HomeMy WebLinkAboutPR 19797: FM 365 SANITARY SEWER IMPROVEMENTS PROJECT COMPLETION ____. ...,
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City of
ort rth u �'
Texas
INTEROFFICE MEMORANDUM
Public Works Department
Date: May 25, 2017
To: Brian McDougal, City Manager
From: Armando Gutierrez, Jr., P.E.
RE: FM 365 Sanitary Sewer Improvements Project Completion
CC:
Nature of the request:
Completion of the FM Sanitary Sewer Improvements Project from El Paso
Avenue to the Sanitary Sewer Pump Station(approximately 2800 linear feet)
Staff Analysis, Considerations:
That ALLCO, LLC has completed the project satisfactorily and has been accepted
by Public Works and Utility Departments
Recommendation:
That the City Council approve P. R. No. 19797 authorizing the acceptance of the
Engineer's Certificate of Completion from Armando Gutierrez, Jr., P.E.,
Contractor's Certificate and Release, Contractor's Certificate of Guarantee, and
authorizing the payment of the retainage for $27,484.85 to ALLCO, LLC. for
the FM 365 Sanitary Sewer Improvements Project and authorizing the City
Manager to sign the Certificate of Acceptance on behalf of the City of Port
Arthur, Texas.
Budget Considerations:
Funds are available in Utility Account No. 410-1255-532.83-00.
"Remember we are here to serve the Citizens of Port Arthur"
P.O.BOX 1089•PORT ARTHUR,TEXAS 77641-1089.409/983-8101 •FAX 409/982-6743
P. R. 19797
05/25/17 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF THE ENGINEER'S
CERTIFICATE OF COMPLETION, CONTRACTOR'S CERTIFICATE
AND RELEASE AND CONTRACTOR'S CERTIFICATE OF GUARANTEE
FOR THE FM 365 SANITARY SEWER IMPROVEMENTS PROJECT
AND AUTHORIZING THE CITY MANAGER TO SIGN THE
CERTIFICATE OF ACCEPTANCE ON BEHALF OF THE CITY OF PORT
ARTHUR, TEXAS AND RELEASE OF RETAINAGE IN THE AMOUNT OF
$27,484.85, FOR THE FM 365 SANITARY SEWER LINE
REPLACEMENT PROJECT FROM EL PASO AVENUE (WB) TO THE
LIFT STATION (APPROXIMATELY 2800 LF) ACCOUNT NO. 410-
1255-532.83-00.
WHEREAS, pursuant to Resolution No. 16-360, the City of Port Arthur entered
into a contract with Allco, LLC for the FM 365 Sanitary Sewer Line Replacement Project
in the amount of $599,825.00; and
WHEREAS, the City of Port Arthur has received for the FM 365 Sanitary Sewer
Improvements Project an Engineer's Certificate of Completion from Armando Gutierrez,
Jr., P.E. of City of Port Arthur, Contractor's Certificate and Release and Contractor's
Certificate of Guarantee from ALLCO, LLC., both dated May 17, 2017 (attached as Exhibit
"A"); and
WHEREAS, Exhibit "B" shows a positive "Supplemental Item" for the amount of
decreasing the contract amount by $128.00, due to changes in the plans and/or
specifications; and
WHEREAS, Exhibit "C" also shows a negative deduction in the overall cost of the
Project due to the fact that the contingency line item ($50,000.00) was not utilized, along
with the aforementioned deduction of $128.00; therefore, bringing the overall contract
amount to $549,697.00; and
WHEREAS, Exhibit "C" also reflects that the retainage amount of $27,484.85
which is due to ALLCO, LLC; and
WHEREAS, ALLCO, LLC. has completed the project satisfactorily and has been
accepted by the Public Works Department and the Utilities Department; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Manager is hereby authorized to execute, on behalf of the City of
Port Arthur, a Certificate of Acceptance for ALLCO, LLC for the FM 365 Sanitary Sewer
Improvements Project, (attached as Exhibit"D"); and,
THAT, final payment of the retainage to ALLCO, LLC in the amount of $27,484.85
is approved; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2017 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Derrick Ford Freeman
Mayor
P.R. 19797
Page 2
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED1AS TO FORM:
�. �/ C�
Val Tizeno 6
City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal
City Manager
Armando Gutierrez, Jr., P.E.
