Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
PR 19854: CONTRACT WITH FARRWEST ENVIRONMENTAL SUPLY, INC
INTEROFFICE MEMORANDUM Date: August 1, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Robert L. Havens, Deputy Fire Chief/EMC` RE: Proposed Resolution# 19854 Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to enter into a contract with FarrWest Environmental Supply, Inc. of Shertz, TX for hazardous materials monitoring and detection equipment leasing, service, maintenance, and training. Background: The Fire Department owns and uses a variety of air monitoring, radiation, and chemical detection equipment to manage hazardous materials incidents and respond to citizen complaints. In order to calibrate, service and maintain the department's monitoring and detection equipment the Fire Department needs to contract with a vendor to perform these task in accordance with the equipment manufacturers recommendations and applicable federal regulations. The department has consolidated its equipment leasing, calibration, servicing, maintenance, and training costs of maintaining its monitoring and detection equipment to single vendor contract to reduce costs and increase the efficiency of the program. Budget Impact: This program has been in place for three (3) years and has been a successful in saving the City servicing and maintenance cost it previously was subject to. The cost for this one (1) year contract is $34,336.80 has been budgeted in Account#001-1121-521.42.00. This amount will be paid in quarterly payments. Recommendation: It is recommended that City Council approve the City Manager to enter into a contract with FarrWest Environmental Supply, Inc. of Shertz, TX for hazardous materials monitoring and detection equipment leasing, service, maintenance, and training, as discussed and/or outline above. P. R. 19854 7/18/17 rlh RESOLUTION NO. A RESOLUTION AUTHORIZING CITY MANAGER TO ENTER INTO A CONTRACT WITH FARRWEST ENVIRONMENTAL SUPPLY, INC . OF SHERTZ, TEXAS FOR HAZARDOUS MATERIALS MONITORING AND DETECTION EQUIPMENT LEASING, SERVICE, MAINTENANCE, AND TRAINING IN THE AMOUNT OF $34 , 336 . 80 TO BE PAID IN QUARTERLY PAYMENTS ; FUNDS AVAILABLE IN FIRE DEPARTMENT EQUIPMENT MAINTENANCE ACOUNT NO. 001-1121-521 . 42-00 WHEREAS, the Fire Department owns and uses a variety of air monitoring, radiation, and chemical detection equipment to manage hazardous materials incidents and respond to citizen complaints; and WHEREAS, the Fire Departments has identified equipment needs that require equipment leasing, service, maintenance, and training; and WHEREAS, the Purchasing Department initiated a request for proposals for detection equipment calibration, maintenance, and training program; and WHEREAS, one (1) proposal was received from FarrWest Environmental Supply, Inc. of Shertz, Texas, which was screened by an evaluation committee and found to be qualified (see Proposal Evaluation Matrix attached hereto as Exhibit "A") ; and WHEREAS, the Fire Department has used FarrWest Environmental Supply, Inc. of Shertz, Texas, since 2014 and has been very satisfied; and WHEREAS, the Fire Department seeks to contract with FarrWest Environmental Supply, Inc. of Shertz, Texas, for hazardous materials monitoring and detection equipment leasing, service, maintenance, and training; and WHEREAS, funds have been budgeted in Fire Department Equipment Maintenance Account No. 001-1121-521 . 42 . 00; and WHEREAS, the payment for these services are to be paid out in quarterly payments; and WHEREAS, the City Council of the City of Port Arthur finds it to be in the best interest on the citizens of Port Arthur to authorize this contract for services; and, WHEREAS, the annual cost of the hazardous materials monitoring and detection equipment leasing, service, maintenance, and training is determined to be $34, 336. 80 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . The facts and opinions in the preamble are true and correct . Section 2 . The City Manager is hereby authorized to enter into a contract with FarrWest Environmental Supply, Inc. of Shertz, Texas, for hazardous materials monitoring and detection equipment leasing, service, maintenance, and training, in substantially the same form as attached hereto as Exhibit "B" . • Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of , A. D. , 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES : Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: ()7ft.1 Val Tizeno, C;k y Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager APPROVED AS TO THE AVAILABILITY OF FUNDS: Rosie Vela, Finance Director (Interim) EXHIBIT "A" E 0 732 $ •b.0 \« j d c----z,(. 7 .4 a \ i. 2 7 ® 2 U ƒ LC 'CD \ + S 8 ƒ ° •= r-,-1 % 2 M- U ; - U § 77 2 : / © $ E / \ / , o \ * •]• P ' 2 m 0 ° N. S Q / u ! � / / : U . ~ 4. / EXHIBIT "B" CONTRACT FOR DETECTION EQUIPMENT, CALIBRATION, MAINTENANCE AND TRAINING THIS AGREEMENT, made this day of , 2017, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "Owner"or "City"and FarrWest Environmental Supply, Inc., a Corporation herein acting by and through its agent , hereinafter called "Contractor': WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1) The Port Arthur Fire Department owns and operates a number of hazardous materials detection equipment which requires calibration and maintenance. The Contractor agrees, in accordance with its response to the City's Request for Proposal, attached hereto, to provide for the calibration and maintenance of the department's owned equipment subject to the limitations outlined in the Contractor's response. 2) The Contractor will provide for the leased equipment, and servicing thereof, in accordance with its response to the City's Request for Proposal, attached hereto. 3) The Contractor will provide annual refresher training to Fire Department personnel on the in accordance with its response to the City's Request for Proposal, attached hereto. 