HomeMy WebLinkAboutPR 19844: REJECTION OF THE BIDS FOR THE WEST REV. DR. RANSOM HOWARD (WEST 7TH STREET) ;,r! r 11t rr r
INTEROFFICE MEMORANDUM
Date: July 24, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Armando Gutierrez,Jr., P.E., Director of Public Works
RE: P.R. 19844— Rejection of the bids for the West Rev. Dr. Ransom Howard (West
7th Street) Rehabilitation Project from MLK Drive to Abe Lincoln Avenue
Introduction:
Rejection of bids for the West Rev. Dr. Ransom Howard Street (West 7th Street) and
rebidding the project.
Background:
The City of Port Arthur advertised for bids for the West Rev. Dr. Ransom Howard Street (West
7th Street). Four (4) bids were received and opened on July 12, 2017 with LD Construction of
Beaumont, Texas being the lowest most responsive bid in the amount of$1,265,732.50. This
project is a GLO funded project with a budget of$730,000.00. The bid received exceeds the
project budget, thus, recommending the rejection of the bids and amending the scope of
work for rebidding.
Budget Impact:
Funds are available in the following account: N/A
Recommendation:
Approval of the rejection of the bids and schedule for rebid for the West Rev. Dr. Ransom
Howard Street (West 7th Street) Rehabilitation Project.
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P.R. 19844
07/12/17 rtb
RESOLUTION NO.
A RESOLUTION REJECTING BIDS FOR THE WEST REV. DR.
RANSOM HOWARD (WEST 7TH) STREET PAVEMENT
REHABILITATION PROJECT FROM MLK DRIVE TO ABE LINCOLN
AVENUE DUE TO FUNDING AVAILABILITY.
WHEREAS, the Texas General Land Office (GLO) has approved funding for the
West Rev. Dr. Ransom Howard (West 7th ) Street Pavement Rehabilitation Project.; and,
WHEREAS, the contract was advertised on June 18, 2017 and June 25, 2017 in
the Port Arthur News; and
WHEREAS, four (4) bids were received and opened on July 12, 2017 with Id
Construction of Beaumont, Texas being the lowest bid in the amount of $1,265,732.50;
and,
WHEREAS, the lowest bid from LD Construction of Beaumont, Texas in the
amount of $1,265,732.50. This project is a General Land Office funded budgeted at
$730,000.00, thus, recommending for the rejection of the bids and amending the scope
of work for rebidding (see attached Exhibit "A"); now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby rejects the bids for the
West Rev. Dr. Ransom Howard (West 7th) Street Pavement Rehabilitation Project and
authorizes the rebid of the project; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. 19844
Page 2
READ, ADOPTED AND APPROVED this the day of , A.D. 2017
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Derrick Freeman
Attest:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeleo Brian McDougal
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
N/ft
Rosie Vela, CPA
Interim Director of Finance
Armando Gutierrez, Jr., P.E.
Director of Public Works
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
AWL
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1MAr
ARCENEAUX WILSON&COLE
engineering I surveying I planning
July 24, 2017
Mr. Armando Gutierrez, Jr., P.E.
City of Port Arthur
Director of Public Works&City Engineer
444 4th Street
Port Arthur, Texas 77640
RE: REJECTION OF BIDS
West Rev Dr. Ransom Howard(7th)Street Pavement Rehabilitation
AWC Job No. CPA-830
Dear Mr. Gutierrez:
On July 12, 2017 the City of Port Arthur received five (5) sealed bids for West Rev
Dr. Ransom Howard (7th) Street Pavement Rehabilitation in Port Arthur, Texas.
The bids were opened at 3:15 pm and the results read aloud in the public bid
opening.
The bids were checked for errors and it was found that Old Castle Materials Gulf
Coast and Deztex Industrial Services both submitted bids containing errors. All
Bidders submitted proof of Bid Surety and acknowledged receipt of Addendum
No. 1, except Norman Highway Constructors. No substitutions were submitted. It
was found that Norman Highway Constructors of Orange, Texas submitted the
lowest Total Amount Bid (base bid with supplemental items) in the amount of
$1,056,193.90 and also submitted the lowest Total Amount Bid (base bid with
supplemental and alternate items) in the amount of $9,086,577.90. However,since
Norman Highway Constructors did not acknowledge Addendum No. 1 (which
included a substantial cost increase) that bidder is not eligible to receive the
contract and therefore the next lowest bidder will be considered. LD Construction
of Beaumont, Texas submitted the lowest responsive and eligible Total Amount
Bid (base bid with supplemental items) in the amount of $9,294,73250 and the
409.724.7888
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642 Engineering Surveying
awceng.com 1i q.1' ,79
1
Atyt awn
lowest responsive and eligible Total Amount Bid (base bid with supplemental and
alternate items) in the amount of $1,265,73250. A copy of the Bid Tabulation is
enclosed for your information.
Due to the lowest responsive bid exceeding the funds allocated for this project it
is our recommendation that the bid is not accepted. Therefore, changes to the
project scope and technical specifications will be performed and the project will
be bid again. Should you have any questions or require additional information,
please contact our office.
ARCENEAUX WILSON&COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice President
Attached: Bid Tabulation
CC: Clifton Williams - City of Port Arthur
Rawetts Baaheth - City of Port Arthur
Jill Hooks - Grant Administrator for GLO
Norman Highway Constructors
LD Construction
Old Castle Materials Gulf Coast, Inc.
Allco, Inc.
Deztex Industrial Services
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