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HomeMy WebLinkAbout(4) LIBRARY - MERCER REPORT City of 4 )a} ,, „....,_ ort rthu T www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 01, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager / From: Kandace M. Tappen, Assistant City Manager Jose Martinez, Library Director RE: Mercer Report—Library Team Introduction: The intent of this Agenda Item is to provide an informational updated to the City Council regarding the Mercer Report recommendations. Background: In 2011,the City Council entered into a contract with The Mercer Group, Inc.,to conduct a City- wide Department operations review and assessment, which was formalized on May 18, 2012. At the request of the City Council, Staff began taking measures to address the findings of the Mercer Report (Report) in late 2016. Per the Executive Staff briefing to the City Council on July 18,2017,this Agenda Item details the progress of the above captioned Department's section of the Report. Attachments: Implementation Worksheets and back-up narrative documentation(if applicable). Budget Impact: Any budgetary impacts regarding this Agenda Item will be discussed by the Department and/or included during the City's Budget process. Recommendation: No action from the City Council is necessary at this time, as it is an informational item only. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 Implementation Worksheets & Narratives (if applicable) City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 1 Mercer Report Page#: 11-96 Brief Description of"Weakness," No formal organizational chart "Opportunity,"or"Recommendation"to be addressed: Is the"Weakness," "Opportunity,"or Yes. There are continuing reclassifications and changes in "Recommendation"feasible?Please explain. (If personnel so it updates accordingly. "no,"then explain why,sign, and date.) Describe how the task will be achieved, and the Currently there is an updated organizational chart in place at desired end results: the library. Desired Result: Guiding employees on who they report to and the order of the organization(chain of command). Name(s)of employee(s)responsible for Jose Martinez& Steven Williams completing the task: Is there an expense associated with completing No the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Already completed Completion Date: May 3,2017(last updated organizational chart) Is there a need for an additional study regarding No this task? If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date - x Q W W Y Q - K J w 0 0 O Ce J O m- u v m J — _ W 0. . J Z z w z Q 5 Zin Y QO < Ow F, O <� ace W za c Qz m• F x m" 3I m v 0 I- J w H to Q d'y � K F- `"w w Z CV w n O z Q Y UJ z J O O V H to L cc - W Cu ce L m• d V J Q K wO t Cr vow N F UIWU H N Q w• Z Q : : ,7) : : > FE <� U w < z Z w v 7 m a > CL V O F.0 w cL cc O lIJ = Z Z J rl _m w 0 U u z w Y Q Q Q L .� ^\2 J ¢ ¢ J V O w J t N w F F i W ~� ce 0� - 2 ril ai O 0 0a CI-1 0 a. N- C'S w O > 1 N • 0 Cc Y in w 2 v - 2 O 0 < 0 • _• Z cc w - V Ca Q J V w Z v 0 Z w h Y z O V Q re 2 w City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 2&3 Mercer Report Page#: 11-96 !Brief Description of"Weakness," "Opportunity," Task#2: Lack of cohesiveness among some members of the or"Recommendation"to be addressed: management team Task#3: Limited management and staff meetings Is the "Weakness," "Opportunity,"or Yes. Schedule more meetings with ALL staff "Recommendation"feasible?Please explain. (If "no,"then explain why, sign,and date.) Describe how the task will be achieved,and the The library director has implemented mandatory staff meetings desired end results: every other Thursday. Currently the dialogue and transparency amongst management has created a productive working environment. Desired End Result: A better work environment and teamwork. Name(s)of employee(s)responsible for Jose Martinez, Steven Williams,Janell Farris&Carolyn completing the task: Thibodeaux Is there an expense associated with completing No the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. 1 Due Date: Already completed(currently not an issue) i Completion Date: August 2012 (Director started mandatory staff meetings every other Thursday) Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date ID A INTEROFFICE MEMORANDUM TO: Library Staff FROM: Jose' Martinez, Library Director DATE: August 15, 2012 RE: STAFF MEETINGS Below please find a schedule of upcoming Staff Meetings to be held in the Conference Room at 8:30AM. ileOuied Staff 23, 2012 1',.-: terraber 6, 2012 September 20, 2012 October 4, 20/2 fictegber i 2012 November 1, 2012 Noverdlb,--:i- IS, 2011 Nrcvernhe , 79, 201:4 -.)„?.cernber 13. 2012 )ecember 27, 2012 All Staff personnel are required to attend. IDAIDL INTEROFFICE MEMORANDUM TO: Library Staff FROM: Jose' Martinez, Library Director DATE: December 13, 2012 RE: 2013 STAFF MEL I INGS Belovv please find a schedule of upcoming Staff Meetings to be held in the Conference Room at 8:45AM. All Staff personnel are required to attend. Scheduled staff eet January 10, 2013 January 24, 2013 February 7, 2013 iFebruary 21, 2013 March 7, 2013 March 21, 2013 Apr 4, 2013 April 18, 2013 May 2, 2013 May 16, 2013 May 30, 2013 June 13, 2013 June 27, 2013 July 11, 2013 July 25, 2013 August 8, 2013 August 22, 2013 September 5, 2013 'September 19, 2013 October 3, 2013 October 17, 2013 October 31, 2013 November 14, 2013 November 28, 2013 (TO BE RESCHEDULED) December 12, 2013 December 26, 2013 (TO BE RESCHEDULED) ,______.,..,„ Y 0 A , „„.... 1. : j vs .„,_.,,, :,,, mss. INTEROFFICE MEMORANDUM TO: Library Staff FROM; Jose' Martinez, Library Director DATE. August 8, 2013 RE Staff Meetings A copy of the attached list of 2013 scheduled Library Staff Meetings w.s given to all library employees on December 13, 2012. This notice is also posted on the employee bulletin board located in Debbie's office. These meetings, as you know, are held every other Thursday beginning at 8 45AM (before the Library opens t•.; the public at 9AM). Mandato :;a ,=.nce ,� STAFF MEETINGS HELD IN 2014 JANUARY 9 JANUARY 23 FEBRUARY 6 FEBRUARY 20 MARCH 6 APRIL 3 MAY 15 MAY 29 JULY 24 AUGUST 21 SEPTEMBER 18 OCTOBER 2 OCTOBER 30 NOVEMBER 13 DECEMBER 11 Ui I -=1-,41,,.... ;14 INTEROFFICE MEMORANDUM TO: Library Staff FROM: Debbie Lawrence, Administrative Assistant DATE: March 5, 2015 RE: 2015 STAFF MEETINGS Below please find a schedule of upcoming Staff Meetings to be held in the Conference Room at 8:45AM. All Staff personnel are required to attend: Scheduled Staff Meetings March 12, 2015 March 26, 2015 April 9, 2015 April 23, 2015 May 7, 2015 May 21, 2015 June 4, 2015 June 18, 2015 July 2, 2015 July 16, 2015 July 30, 2015 August 13. 2015 August 27, 2015 September 10, 2015 September 24, 2015 October 8, 2015 October 22, 2015 November 5, 2015 November 19, 2015 December 3, 2015 December 17, 2015 December 31, 2015 ;e,fp ,,-,..-,_ : --__,,*0.----........1..