4) The term of this Agreement shall be for one (1) year from the date stated on the Notice to Proceed, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within fifteen (15) days written notice. 5) The term "Contract" means and includes the following: 1. Agreement 2. Specifications and other terms and conditions as outlined in the Request for Proposals 3. Proposal 6) This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7) IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two copies, each of which shall be deemed an original on the date first written above. Executed on the day of , 2017. CITY OF PORT ARTHUR By: Brian McDougal, City Manager ATTEST: By: Sherri Bellard, City Secretary Executed on the day of , 2017. FARRWEST ENVIRONMENTAL SUPPLY, INC. By: Print Name: Title: WITNESS: By: Print Name: Title: FARRWEST Bid Contents Prepared By: Travis Brown-General Manager Farrwest Environmental Supply, Inc. tbrown@farrwestenv.com (210)566-1857: phone (210)566-1897:fax CONTENTS A) Port Arthur Fire Department RFQ B) Non-Collusion Affidavit Appendix B C) Affidavit Appendix C D) Conflict of Interest Appendix D E) Monitor Lease Program; Leased and Supplied Equipment Overview pg. 1 F) Service and Maintenance Performance Standards pg. 2 G) Program Pricing and Renewal pg. 3 H) References pg. 4-5 I) Company and Team Experience pg. 6-7 J) Event Monitoring and Special Projects pg. 8 K) Training Class Outline DERRICK FREEMAN,MAYOR ,\, j r i r BRIAN MCDOUGAL CAL JONES.,MAYOR PRO TEM CITY MANAGER COUNCIL MEMBERS: (itr ( j SHERRI BELLARD,TRMC CITY SECRETARY RAYMOND SCOTT JR. THOMAS KINLAW HAROLD DOUCET SR. ort rthurc _ WILLIE`BAE"LEWIS JR. VAL TIZENO OSMAN SWATI Ti'titt CITY ATTORNEY CHARLO Fi b MOSES KAPRINA RICHARDSON FRANK June 23,2017 REQUEST FOR PROPOSAL DETECTION EQUIPMENT CALIBRATION,MAINTENANCE,AND TRAINING PROGRAM DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central Standard Time, Wednesday, July 5, 2017. (The clock located in the City Secretary's office will be the official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday, July 5, 2017 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud. MARK ENVELOPE: P17-057 DELIVERY ADDRESS: Please submit one (1) original and five(3) exact duplicate copies of your RFP to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Request for Proposal should be directed in writing to: City of Port Arthur, TX Yolanda Scypion-Goudeaux, Purchasing Assistant P.O. Box 1089 Port Arthur, TX 77641 Yolanda,goudeaux@portarthurtx.gov Purchasing Division/Finance Department I Purchasing Manager,Shawna Tubbs,CPPO,CPPB P.O.Box 10891444 4th Street 1 Port Arthur,Texas 77641 1409.983.8160 'Fax 409.983.8291 The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for your convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur. Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted RFP submittals will not be accepted. Clifton Williams, CPPB Purchasing Manager Page 2 of 20 REQUESTS FOR PROPOSALS DETECTION EQUIPMENT CALIBRATION,MAINTENANCE,AND TRAINING PROGRAM (To be Completed ONLY IF YOU DO NOT BID.) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: FarrWest Environmental Supply, Inc. Person Completing Form: Telephone: Travis Brown 210-566-1857 Mailing Address: Email: 108 Commercial Place tbrown@farrwestenv.com City, State, Zip Code: Date: Schertz, TX 78154 7/3/2017 Page 3 of 20 City of Port Arthur Request for Proposals Detection Equipment Calibration, Maintenance, and Training Program OBJECTIVE: The intent of this Request for Proposal (RFP) is to obtain the services of a qualified contractor to provide a combination program which involves the lease of certain detection/monitoring equipment, its maintenance and calibration; and the maintenance and calibration of the City's existing detection/monitoring equipment; and annual monitoring and equipment training classes for three fire department shifts. PROPOSED PROJECT: The scope of work for this project includes four(4) separate but complementary service provisions: 1) The lease of specified hazardous materials detection/monitoring equipment; and 2) The maintenance and calibration of the leased equipment; and 3) The maintenance and calibration of other specified hazardous materials detection/monitoring equipment belonging to the City; and 4) The annual monitoring and equipment training to Fire Department personnel. The following outlines the equipment and services expected from the contractor: A. Contractor Leased Equipment: The Contractor will provide the following specified hazardous materials detection/monitoring equipment items: 1. Nine (9) Mu1tiRAE Lite, wireless portable multi-gas monitors, a) Configuration: LR PID/LEL/02/CO+H2S/S02 sensors 2. One (1) MultiRAE PRO, wireless portable multi-gas monitor, a) Configuration: HR PID/LEL/02/CO+H2S/Gamma sensors 3. One(1) MultiRAE PRO, wireless portable multi-gas monitor, a) Configuration: HR PID/LEL/O2/S02/Gamma sensors 4. One (1) MultiRAE, wireless portable multi-gas monitor, a) Configuration: HR PID/LEL/02/CO+H2S/SO2 sensors 5. Two (2) RAE Link 3 Wireless MESH Modem Kits 6. Twelve (12) custom vehicle mounts 7. Ten(10)ToxiRae 3 Personal Carbon Monoxide Detectors Page 4 of 20 B. City Of Port Arthur Owned Equipment: The following pieces of equipment are currently owned by the City of Port Arthur and will be serviced and maintained by the Contractor: 1. Six(6) AreaRAE (PID/LEL/02/H2S/S02 sensors),wireless multi-gas monitors 2. Six (6)RAE Link 3 modems 3. Two (2) MiniRAE 2000 Photo ionization Detector(PID) monitors 4. Six(6)Ludlum 2241-3RK Rapid Deployment Kit radiation monitors 5. Ten (10) Canberra UltraRadiac radiation monitors 6. One (1) Smiths Detection HazmatLD 360 Fourier-Transform Infrared Spectroscopy(FTIR) Solid& Liquid Chemical Identifier 7. One(1) Smiths Detection GasID Portable FTIR Gas& Vapor Chemical Identifier 8. One(1) Smiths Detection Responder R Raman Chemical Identifier