HomeMy WebLinkAboutPR 19796: CHANGE ORDER NO. 1 4TH STREET IMPROVEMENTS PROJECT ( (t r,r e,, -'
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INTEROFFICE MEMORANDUM
Date: May 26, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Armando Gutierrez, Jr., P.E., Director of Public Works
RE: P.R. 19796 —(CDBG) 4th Street Improvements Project, Change Order#1
Introduction:
Acceptance of Change Order No. 1 for the 4th Street Improvements Project from Stadium
Road to Duff Drive.
Background:
Proposed Change Order No. 1 is for implementing two (2) new bid items, Type "C" Inlet (3' x
6') and ninety-one linear feet (91') of fifteen inch (15") diameter High Density Polyethylene
(HDPE) Pipe and increasing existing bid items associated with the installation of these new
bid items. The project limits at the Duff Drive intersection ended at the beginning of the
curb radius on 4th Street. During construction, it was discovered that the proposed concrete
curb & gutter flowline would not match the existing curb & gutter flowline, maintaining
continuity to the inlet at the end of curb radius. Also, the drainage system at the
intersection needed to be reconstructed due to damaged storm sewer and inlets which
caused flooding during rain events.
Budget Impact:
Funds are available in the following account: 105-1431-552.86-01 CDBG, Project No.
4THST1
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 x Port Arthur.Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
Recommendation:
Since it was discovered that the proposed concrete curb & gutter flowline would not match
the existing concrete curb & gutter flowline, maintaining continuity, damaged inlets and
pipe, it is recommended that P. R. No. 19796 be approved authorizing the City Manager to
execute Change Order No. 1 to the contract with Excavation and Construction Co., Inc. for
the 4th Street Improvements Project increasing the contract amount by $26,929.70 to a new
contract amount of $915,542.44 and increasing the contract term by 15 days to a new
contract term of 165 days.
"Remember. we are here to serve the Citizens of Port Arthus
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P.R. 19796
06/01/17 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 01 TO THE CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND EXCAVATION AND CONSTRUCTION, LLC
OF NEDERLAND, TEXAS FOR THE 4TH STREET IMPROVEMENTS
PROJECT, INCREASING THE CONTRACT AMOUNT BY $26,929.70
TO A NEW CONTRACT AMOUNT OF $915,542.44 AND
INCREASING THE CONTRACT TERM BY 15 DAYS TO A NEW TOTAL
OF 165 DAYS. PROJECT NO. 4THST1, ACCOUNT NO. 105-1431-
552.86-01 CDBG.
WHEREAS, per Resolution No. 16-351, the City Council awarded a contract for
the 4th Street Improvements project from Stadium Road to Duff Drive to Excavation and
Construction, LLC, of Port Arthur, Texas in the projected budgetary impact amount of
$888,612.74 and a contract term of 150 calendar days; and,
WHEREAS, proposed Change Order No. 01 is for two additional bid items, Type
"C" Inlet (3' x 6') and ninety-one feet of 15 inch HDPE Pipe and increasing bid items
including concrete curb & gutter and asphalt, increasing the contract price by
$26,929.70 to a new contract amount of $915,542.44, and increasing the contract term
by 15 days to a new contract term of 165 days, attached hereto as Exhibit "A"; and,
WHEREAS, approval of Change Order No. 01 will increase the contract amount
by $26,929.70 to a new total of $915,542.44 herein deemed an appropriate action;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P. R. 19796
Page 2
THAT, Change Order No. 01 is herein approved and the City Manager is
authorized to execute said Change Order No. 01 (attached as Exhibit "A") to the
contract between the City of Port Arthur and Excavation and Construction, LLC, of Port
Arthur, Texas; and,
THAT, Change Order No. 01 increases the contract amount by $26,929.70 to
new contract amount of $915,542.44 and increases the contract term by 15 days to a
new total of 165 days; and,
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2017
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Council members:
Noes:
Derrick Ford Freeman
Mayor
Attest:
City Secretary
Sherri Bellard
P.R. 19796
Page 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
\ICJ ,)4.7)Thrl/
Valecia Tizeno Brian McDougal
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Rosie Vela, CPA/GFOA-Cc2 Fo
Interim Director of Finance
Armando Gutierrez, Jr., P.E.