- INTEROFFICE MEMORANDUM TO: Library Staff FROM: Debbie Lawrence, Administrative Assistant DATE: December 17, 2015 RE: 2016 STAFF MEETINGS Below please find a schedule of upcoming Staff Meetings to be held in the Conference Room at 8:45AM. All Staff personnel are required to attend: Scheduled Staff Meetings JANUARY 14 JANUARY 28 FEBRUARY 11 FEBRUARY 25 MARCH 10 MARCH 24 APRIL 7 APRIL 21 MAY 5 MAY 19 JUNE 2 JUNE 16 JUNE 30 JULY 14 JULY 28 AUGUST 11 AUGUST 25 SEPTEMBER 8 SEPTEMBER 22 OCTOBER 6 OCTOBER 20 NOVEMBER 3 NOVEMBER 17 DECEMBER 1 DECEMBER 15 DECEMBER 29 IIDAUIL i it__ - -- INTEROFFICE MEMORANDUM TO: Library Staff FROM: Deborah Lawrence, Administrative Assistant DATE: January 3, 2017 RE: 2017 STAFF MEETINGS Beginning Thursday, January 12, 2017 and every other Thursday thereafter, Mr. Martinez will hold mandatory staff meetings. If you are unable to attend, please contact me. Thank you. City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 4 Mercer Report Page#: 1I-96 Brief Description of"Weakness," "Opportunity," Need and desire to invest more in staff training and or"Recommendation"to be addressed: professional development Is the "Weakness," "Opportunity,"or Yes. 1) Managment can send employees to American Library "Recommendation"feasible?Please explain.(If Association(ALA)&Texas Library Association(TLA) "no,"then explain why,sign, and date.) conferences 2)Web seminars from TLA that have a flat fee for multiple people 3)Other professional training/education for staff development 4)These conferences and trainings will be for ALL staff not only librarians Describe how the task will be achieved,and the The following trainings have been taken by our library staff: desired end results: ALA/TLA Conferences,Management Training for the Reality of EEO Litigation,Customer Service, and free webinars for Interlibrary Loans provided by the Texas State Library. This is not an all-inclusive but just a sampling of a list. Desired End Results:These conferences/trainings can help empower employees. Staff will have fresh ideas and can learn how to be more successful in their positions. The staff will have training/education that help serve the public better. Name(s)of employee(s)responsible for Jose Martinez& Steven Williams completing the task: Is there an expense associated with completing Yes. The library is already budgeted to offer these type the task?Is it budgeted?Please explain and training/education to employees. provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: FY 17-18 Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 5 Mercer Report Page#: II-96 Brief Description of"Weakness," "Opportunity," Annual Acquisitions budget cut about$25,000 or"Recommendation"to be addressed: Is the"Weakness," "Opportunity,"or This matter can be remedied to an extent,but not all the way. "Recommendation"feasible? Please explain.(If Desired Result:Try to partially fulfill what the library lost. "no,"then explain why,sign, and date.) Describe how the task will be achieved,and the In light of losing these monies staff acquired some cost- desired end results: effective online resources(eBooks,eMagazines,eMusic and streaming Movies)that partially fulfills what was lost. Name(s)of employee(s)responsible for Steven Williams, Janell Farris&Jose Martinez completing the task: Is there an expense associated with completing Yes. These expenses are already budgeted. the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Already completed Completion Date: FY13-14 and continuing Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date • Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 6 Mercer Report Page#: 1I-96&II-103 Brief Description of"Weakness," "Opportunity," Backlog in Cataloging for in-processing of materials when or"Recommendation"to be addressed: interviews conducted(backlog now eliminated) *To support the cataloging process,rethink assigning two people to the Reference Desk or reduce hours for the two positions assigned to Reference Is the "Weakness," "Opportunity,"or Yes. We were extremely short-staffed. We still are short- "Recommendation"feasible?Please explain. (If staffed but not quite so much. "no,"then explain why, sign,and date.) Describe how the task will be achieved, and the The library staff came together as a team and utilized Student desired end results: Assistants until the backlog was cleared. Name(s)of employee(s)responsible for Janell Farris,Wanda Thompson&Student Assistants completing the task: Is there an expense associated with completing No. The tasks are normal everyday tasks. The expenses are the task?Is it budgeted?Please explain and already budgeted. provide back-up documentation. Will the end result of completing the task No. The tasks have to be completed anyway. Nothing is produce cost savings?Please explain and provide gained. back-up documentation. Is there a potential revenue gain that could result No. The tasks have to be completed anyway. Nothing is from achieving the task? Please explain and gained. provide back-up documentation. Due Date: Already Completed Completion Date: June 2015 Ts there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 7 Mercer Report Page#: 11-96 Brief Description of"Weakness," "Opportunity," Need to weed out magazines and materials in the reference room or"Recommendation"to be addressed: Is the"Weakness," "Opportunity,"or Yes. Removing the older or damaged periodicals(magazines, "Recommendation"feasible?Please explain. (If journals, and newspapers) "no,"then explain why,sign,and date.) Describe how the task will be achieved, and the Yes. We now only keep periodicals up to 2 years. Local newspapers desired end results: are kept longer(3 to 5 years). We now have magazines online through our Zinio Database(66 total subscriptions online). The library has to meet mandatory records retention law in compliance with state citation,"PW 13 TAC §7.125(a)(2)-RETENTION SCHEDULE FOR RECORDS OF PUBLIC WORKS AND OTHER GOVERNMENT SERVICES". Name(s)of employee(s)responsible for Jose Martinez, Steven Williams,Janell Farris&Nuong Tran completing the task: Is there an expense associated with completing Yes. We are already budgeted to have these types of materials and the task?Is it budgeted?Please explain and services. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Already Completed Completion Date: October 2012(weeded out older periodicals) September 2014(Zinio Database was acquired which offers magazines online to library users) Is there a need for an additional study regarding No this task? If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 8 Mercer Report Page#: II-96 Brief Description of"Weakness," "Opportunity," Need more broadband capacity or"Recommendation"to be addressed: Is the "Weakness," "Opportunity,"or Yes. We are consistently increasing our broadband capacity as "Recommendation"feasible?Please explain. (If when able.Desired Result:To give better customer service "no,"then explain why, sign,and date.) through faster interne. Describe how the task will be achieved, and the Library increased its broadband capacity from 10mb X 2mb to desired end results: 35mb X 5mb(3 times faster). Name(s)of employee(s)responsible for Jose Martinez, Steven Williams and Joshua Midgette 5 completing the task: Is there an expense associated with completing Yes. We are already budgeted to have these types of materials the task?Is it budgeted?Please explain and and services. provide back-up documentation. Will the end result of completing the task Yes. This did not cost the library much because we receive E- produce cost savings?Please explain and provide Rate funding(90%discount)for telecommunications because back-up documentation. we are an"accredited library". Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Already Completed. Library is positive that its broadband capacity will increase from 35mb X 5mb to 100mb X 10mb in July 2017. Completion Date: July 2015 Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 9 Mercer Report Page#: II-96 Brief Description of"Weakness," "Opportunity," More security and better exterior lighting at night or"Recommendation"to be addressed: Is the "Weakness," "Opportunity,"or Yes "Recommendation"feasible?Please explain.(If "no,"then explain why, sign, and date.) Describe how the task will be achieved,and the More Security: The library purchased a camera system(7 security cameras desired end results: throughout the building). The Port Arthur Public Library purchased a new library security gate because the older gate was broken for some years. This has helped the library tremendously with controlling its collection.Better Exterior Lighting: The library staff now has control of the exterior lighting. Name(s)of employee(s)responsible for Jose Martinez, Steven Williams and Joshua Midgette completing the task: Is there an expense associated with completing Yes,a new camera system and a the task?Is it budgeted?Please explain and Checkpoint Liberty QX Security Gate provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No J from achieving the task?Please explain and provide back-up documentation. Due Date: Already Completed Completion Date: September 2014(new camera sytem) September 2016(new library security gate) 1 Is there a need for an additional study regarding No this task?If so, please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 10&21 Mercer Report Page#: 11-97 &I1-102 Brief Description of"Weakness," *Continue to use the Friends to fund staff development,including "Opportunity,"or"Recommendation"to be Masters in Library Science(MLS)tuition*Continue the good work of addressed: the Library Board and Friends of the Library*Resolve any relationship issues between the Board and the Library staff Is the "Weakness,""Opportunity,"or Yes,but only contingent if Friends approve to fund staff development. "Recommendation"feasible?Please explain. (If The Friends have helped tuition costs for employees in the past. The "no,"then explain why, sign,and date.) Friends continue to support the Summer Reading Program(SRP) financially every year(Friends have approved to$2,000.00 for SRP FY16-17). The Friends proceeds from their Book Sales are also used to support other activities,projects,and equipment including: ST ViewScan II Microfilm Scanner, $8,800+(2013),Landscaping Project for the Library,$18,000+(2007), 1st year's subscription to Ancestry Database, $1,000+(2005),Texas Library Association Annual Conference, $2,000+ (2005)and etc... Describe how the task will be achieved, and the Library staff and Friends continue having great communication and desired end results: collaboration on what they can provide direct financial assistance. Library Board and management continue having great communication on what is best for the library(consulting and recommending policies for library services). Both the Friends and Library Board meet every quarter (3 months)with library management. Name(s)of employee(s)responsible for Friends,Library Board,Jose Martinez&Steven Williams completing the task: Is there an expense associated with completing Expense is from the Friends'budget not the library's budget the task? Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task Yes. We are able to budget smaller for the SRP because of the continued produce cost savings?Please explain and provide financial support from the Friends. back-up documentation. Is there a potential revenue gain that could result Yes,but only for the Friends whose sole purpose is to sponsor the from achieving the task?Please explain and library's activities/programs. provide back-up documentation. Due Date: This task is completed every year. Completion Date: This task is completed every year. Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Director's Name Director's Signature Date The Library: Friends of The Library E_ s 4,44= 14i r8"13►6111 qr_me PORT ARTIIt'R PUBLIC LIBRARY 4615 9th Arc..I' ri Arthur.TX 77642 'Deuit nin_our.Elb!°ua booltial The Friends of the Port Arthur Public Library is a non-profit, non-political organization,whose purpose is to: 1. Stimulate public support and encourage extensive use of the facilities. 2. Interpret the library's needs to better serve the patrons and work to provide these services according to the best of our capabilities. 3. Provide direct financial assistance. 4. Stimulate private gifts,memorials, endowments, and bequests. The Friends sponsor an annual Book Sale and proceeds are used to support numerous activities of the Library. In the past,their donations have funded: • Regular funding of supplies and programming for the Children's Summer Reading Program,—$1000-$1500(per yr.) • Purchase of ST ViewScan II Microfilm Scanner, $8,800+('13) • Landscaping Project for the Library, $18,000+('07) • A variety of archival preservation projects, including digital conversion of historical films and tape recordings('07). • Assistance with Continuing Education programs and activities for Library staff. ('06-) • Registration for staff attendance to Texas Library Association Annual Conference, $2000+('05). • Purchase of 1st year's subscription to Ancestry: Library Edition database, $1000('05) • Purchase of digital microform reader-printer, $l2,000('04). • Purchase of shelving for genealogy collection, $2,000+('03). • Purchase of two microfilm readers, $1,000('03). • Purchase of computer equipment and software for the GED study lab. • Purchase of archival supplies for the Port Arthur History&Archives collections. • Donation to the Storybook Christmas effort of Port Arthur Literacy Support(PALS)in conjunction with the United Board of Missions • Purchase of new wall covering for the exhibit space in the Lucy Stiefel Gallery. City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 11 Mercer Report Page#: H-97 Brief Description of"Weakness," Bookmobile or branches "Opportunity,"or"Recommendation"to be addressed: Is the "Weakness,""Opportunity,"or Both are not feasible because of the costs. An initial cost to purchase a "Recommendation"feasible?Please explain. (If bookmobile is estimated from$140,000 to$200,000 . Annual upkeep "no,"then explain why,sign, and date.) will include: 2.5 full-time employees(CDL driver,Librarian/Library Assistant/Library Clerk,and a part-time employee),oil/gas,maintenance, technology fees(intemet),insurance,collection and etc. The average annual cost of keeping a bookmobile on the road is about$200,000, according to the Association of Bookmobile and Outreach Services (ABOS). These type of services are usually applicable for big cities that have immense library budgets. Describe how the task will be achieved, and the The library did introduce the"Digital Library Wallpaper"so it can reach desired end results: its users at other locations. The locations include:West Side Development Center,PA Parks and Recreation Seniors Center,YMCA, Bob Hope School and Lakeview Palms. Name(s)of employee(s)responsible for Digital Library Wallpaper:Jose Martinez, Steven Williams,Janell Farris completing the task: &Joshua Midgette Is there an expense associated with completing Yes,the digital library wallpaper. the task?Is it budgeted?Please explain and provide back-un documentation. Will the end result of completing the task Yes. The library was able to provide services at a multiple of locations produce cost savings?Please explain and provide where a branch or bookmobile was not needed. back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. 