HomeMy WebLinkAboutPR 19818: PURCHASE OF A GENERAC DIESEL ENGINE FOR UTILITY OPERATIONS City of 4, -
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 11, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Assistant City Manager
RE: PR 19818—Purchase of Generator
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase a Generac Diesel Engine Driven 350kW Standby Generator.
Background:
The new Generator will replace the nonfunctioning unit at our Port Acres Wastewater
Treatment Plant. Repairs to the old generator are very cost prohibitive, and some of the
electric gear inside is obsolete. Repairs to the old generator are estimated to be at least
$31,000. The old unit was installed in 1984 and has come to the end of its useful service life.
Having an alternative power source at a Wastewater Treatment facility is a TCEQ requirement
(30 TAC 317.4(a)(5). The quote for the replacement unit includes installation, and setup.
Budget Impact:
The new Generator has a Buyboard Cooperative Purchasing Quote of $74,091.80 from
Waukesha-Pearce Industries Inc., and will be paid out of Equipment Account Number 410-
1256-532.92-00.
Recommendation:
It is recommended that City Council approve the City Manager to purchase the replacement
Generac Diesel Engine Driven Standby Generator, as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 19818
06/26/17ds
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A GENERAC
DIESEL ENGINE DRIVEN 350kW STANDBY GENERATOR FOR THE
PORT ACRES WASTEWATER TREATMENT PLANT FOR THE
UTILITY OPERATIONS DEPARTMENT FROM WAUKESHA-PEARCE
INDUSTRIES INC. OF HOUSTON, TEXAS, THROUGH BUYBOARD
CONTRACT NO. 501-15, IN THE TOTAL AMOUNT OF $74,091.80.
FUNDS ARE AVAILABLE IN WATER/SEWER EQUIPMENT
ACCOUNT NO. 410-1256-532.92-00.
WHEREAS, the Texas Administrative Code (30 TAC Part 1, Chapter 317.4(a)(5))
requires an Auxiliary Power Source at our Wastewater Treatment Plants in order to maintain
proper wastewater treatment conditions during times of primary source power failure; and,
WHEREAS, the Auxiliary Power Generator at the Port Acres Wastewater treatment
plant is non-functional and repairs are cost prohibitive versus replacement; and
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing
Program ("BuyBoard"); and,
WHEREAS, City staff has solicited a BUYBOARD quote for a Generac Diesel Engine
Driven 350kW Standby Generator as delineated in our Purchasing Policy; and,
WHEREAS, Waukesha-Pearce Industries Inc. of Houston, Texas, through BuyBoard
Contract No. 501-15, provided the quote attached as EXHIBIT "A", which meets our
specifications,NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes the purchase of a Generac Diesel Engine
Driven 350kW Standby Generator from Waukesha-Pearce Industries Inc. of Houston, Texas,
through BUYBOARD, in the total amount of$74,091.80; and,
P. R. No. 19818
06/26/17ds
Page 2 of 3
THAT this purchase is contingent on a budget adjustment; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2017 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
Vtd,) VL
Sherri Bellard Valecia Tize t►
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Brian McDougal ifton Williams
City Manager Purchasing Manager
Jimmie Johnson, Ph.D. Rosie Vela
Assistant City Manager Interim Director of Finance
P. R. No. 19818
07/11/17 ds
Page 2 of 2
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of ,
2017 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ,
Councilmembers:
NOES: .
Derrick Freeman
Mayor
ATTEST AS TO FORM: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
'i 4 toilbj;A/
Brian McDougal Clift:n illiams, CPPB
City Manager Acting Purchasing Manager
Jimmie Johnson, Ph.D. Rosie Vela, CPA, CGFO
Assistant City Manager Interim Director of Finance
EXHIBIT A
(Waukesha-Pearce Industries, Inc.BUYBOARD quote)
J!VBoard a Texas Association of School Boards A0112_
• • Cooperativepurchasieg BUYBOARD Quotation
Quote Date I June 7, 2017 I Quote Request No. [ 060617-001 NN Rev 1
Contract No. 501-15
Quotation To Vendor ID 837
Buying Agency City Of Port Authur I Waukesha-Pearce Industries Inc.
Contact Clifton Williams I Generator Division
Phone 409-983-8126 Contact l Nick Newell
Fax Phone 832-350-9168
Email clifton.williams(&.portarthurtx.gov I Fax
Email Nick.newell@wpi.com
Pricing Based On Maunufacturer's Price List Dated: Contract Discount 20.0%
Factor 80.0%
A. Base Unit:
Brand Model No. Description List Price Net Price
Generac SD350 350KW Diesel Generator $ 94,266.00 $ 75,412.80
Includes All Standard equipment&attachments as listed in attached brochures and delivery to your facility.
B. Factory options and attachments INSTALLED
Sales Code Description List Price Net Price
$
$
Sub Total $
C. Non-Factory options and attachments INSTALLED
Sales Code Description Net Price
FRT-SU Factory Freight&Startup $ 5,300.00
INSTALLATION Onsite R&R of Generator $ 21,962.00
Sub Total $ 27,262.00
D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc.
Description Net Price
Applicable Factory Rebates & Disscounts $ (13,932.00)
Disscount from list(Removal of Tank and Enclosure) $ (11,954.00)
Trade-In Allowance $ (2,697.00)
Sub Total $ (28,583.00)
TOTAL PURCHASE PRICE: $ 74,091.80
Delivery:I Determined at Time of Order
Pricing valid for sixty(60) days from this date. Orders after that period must be re-quoted.
Transmit copy of quotation with purchase order issued to WPI to:
Texas Association of School Boards, BuyBoard, PO Box 400,Austin, TX 78764-0400 email: buyboard@tasb.org