HomeMy WebLinkAboutMINUTES 08/01/2017 REGULAR MEETING REGULAR MEETING — August 1, 2017
I. INVOCATION, PLEDGE & ROLL CALL
Councilmember Moses gave the invocation followed with the pledge to the flag.
The City Council of the City of Port Arthur met in Regular Session on Tuesday, August
1, 2017 at 8:30 a.m. in the City Council Chamber, City Hall, with the following members
present: Mayor Derrick Freeman; Mayor Pro Tern Cal Jones; Councilmembers Raymond
Scott, Jr., Thomas Kinlaw, III, Willie "Bae" Lewis, Jr., Charlotte M. Moses and Kaprina
Frank; City Manager Brian McDougal, City Secretary Sherri Bellard, City Attorney Valecia
R. Tizeno, and Sergeant At Arms Chief of Police Patrick Melvin.
Mayor Pro Tern Cal Jones joined the Regular Meeting at 10:00 a.m.
Councilmember Osman Swati joined the Regular Meeting at 11:57 a.m.
II. PROCLAMATIONS & MINUTES
Proclamations
The Mayor issued the following Proclamations
August 2017 as "National Water Quality Month"
III. PETITIONS & COMMUNICATIONS
A. Speakers — None
B. Presentations
(1) A Presentation By Lowra A. Harrison Regarding
Professional Environmental Support (Requested By
Councilmember Doucet)
Lowra Harrison, 2304 Glenwood Drive, gave the above-mentioned presentation.
(2) A Presentation By Captain Chuck LaHaye, President Of The
Sabine Pilots Association, Regarding Article I, Section 118-
1, of the Code of Ordinances, Relating To Speed Limit For
Large Vessels
Captain Chuck LaHaye, 6250 Madison Ridge, Beaumont, Texas, gave the above-
mentioned presentation.
(3) A Presentation By David Perkins, Project Manager Regarding
Access Companies Inc. Golden Triangle RV Resort
David Perkins gave the above-mentioned presentation.
(5) A Presentation By Jerry Smith, Parks And Recreation
Director Regarding Camp Force3
Parks and Recreation Director Jerry Smith gave the above-mentioned presentation.
(4) A Presentation By Kandace M. Tappen, Assistant City
Manager And Jose Martinez, Library Director Regarding The
Library Mercer Report
Assistant City Manager/Administration Tappen introduced Steven Williams who gave the
above-mentioned presentation.
(6) A Presentation By Latrice Gallow, Manager, Utility Compliance
Engineer Regarding Utility Operations, Regulatory Services
Compliance Updates
Utility Operations Engineer Latrice Gallow gave the above-mentioned presentation.
(7) A Presentation By Antonius Pegues, Utility Customer Service
Manager Regarding National Water Quality Month
Utility Customer Service Manager Tony Pegues gave the above-mentioned presentation.
(8) A Presentation By Councilmember Lewis Regarding The
General Land Office (GLO) Grant Pertaining To Sabine Pass
Water Front Access Road Project
Councilmember Lewis gave the above-mentioned presentation.
C. Employee Recognition — None
D. Correspondence — None
E. Discussion
(1) To Discuss The City Of Port Arthur Job Vacancies By
Department. (Requested By Councilmember Doucet)
Human Resource Director Monique Leflore appeared before the City Council to answer
inquires regarding the above-mentioned topic.
IV. PUBLIC HEARINGS — 9:00 AM — None
V. UNFINISHED BUSINESS — None
VI. CONSENT AGENDA
The motion was made by Councilmember Moses, seconded by Councilmember Doucet
and carried; the following Consent Agenda items were adopted with the exception of
Proposed Resolutions No. 19844, 19856 and 19858:
Voting Yes: Mayor Freeman; Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet, Lewis, Moses and Frank.
Voting No: None.
A. Minutes
May 23, 2017 Regular Meeting
June 1, 2017 Special Meeting
June 6, 2017 Regular Meeting
June 20, 2017 Special Executive Meeting
June 20, 2017 Regular Meeting
July 11, 2017 Regular Meeting
July 18, 2017 Special Executive Meeting
July 18, 2017 Regular Meeting
B. Resolutions — Consent
(1) P.R. No. 19748 — A Resolution Authorizing Acceptance Of
The Engineer's Certificate Of Completion, Contractor's
Certificate And Release, And Contractor's Certificate Of
Guarantee For Construction Of The Sewer Main Line In
Front Of Port Plaza Shopping Center And Authorizing The
City Manager To Sign The Certificate Of Acceptance On
Behalf Of The City Of Port Arthur, Texas
City Council Minutes ,
Regular Meeting — August 1, 2017
Proposed Resolution No. 19748 was adopted becoming Resolution No. 17-186.