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'';:t4.4':::iff."':*I„.„. raf.14''' .",',.45:.,7,.'i4. ''.12',..;,',„,',-;',„;",.."--,", ''..-/'",:,',L:;/,•:"^,., ." . .,., . , ::--t.'32...------,f...;•-_44,-.),i,- --;_-",k---.:;,.•,.,!.•,..--,--..-;,-,-;:v--, 't:::,'4'7`:--'',4--, ,,,:,-'".,,•',"=;"',,.:" ,.'" _ . ..." ;. , ..,...„„-. .,.. ",,"":Z"."")4,-4'4,40;5,-',.,r.',,,,1"4"."•".'",.": .'' , .,."",",.. "' -'-',':-. , , . . ,-..-- - II -______----- - --Ir---- - City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 12 Mercer Report Page#: 1I-97 Brief Description of"Weakness," Expand the current building(to include a shop and coffee bar?) "Opportunity,"or"Recommendation"to be addressed: Is the "Weakness," "Opportunity," or A shop will likely require the library to add staff. The library "Recommendation"feasible?Please explain. (If is already limited for space;adding a shop and coffee bar is not "no,"then explain why, sign,and date.) feasible. This opportunity would not be good fiscal stewardship of the library's budget. The library will become dirtier and become vulnerable to spills on its floor,machines (computers, keyboards,copying machines, scanners,microfilm machine,and etc.),and valuable library collection. Describe how the task will be achieved,and the Overall,this will create more cons than pros in this library desired end results: setting so it is not recommended. Name(s)of employee(s)responsible for Additional Staff completing the task: Is there an expense associated with completing Yes. It is not budgeted... the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result Likely No from achieving the task?Please explain and provide back-up documentation. Due Date: N/A Completion Date: N/A Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 13 Mercer Report Page#: II-97&II-103 Brief Description of"Weakness," Renovate the Front Desk area "Opportunity,"or"Recommendation"to be addressed: Is the "Weakness," "Opportunity,"or Yes "Recommendation"feasible?Please explain. (If "no,"then explain why,sign,and date.) Describe how the task will be achieved, and the Management needs to meet with multiple professional contractors from desired end results: different fields. Afterwards,the library can implement a plan on how to renovate the front desk area. How long it will take? How will library services be compromised? How much it will cost? Name(s)of employee(s)responsible for Steven Williams&Jose Martinez completing the task: Is there an expense associated with completing Yes. Currently,the library is not budgeted for such a project. the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No. produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No. from achieving the task? Please explain and provide back-up documentation. Due Date: N/A Completion Date: N/A Is there a need for an additional study regarding Yes. The Circulation Desk is built into the frame of the library(built this task?If so,please explain. with the library in 1980). A professional contractor will need to dismantle the old workstation from the tiles. An electrician would need to rewire the front desk area. A technician would need to investigate our cable connections. Communicate with a library furniture vendor that can give us an idea how make the correct purchase/decision on what type of front desk area is needed given the library outlay. The desk would need to be custom-made to help employees better service the patrons. Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 14 Mercer Report Page#: IT-97 I Brief Description of"Weakness,""Opportunity," Cultural Arts Commission or"Recommendation"to be addressed: Is the"Weakness,""Opportunity,"or The arts promotes diversity and enhances social interaction "Recommendation"feasible?Please explain. (If among various cultures. The arts also fosters learning&social "no,"then explain why,sign,and date.) capital both bonding among people of similar interests and backgrounds and bridging across lines of differences creating a stronger community Describe how the task will be achieved, and the Continued partnership with Art Council and Young Audience desired end results: Young Audience of Southeast https://www.youngaudiences.org/southeast-texasYoung Jannise Executive Director Young Audiences of Southeast Texas700 North, Suite G Beaumont, TX 77701 Name(s)of employee(s)responsible for Carolyn Thibodeaux completing the task: Is there an expense associated with completing There's not been additional expenses on the library because the task? Is it budgeted?Please explain and Young Aduience affords through grant budgeting provide back-up documentation. Will the end result of completing the task This oppourtunity adds value to the library and the city of Port produce cost savings?Please explain and provide Arthur,Tx because of grant funds through Young Audience. back-up documentation. Is there a potential revenue gain that could result from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 15 Mercer Report Page#: H-97 Brief Description of"Weakness," Expand displays, exhibits, and gallery "Opportunity,"or"Recommendation"to be addressed: Is the "Weakness,""Opportunity,"or Yes. This may require to have more lockable display cabinets throughout "Recommendation"feasible?Please explain. (If the library. We can showcase our displays and exhibits without the threat "no,"then explain why,sign,and date.) of theft of any items on display. We need additional storage for display materials. We currently change out displays each month in order to provide information to the public about our music, art and history of this great city by the sea. Describe how the task will be achieved, and the Continuing to do in-house displays for each month centered on the desired end results: calendar of events which are also displayed in our televisions in the gallery. Also,we exhibit our Port Arthurians of the past who impacted our local history(entrepreneurs/industrialists,athletes,musicians, celebrities, doctors, lawyers,and etc.)Desired Results: To teach our community about Port Arthur History and exhibit our rich culture from the locals in the area. Name(s)of employee(s)responsible for Wanda Thompson,Rachel Scott,Joshua Midgette, Carolyn Thibodeaux completing the task: and Part-Time Staff Members:Linda Nguyen and Meagan Thierheimer Is there an expense associated with completing Yes,there is a cost,the funds are available in the budget. the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task Yes.In reference to the purchase of the additional lockable cabinets we produce cost savings?Please explain and provide would be able to display library materials without the potential theft. In back-up documentation. reference to the purchase of storage for display materials-we will be 1 more organized and keep a record of what we have. This would prevent 1 additional spending on future items we already have. