HomeMy WebLinkAboutPR 19859: 4TH STREET IMPROVEMENTS PROJECT, CHANGE ORDER #2 7
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www.Po rtArt h u rTx.gov
INTEROFFICE MEMORANDUM
Date: July 24, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Armando Gutierrez, Jr., P.E., Director of Public Works
RE: P.R. 19859—4th Street Improvements Project, Change Order#2
Introduction:
Acceptance of Change Order No. 2 for the 4th Street Improvements Project from Stadium
Road to Duff Drive.
Background:
Proposed Change Order No. 2 is for 34 additional days due to inclement weather and wet
conditions which interfered construction productivity.
Notice to Proceed Date: February 15, 2017
Original Contract Ending Date: July 15, 2017
Amended Ending Date (Res. 17-152: Change Order#1: 15 Days): July 30, 2017
Proposed Ending Date: September 2, 2017
Budget Impact:
Funds are available in the following account: N/A
Recommendation:
Approval of P. R. No. 19859 authorizing the City manager to execute Change Order No. 2 to
the contract with Excavation and Construction Co., Inc. for the 4th Street Improvements
Project increasing the contract term by 34 days to a new contract term of 195 days
extending the contract ending date to September 2, 2017.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 s Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P.R. 19859
07/24/17 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 02 TO THE CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND EXCAVATION AND CONSTRUCTION, LLC
OF NEDERLAND, TEXAS FOR THE 4TH STREET IMPROVEMENTS
PROJECT, INCREASING THE CONTRACT TERM BY 34 DAYS TO A
NEW TOTAL OF 199 DAYS. PROJECT NO. 4THST1.
WHEREAS, per Resolution No. 16-351, the City Council awarded a contract for
the 4th Street Improvements project from Stadium Road to Duff Drive to Excavation and
Construction, LLC, of Port Arthur, Texas in the projected budgetary impact amount of
$888,612.74 and a contract term of 150 calendar days; and,
WHEREAS, per Resolution No. 17-152, the City Council approved Change Order
No. 01 for additional work not specified in the bid increasing the contract amount by
$26,929.70 to a new contract amount of $915,542.44 and increasing the contract term
by 15 days to a new contract term of 165 days; and,
WHEREAS, proposed Change Order No. 02 is for 34 additional days due to rain
out days increasing the contract term by 34 days to a new contract term of 199 days
requested by Excavation and Construction, LLC, attached hereto as Exhibit "A"; and,
WHEREAS, approval of Change Order No. 02 will increase the contract term by
34 days to a new contract term of 199 days herein deemed an appropriate action; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P. R. 19859
Page 2
THAT, Change Order No. 02 is herein approved and the City Manager is
authorized to execute said Change Order No. 02 (attached as Exhibit "A") to the
contract between the City of Port Arthur and Excavation and Construction, LLC, of Port
Arthur, Texas; and,
THAT, Change Order No. 02 increases the contract term by 34 days to a new
total of 199 days and extending the contract ending date to September 2, 2017; and,
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2017
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Derrick Ford Freeman
Mayor
Attest:
City Secretary
Sherri Bellard
P.R. 19859
Page 3
APPROVED A$ TO FORM: APPROVED FOR ADMINISTRATION:
Valecia TizenoO r/70 Brian McDougal
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Rosie Vela, CPA/GFOA
Interim Director of Finance
Armando Gutierrez, Jr., P.E.
Director of Public Works
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
6601 Proctor Street Ext. - - Phone:409-722-6880
Port Arthur TX.77642 FAX:409-722-5480
ECC AV 11=11 TO D N
CONS UIRE I_11C-111-I t #J
Mr. Rawetts Baaheth,
There are 34 days that I would like to request for an extension of time. Attached is the report of rain
and delayed days for reference.
Sincerely
Eric Gilchriest.
7/24/17
CHANGE ORDER NO. 02
DATE: July 24,2017
ORIGINAL AGREEMENT DATE: February 15. 2017
EXCAVATION AND CONSTRUCTION, LLC
PROJECT DESCRIPTION: 4th Street Improvements(Stadium Road to Duff Drive)
CHANGE TO CONTRACT TERM:
ORIGINAL CONTRACT term: 150 Days
CURRENT CON TRACT TERM(adjusted by previous CHANGE ORDER): 165 Days
The Contract Term due to this CHANGE ORDER will be(increased/decreased)by:
34 Days
The new CONTRACT TERM including the CHANGE ORDER will be: 199 Days
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT amount: $888,612.74
CURRENT CONTRACT PRICE(adjusted by previous CHANGE ORDER): $915,542.44
The Contract Amount due to this CHANGE ORDER will be(' )by:
$0.00
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $915,542.44
Excavation and Construction, Co., Inc.:
Signature
Eric Gilchriest - General Manager
Printed Name
CITY OF PORT ARTHUR
Brian McDougal
City Manager