Section 102.010 Local Government Code; and
WHEREAS, on September 29, 2016, the City Council approved and adopted Ordinance 16-60,
which appropriated the 2016-2017 budget.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the following funds/departments Budget be increased as shown:
General Fund Administration $68,950
Section 3. That Section 4 of Ordinance 16-60 is amended to read:
That there be and is hereby appropriated the sum of Seventy Two Million, Eighty Nine
Thousand Two Hundred Ninety Three Dollars ($72,089,293) to the General Fund for the payment of the
Operating Expenses, and necessary Capital Outlay for the City Government for the following
Departments and uses:
.
Budget Appropriation Budget
Administration $ 2,062,272 68,950 $ 2,131,222
City Secretary 1,582,113 1,582,113
City Attorney 780,938 780,938
Finance 3,430,311 3,430,311
Human Resources 725,234 725,234
Development Services 5,849,679 5,849,679
Civic Center 795,848 795,848
Parks and Recreation 2,486,208 2,486,208
Library 1,270,867 1,270,867
Police 18,674,415 18,674,415
Fire 13,132,811 13,132,811
Health 1,327,698 1,327,698
Public Works 17,515,149 17,515,149
Transfers to Other Funds 2,386,800 2,386,800
Total $ 72,020,343 $ 68,950 $ 72,089,293
Section 4. The unassigned Fund Balance will be $23,592,997 at the end of this fiscal
year if all other revenues and expenditures come in as budgeted.
Section 5. That a copy of the caption of this Ordinance be spread upon the minutes of the
City Council.
Section 6. That this Ordinance shall be effective immediately.
READ, ADOPTED, AND APPROVED, this day of June 2017, AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor
Councilmembers:
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Valecia Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
teoiSA)152b-1
Rosie Vela, Interim Director of Finance
EXHIBIT "A"
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