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: 9/30/2018 Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Director's Name Director's Signature Date Y _. .. ry - - :_P.... ' I12 *ir F. ti' V � >� sae ! Ui �1 q� r �_ i<+ en r .7 Q3 w4Iii :c2 'fou coE i i d„ 1111 a ..a) .L2- -� ,1 co.000Ail i `7 J V.0�i 1�.1 U g m N Vw Q i0 U ." > U :., L U 11 tQ� `V� y� ,i'--�,• ...- --' 1 C.+ it P O as Rf p =sem '�' C r _ 4 c t ate, „ _ U . w 6a - N mix r xI `� ; = boa) a 4.44. g, = - - ..- °, = .44 1 9Er t4 Cie '' s 2 ®' aid ,moo " 0 . mmii: man �4 ,a vw4 to. i 1.- IiiJ yLull4 _ 4J 5a 9 a 4' ..t �v O Til : Z p'RS�� C� .:':' ( it H lti co o tQ 2p <. r9 a� =1 a s: int! gi....g b E ,z Tj !' i 0 41 • may'. IT- °_ o q.a m I -c I •M of o o ^ m ssa 4 'CUA; ,, 3 a I ° � : ,°� A mmF A • f' o" ° aa) ai 51EG m '� a� ac. m ° iL3'.4s at4) cis r4 i „ . mw 3 al� m as co 5 q"" m.a c m o� yO Fa' o� c z1.i. 9ililhHU i� c 40 ww 3. Uo. .. ;' •°ibid , "8 il1h mew ., ,o ,, O g t. o m ait. o. + .5 co 2 a A c OQ as FyAmm8-a4 p .41,--r4 c O E g► y .„, ..... t.„..,4 O a # o L. 1m, O o � p.O = <4.f,.0 s d ,9 T +aRa a ],rnmf7t4@ c' .0 asuo m + ^s � m g' TS m3 c mx _ A,� i. � mom.� 'II9UU av O ch c I o ill �m3 � my m• s yat •'Ts q teai ci C .5 °r-"2 r ki C �1 .:Z� m� . �. mUl moU��+o II cd t� l. mm .4 g ...���yyy r��•yr m Xi 52 t m ( 6Q- ,+� d1 441,6=g m..Qsi � IF-r:.5 z;,.J,,O 3 . Q�i�� �+t S x-.. ;C4^ >,0.>��' b131 i.c 3 ani f!dll mA° ° $ tq a il= .� 4 = N y c� 4 0 as tO l m g O m 6 A O ' o f 11 z a m " g m 0'din�-012:100 C' 0 0 �x ro > U6-'8 �! cC tiGy U ►rmr 'sJ c -e,. x 1 40:11.git,1311.5044114o. =r' Geo ! ` o c Qyei ,,,t-,7 g-4 iiR "f c? i� f _ ° 0�� a h, t0 x Z '� .- Vfgyp,- «:rate, . E Adobn t,4 x :c, t O a{ #,,,,,,,,:i-c,3-47,,,,,,_1.a M ono !moi W } on Music lovers pack library for Breaux tribute(Port Arthur News http://www.panews.com/2015/06/27/music-lovers-pack-library-for-br... '....4i4--:',7......-,...,F.:,' h'3 V x, '. i q .,.,•-,,--", tv.194,-44,,,-?-;,*.t.,,,-,,,--,-,..,',.";-,,....: ,..,‘,.,,,.•-t-t.-.,,--,- . ,;,....:4„. ,-;-.4.,,,..,..... ,,..-...-4.., -;---,..,..,-: ,..1 i 4 a • • tY: � .. ,'A-`.'f;441'.. .:,..---,- .,.,• SAir - -,... e. '''-i',--',.;:,1,•:-.,-:.: i.i - xNN ACYLS � . 5Cif -' fi'---C''''''','. J Port Arthur native Glenn Lee of the gospel group Salt of the Earth,performs OLet it Rain()during the 3rd Annual Zachary Breaux Tribute and African American Music Appreciation Month Celebration at the Port Arthur Public Library on Saturday. ,14 (http://www.panews.com/author/mary.meaux/) By Mary Meaux(http://www.panews.com/authomryex/) email(mailto:marv.meauxCdlpanews.com) twitterr/ (httpsa .m://autwitter.com/MarvMeauxPANews) More News (/newsfeed/1 Music lovers pack library for Breaux tribute of 6 5/3/17.4:27 PM Music lovers pack library for Breaux tribute I Port Arthur News http://www.panews.com/2015/06/27/music-lovers-pack-library-for-br... P'rblished 6:24 pm Saturday,June 27,2015 ADVERTISEMENT ADVERTISEMENT Dozens of people flocked to the Port Arthur Public Library to celebrate the life and music of the late Zachary Breaux and the city's African American musicians on Saturday. Music lovers raised their hands in praise and tapped their feet to the beat as Glenn Lee of the gospel group Salt of the Earth belted out "Can You Feel the Rain"during the 3rd Annual Zachary Breaux Tribute and African American Music Appreciation Month Celebration hosted by the Port Arthur History Department of the Port Arthur Public Library. Lynn Bernard Zeno and Ellen Dee Conner,classmates of Breaux from the Lincoln High School class of 1978,sat near the back of the room enjoying the music. "This is tremendous,it's like family,"Conner said adding the event celebrates Breaux's culture and heritage as well as fellow musicians from the city. Breaux,a Port Arthur native and successful jazz musician,died at the age of 36 while trying to save a woman from drowning in Florida in 1997. Wanda Thompson,a clerk at PAPL,swayed to the music. "I think this event came out very good and we are learning about more and more musicians from the area,"Thompson said. Vicky Conner makes it a point to attend the annual events held in Breaux's honor. "It gets bigger every year,"Conner said. Retired opera singer Richard Perkins was one of a number of musicians honored during the event.Perkins,69,is a Port Arthur native who has traveled the world performing. Others musicians honored include:A Touch of Class,Zachary Breaux,Josiah Alexander,Brisco Lake,Carl Wayne and the Magnificent Seven,Alex"Gumbo"Carrier,C.J.Chenier,Ted Dunbar,Dynamic Adam,Shelton Forrest,George Hill,Ike Porter and the Fabulations, Pat Juneau,Glenn Lee,Lionel Prevost,Dwight Wagner and Sam Young and the Soul Lovers. E-mail:mary.meaux@panews.com Twitter:MaryMeauxPANews "' Print Article e=colorbox&utm_source=boone-panews&utm_medium=referral&utm_content=autosized-generated-2r:autosized-generated-2r:) e=colorbox&utm_source=boone-panews&utm_medi um=referral&utm_content=autosized-generated-2r:autosized-generated-2r:) e=colorbox&utm_source=boone-panews&utm_medi um=referral&utm_content=autosized-generated-2r:autosized-generated-2r:) FROM AROUND THE WEB (https://om.forgeofempires.com/foe/us/?ref=tab_us_us_wl_dpooi&&external_param=293473788epid=boone-panews) Start In The Stone Age And Journey To Future.Build... 2 of 6 5/3/17,4:27 PM .. (rn - ,,;� c ( '‘, c t i,'.c „, ., 7', k, ; S. r rz 14 . ' `� ; -...,.,',.-, ,vi' � � Born in Port Arthur in 1960, Zachary°# Breaux began playing the clarinet and guitar as child. Inspired by jazz greats such as Dizzy Gillespie and Wes Montgomery, he played in local jazz bands while attending Lincoln High School. After graduation, Breaux went on to study Music Composition at North Texas State University. At North Texas, Breaux performed with the One O'clock Band,while studying with mentor Donald Byrd. He eventually left Texas in the late 1980's for the jazz music scene of New York City, performing as a sideman for musicians such as Ronnie Laws and Roy Ayers. Breaux received notice as a musician in his own right in 1982 when he substituted for sick Ayers at a gig. By 1993, he had moved out on his own, developing his own unique style of jazz. Breaux tempered a southern-style blues tradition with a combination of funk and hip-hop. One critic described Breaux as playing with a bluesy style,with lots of warmth while using an economy of notes. In the short time before his death, Breaux produced three (3) CDs which displayed his original sound as well as his musical versatility. Breaux composed, arranged and performed virtually all of the music for his CDs, relying very rarely on additional accompaniment. Breaux's solo efforts included Groovin', Laidback and Uptown Groove,the latter making it to#14 Billboard's Contemporary Jazz chart and featuring an appearance by fellow Port Arthuran, Ted Dunbar. In addition to recording, Breaux toured extensively throughout the world and made an appearance in the musical documentary Jazzmatazz. Even so, Breaux's musical ' accomplishments were merely an extension of his good nature. � " Those who knew him remember Breaux as a family man first and foremost. His 4''''';'' character was displayed in 1988, when he saved a man from drowning in a riptide on the coast of Italy. At the peak of his career, he died tragically in 1997 attempting a similar feat while on vacation with his family in Miami. He has been posthumously honored for his musical contributions by such entitles as the Texas State House of Representatives and the Mayor of Atlanta. k : 2 /L 7.3 z. tf j 1. . w, n M-a ' • �'� di '�J`-tie f - CYT , - , --Arf.4..i, : - - , ,.., ‘ . -.. vv p p ."6 rt• t. •k ,. . , . g,,,,. _ , ...4 , .. .... , -,, , , I ._ ,, , . , , . . ill, ,,, I ,. , .