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INTEROFFICE MEMORANDUM
Date: July 18, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Kandace M. Tappen, Assistant City Manager ?/
Jerry Smith, Parks & Recreation Director
RE: Mercer Report—Parks & Recreation Team s
Introduction:
The intent of this Agenda Item is to provide an informational updated to the City Council
regarding the Mercer Report recommendations.
Background:
In 2011,the City Council entered into a contract with The Mercer Group, Inc.,to conduct a City-
wide Department operations review and assessment, which was formalized on May 18, 2012.
At the request of the City Council, Staff began taking measures to address the findings of the
Mercer Report (Report) in late 2016. Per the Executive Staff briefing to the City Council on
July 18,2017,this Agenda Item details the progress of the above captioned Department's section
of the Report.
Attachments:
Implementation Worksheets and back-up narrative documentation (if applicable).
Budget Impact:
Any budgetary impacts regarding this Agenda Item will be discussed by the Department and/or
included during the City's Budget process.
Recommendation:
No action from the City Council is necessary at this time, as it is an informational item only.
"Remember,we are here to serve the Citizens of Port Arthur”
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Implementation Worksheets & Narratives (if applicable)
City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Recreation
Task# (by order for completion): 1
Mercer Report Page#: 11-109
Lack of an active advocacy group (like "Friends of the
Brief Description of"Weakness," "Opportunity," or Parks"), but such a group supported preparation of the
"Recommendation" to be addressed: 2007 plan.
This weakness is feasible. Such a group could help the
Department by creating enterprise funds for the
Department which supplement programs and services
Is the "Weakness," "Opportunity," or that aren't cost efficient, help maintain programs and
"Recommendation" feasible? Please explain. (If services that are cost effective and become an advocacy
"no," then explain why, sign, and date.) voice for the Department.
This task could be achieved by selecting a Parks and
Recreation Board made up of community leaders who
have an interest in parks and recreation issues.They
would meet regularly and provide input to the Director on
Describe how the task will be achieved,and the how to make the Department better which in turn would
desired end results: affect the community positively.
Name(s) of employees(s) responsible for
completing the task: ferry Smith and Thad Sanders
Is there an expense associated with completing the
task? Is it budgeted? Please explain and provide
back-up documentation. There is not an expense for completing this task.
Will the end result of completing the task produce This may eventually produce cost savings if the group
cost savings? Please explain and provide back-up would generate funds that would support activities and
documentation. park facilities.
Is there a potential revenue gain that could result Yes, the advocacy group could generate potential revenue
from achieving the task? Please explain and provide to the department through donations, fundraisers and
back-up documentation. potential grant opportunities.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so, please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
, City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 2
Mercer Report Page#: 11-109
Aging Park, Recreation and Open Space Plan that lacks a
detailed inventory of assets and is not specific enough on
Brief Description of"Weakness," "Opportunity," or what recreational programs and facilities are needed.
"Recommendation" to be addressed:
Is the "Weakness," "Opportunity," or This weakness is feasible. The first step would be to do a
"Recommendation" feasible? Please explain. (1f feasibility study on every park in the park system.
no, then explain why, sign,and date.)
Secondly, the Department would then assess the study
and attempt to address the"low hanging fruit." Lastly,a
strategic plan would be put in place to address the areas
Describe how the task will be achieved, and the of concern in a five (5) year comprehensive plan.
desired end results:
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes, we would determine the cost after assessing the
Is there an expense associated with completing the concerns found in the feasibility study. At which time,a
task? Is it budgeted? Please explain and provide cost would be associated to each park to determine the
back-up documentation. overall cost.
Will the end result of completing the task produce
cost savings? Please explain and provide back-up
documentation. No
There is not a clear revenue gain in this situation.
Is there a potential revenue gain that could result However, studies have shown that the quality of life
from achieving the task? Please explain and provide impact to a community would far outweigh the revenue
back-up documentation. gains over time.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so, please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name(if applicable): Parks and Recreation
Task# (by order for completion): 3
Mercer Report Page#: 11-109
Brief Description of"Weakness," "Opportunity," or Need amenities (like restrooms and concessions) at major
"Recommendation" to be addressed: parks.
Is the"Weakness,""Opportunity," or This weakness is feasible.The first step would be to do a
"Recommendation" feasible? Please explain. (If feasibility study on every park as it relates to restroom
"no," then explain why,sign,and date.) and concession amenities.