C. Calibration, Maintenance, & Repairs: The Contractor will meet the following service and maintenance responsibilities: 1. Rae Systems Equipment: a) All Rae Systems equipment will be serviced, inspected, cleaned, maintained and calibrated every ninety(90) days in accordance with the manufacturer's recommendations in preparation for the next ninety(90) day service cycle. b) The Contractor will be responsible for all sensor replacement for the RAE Systems equipment (whether leased or owned by the City) should a sensor fail to calibrate, including exotic sensors. c) The Contractor will supply equipment and calibration gas for the user to perform routine qualitative function checks("bump test") of all Rae System air monitoring equipment. d) The Contractor will maintain that it is a factory-authorized service facility and will maintain RAE Systems Advanced certified technicians on staff at all times. e) The Contractor will provide ProRAE Guardian Wireless Software support 2. Radiation Equipment: a) All City owned radiation equipment that requires calibration will be sent to a manufacturer's approved radiation lab for annual calibration and adjustment, at the expense of the Contractor. b) All radiation equipment will be verified for proper working order during the quarterly maintenance schedule. c) Any replacement or repair costs, with the prior approval of the City, will be billed separately from the standard maintenance program. Page 5 of 20 3. Smith Detection Equipment a) City owned Smiths Detection equipment will be verified to proper working order during the scheduled maintenance visits. b) Any replacement or repair costs, with the prior approval of the City,will be billed separately from the standard maintenance program. 4. Service & Maintenance: Additional Requirements a) The Contractor will perform repairs for damage or failure occurring during normal usage of the Contractor's leased equipment. b) All associated costs, parts and labor with these repairs will be the responsibility of the Contractor. c) In the event that the City's employees are responsible for the total loss or complete destruction of a unit, or a unit is stolen while in the City's possession,the Contractor will be entitled to charge the City for a replacement, and the amount of such charge shall be stated in the Contractor's proposal. d) The Contractor will provide loaner units,typically within twenty-four(24) hours of notice, in the event of unit failure between service intervals. e) The Contractor will provide twenty-four(24)hour, seven (7)days per week, service support for equipment or technical problems or application emergencies. f) The Contractor will perform these services on-site at the Fire Station(s)to which the equipment is assigned. g) The Contractor will maintain all service records and provide a copy of those records to the City of Port Arthur Fire Department. h) If the Contractor maintains an online service reporting portal or website, the Contractor will also provide a log-in to the Contractor's server in order that the City may obtain copies of calibration and repair documents. 5. Event/Incident Monitoring Support a) The Contractor will provide additional Event/Incident monitoring support, as needed. b) The Contractor will maintain a Pro-Board or IFAC credentialed Hazardous Materials Technician(s) on staff for Event/Incident monitoring support and to address any technical questions. D. Training: 1. The Contractor will provide annual refresher training to Fire Department personnel on the care, use, and maintenance of all monitoring/detection equipment identified in sections A and B of this proposal. 2. Annual gas monitoring and equipment training classes will be facilitated on all 3 shifts. Page 6 of 20 3. Training dates and times will be coordinated through the Fire Department Training Office and/or the Hazardous Materials Response Team Coordinator. 4. The minimum refresher training curricula must address the following instructional components: a) Equipment overview. b) Basics of gas detection including all sensor technologies, correction factors and combustible gas identification theory. c) Wireless integration and use of Rae Systems equipment with ProRae Guardian monitoring software. d) Wireless software capabilities for public venue monitoring. e) Compatibility of RAE Systems and Smiths Detection equipment and their use in typical and non- typical hazmat scenarios. f) Proper air monitoring procedures for various applications including overhaul, decon and identification of hazardous materials. g) Hazardous Materials collection and sampling procedures for investigation purposes. h) Field maintenance and trouble shooting of monitors. E. Services Not Required 1. The replacement of non-leased detection/monitoring equipment that may be damaged beyond repair does not fall under the terms of this contract. F. Contract Terms 1. The contract will be for a one (1)-year period. 2. At the termination of any agreement reached between the City of Port Arthur and the Contractor,the City will return all of the equipment leased under the terms of the agreement, either at the conclusion of the contract period or earlier under agreed to terms of cancellation. Page 7 of 20 G. Locations 1. The Contractor will perform these services on-site at the Fire Station(s)to which the equipment is assigned. 