(2) P.R. No. 19817 — A Resolution Terminating The Contract
With Long Claw Contractors, LLC Pursuant To Resolution
No. 17-049, And Authorizing A Contract Between The City
Of Port Arthur And Derrick & Noah Lawn Service Of Port
Arthur, Texas For Group 3B And South East Texas Lawn &
Maintenance Of Beaumont, Texas For Group 6 For Mowing
Of Various City Properties, Parks And Right-Of-Ways With
An Annual Projected Budgetary Impact Of $46,200.00.
Funding Available In Parks Account No. 001-1207-531.31-
00
Proposed Resolution No. 19817 was adopted becoming Resolution No. 17-187.
(3) P.R. No. 19841 — A Resolution Awarding And Bid And
Authorizing The City Manager To Execute A Contract With
Norman Highway Constructors Of Orange, Texas For The
Storm Sewer Improvements Along Woodworth Blvd. From
7th Street To Thomas Blvd. With A Projected Budgetary
Impact Of $1,186,728.00. Funding Available In Account
Numbers 145-1201-532.59-00, GLO Round 2.2 Program -
$799,500.00 And 001-1203-531.86-00, City Streets
Program - $387,228.00
Proposed Resolution No. 19841 was adopted becoming Resolution No. 17-188.
(5) P.R. No. 19847 — A Resolution Approving A Technical
Assistance Agreement Between The City Of Port Arthur,
Texas, The City Of Port Arthur Section 4A Economic
Development Corporation And National Development
Council For The Period Of October 1, 2017 Through
September 30, 2018 In An Amount Not To Exceed
$72,000.00; Account No. 120-1429-582.54-11
Proposed Resolution No. 19847 was adopted becoming Resolution No. 17-189.
(6) P.R. No. 19848 — A Resolution Authorizing The First
Renewal Of A Training Agreement Between The City Of
Port Arthur Section 4A Economic Development Corporation
And Jireh World Church/Outreach Ministries, Inc. To
Provide Life Skills And Financial Planning Training To Port
Arthur Residents In An Amount Not To Exceed $100,000.00
PAEDC Account No. 120-1429-582.59-07
Proposed Resolution No. 19848 was adopted becoming Resolution No. 17-190.
(7) P.R. No. 19849 — A Resolution Terminating A Contract For
Professional Services (Non-Federal Form) Between The
City Of Port Arthur Section 4A Economic Development
Corporation And Arceneaux Wilson & Cole, LLC., For
Engineering Services In Connection With PAEDC, Phase II
Paving, Water, Sanitary Sewer & Drainage AWC Project No.
EDC-230 For The Newly Acquired Jade Avenue Business
Park
Proposed Resolution No. 19849 was adopted becoming Resolution No. 17-191.
(8) P.R. No. 19850 — A Resolution Approving The Closing Of
The Economic Development Conditional Grant Agreement
Between PA69, L.P. And The City Of Port Arthur Section 4A
Economic Development Corporation
City Council Minutes 3
Regular Meeting —August 1, 2017
Proposed Resolution No. 19850 was adopted becoming Resolution No. 17-192.
(9) P.R. No. 19851 — A Resolution Authorizing The Lease Of
Office Space Located Within 501 Procter Street By The City
Of Port Arthur Section 4A Economic Development
Corporation To G&G Enterprises, Inc.
Proposed Resolution No. 19851 was adopted becoming Resolution No. 17-193.
(10) P.R. No. 19852 — A Resolution Authorizing The Lease Of
Office Space Located Within 501 Procter Street By The City
Of Port Arthur Section 4A Economic Development
Corporation To Collins Engineers, Inc.
Proposed Resolution No. 19852 was adopted becoming Resolution No. 17-194.
(11) P.R. No. 19853 — A Resolution Authorizing The City
Manager To Execute A Written Agreement Between The
City Of Port Arthur And Randy Smith For Participation In
The City Of Port Arthur's Owner Occupied Housing
Assistance Rehabilitation And Reconstruction Program
Proposed Resolution No. 19853 was adopted becoming Resolution No. 17-195.