„ , 1,04 .,„! . ,; ,-, . , ...„:„ "„,5,3 k ' - l'ialtPw' P - ...„ a 1 , ei • __ .). 0 iv ___ it ,„. , ,,7_1,•Hi_gi . ..,. i ____.. , ,. . . _ __ . uK ..... wit 1 A, 16'"'- III El a 5IvI 4'�a w 1 � ` S Y d sr � k 4 rte, ,T I ii 0 1 ' - *.a.... 4:, 1,. A IW-—_-- :- " Ar a ..,:',,,t--":r . I'il eft,‘.., 1f,; - t ,, gilt • l P. 1 1`i 't_r-i— -'-.. 4,--,r' , .F,. .j.e.,,-: . 4( _.„..,0.,....., i x+r 1 ,(1:: { t ' { >' v* r !R C , L'f,-;:.,2•; .• -;.• ,',,,, -...=5,,,, - -,`,.':::4;,,74,..,...,.., r- II ' ! 0 ,, • -, ...•,-, - , ,a...4114. ..' *,..;,,,,,,4(4,4,1",..411.ti -.,- ,, • ,, , . ZIP. . , . CC k . _. .. . _ A.., 4Triiifid'v iritX i, r.....1 • City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 16,23 &25 Mercer Report Page#: II-97&II-102 Brief Description of"Weakness," Task#16: Greater regional cooperation(but cities very independent) "Opportunity,"or"Recommendation"to be Task#23: Explore opportunities to collaborate with Groves,Nederland, addressed: and Port Neches on special programs in which Port Arthur is a leader, such as literacy,citizenship preparation,and genealogy Task#25: Explore opportunities to expand the client base by marketing to County residents who lost their local library Is the"Weakness," "Opportunity,"or Yes. 1)We need to continue being a part of the Houston Area Library "Recommendation"feasible?Please explain.(If Automated Network(HALAN)consortium. 2)We need continue being "no,"then explain why,sign,and date.) a part of the TexShare Program. 3)We need to continue to take part in the meetings with other library directors/assistant directors in Southeast Texas. Describe how the task will be achieved,and the 1)The Port Arthur Public Library(PAPL)is part of the HALAN desired end results: consortium which include the following libraries:Houston, Port Arthur, Bellaire,Port Neches,Nederland, Lancaster,Pasadena and Huntsville. HALAN provides and support our integrated library system,network services,and public access computing service. In addition we receive additional technology services including:website design and support, helpdesk service for all hours open,90%discounts on telecom because they apply for E-rate discounts on our behalf,upgrades of our network equipment,web filtering,reservation systems for public computers,and share over 65,000 electronic materials with other libraries in the HALAN consortium who help finance the collection(each library pays according to their population size). 2)The PAPL is included in the TexShare Program which is a consortium of Texas libraries joining together to share print(interlibrary loans)and electronic materials,purchase online resources,and combine staff expertise. The consortium is administered by the Texas State Library and Archives Commission. 3)All the directors from public libraries from Southeast Texas currently have meetings twice a year. We have these meetings to talk about library issues(how to remedy),trends,ideas,and projects that are happening at each respective library. There are about 15 libraries participating at these meetings. These meetings are beneficial to all libraries who participate. Name(s)of employee(s)responsible for Jose Martinez and Steven Williams completing the task: Is there an expense associated with completing Yes. All of the tasks which are expenses are already budgeted(HALAN the task?Is it budgeted?Please explain and contract, OverDrive contract and Texshare Databases fee) . provide back-up documentation. Will the end result of completing the task Yes. HALAN has an employee that is an E-Rate specialist that helps us produce cost savings?Please explain and provide receive our 90%discounts on telecom/technology fees. The PAPL users back-up documentation. get access to$350,000.00 worth of electronic materials from the Houston Area Media Digital Catalog because we are part of the HALAN consortium. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Tl„n Tlnto• City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 17 Mercer Report Page#: II-97 Brief Description of"Weakness," Add fax service(with a fee) "Opportunity,"or"Recommendation"to be addressed: Is the "Weakness," "Opportunity,"or Yes,but not recommended "Recommendation"feasible?Please explain. (If "no,"then explain why, sign, and date.) Describe how the task will be achieved, and the Documents that need to be sent or received may be desired end results: sensitive/confidential and not appropriate for library staff to handle. Library may become legally responsible for failure to transfer fax. Name(s)of employee(s)responsible for All library staff if implemented completing the task: Is there an expense associated with completing Yes,if the library decided to add a fax line just for patron use. the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result Yes,but the problems that will arise with this service can from achieving the task?Please explain and outweigh the small gain. provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding No this task? If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 18 Mercer Report Page#: II-97 Brief Description of"Weakness," "Opportunity," Threat#1: Economy/recession and potential funding cuts or"Recommendation" to be addressed: Is the "Weakness," "Opportunity,"or Library staff has no control over this threat. "Recommendation"feasible?Please explain. (if "no,"then explain why, sign,and date.) Describe how the task will be achieved, and the N/A desired end results: Name(s)of employee(s)responsible for N/A completing the task: Is there an expense associated with completing N/A the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task N/A produce cost savings?Please explain and provide back-up documentation. Ts there a potential revenue gain that could result N/A from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 19 Mercer Report Page#: II-96 Brief Description of"Weakness," "Opportunity," Threat#2:Impact of competing technologies(like Kindle) or"Recommendation"to be addressed: Is the "Weakness,""Opportunity,"or Competing technologies(like Kindle or any other electronic "Recommendation"feasible?Please explain. (If reader)have actually helped our