Secondly, the Department would then assess the study
and attempt to address the"low hanging fruit."This would
be accomplished through installing port-o-potties only in
certain logistical locations. Lastly, a strategic plan would
Describe how the task will be achieved, and the be put in place to address all areas in a five (5)year
desired end results: comprehensive plan.
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes,we would determine the cost after assessing the
Is there an expense associated with completing the concerns found in the feasibility study.At which time, the
task? Is it budgeted? Please explain and provide overall cost could be determined based on need and
back-up documentation. Iogistical locations.
Will the end result of completing the task produce
cost savings? Please explain and provide back-up
documentation. No
Is there a potential revenue gain that could result There is not a revenue gain in this situation. However, the
from achieving the task? Please explain and provide quality of life concerns of the community will be
back-up documentation. addressed.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so, please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
, City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 4
Mercer Report Page #: 11-104
Brief Description of"Weakness," "Opportunity," or Parks planning does not include Pleasure island, except to
"Recommendation" to be addressed: list one park in the inventory(Appendix A)
Is the"Weakness,""Opportunity," or This weakness is feasible.The first step would be to do a
"Recommendation" feasible? Please explain. (If feasibility study on every park and other amenities on
"no,"then explain why, sign,and date.) Pleasure Island.
Secondly, the Department would then assess the study
and attempt to address the"low hanging fruit". Lastly,a
strategic plan would be put in place to address the areas
Describe how the task will be achieved, and the of concern over a five (5) year period. (5 Year
desired end results: Comprehensive Plan)
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes, we would determine the cost after assessing the
Is there an expense associated with completing the concerns found in the feasibility study. At which time, a
task? Is it budgeted? Please explain and provide cost would be associated to each park to determine the
back-up documentation. nveralLn st
Will the end result of completing the task produce
cost savings?Please explain and provide back-up
documentation. No
There is not a clear revenue gain in this situation.
Is there a potential revenue gain that could result However,studies have shown that quality parks in a
from achieving the task? Please explain and provide community have long lasting health,economic and other
back-up documentation. quality of life benefits.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so,please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
• City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 5
Mercer Report Page #: 1I-109
Brief Description of"Weakness," "Opportunity," or Condition of recreational assets on Pleasure Island (e.g.,
"Recommendation" to be addressed: golf course and stage)
Is the"Weakness," "Opportunity," or This weakness is feasible.The first step would be to do a
"Recommendation" feasible? Please explain. (If feasibility study on every park and other amenities on
"no," then explain why, sign,and date.) Pleasure Island.
Secondly, the Department would then assess the study
and attempt to address the "low hanging fruit". Lastly,a
strategic plan would be put in place to address the areas
Describe how the task will be achieved,and the of concern over a five (5) year period. (5 Year
desired end results: Comprehensive Plan)
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes, we would determine the cost after assessing the
Is there an expense associated with completing the concerns found in the feasibility study. At which time, a
task? Is it budgeted? Please explain and provide cost would be associated to each park to determine the
back-up documentation. overall cost.
Will the end result of completing the task produce
cost savings? Please explain and provide back-up
documentation. No
There is not a clear revenue gain in this situation.
Is there a potential revenue gain that could result However,studies have shown that quality parks in a
from achieving the task? Please explain and provide community have long lasting health, economic and other
back-up documentation. quality of life benefits.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so, please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
• City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 6
Mercer Report Page#: 11-109
Brief Description of"Weakness," "Opportunity,"or Level of field maintenance is relatively basic compared to
"Recommendation" to be addressed: other communities.
Is the "Weakness," "Opportunity," or This weakness is feasible.The first step would be to do a
"Recommendation" feasible? Please explain. (If feasibility study on all sports fields to determine the level
"no," then explain why,sign,and date.) of proficiency.
Secondly,the Department would then assess the study
and attempt to address the"low hanging fruit."This would
be accomplished through addressing short versus long
term concerns. Lastly,a strategic plan would be put in
Describe how the task will be achieved,and the place to address all areas of importance in a one (1)year
desired end results: comprehensive plan.
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes,we would determine the cost after assessing the
Is there an expense associated with completing the concerns found in the feasibility study.At which time, the
task? Is it budgeted? Please explain and provide overall cost could be determined based on need and
back-up documentation. logistical locations.