(12) P.R. No. 19854 — A Resolution Authorizing City Manager To
Enter Into A Contract With Farrwest Environmental Supply,
Inc. Of Shertz, Texas For Hazardous Materials Monitoring
And Detection Equipment Leasing, Service, Maintenance,
And Training In The Amount Of $34,336.80 To Be Paid In
Quarterly Payments; Funds Available In Fire Department
Equipment Maintenance Account No. 001-1121-521.42-00
Proposed Resolution No. 19854 was adopted becoming Resolution No. 17-196.
(13) P.R. No. 19855 — A Resolution Authorizing Execution Of A
Internal Ethics And Compliance Policy For The Transit
Department With The Texas Department Of Transportation
To Provide Transit Operating Funds For The City Of Port
Arthur Transit
Proposed Resolution No. 19855 was adopted becoming Resolution No. 17-197.
(16) P.R. No. 19859 — A Resolution Authorizing The City
Manager To Execute Change Order No. 02 To The Contract
Between The City Of Port Arthur And Excavation And
Construction, LLC Of Nederland, Texas For The 4th Street
Improvements Project, Increasing The Contract Term By
34 Days To A New Total Of 199 Days. Project No. 4THST1
Proposed Resolution No. 19859 was adopted becoming Resolution No. 17-198.
(17) P.R. No. 19863 — A Resolution Authorizing Implementation
Of Route Changes As Discussed At The Public Hearing Held
On May 23, 2017 For The Port Arthur Transit Department
Proposed Resolution No. 19863 was adopted becoming Resolution No. 17-199.
VII. ITEMS REQUIRING INDIVIDUAL ACTION
Consent - Resolutions
(4) P.R. No. 19844 — A Resolution Rejecting Bids For The West
Rev. Dr. Ransom Howard (West 7t") Street Pavement
City Council Minutes 4
Regular Meeting — August 1, 2017
Rehabilitation Project From MLK Drive To Abe Lincoln
Avenue Due To Funding Availability
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Doucet and seconded by Councilmember
Lewis that Proposed Resolution No. 19844 be adopted.
Public Works Director Armando Gutierrez appeared before the City Council to answer
inquiries regarding the above-mentioned rejection of bids.
Arceneaux, Wilson and Cole Representative Derrick Grafanino appeared before the City
Council to answer inquiries regarding the above-mentioned rejection of bids.
Purchasing Director Clifton Williams appeared before the City Council to answer
inquiries regarding the above-mentioned rejection of bids.
Upon the motion of Councilmember Doucet, seconded by Councilmember Kinlaw and
carried, Proposed Resolution No. 19844 was removed from the agenda.
Voting Yes: Mayor Freeman; Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet, Lewis, Moses and Frank.
Voting No: None.
(14) P.R. No. 19856 — A Resolution Amending Resolution
Number 17-084 To Decrease The 2017 Community
Development Block Grant (CDBG) Allocation From
$1,018,036.00 To $1,004,747.00 And Approving The
Revised List Of Projects For 2017 (CM Review)
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Moses, seconded by Councilmember Frank and
carried, Proposed Resolution No. 19856 was adopted becoming Resolution No. 17-200.
Voting Yes: Mayor Freeman; Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet, Lewis, Swati, Moses and Frank.
Voting No: None.
The caption of Resolution No. 17-200 reads as follows:
RESOLUTION NO. 17-200
A RESOLUTION AMENDING RESOLUTION
NUMBER 17-084 TO DECREASE THE 2017
COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ALLOCATION FROM $1,018,036.00 TO
$1,004,747.00 AND APPROVING THE REVISED
LIST OF PROJECTS FOR 2017 (CM REVIEW)
(15) P.R. No. 19858 — A Resolution Authorizing The City
Manager To Execute Change Order No. 1 To The Contract
Between The City Of Port Arthur And Mike Barnett
Construction Of Port Neches, Texas, For The Removal And
Replacement Of Flooring & Sub Flooring At The Sabine Pass
Community Center, Increasing The Contract By $1,518.00
To A New Total Of $30,468.00; Funding Available In Civic
Center Building Maintenance Account Number 001-1061-
518.32-00
The Mayor introduced the above-mentioned Proposed Resolution.
City Council Minutes ;
Regular Meeting — August 1, 2017
Upon the motion of Councilmember Frank, seconded by Councilmember Doucet and
carried, Proposed Resolution No. 19858 was adopted becoming Resolution No. 17-201.
Voting Yes: Mayor Freeman; Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet, Lewis, Swati, Moses and Frank.
Voting No: None.