Director of Publt Works
C i on Williams, CPPB
Acting Purchasing Manager
EXHIBIT A
CHANGE ORDER NO. 01
DATE: May 17,2017
ORIGINAL AGREEMENT DATE: February 6, 2017
EXCAVATION AND CONSTRUCTION,LLC
PROJECT DESCRIPTION: 4th Street Improvements (Stadium Road to Duff Drive)
CHANGE TO CONTRACT TERM:
ORIGINAL CONTRACT term: 150 Days
CURRENT CONTRACT TERM (adjusted by previous CHANGE ORDER): N/A
The Contract Term due to this CHANGE ORDER will be (increased/decreased) by:
15 Days
The new CONTRACT TERM including the CHANGE ORDER will be: 165 Days
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT amount: $888,612.74
CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER): N/A
The Contract Amount due to this CHANGE ORDER will be (increased/decreased)by:
$26,929.70
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $915,542.44
Excavation and Construction, Co., Inc.:
Signature
Eric Gilchriest - General Manager
Printed Name
CITY OF PORT ARTHUR
Brian McDougal
City Manager
CITY OF PORT ARTHUR
DATE: 18 MAY 2017
PROJECT: 4th STREET IMPROVEMENTS(STADIUM RD.TO DUFF DR.)
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: EXCAVATION AND CONSTRUCTION,LLC.
CHANGE ORDER NO.: 01
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Add/Deduct Construction Items and/or quantities to the Contract:
Item Item Original New Unit
No. Code Description Unit Quantity Quantity Difference Amount
Price
PAVING AND DRAINAGE
ADDITION:
3 105 REMOVE&DISPOSE EXIST CURB LF 4840 4902.00 62.00 $9.93 $615.66
7 340 DENSE GRADED HOT MIX ASPH(1-1/2")(TY D) SY 6300 6588.00 288.00 $13.28 $3,824.64
8 529 FURNISH&INSTL CURB&GUTTER LF 4840 4902.00 62.00 $24.40 $1,512.80
10 465 CONNECT ANY SIZE PIPE TO PROP.OR EXIST.INLETS EA 12 13.00 1.00 $575.00 $575.00
11 465 FURNISH&INSTALL STD.TY C INLETS EA 11 14.00 3.00 $3,565.00 $10,695.00
11A 465 FURNISH&INSTALL STD.TY C INLETS(3'x6'Inside) EA - 1.00 1.00 $4,500.00 $4,500.00
(Sta 23+10 RT)(Incl Pipe Tie-ins)(Comp in P1)
12A 464 15"HDPE PIPE,INCL.CEM STAB SAND BKFL)(1-1/2 SK/CY) LF - 91.00 91.00 S42.84 $3,898.44
20 400 CEM STAB SAND BKFL(1-1/2 SK/CY) CY 300 307.00 7.00 S186.88 $1,308.16
TOTAL AMOUNT ADDED $26,929.70
CHANGE ORDER TOTAL AMOUNT ADDED $26,929.70
NOTE: ALL ITEMS SHALL BE IN ACCORDANCE WITH PLANS&SPECIFICATIONS
ORIGINAL CONTRACT AMOUNT: $888,612.74
NET FROM PREVIOUS CHANGE ORDERS: $0.00
TOTAL AMOUNT OF THIS CHANGE ORDER: $26,929.70
PERCENT OF THIS CHANGE ORDER: 3.03%
TOTAL PERCENT CHANGE ORDER TO DATE: 3.03%
NEW CONTRACT AMOUNT: $915,542.44
15 CALENDAR DAY. HAVE BEEN ADDED IN THE CONTRACT BY THIS CHANGE ORDER
ACCEPTED BY: ry PREPARED BY•
i
(Co actor,Officer or Owner) ' • FAEL G.MIRAND
EXCAVATION&CONSTRUCTION, PROJECT MANAGER
LLC
...."APPROVED BY4� - 0,zsd / / /
._4e.,ARMANDO GU IERREZ,P.E. RAWETTS T.i.:AAHETH,SR., .I.T.
/CO PUBLIC WORKS DIRECTOR ASST.CITY ENGINEER
ATTEST D BY:
t,, I'1, y
BRIAN McDOUGAL CLIFTON WILLIAMS,CPPB
CITY MANAGER ACTING PURCHASING MANAGER