2. Fire Station locations and proposed equipment assignment locations are listed below: Port Arthur Fire Department Fire Stations # Address Station/District Apparatus Detection/Monitoring Equipment Assigned Assigned Central Fire Admin& C 300 Waco Ave Station Fire Two(2)MiniRAE 2000 Photoionization Detector(PID)monitors Prevention Three(3) Mu1tiRAE Lite,wireless portable multi-gas monitors,w/LR PID/LEL/02/CO+H2S/S02 sensors configuration One(1)MultiRAE PRO,wireless portable multi-gas monitor w/HR PID/LEL/02/CO+H2S/Gamma sensor configuration One(1)MultiRAE PRO,wireless portable multi-gas monitor w/HR PID/LEL/O2/S02/Gamma sensor configuration One(1)MuItiRAE,wireless portable multi-gas monitor w/HR PID/LEL/02/CO+H2S/S02 sensor configuration Unit 3, 1215 Woodworth Engine 1, Two(2) RAE Link 3 Wireless MESH Modem Kits Six(6)AreaRAE l Blvd Fire Station#1 Ladder 1, (PID/LEL/O2/H2S/S02 sensors),wireless multi-gas monitors HR 1 Six(6)RAE Link 3 modems Four(4)ToxiRae 3 Personal Carbon Monoxide Detectors Six(6)Ludlum 2241-3RK Rapid Deployment Kit radiation monitors Ten(10)Canberra UltraRadiac radiation monitors One(1)Smiths Detection HazmatlD 360 FTIR Solid&Liquid Chemical Identifier One(1)Smiths Detection GasID Portable FTIR Gas&Vapor Chemical Identifier One(1) Smiths Detection Responder R Raman Chemical Identifier One(1) MultiRAE Lite,wireless portable multi-gas monitors,w/LR 2 1201 Grannis Fire Station#2 Engine 2 PID/LEL/O2/CO+H2S/SO2 sensor configuration Four(4)ToxiRae 3 Personal Carbon Monoxide Detectors One(1) MuItiRAE Lite,wireless portable multi-gas monitors,w/LR 3 2232 Canal Fire Station#3 Engine 3 PID/LEL/O2/CO+H2S/SO2 sensor configuration One(1)ToxiRae 3 Personal Carbon Monoxide Detectors One(1) MuItiRAE Lite,wireless portable multi-gas monitors,w/LR 4 5030 S.Gulfway Fire Station#4 Engine 4 PID/LEL/02/CO+H2S/S02 sensor configuration One(1)ToxiRae 3 Personal Carbon Monoxide Detectors One(1) Mu1tiRAE Lite,wireless portable multi-gas monitors,w/LR 5 6099 Lewis Foster Dr Fire Station#5 Engine 5 PID/LEL/O2/CO+H2S/SO2 sensor configuration One(1)ToxiRae 3 Personal Carbon Monoxide Detectors One(1) MuItiRAE Lite,wireless portable multi-gas monitors,w/LR 6 4448 9th Ave Fire Station#6 Engine 6 PID/LEL/O2/CO+H2S/S02 sensor configuration One(1)ToxiRae 3 Personal Carbon Monoxide Detectors One(1) Mu1tiRAE Lite,wireless portable multi-gas monitors,w/LR 8 7800 9th Ave Fire Station#8 Engine 8 PID/LEL/02/CO+H2S/S02 sensor configuration One(1)ToxiRae 3 Personal Carbon Monoxide Detectors 3. The City reserves the right to assign/reassign any equipment to another station/location within the City as may be deemed necessary. Page 8 of 20 The City of Port Arthur requires comprehensive responses to every section within this RFP. Conciseness and clarity of content are emphasized and encouraged. Vague and general proposals will be considered non-responsive and will result in disqualification. To facilitate the review of the responses, Firms shall follow the described proposal format. The intent of the proposal format requirements is to expedite review and evaluation. It is not the intent to constrain Vendors with regard to content, but to assure that the specific requirements set forth in this RFP are addressed in a uniform manner amenable to review and evaluation. Failure to arrange the proposal as requested may result in the disqualification of the proposal. It is requested that proposals be limited to no more than 50 pages, excluding resumes. All pages of the proposal must be numbered and the proposal must contain an organized, paginated table of contents corresponding to the sections and pages of the proposal. A. EXPERIENCE 1. Provide a profile of experience for the Proposer and all members of the firm. This section shall include, but not be limited to,the following: a. Experience of team — number of years in field, number of Pro-Board or IFAC Hazardous Materials Technician(s) on staff. Include a brief description of responsibilities and summary resumes of key professional personnel emphasizing experience directly related to responsibilities of this project. Include any specialty certification, which demonstrates special qualification as it relates to this project. Indicate any additional personnel your firm would anticipate needing to hire, as required, to take on the work for which this response is requested. b. Experience of firm — number of years in existence and number of employees. Include a brief overview of the accomplishments of the firm. Include names, titles, work addresses, and work telephone numbers of the responsible corporate officer(s) in the proposed office location. B. REFERENCES 1. Include five (5)references for which similar services have been provided. Include the following: a. The time period work was performed b. A brief description of the scope of work; and c. Contact name,title, address, and telephone number. The Contractor hereby authorize(s) and request(s) any person, firm, corporation and/or government entity to furnish any information requested by the City in verification of the references provided and for determining the quality and timeliness of providing the services. C. PRICE 1. Provide a replacement cost for the total loss or complete destruction of any leased unit(s). 2. Provide a Total Annual Fee for Equipment and Services to be provided per this RFP. 3. For items that must be serviced or repaired by a third party, materials to be charged at cost plus a percentage markup as bid. Proof of materials cost must be provided with invoicing. Page 9 of 20 EVALUATION AND SELECTION PROCESS All proposals will be screened by an evaluation committee and those proposals selected for a short list may be invited to attend an interview, at the proposers own expense. Any invitation for an oral presentation will be solely for the purpose of clarifying proposals received from each qualifying proposer, and will not represent any decision on the part of the evaluation committee as to the selection of a successful proposer. The City will evaluate all responses based on the experience, qualifications, project approach, price, and quality of response. The City reserves the right to negotiate the final fee prior to recommending any Vendor for a contract. The City's process is as follows: 1. The evaluation committee shall screen and rate all of the responses that are submitted. Evaluation ratings will be on a 100 point scale and shall be based on the following criteria: a. Experience 45 points b. Reference 25 points c. Pricing 30 points 2. City staff shall recommend the most qualified Vendor to the City Council and request authority to enter into contract negotiations. 