Director of Public Works
APPROVED AS TO AVAILABILITY OF FUNDS:
slcueZ/7
Vela Rosie, CPA/GFOA 5L1bfr .t t1 e Seto K DPvc%0441/23.
Interim Director of Finance
Clifto illiams, CPPB
Acting Purchasing Director
EXHIBIT A
'
C7ry of
urr rthu �
Tura.
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: May 26,2017
To: Armando Gutierrez P.E, Public Works Director
From: Donnie Stanton,Utility Operations Manager b'S'
RE: Hwy 365 Sanitary Sewer Project
Armando,
The Sanitary Sewer Installation by Allco on Hwy 365 was inspected by our staff during
construction. We are satisfied with the quality of construction and materials used. We
approve and accept this project for the City of Port Arthur Utility Department.
Donnie Stanton
Utility Operations Manager
City of Port Arthur
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 * Port Arthur,Texas 77641-1089 la 409.983.8101 at FAX 409.982.6743
ENGINEER'S CERTIFICATE OF COMPLETION
Project: FM 365 Sanitary Sewer Improvements from El Paso Avenue to Sanitary Sewer Lift Station
(approximately 2800 LF).
Date Of Issuance: May 26, 2017
Owner(s): City of Port Arthur
Owner's Project No.: CPA-720, Contract No. 1
Engineer: City of Port Arthur Engineering Division
Contractor: ALLCO, LLC
This Engineer's Certificate of Completion applies to all Work under the Contract Documents or to
the following specified parts thereof:
TO CITY OF PORT ARTHUR
[OWNER]
AND TO ALLCO, LLC
[CONTRACTOR]
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance
with the Contract Documents on
May 5, 2017
DATE OF COMPLETION
Executed by Engineer on May 5, 2017
BY:
DEPARTMENT OF PUBLIC WORKS-ENGINEERING DIV. [SEAL]
1/1
AIICODESIGN BUILD
CONSTRUCTION MANAGEMENT
GENERAL CONTRACTOR
P. 0. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857
Email: allco@allco.com
May 17, 2017
RECEIVED
MAY 182°17
Pabuesvortsusu
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: FM 365 Sanitary Sewer Line Replacement
Gentlemen:
In accordance with the specifications for the above referenced project, we
hereby warrant our work for a period of one (1) year starting from the date of
substantial completion ofMay 2, 2017. This warranty covers labor and materials
on all items not specifically superceded by an enclosed special warranty.
We trust this will meet with your approval.
Sincerely,
ALLCO
I
T.W. Harrison
TWH:mbd
RECEIVED
AFFIDAVIT ON BEHALF OF CONTRACTOR MAY 18 2017
Public Works
STATE OF Texas Engineering-City Hall
COUNTY OF Jefferson
CONTRACT NO. FM 365 Sanitary Sewer Line Replacement DATED January 17, 2017
ALLCO BY AND THROUGH T. W. HARRISON, ITS PRESIDENT DOES HEREBY AND
HEREWITH DECLARE THAT ALL LABOR, BILLS FOR MATERIALS, FOR SUPPLIES,
UTILITIES AND FOR ALL OTHER THINGS FURNISHED OR CAUSED TO BE FURNISHED
BY THE ABOVE NAMED CONTRACTOR AND USED IN THE EXECUTION OF THE
CONTRACT NUMBERED AND DATED ABOVE BETWEEN CITY OF PORT ARTHUR AND
ALLCO HAVE BEEN FULLY PAID , AND THAT THERE ARE NO UNPAID CLAIMS OR
DEMANDS OF SUBCONTRACTORS,MATERIAL MEN,MECHANICS,LABORERS,OR ANY
OTHER RESULTING FROM OR ARISING OUT OF ANY WORK DONE OR ORDERED TO
BE DONE BY SAID CONTRACTOR UNDER THE ABOVE IDENTIFIED CONTRACT; AND
DECLARES:
THAT ALL FEDERAL AND STATE PAYROLL TAXES AND CONTRIBUTIONS FOR
UNEMPLOYMENT INSURANCE, OLD AGE PENSIONS,ANNUITIES,AND RETIREMENT
BENEFITS IMPOSED OR ASSESSED UNDER ANY PROVISION OF ANY LAW, STATE OR
FEDERAL,AND MEASURED BY WAGES,SALARIES,OR OTHER REMUNERATION PAID
BY SAID CONTRACTOR TO EMPLOYEES OF HIS OWN OR SUBCONTRACTORS
ENGAGED IN SAID WORK,OR IN ANY OPERATION INCIDENTAL THERETO HAVE BEEN
PAID.