Will the end result of completing the task produce
cost savings? Please explain and provide back-up
documentation. No
Is there a potential revenue gain that could result There is not a revenue gain in the short term. However,
from achieving the task? Please explain and provide through field rentals a potential gain could be achieved
back-up documentation. over time.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so, please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 7
Mercer Report Page #: 11-109
Brief Description of"Weakness," "Opportunity," or
Lack of irrigation for most athletic fields
"Recommendation" to be addressed:
This weakness is feasible.The first step would be to do a
Is the "Weakness," "Opportunity," or feasibility study on all sports fields to determine the level
"Recommendation" feasible? Please explain. ([f of proficiency as it relates to irrigation installation.
"no," then explain why,sign,and date.)
Secondly, the Department would then assess the study
and attempt to address the"low hanging fruit."This would
be accomplished through addressing short versus long
term concerns. Lastly,a strategic plan would be put in
Describe how the task will be achieved,and the place to address all areas of importance in a two (2)year
desired end results: comprehensive plan.
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes,we would determine the cost after assessing the
Is there an expense associated with completing the concerns found in the feasibility study.At which time, the
task? Is it budgeted? Please explain and provide overall cost could be determined based on need and
back-up documentation. logistical locations.
Will the end result of completing the task produce
cost savings? Please explain and provide back-up
documentation. No
Is there a potential revenue gain that could result There is not a revenue gain in this situation. However, the
from achieving the task? Please explain and provide quality of life concerns of the community will be
back-up documentation. addressed.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so, please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
, City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 8
Mercer Report Page#: 11-109
Brief Description of"Weakness," "Opportunity," or Significant staff cuts in Parks Maintenance (full-time from
"Recommendation" to be addressed: about 20 to 8)
This weakness is feasible.The weakness has started to be
addressed somewhat in the present budget year. It was
approved to have four(4) new Maintenance Worker Is in
Is the "Weakness," "Opportunity," or Parks Maintenance Division.The number of Full Time
"Recommendation" feasible? PIease explain. W Employees in that area is currently 13.
"no," then explain why, sign,and date.)
We will work toward requesting more full time personnel
Describe how the task will be achieved,and the over the next three (3)years as a way of addressing this
desired end results:
deficiency.
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
It is not budgeted currently. However,the estimated
expense will be about$29,751 X 6 personnel equaling
Is there an expense associated with completing the $178,506.This doesn't include benefits or FICA.We would
task? Is it budgeted? PIease explain and provide increase from 13 employees to 19 employees over the
back-up documentation. next three year period.
The cost savings will be the reduction in overtime
presently accrued over each pay period.At this time, we
are paying time and a half of an employee's hourly rate of
Will the end result of completing the task produce pay.This cost savings will occur during the summer
cost savings? Please explain and provide back-up months, because we presently have more work to
documentation, accomplish than the current full time staff can complete.
Is there a potential revenue gain that could result
from achieving the task? Please explain and provide
back-up documentation. There is not a revenue gain in this situation.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task?If so, please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name(if applicable): Parks and Recreation
Task# (by order for completion): 9
Mercer Report Page#: 11-109
Brief Description of"Weakness," "Opportunity," or Parks maintenance facility including offices and
"Recommendation" to be addressed: equipment storage
Is the "Weakness," "Opportunity," or This weakness is feasible.The first step would be to do an
"Recommendation" feasible? Please explain. (If assessment of the Parks Maintenance building.
"no,"then explain why,sign, and date.)
Secondly, the Department would then assess the facility
and attempt to address filing and storage needs.This
would be accomplished through addressing short versus
long term concerns. Lastly,a strategic plan would be put
in place to address all areas of importance in a six (6)
Describe how the task will be achieved,and the month comprehensive plan.
desired end results:
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes,we would determine the cost after assessing the
concerns found in the assessment study.At which time,
Is there an expense associated with completing the
task? Is it budgeted? Please explain and provide the overall cost could be determined based on asset
back-up documentation. liquidation and logistical movement of certain equipment.
Will the end result of completing the task produce
cost savings? Please explain and provide back-up
documentation. No
Is there a potential revenue gain that could result There is not a revenue gain in the short term. However,
from achieving the task? Please explain and provide through asset liquidation the general fund would profit
back-up documentation. from equipment placed in the City's auction.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so,please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 10
Mercer Report Page#: 11-109
Brief Description of"Weakness," "Opportunity," or
"Recommendation" to be addressed: Some maintenance equipment is aging (e.g. bucket truck)
This weakness is feasible.The first step would be to do an
Is the"Weakness,""Opportunity," or assessment of the Parks Maintenance Division vehicle
"Recommendation" feasible?Please explain. (If fleet and small engine fleet (i.e. mowers,small tractors,
"no," then explain why,sign,and date.) trailers,etc.).