3. When services and fees are agreed upon, the selected Vendor shall be offered a contract subject to City Council approval. 4. Should negotiations be unsuccessful, the City shall enter into negotiations with the next, highest ranked Vendor. The process shall continue until an agreement is reached with a qualified Vendor. 5. This RFP does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a response. All finalist(s) shall pay their own costs incurred in preparing for,traveling to and attending interviews. The City reserves the right to use all pertinent information (also learned from sources other than disclosed in the RFP process) that might affect the City's judgment as to the appropriateness of an award to the best evaluated proposer. This information may be appended to the proposal evaluation process results. Page 10 of 20 GENERAL INFORMATION: Proposers are cautioned to read the information contained in this RFP carefully and to submit a complete response to all requirements and questions as directed. TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and 'Proposal" shall be equivalent. AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance with these specifications. The City reserves the right to award on the basis of the Lowest and Best Offer in accordance with the laws of Texas,to waive any formality or irregularity, and/or to reject any or all proposals. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting written request, over the signature of an authorized individual, to the Purchasing Division any time prior to the submission deadline. The proposer may thereafter submit a new proposal prior to the deadline. Modification or withdrawal of the proposal in any manner, oral or written,will not be considered if submitted after the deadline. CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171. ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Port Arthur. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no later than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the proposer's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the proposal to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. All addenda will be numbered consecutively, beginning with 1. • Page 11 of 20 PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Fire Department, P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601 f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax;therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. The City of Port Arthur may request and rely on advice, decisions, and opinions of the Attorney General of Texas and the City Attorney concerning any portion of these requirements. COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and,the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this RFP. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced Page 12 of 20 as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations Page 13 of 20 under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury$500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor(s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period; the time may be extended by mutual agreement between OWNER and CONTRACTOR. Page 14 of 20 Appendices Page 15 of 20 APPENDIX A LETTER OF INTEREST RFP—DETECTION EQUIPMENT CALIBRATION,MAINTENANCE,AND TRAINING PROGRAM DEADLINE: JULY 5,2017 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX (City) to supply Detection Equipment Calibration, Maintenance, And Training Program . Enclosed, And By this reference incorporated herein and made a part of this RFP, are the following: ❖ Completed RFP Letter of Interest Form ❖ Completed Affidavit ❖ Completed Conflict of Interest Form ❖ Non-Collusion Affidavit Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and making the RFP submittal. This RFP shall be governed by and construed in all respects according to the laws of the State of Texas. Firm Name Date Authorized Signature Title Name (please print) Telephone Email Page 16 of 20 APPENDIX B NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the developme ' d submission of this bid proposal. Signature: Printed Name: Travis Brown Title: General Manager Company: FarrWest Environmental Supply, Inc. Date: 7/3/2017 Tf-o—o i 3 SUBSCRIBED and sworn to before me the undersigned authority by+.5(to,,-'N the < of,'r1k1,1 on ,2201f) 2201f) behalf of said bidder. a1G/JL , Notary Public in and the) State of Texas DEBRA KAY BYRD 44$0, Notary ID# 126263915 My commission expires: / 1 c)C.) to.1 My Commission Expires February 27,2020 Page 17 of 20 APPENDIX C AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: Th I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. Travis Brown 7/5/2017 Firm Name Date /7--- ,- General Manager Authorized Signature Title Travis Brown 210-566-1857 Name(please print) Telephone tbrown@farrwestenv.com Email STATE: 7--A COUNTY: Cc.t 6.ck I ur-� SUBSCRIBED AND SWORN to before me by the above named { c-c.L.),, S C),;-2_„„.'\- / on this the day of Li , 20 1 fl . J /2 �r H.n it DEBRA KAY BYRD ,2.•-d__,, (J L�/ ' �� Notary ID* 126263915 Notary Pu is / 4 My Commission Expires Febrwry 27,2020 NYE ar", AVIT AS PART OF THE BID PROPOSAL Page 18 of 20 APPENDIX D CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B.23,84th Leg.,Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176.Local Government Code.by a vendor who Date Received has a business relationship as defined by Section 176.001(1-al with a local governmental entity and the vendor meets requirements under Section 176.006(a) By law this questionnaire must be filed with the records administrator of Hie local governmental entity not later than the 7th business day atter the date the vendor becomes aware of facts that require the statement to be filed See Section 176.006(a-1 i.Local Government Code A vendor commits an offense if the vendor knowingly violates Section 176 006 Local Goverrenent Code An offense under this section is a misdemeanor 1.1 Name of vendor who has a business relationship with local governmental entity. N/A J Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) ?I Name of local government officer about whom the information is being disclosed. Name of Officer .J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2XA).Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A Is the local government officer or a family member of the officer receiving or likely to receive taxable income other than investment income.from the vendor? ri Yes n No B Is the vendor receiving or likely to receive taxable income.other than investment income.from or at the direction of the local government officer or a family member of the officer AND the taxable income is riot received from the local governmental entity? n Yes ( No J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. J I I Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176 003(a)(2)(8) excluding gifts described in Section 176003ra-11 J Signature of vendor doing business with lie governmental entity Date Form provided by Texas Ethics Commission www ethics stale tx us Revised 11;302015 Page 19 of 20 Multi-Year Equipment �1 FAR RW E S T Calibration & Maintenance Program This equipment calibration and maintenance program is made according to the following terms between CITY OF PORT ARTHUR FIRE DEPARTMENT and FarrWest Environmental Supply, Inc (Farrwest).The following outlines the equipment and services contemplated under this agreement by FarrWest in addition to the responsibilities assigned to CITY OF PORT ARTHUR FIRE DEPARTMENT. This program will begin on and be current for no less than 12 months, with 2, 12-month renewal options. Supplied Equipment Equipment owned,calibrated,and maintained by Farrwest,leased to and operated by CITY OF PORT ARTHUR FIRE DEPARTMENT. • 9 x RAE Systems MultiRAE Lite(Sensors: LR PID,LEL,02,CO+H2S,S02),wireless • 1 x RAE Systems MultiRAE PRO (Sensors: HR PID,LEL,02,CO+H2S,Gamma),wireless • 1 x RAE Systems MultiRAE PRO(Sensors: HR PID,LEL,02,S02,Gamma),wireless • 1 x RAE Systems MultiRAE(Sensors: HR PID,LEL,02,C0+H2S,SO2),wireless • 2 x RAE Systems RAE Link 3 Wireless MESH Modem Kits • 10 x RAE Systems ToxiRAE 3 (Sensors:CO) • 12 x Farrwest custom vehicle mounts • Calibration Bump Gas for all equipment;leased and owned Maintained Equipment Equipment owned and operated by CITY OF PORT ARTHUR FIRE DEPARTMENT,calibrated and maintained by Farrwest • 6 x RAE Systems AreaRAE (Sensors: PID,LEL,02,H2S,SO2)wireless • 2 x RAE Systems MiniRAE 2000 (Sensors PID) • 6 x RAE Systems RAELink 3 Modems • 1 x RAE Systems ProRAE Guardian Wireless Software Support • 10 x Canberra UltraRadiac(MRAD 103 or MRAD 113) Radiation Dosimeters • 6 x Ludlum Measurements 2241-3RK Radiation Survey Meters • 1 x Smiths Detection Hazmat ID 360 • 1 x Smiths Detection GasID • 1 x Smiths Detection Responder R Supplied Program Services • 90 Day On-Site Service and Calibration • Event Monitoring Support,as needed • Annual Gas monitoring and equipment training class 1 • 24/7 Live support with RAE Certified Technician and Certified Hazmat Technician • Loaner Equipment provided for down equipment Performance Standards (a) Every 90 days FarrWest will come on-site to one or more specified locations to inspect, clean,maintain and calibrate the instrumentation outlined above. The monitors will be serviced in preparation for the next service cycle. (b) Fan-West will perform repairs for damage or failure occurring during normal usage of equipment.All associated costs,parts and labor with these repairs will be the responsibility of FarrWest,except where otherwise noted.Usually,these repairs can be completed on-site, but occasionally Farrwest may need to take equipment back to its facility for repair.Any equipment taken from location will be returned promptly once repaired. (c) FarrWest will be responsible for any and all sensor replacement,should a sensor fail to calibrate,including exotic sensors(ie.HCN or any sensor that doesn't have a 2 year warranty) except where otherwise noted. (d) All radiation equipment that requires calibration will be sent to a 3rd party,approved radiation lab for annual calibration and adjustment,at the expense of Fan-West.All equipment will be verified for proper working order during quarterly maintenance schedule. For any repairs on radiation equipment in excess of$300,an estimate will be submitted to FarrWest s POC and will be invoiced separately pending approval. (e) All chemical and biological equipment(Smiths Detection)will be verified to proper working order during scheduled maintenance visits.For any repairs on chemical and biological equipment in excess of$300,an estimate will be submitted to CITY OF PORT ARTHUR FIRE DEPARTMENT and will be invoiced separately pending approval. (f) Sensor-type changes(i.e..replacing a Hydrogen Sulfide(H2S) sensor with a Ammonia(NH3) sensor)can be done at the request of CITY OF PORT ARTHUR FIRE DEPARTMENT,but may require a change in contract amount to reflect higher cost of sensors and calibration standards. (g) All supplied equipment(Farrwest owned)will be provided with the accessories necessary for proper operation at the time of supply.Maintained equipment(CITY OF PORT ARTHUR FIRE DEPARTMENT owned) is expected to have arrived with all necessary accessories at time of purchase. Replacement accessories (i.e.chargers,charging cradles,protective boots, etc)will be provided,up to 3%of the yearly cost of contract per instrument,per year.The cost for replacement accessories beyond this dollar amount will be the responsibility of CITY OF PORT ARTHUR FIRE DEPARTMENT and will be invoiced separately. Documentation and Support (a) Fan-West will maintain all service records and