ALLCO
,
BY: •
SUBSCRIBED AND SWORN TO BEFORE ME THIS (1 V t DAY MI 20/7
'671 Y Ab MARY BETH DELORD
NOTA PUBLIC 1 a-74J.,, Notary Public,State Of Texas/
STATE OF TEXAS 94�I= My Commission Expires 1
/ oF ` 04-12-2019
MY COMMISSION EXP ;•
EXHIBIT B
CITY OF PORT ARTHUR
DATE: MAY 4,2017
PROJECT: HWY 365 SANITARY SEWER LINE REPLACEMENT PROJECT
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: ALLCO,L.L.C.,TEXAS
CHANGE ORDER NO.:01(FINAL)
thanaginat:MISIMPF THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Add/Delete Construction Items and/or quantities to the Contract:
Item ItemOriginal Original Final Final
Description Unit Unit Price Unit Price
No. Code Quantity Amount Quant h Amount
1 Mobilization,Incl Bond,Performance Bond,Moving Equip to site,All in LS I $ 25,000.00 $ 25,000.00 I $ 25,000.00 $ 25,000.00
Accordance with Plans&Contract Documents.
27"PVC SDR 26 P.S.115 San Swr Pipe,Furnish&Open Cut Comp in Pl.
2 Incl all Excav,Bkfi,Surface Restoration,testing all Depth and Conn to MH LF 2700 $ 134.00 $ 361,800.00 2709 S 134.00 $ 363,006.00
3 27"PVC SDR 26 P.S.I 15 San Swr Pipe Bedding,Incl No.57 Graded RockLF 2700 $ 32.00 $ 86,400.00 2709 S 32.00 $ 86,688.00
in Accordance with Typical San Swr Trench Detail
Trench Safety Plan,(In Accordance with Item 712),Prepaid and Sealed by a
4 Texas Registered Engineer,All in Accordance with Plans and Contract LS 1 $ 750.00 $ 750.00 1 $ 750.00 $ 750.00
Documents
Furnish&Install 14 Fiberglass MH,Comp in PI with Cast Iron Ring&
5 Cover,Stainless Steel Rainstoppers in Accordance with Plans&Contract EA 2 $ 4,950.00 $ 9,900.00 2 $ 4,950.00 $ 9,900.00
Documents
Remove Exist MH&Repl with 14 fiberglass MH,Comp in PI with Cast
6 Iron Ring&Cover,Stainless Steel Rainstoppers in Accordance with Plans& EA 5 $ 4,800.00 $ 24,000.00 5 $ 4,800.00 $ 24,000.00
Contract Documents
Diversion Pumping Incl Installation,Operation of Bulkheads,Plugs,Hoses,
7 Piping&Pumps in Accordance with Item 01540 Plans&Contract MON 5 S 1,000.00 $ 5,000.00 2 $ 1,000.00 $ 2,000.00
Documents.
Control of Ground Water(Well-Points)Incl Installation&Operation of
8 Monitoring Wells,Piezometer Sump Pumps with Discharge Line in MON 5 S 5,000.00 $ 25,000.00 3 $ 5,000.00 $ 15,000.00
Accordance with Item 01578,Technical Specifications&Contracty
Documents.
9 Stabilizing of Exist MH,Incl Cleaning Acid Washing the Wall&Grouting LF 15 $ 325.00 $ 4,875.00 15 $ 325.00 $ 4,875.00
Entire MH with Epoxy Coating(12'-14'depth)(Item 709)
10 Regrade Existing Ditch,Incl Reshaping Exist Ditch&Sodding LF 10 $ 25.00 $ 250.00 130 $ 25.00 $ 3,250.00
11 Remove&Reinstall Existing fire Hydrant,Incl All New Fittings,Valve& EA 1 $ 2,850.00 $ 2,850.00 1 $ 2,850.00 $ 2,850.00
Trust Block
12 Remove&Replace Exisitng 6"Chain Link Fence,Incl New Fabric and Post LF 130 $ 25.00 $ 3,250.00 130 $ 25.00 $ 3,250.00
Similar to Existing Fence.