library with circulation "no,"then explain why,sign,and date.) statistics. Describe how the task will be achieved,and the The library purchases more electronic resources. desired end results: Name(s)of employee(s)responsible for Jose Martinez, Steven Williams&Janell Farris completing the task: Is there an expense associated with completing Yes. It is budgeted every year. the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task Yes. Sometimes it has been more cost-effective purchasing produce cost savings?Please explain and provide electronic resources than print resources. back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Completed Annually Completion Date: Completed Annually Is there a need for an additional study regarding No • this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 20 Mercer Report Page#: II-97 Brief Description of"Weakness," "Opportunity," Threat#3:Hurricanes or"Recommendation"to be addressed: Is the"Weakness,""Opportunity,"or Unfortunately,we are near the coast so Hurricanes will always "Recommendation"feasible?Please explain. (If be a threat. "no,"then explain why,sign,and date.) Describe how the task will be achieved, and the The City has an Emergency Management Coordinator who desired end results: prepares for hurricanes and other similar threats. Name(s)of employee(s)responsible for The City's Emergency Management Coordinator completing the task: Is there an expense associated with completing N/A the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task N/A produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding N/A this task?If so,please explain. Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 22 Mercer Report Page#: Ii-102 Brief Description of"Weakness," "Opportunity," * Simplify the current Mission Statement by seperating the first or"Recommendation"to be addressed: sentence(the real mission) from later sentences(implementing actions and values) Is the"Weakness," "Opportunity,"or * Simplify the current Mission Statement by separating the first "Recommendation"feasible?Please explain. (If sentence(the real mission)from later sentences(implementing "no,"then explain why,sign,and date.) actions and values) *Update the Library Long-range Plan in 2012 so that the plan includes a collections development element,responds to Mercer questions in Findings,and presents more measurable and time-specific goals and objectives. Describe how the task will be achieved, and the Library staff feels that Mission Statement is correct and still desired end results: applicable today. Name(s)of employee(s)responsible for Jose Martinez&Steven Williams completing the task: Is there an expense associated with completing No the task?Is it budgeted? Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Already completed Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 24 Mercer Report Page#: 11-103 Brief Description of"Weakness," "Opportunity," A part of the Facilities Study,review the current design of the or"Recommendation"to be addressed: library with a goal providing more separation for the children's area. Is the "Weakness,""Opportunity,"or The Port Arthur Public Library design is common to other "Recommendation"feasible?Please explain. (If libraries its size and suits the organization's functional needs. "no,"then explain why,sign, and date.) Describe how the task will be achieved,and the Library staff is satisfied with the design of the library. NOTE: desired end results: Patrons are always complimenting the outlay of the library. Name(s)of employee(s)responsible for Jose Martinez&Steven Williams completing the task: Is there an expense associated with completing The library does not have it in its budget to change the the task?Is it budgeted?Please explain and infrastructure/design. provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 26 Mercer Report Page#: II-103 Brief Description of"Weakness," "Opportunity," Revisit the Non-Resident fee to determine if the current fee of or"Recommendation"to be addressed: $20 generates enough income considering that non-residents do not contribute to the general revenues that support much of the library budget Is the"Weakness," "Opportunity,"or Library management will revisit this recommendation. Library "Recommendation"feasible?Please explain. (If does not want to raise the price so much to where it may stop "no,"then explain why,sign,and date.) the nonresidents from purchasing annual memberships. Describe how the task will be achieved,and the May need to discuss this matter with the Library Board and desired end results: study if this recommendation is appropriate for our library. Name(s)of employee(s)responsible for Jose Martinez, Steven Williams&Library Board completing the task: Is there an expense associated with completing No the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result Yes from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 27 Mercer Report Page#: II-103 Brief Description of"Weakness," "Opportunity," Ensure(through Human Resources Department)that or"Recommendation"to be addressed: performance evaluations are done annually on all employees and include library-specific criteria Is the"Weakness,""Opportunity,"or Library is completing annual performance evaluations through "Recommendation"feasible?Please explain. (If Human Resources. "no,"then explain why,sign,and date.) Describe how the task will be achieved, and the Management continue to stay on top of annual performance desired end results: evaluation dates. Name(s)of employee(s)responsible for Jose Martinez, Steven Williams&Jarrell Farris completing the task: Is there an expense associated with completing No the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Annually completed for each employee Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 28 Mercer Report Page#: 11-103 Brief Description of"Weakness," "Opportunity," Open positons: The Library has two open positions. It appears or"Recommendation"to be addressed: one of the Reference Department positions,the Reference Librarian, could be deferred. Is the"Weakness," "Opportunity," or The Library currently has one position available. Management "Recommendation"feasible?Please explain. (if is currently conducting interviews for this position. The "no,"then explain why,sign,and date.) Assistant Director also holds the responsibilities of a Reference Librarian at the Port Arthur Public Library. Describe how the task will be achieved, and the Continue to fill open positions desired end results: Name(s)of employee(s)responsible for Jose Martinez&Steven Williams completing the task: Is there an expense associated with completing No the task? Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 29 Mercer Report Page#: Ii-103 Brief Description of"Weakness," "Opportunity," Library Hours: The PAPL is open 68 hours per week most or"Recommendation"to be addressed: months and 65 hours a week in the summer. Other area libraries are open 50-62 hours per week. The PAPL could reduce hours to the area average and save hourly staff costs and utilities. Is the "Weakness,""Opportunity,"or Yes,recommendation is feasible but not recommended. "Recommendation" feasible?Please explain. (If "no,"then explain why,sign,and date.) Describe how the task will be achieved,and the The PAPL is one of the leading libraries in Southeast Texas desired end results: not only because of its resources,programs, services, technology,conference rooms, but also its operational hours. NOTE: The last two fiscal years the library had a patron count of 130,183 (FY2014-15)and 131,162(FY2015-16). Name(s)of employee(s)responsible for Jose Martinez&Steven Williams completing the task: Is there an expense associated with completing No the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 30 Mercer Report Page#: 11-1 03 Brief Description of"Weakness," "Opportunity," Operational Efficiency: Investment in self-check technology at or"Recommendation"to be addressed: the Front desk could allow the library to reduce front desk staff from three on duty to two on duty at most times. Is the "Weakness." "Opportunity,"or Yes,but not recommended. "Recommendation"feasible?Please explain. (If "no,"then explain why, sign,and date.) Describe how the task will be achieved,and the Self-check would take away from staff controlling inventory. desired end results: Currently there are only two front desk staff members(Student Assistants)working on duty at most times. Name(s)of employee(s)responsible for Jose Martinez&Steven Williams completing the task: Is there an expense associated with completing Yes. Currently the library is not budgeted for a self-check the task?Is it budgeted?Please explain and system. provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 31 &32 Mercer Report Page#: 11-102 Brief Description of"Weakness," "Opportunity," Task#31: Prepare a status/progress report on the goals and or"Recommendation"to be addressed: objectives each year and communicate the report to the Board, the Friends,and the City Manager Task#32: Resolve any reluctance on the part of staff to provide monthly activity data Is the"Weakness," "Opportunity,"or The Library is currently reporting statistics on a monthly basis "Recommendation"feasible?Please explain. (If to the City Manager's Office. The Library communicates this "no,"then explain why,sign,and date.) same report to the Board and Friends every quarter. Goals and objectives are being brought to the City Manager,Board,and Friends throughout the year. Currently there are no reluctance from staff when providing monthly activities. Describe how the task will be achieved, and the Library Team continue its effort to supply appropriate statistics desired end results: in a timely manner Name(s)of employee(s)responsible for Jose Martinez, Steven Williams,Janell Farris, Carolyn completing the task: Thibodeaux,Linda Nguyen&Joshua Midgette Is there an expense associated with completing No the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task No produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result No from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding No this task?If so, please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 33 &34 Mercer Report Page#: II-102 &11-103 Brief Description of"Weakness," "Opportunity," Task#33:Conduct a Facilities Needs Analysis as part of a or"Recommendation"to be addressed: larger City-wide study(also see Civic Center section) Task #34: Consider alternative approaches to IT during the Citywide Needs Assessment and Strategic Plan(see IT section in Chapter IV) Is the "Weakness," "Opportunity,"or Staff feels that this recommendation is included with the "Recommendation" feasible?Please explain. (If second phase of the Mercer Report-City Wide "no,"then explain why, sign,and date.) Objectives/Projects. Describe how the task will be achieved,and the desired end results: Name(s)of employee(s)responsible for completing the task: Is there an expense associated with completing N/A the task?Is it budgeted?Please explain and provide back-up documentation. Will the end result of completing the task N/A produce cost savings?Please explain and provide back-up documentation. Is there a potential revenue gain that could result N/A from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding N/A this task?If so,please explain. Employee's Name Employee's Signature Date Employee's Name Employee's Signature Date Director's Name Director's Signature Date City of Port Arthur Implementation Worksheet-The Mercer Report Department Name: Library Division Name(if applicable): Task#(by order for completion): 35 Mercer Report Page#: I1-102 Brief Description of"Weakness," "Opportunity," Organization and Staffing: * Continue the Assistant Director's backup or"Recommendation"to be addressed: role as Reference Librarian and hold off on filling the vacant Reference Librarian position until the economy improves*Do not fill the vacant Reference Clerk[I position or create a second position in the Children's Department at the present time, but revisit annually*Continue staffing the Front Desk with part-time college students with staffing adjusted as appropriate if a self-check system is implemented* With three MLS librarians already on staff, we see limited value to the City or the Friends from investing in additional MLS librarians(Note: We understand Texas regulations do not require an MLS librarian if the population is less than 60,000) Is the "Weakness," "Opportunity,"or *The Assistant Director's role as the Reference Librarian is still in place "Recommendation" feasible?Please explain. (If *The Reference Clerk II position has been removed from the library's "no,"then explain why,sign,and date.) budget and the library has not created a second position for the Children's Dept. *The library continually staffs the front desk with part- time college students throughout the year*The library has to meet the minimum standards for accreditation in the state library systems,"§1.81 QUANTITIVE STANDARDS FOR ACCREDITATION OF LIBRARY 4)A LIBRARY SERVING A POPULATION SIZE OF 50,001 - 100,000 PERSONS MUST: (E)EMPLOY AT LEAST TWO FULL-TIME PROFESSIONAL LIBRARIANS." The library currently has two ALA accredited librarians(Director&Assistant Director). Describe how the task will be achieved, and the Staff continuing to work together in a productive and positive manner desired end results: Name(s)of employee(s)responsible for All of the library staff completing the task: Is there an expense associated with completing Yes. Two ALA accredited librarians need to employed every year to the task?Is it budgeted?Please explain and fulfill its minimum standards for accreditation from the Texas State provide back-up documentation. Library and Archives Commission. Will the end result of completing the task Yes. Accreditation helps the library receive our 90%discounts on our produce cost savings?Please explain and provide technology fees. back-up documentation. Is there a potential revenue gain that could result N/A from achieving the task?Please explain and provide back-up documentation. Due Date: Completion Date: Is there a need for an additional study regarding No this task?If so,please explain. Director's Name Director's Signature Date fi, LIOZ `T lsnOny A e qii D Jgnd .anuf.J`d 1Jod ,4 .1:reli)\1: elo'-c. 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