provide a copy of those records to CITY OF PORT ARTHUR FIRE DEPARTMENT. (b) Farrwest will also provide a login to the Farrwest customer portal in order to obtain copies of calibration and repair documents. (c) Fan-West will provide loaner units,usually within 24hrs of notice;in the event of unit failure between service intervals for all Maintained and Supplied equipment.Calibration-only equipment will only receive a loaner after a repair invoice has been approved. (d) Farrwest will provide 24/7/365 phone support for equipment or technical problems with a 1-hour response and solution time. 2 (e) FarrWest will maintain that it is a factory authorized service facility and will maintain RAE Systems,Sensit Technologies,and Smiths Detection advanced certified technicians on staff at all times.Farrwest will also maintain a Pro-Board Certified Hazmat technician on staff for any technical questions. Customer responsibilities: (a) Lost,stolen,or destroyed equipment-CITY OF PORT ARTHUR FIRE DEPARTMENT agrees to be responsible for the FarrWest replacement costs of any Supplied equipment that is lost,stolen or destroyed while in its possession. ToxiRAE 3-$150.00,MuItiRAE Lite- $2,500.00,MuItiRAE-$3,500.00,MuItiRAE PRO-$5,500.00,RAE Link 3 Mesh-$2,500.00 (b) Return of Equipment- - At Termination-CITY OF PORT ARTHUR FIRE DEPARTMENT agrees to promptly return ALL of the equipment supplied under the terms of this agreement following the termination of said agreement.This may occur at the conclusion of the contract or under written terms of cancellation agreed upon by both parties. - Loaner Equipment-CITY OF PORT ARTHUR FIRE DEPARTMENT agrees to return loaner equipment to Farrwest promptly upon receiving their repaired equipment. As loaner equipment is taken from Farrwest's rental fleet,unnecessarily extended loaner periods result in a loss of rental revenue,which may be recouped from the CITY OF PORT ARTHUR FIRE DEPARTMENT in the form of a rental invoice. (c) Equipment Issues between service intervals_Many equipment issues can be fixed over the phone or by email,eliminating the cost of shipping the instrument back and forth.CITY OF PORT ARTHUR FIRE DEPARTMENT agrees to contact Farrwest,either by phone or email,prior to sending equipment in for service.Unnecessary shipping costs may be recouped in a separate invoice. (d) Renewal-At the end of this 12 -month agreement,CITY OF PORT ARTHUR FIRE DEPARTMENT will be given the opportunity to renew the maintenance program for a further 2,12 months periods. (e) Annual Fee for Equipment and Service- - An annual payment of$34■336.80 will be made to FarrWest for the above program. This payment can be made quarterly or monthly. Farrwest Environmental Supply CITY OF PORT ARTHUR FIRE DEPARTMENT Signature: Signature: Name: Name: Title: Title: Date: Date: 3 FARRWE ST REFERENCES • San Antonio Fire Department- Hazmat - Farrwest provides maintenance,support and sales of all PPE (level A), chemical detection,radiation and gas monitoring equipment on a monthly basis.All work is performed on-site at 2 different fire/hazmat stations.This is a multi-year contract also providing event monitoring support for large scale events. - Contact: Captain Troy Teague, (210)464-8874 SAFD Station#1; 515 N.Cherry Street,San Antonio,TX 78202 troydee.teague@sanantonio.gov • Harris County Fire Marshal's Office- Hazmat Team - Farrwest provides maintenance,support and sales of all radiation and gas monitoring equipment on a quarterly basis.All work is performed on-site at the fire/hazmat station.This is a multi-year contract also providing event monitoring support for large scale events. - Contact: Chief Bob Royall (281)436-8160 2318 Atascocita Rd., Humble,TX 77396 Bob.royall@fmo.hctx.net • Oklahoma Department of Homeland Security - Farrwest maintains a multi-year contract for all hazmat equipment service, calibration and maintenance to include radiation,chemical identification and gas detection equipment. Farrwest provides on-site service to over 32 different cities in Oklahoma on a quarterly basis maintaining documentation and accountability for Homeland Security. - Contact:Johnny Vaughn- DHS Regional Response Coordinator (405)425-7274 3600 N. Martin Luther King Blvd.,Oklahoma City,OK jvaughn@dps.state.ok.gov 4 • Port Arthur Hazmat Team - Farrwest an all-inclusive lease program for chemical and gas detection monitoring equipment.All work is performed on-site at the fire/hazmat station.This is a multi-year contract also providing event monitoring support for large scale events. - Contact:Chief Louie Havens,Deputy Chief (409)983-8734 300 Waco Port Arthur,TX 77640 rhavens@portarthurtx.gov • Texas Commission on Environmental Quality - Farrwest maintains a multi-year contract for all emergency response sampling equipment to include service,calibration and maintenance of radiation,chemical identification and gas detection equipment. Farrwest provides on-site service to over 12 different regions across Texas on a quarterly basis maintaining documentation and accountability for TCEQ - Contact: Kelly Crunk, Emergency Response Coordinator (512)789-0434 12100 Park Circle,Austin,TX 78759 Kelly.crunk@itceq.texas.gov **MORE REFERENCES AND CONTACTS ARE AVAILABLE BY REQUEST 5 f1 FARRWE ST PERSONNEL � EXPERIENCE EXPERIENCE OF TEAM- Farrwest Environmental Supply, Inc. currently employees 14 full-time employees. We have a total of 3 certified hazardous materials technicians on staff, 2 members of Texas Task Force I, 2 certified firefighters and 11 RAE Systems certified technicians_ Key Personnel • Travis Brown- General Manger; Oversees general operation of Farrwest Environmental Supply with special regards to the fire, hazmat and first responder market. - ProBoard-Certified WMD/Hazardous Materials Technician II - Firefighter II, Cibolo Fire Department - Hazmat Sampling Technician, ProBoard-Certified - WMD/ Hazmat Instructor II, ProBoard- Certified - Certified