13 Seeding,Incl Surface Restoration&Fertilization. AC I $ 750.00 $ 750.00 1 $ 750.00 $ 750.00
14 8"Gravity San Swr Main Tie-in to Prop MH at Sta.19+40 LS $ - 1 $ 4,080.00 $ 4,080.00
15 8"Force San Swr Main Tie-in to Prop MH at Sta.13+99 LS $ - 1 $ 4,298.00 $ 4,298.00
• Supplemental Items 1 $ 50,000.00 $ 50,000.00
ORIGINAL CONTRACT AMOUNT $ 599,825.00 FINAL CONTRACT AMOUNT $ 549,697.00
AMOUNT OF CHANGE ORDER DEDUCTED: $ (50,128.00)
ORIGINAL CONTRACT AMOUNT: $ 599,825.00
NET FROM PREVIOUS CHANGE ORDERS: S 599,825.00
TOTAL AMOUNT OF THIS CHANGE ORDER: $ (50,128.00)
PERCENT OF THIS CHANGE ORDER: -8.36%
TOTAL PERCENT CHANGE ORDER TO DATE: -8.36%
FINAL CONTRACT AMOUNT: S 549,697.00
s 3',w' NO CALENDAR DAYS .. VE BEEN ADDED IN THE CONTRACT BY T FINAL CHANGE ORDER
1juiiiiiii
ACCEPTED BY: PREPARED BY: '46," r
Keith Burrell ..'.,Contractor fael Miranda,Project Man'
APPROVED BY: dm * AI ''' APPROVED BY:
4J 6144;fri
Ra•etts Baaheth Sr.,E.I.T.,:sat.City Engineer Clift(4ç
ams,C PB,Acting Purchasing Manager
Donnie Stanton,Utility Operations Manager - Armando Gutierrez Jr.,P.E.,Public Works Director
AlICODESIGN BUILD
CONSTRUCTION MANAGEMENT
GENERAL CONTRACTOR
P. 0. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857
Email: allco@allco.com
May 3, 2017
Attn: Rafael G. Miranda, Project Manager
Public Works Engineering
City of Port Arthur
444 4th Street
Port Arthur, Texas 77460
Re: Hwy 365 Sanitary Sewer Replacement Project
City of Port Arthur
Dear Mr. Miranda:
Please find below, pricing for additional work performed on the above referenced project, as we
discussed yesterday at the final inspection. This work, tie-ins of existing lines, was not shown on
the contract plans. These 2 items are:
1) 8" Gravity sanitary sewer tie-in to manhole at St. 19+40.
Labor $1,782.00
Material 636.00
Equipment 1,130.00
$3,548.00
Overhead& Profit 532.00
$4,080.00
2) 8" Force main tie-in to manhole at St. 13+99
Labor $1,782.00
Material 825.00
Equipment 1,13 0.00
$3,737.00
Overhead & Profit 561.00
$4,298.00
If you have any questions, please let me know.
Sincerely,
ALLCO LLC
Keith Burrell
EXHIBIT C
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EXHIBIT D
City of Port Arthur, Texas
Department of Public Works
CERTIFICATE OF ACCEPTANCE FOR
FM 365 Sanitary Sewer Improvements from El Paso Avenue (WB)
to the Lift Station (approximately 2800 LF) in the City of Port
Arthur, Texas
To: ALLCO, LLC.
This document is to certify that the City of Port Arthur, Texas accepts the completion of
the sanitary sewer improvements of the above mentioned project on the basis of the
City of Port Arthur, Texas Public Works Department, the Engineer's Certificate of
Completion, the Contractor's Certificate and Release, and Contractor's Certificate of
Guarantee from ALLCO, LLC.
Brian McDougal
City Manager
ATTEST:
Sherri Bellard
City Secretary