HomeMy WebLinkAboutPR 19823: RENEWAL OF CONTRCT WITH DRC EMERGENCY SERVICES, LLC FMS,
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INTEROFFICE MEMORANDUM
Date: July 3, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Clifton Williams, Purchasing Manager
RE: P. R No. 19823
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
authorize the first renewal of the contract with DRC Emergency Services, LLC for emergency
environmental, disaster, and logistical response services in the event of an emergency or a disaster.
Background:
The City Council Awarded the Contract with DRC Emergency Services, LLC on August 9, 2016.
The Contract is one year with the option to renew for one additional year. City would like to use
that option to renew.
Budget Impact:
Funds will be provided for in the appropriate disaster/emergency recovery project accounts.
Recommendation:
It is recommended that City Council authorize the City Manager to enter into the first renewal
(second year) of the contract with DRC Emergency Services, LLC for emergency environmental,
disaster, and logistical response services in the event of an emergency or a disaster, as discussed
and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. NO. 19823
07/03/17 CEWJ
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FIRST RENEWAL (SECOND
YEAR) OF THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND DRC EMERGENCY SERVICES, LLC OF GALVESTON, TEXAS,
FOR PROVISION OF EMERGENCY ENVIRONMENTAL, DISASTER,
AND LOGISTICAL RESPONSE SERVICES IN THE EVENT OF AN
EMERGENCY OR DISASTER
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a service in
place for the provision of emergency environmental, disaster, and logistical response services in
the event of an emergency or a disaster; and,
WHEREAS, on August 9, 2016, the City Council approved Resolution Number 16-215
authorizing the City Manager to enter into a one (1) year contract with the option to renew for two
(2) additional one (1) year periods with DRC Emergency Services, LLC of Galveston, Texas; and
WHEREAS, this will be the first renewal (second year) of the contract with DRC
Emergency Services, LLC; and
WHEREAS, the City Council deems it is in the best interest of the City to renew the
contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the first renewal (second year) of
the contract between DRC Emergency Services, LLC of Galveston, Texas, and the City of Port
Arthur for the provision of emergency environmental, disaster, and logistical response services in
the event of an emergency or a disaster, in substantially the same form as attached hereto as
Exhibit "A".
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED, this day of July 2017, A.D. at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM:
\\,c
City Attorne, ,
APPROVED FOR ADMINISTRATION:
City Manager
APPROVED AS TO FUND AVAILABILITY:
Director of Finance
1'7% Wit",
Purc asing Manager
EXHIBIT "A"
CONTRACT
CONTRACT TO PROVIDE EMERGENCY AND
DISASTER SUPPORT AND MANAGEMENT SERVICES
THIS AGREEMENT, made this day of , 2017, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and DRC Emergency Services, LLC, a(n)
Corporation herein after called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from September 11, 2017 to September 10, 2018. This is
the first renewal with an option for one (1) additional one year period.
2. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
3. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms in the amounts stated in bid document.
4. The term "Contract Documents" means and includes the following:
1) Agreement
2) Invitation to Bid *
3) General Information *
3) Specification *
'1) Bid *
5) Notice of Award *
*These items were attached to the original letting contract. The agreement is only
included in this renewal.
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed an
original on the date first written above.
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Signed on the day of , 2017.
CITY OF PORT ARTHUR
BY:
Brian McDougal, City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the day of , 2017.
DRC EMERGENCY SERVICES
BY:
PRINT NAME:
TITLE:
WITNESS:
PRINT NAME:
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