on oil/gas well incident management for first responders, Wild Well Control - RAE Systems Certified Technician - RAE Systems Certified Trainer/ Instructor - Texas A&M University, Class of 2003 - Over 7 years working with and training first responders on air monitoring and gas detection a) Mike Parsons- Training and Educational Developement; Oversees and conducts gas detection and CBRNE operations training. Creates, designs, and tests training materials and processes - 15 years of training experience in the safety and Homeland Security markets. - TCFP Fire Officer II - TCFP Incident Safety Officer - TCFP Hazardous Materials Incident Commander - CTOS Secondary Screener Course Rad/Nuc - Advanced Chemical& Biological Integrated Response Course - TCFP Master Firefighter - NFA Chemistry for Emergency Response - TCFP Hazardous Materials Technician - IAFF Hazardous Materials/WMD Technician - SD Advanced Infrared Analysis for Hazardous Materials • Jim Farr-Vice President; With over 30 years in the environmental and safety industries, Mr. Farr has built the Farrwest company philosophy of 6 training, customer support and service and only providing the very top quality in safety products. - Has worked in many countries oversees on various defense agency projects - OSHA 40-hour hazardous materials and radiation safety instructor - Designer and project manager for various environmental deep well drilling sites in the Pacific Ocean and across the United States **More resumes and copies of certifications are available by request 7 EVENT MONITORING FAR RW E S T SUPPORT and SPECIAL PROJECTS • 2010 NBA All-Star Game- Provided monitoring services and technical support for Dallas Fire Rescue and Arlington Fire covering Dallas Convention Center and Cowboys Stadium simultaneously for period of 4 days for All-Star Week. • 2010 World Series- Provided technical support for Arlington Hazmat covering select games at Ranger's ballpark. • 2011 NFL Super Bowl- Provided full monitoring services and support during 5 day period leading up to and during the Super Bowl.Worked with RAE System's support (manufacturer) to provide complete CBRNE monitoring, 24hrs. per day, for Dallas Cowboys Stadium reporting to Arlington Fire.Worked side by side with Texas DPS, Homeland Security, FBI, ICE, CST's and local law enforcement. • 2011 World Series- Provided full monitoring services and support during each home game of 2011 World Series. Worked with RAE System's support (manufacturer) to provide complete CBRNE monitoring for Dallas Cowboys Stadium and Ranger's Ballpark simultaneously covering a crowd of over 150,000 people.Worked side by side with Texas DPS, FBI, CST's and local law enforcement. • 2012 US Grand Prix- Formula 1- Contracted for full Hazmat/WMD operations including monitoring,background data and response and to oversee Civil Support team and various local agency operations. Obligations included monitoring for more than 300,000 over a 4-day period and international dignitary protection. • 2015 IronMan Competition - Provided monitoring services and technical support for Woodlands Fire Department covering IronMan completion. • 2017 NBA Final - Provided monitoring services and technical support for Bexar County covering AT&T Center for period of 4 days. • 2017 RockFest- Provided monitoring services and technical support for Bexar County covering AT&T Center and festival area. 8 .............._ f FARRWEST Air Monitoring Class (Example Class) • INTRO TO GAS MONITORS o Intro to single-gas, 4-sensor (4-gas), multi-gas and PID instruments; examples of each o Difference between pump and diffusion instruments • Diffusion must be in gas; pump = readings from remote location • Pump up to 100' through tubing; ADD 1sec. per foot on response time o Typical 4-gas unit= LEL/02/CO/H2S; New 4-gas = LEL/O2/CO/HCN (overhaul) o PID's- will read 95%of all volatiles; Hazmat's best tool 1. LEL Sensor o Reads all combustibles gases o Understanding LEL correction factors and different combustible gases • LEL sensor set to measure Methane on 1:1 scale • What happens if we run into propane (CF= 2.1)? What's our reading at 50%LEL? o Why can we smell gas but nothing is showing on my monitor? • 10,000ppm = 1% by VOL • Nose = approx .06ppm; Dry Erase Marker= 150ppm of volatiles • Smell marker; not enough to be combustible at even 1%LEL • LEL Sensor in a 4-gas meter not a leak detector!!! • Use 4-gas meter to always make sure you're safe first! Then find leak with right monitor o LEL meters vs. leak detectors • Leak detector reads in PPM but over-saturates very quick • 4-gas is very linear to higher combustible limit • Example: leaking stove at residence= (Sensit) leak detector; 4" gas main break= (MultiRAE) 4-gas meter 2. Electro-chemical (Toxic) Sensors o Examples: CO, H2S, HCN, C12, NH3, etc. o Why do we keep our monitors plugged in to power? ■ Keep sensors electrically charged to have reaction with gas o Understanding response times with toxic sensors • CO = 30sec to reach full concentration of gas in area • HCN= 200sec to reach full concentration of gas in area • Wait for readings to stabilize before moving on!!! o Understanding cross-sensitivities • Show Examples • lsobutylene gas on CO sensor • H2S gas on HCN sensor o How to conduct air monitoring in general • Monitor is point source detector(size of basketball) 3. PID- photo-ionization detector • Detects 95% of volatiles and some non-volatiles • Used to tell you if 'something' is there • Very small resolution (down to 1ppb) • PID's have correction factors, but only use if in 1 known VOC 4. Difference between Bump Test and Full Calibration • Bump Test =Attach gas to set off low alarms only(don't pay attention to numbers) • Full Calibration = Within 10% of calibration gas values • Bump test prior to hotzone entry; calibration every 30-90 days • Too much calibration bad for sensors 5. Q&A, Hands-on equipment demo and familiarization