Secondly, the Department would then assess the fleet and
attempt to address the long term needs.This would be
accomplished through addressing short versus long term
concerns. Lastly,a strategic plan would be put in place to
Describe how the task will be achieved,and the address all areas of importance in a five (5) year
desired end results: comprehensive plan.
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes, we would determine the cost after assessing the
Is there an expense associated with completing the concerns found in the assessment study.At which time,
task? Is it budgeted? Please explain and provide the overall cost could be determined based on asset
back-up documentation. liquidation and logistical movement of certain equipment.
Yes, the Department would recoup cost savings through
Will the end result of completing the task produce repairs, purchase of new equipment and staff
cost savings? Please explain and provide back-up productivity would increase due to more modern
documentation. equipment.
Is there a potential revenue gain that could result There is not a revenue gain in the sort term. However,
from achieving the task? Please explain and provide through asset liquidation the general fund would profit
back-up documentation. from equipment placed in City's auction.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task?If so,please explain.
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 11
Mercer Report Page#: 11-109
Brief Description of"Weakness," "Opportunity," or
"Recommendation" to be addressed: Limited budget to support recreational activities.
This weakness is feasible.The first step would be to do an
assessment of the Recreation Division programs and
services.The goal would be to determine which programs
and services were supplemental or funded solely by the
Is the "Weakness," "Opportunity," or City. Lastly,look at what new programs are needed within
"Recommendation" feasible?Please explain. (If the Department.
"no," then explain why,sign,and date.)
This task could be achieved by looking at all programs and
services side by side.This would require looking at all
supplemental programs,City funded programs, proposed
Describe how the task will be achieved,and the new programs and their cost to implement each.
desired end results:
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes, we would determine the cost after assessing the
Is there an expense associated with completing the concerns found in the assessment study.At which time,
task? Is it budgeted? Please explain and provide the overall cost could be determined based on the cost to
back-up documentation.
implement each.
Will the end result of completing the task produce Looking at the programs and the cost to implement each
cost savings?Please explain and provide back-up one would help determine the cost or cost savings.
documentation.
Looking at the programs and the cost to implement them
would help to determine what the potential revenue the
Is there a potential revenue gain that could result Department would provide to the general fund.Through
from achieving the task? Please explain and provide this process, revenue and expenditure will be a lot clearer
back-up documentation. for Finance.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so, please explain.
Employee's Name Employee's Signature Date
. City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 12
Mercer Report Page#: II-109
Lakeview Pool is closed during the season because of
Brief Description of"Weakness," "Opportunity," or
"Recommendation" to be addressed: maintenance issues.
This problem has been resolved. We replaced the pump
Is the "Weakness," "Opportunity," or
"Recommendation" feasible?Please explain. (If and the electrical panel as recommended which were
"no," then explain why,sign, and date.) damaged during an electrical storm.
Describe how the task will be achieved,and the It has been achieved by the replacement of the pump and
desired end results: electrical panel.
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Is there an expense associated with completing the It was budgeted and repairs were completed during FY
task? Is it budgeted?Please explain and provide 2011-2012.
back-up documentation.
Will the end result of completing the task produce The repairs will keep the pool open and provide a place
where our residents can recreate during the summer
cost savings? Please explain and provide back-up
documentation. months.
Is there a potential revenue gain that could result There is not a revenue gain in this situation. However, the
from achieving the task?Please explain and provide quality of life concerns of the community would be
back-up documentation. addressed.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so, please explain.
Employee's Name Employee's Signature Date
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Parks and Recreation
Task# (by order for completion): 13 & 14
Mercer Report Page#: 11-109
13) Limited number of softball and soccer fields. 14)
Brief Description of"Weakness," "Opportunity," or Adams Park soccer fields still in unplayable condition post-
"Recommendation"to be addressed: hurricanes
This weakness is feasible.The first step would be to do a
feasibility study on the number of softball and soccer
Is the"Weakness," "Opportunity," or fields per capital based on projected population growth
"Recommendation" feasible? Please explain. (If
"no," then explain why,sign, and date.) and national statistics relative to the City of Port Arthur.
Secondly, the Department would then assess the study
and attempt to address the concerns proactively with
potential population driving the need for softball and
soccer fields. Lastly, a strategic plan would be put in place
to address the concerns over a (5-10) projected analysis
report.We would also address the location of future
softball and soccer fields based on location,the ability to
obtain adequate property for future softball and soccer
fields and the ability to procure funding for future
Describe how the task will be achieved,and the expansion.
desired end results:
Name(s) of employees(s) responsible for
completing the task: Jerry Smith and Thad Sanders
Yes,we would determine the cost after assessing the
Is there an expense associated with completing the concerns found in the projected analysis.At which time,a
task? Is it budgeted? Please explain and provide cost would be associated to the number of softball and
back-up documentation, soccer field needs based on projected population growth.
Will the end result of completing the task produce
cost savings? Please explain and provide back-up
documentation. No
There is not a clear revenue gain in this situation.
Is there a potential revenue gain that could result However,studies have shown that the quality of life
from achieving the task?Please explain and provide impact of a community would for outweigh the revenue
back-up documentation. gains over time.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so,please explain.
City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Recreation
Task# (by order for completion): 15
Mercer Report Page #: 11-109
Brief Description of"Weakness," "Opportunity," or Equipment at the Recreation Center is aging (e.g.,weights,
"Recommendation" to be addressed: computers)
Is the "Weakness," "Opportunity," or This weakness is feasible.The first step would be to do an
"Recommendation" feasible? PIease explain. (If inventory of all equipment at the Recreation Center to
"no," then explain why, sign,and date.) determine what equipment needs attention.
Secondly,the Department would then assess the
inventory and attempt to address the most immediate or
apparent needs first. Afterwards,a strategic plan would be
put in place to address all equipment in the Recreation
Describe how the task will be achieved,and the Center in terms of importance in a five (5)year
desired end results: comprehensive plan.
Name(s) of employees(s) responsible for
completing the task: Thad Sanders and Chandra Alpough
Is there an expense associated with completing the There is an expense associated with this assessment and
task? Is it budgeted? Please explain and provide will be addressed in the five (5)year comprehensive plan
back-up documentation. in each budget year beginning with FY 2018.
Will the end result of completing the task produce Yes, through the replacement of aging equipment,costs
cost savings?Please explain and provide back-up will be reduced and cost savings realized in the both the
documentation. short and long term.
Is there a potential revenue gain that could result There is not a revenue gain in this situation.However, the
from achieving the task? Please explain and provide quality of life concerns of the community would be
back-up documentation. addressed.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so,please explain. No
Employee's Name Employee's Signature Date
Employee's Name EmpIoyee's Signature Date
Director's Name Director's Signature Date
City of Port Arthur
Implementation Worksheet-The Mercer Report
Department Name: Parks and Recreation
Division Name (if applicable): Recreation
Task# (by order for completion): 16
Mercer Report Page#: II-109
Low fees encourage participation, but limit revenues,
Brief Description of"Weakness," "Opportunity,"or particular for adults (e.g.,$10 per person for a softball
"Recommendation" to be addressed: season)
Is the "Weakness," "Opportunity," or This weakness is feasible.The first step would be to
"Recommendation" feasible? Please explain. (If evaluate the fee cost for all programs within the
"no," then explain why, sign,and date.) Department, not just softball.
Secondly,we would evaluate the market trends to
Describe how the task will be achieved, and the determine if the current fees are too low and benchmark
desired end results: the fees relevant to surrounding cities.
Name(s) of employees(s) responsible for
completing the task: Thad Sanders
Is there an expense associated with completing the
task?Is it budgeted? Please explain and provide
back-up documentation. No
Will the end result of completing the task produce
cost savings? Please explain and provide back-up
documentation. No
There could be potential revenue gain in this situation.
However, through doing a needs assessment to determine
the overall fee schedule for all programs we will be able to
Is there a potential revenue gain that could result understand what are our revenue producers,what
from achieving the task?Please explain and provide programs need supplementing and what our customer
back-up documentation. values.
Due Date: 3/22/2017
Completion Date: 3/22/2017
Is there a need for an additional study regarding
this task? If so, please explain. No
Employee's Name Employee's Signature Date
Employee's Name Employee's Signature Date
Director's Name Director's Signature Date
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