The caption of Resolution No. 17-201 reads as follows:
RESOLUTION NO. 17-201
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE CHANGE ORDER NO. 1
TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND MIKE BARNETT
CONSTRUCTION OF PORT NECHES, TEXAS, FOR
THE REMOVAL AND REPLACEMENT OF
FLOORING & SUB FLOORING AT THE SABINE
PASS COMMUNITY CENTER, INCREASING THE
CONTRACT BY $1,518.00 TO A NEW TOTAL OF
$30,468.00; FUNDING AVAILABLE IN CIVIC
CENTER BUILDING MAINTENANCE ACCOUNT
NUMBER 001-1061-518.32-00
Motion to Reconsider
(16) P.R. No. 19859 — A Resolution Authorizing The City
Manager To Execute Change Order No. 02 To The Contract
Between The City Of Port Arthur And Excavation And
Construction, LLC Of Nederland, Texas For The 4t" Street
Improvements Project, Increasing The Contract Term By
34 Days To A New Total Of 199 Days. Project No. 4THST1
Upon the motion of Councilmember Doucet, seconded by Councilmember Scott
Proposed Resolution No. 19859 was reconsidered.
Voting Yes: Mayor Freeman; Mayor Pro Tern Jones; Councilmembers Scott, Kinlaw,
Doucet, Lewis, Swati, Moses and Frank.
Voting No: None.
Upon the motion of Councilmember Doucet, seconded by Councilmember Scott and
carried, Proposed Resolution No. 19859 was adopted becoming Resolution No. 17-198.
Voting Yes: Mayor Freeman; Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet, Lewis, Swati and Moses.
Voting No: None.
The caption of Resolution No. 17-198 reads as follows:
RESOLUTION NO. 17-198
A Resolution Authorizing The City Manager To
Execute Change Order No. 02 To The Contract
Between The City Of Port Arthur And
Excavation And Construction, LLC Of
Nederland, Texas For The 4th Street
Improvements Project, Increasing The
Contract Term By 34 Days To A New Total Of
199 Days. Project No. 4THST1
City Council Minutes (
Regular Meeting —August 1, 2017
A. Resolutions
(1) P.R. No. 19862 — A Resolution Appointing And/Or
Reappointing A Member Or Members To The Citizen's
Pipeline Advisory Committee (Requested By
Councilmember Lewis)
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Lewis, seconded by Councilmember Swati and
carried, Proposed Resolution No. 19862 was adopted, with the following names
included, becoming Resolution No. 17-202
Councilmember Lewis - District 5: Warren Field
Councilmember Swati - District 6: Russell Buss
Voting Yes: Mayor Freeman; Mayor Pro Tern Jones; Councilmembers Scott, Kinlaw,
Doucet, Lewis, Swati and Moses.
Voting No: None.
The caption of Resolution No. 17-202 reads as follows:
RESOLUTION NO. 17-202
A RESOLUTION APPOINTING AND/OR
REAPPOINTING A MEMBER OR MEMBERS TO
THE CITIZEN'S PIPELINE ADVISORY
COMMITTEE (REQUESTED BY
COUNCILMEMBER LEWIS)
B. Ordinances
(1) P.O. No. 6627 — An Ordinance Amending Section 86-114
(Commercial Refuse) Of The Code Of Ordinances, City Of
Port Arthur, Texas, By Increasing The Commercial
Container Service Rates To 97% Of Lowest Charge In
Region For Commercial Container Rates, Over A Three Year
Period, 33% Increase Each Year (Third Year, 34%); And
Providing For An Effective Date
The City Manager introduced the above-mentioned Proposed Ordinance.
The motion was made by Councilmember Swati and seconded by Mayor Pro Tern Jones
that Proposed Ordinance No. 6627 be adopted.
Utility Customer Service Manager Antonius Pegues appeared before the City Council to
answer inquiries regarding the above-mentioned rate increases.
Upon the motion of Councilmember Swati, seconded by Councilmember Kinlaw and
carried, Proposed Ordinance No. 6627 was tabled.
Voting Yes: Mayor Freeman; Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet, Lewis, Swati and Moses.
Voting No: None.
City Council Minutes 7
Regular Meeting — August 1, 2017
VIII. * CLOSED MEETING (EXECUTIVE SESSION)
Closed Meeting:
(1) Section 551.071 Government Code — To Discuss With The
City Attorney Update On Pending And Potential Civil
Service Litigation And Related Legal Issues
(2) Section 551.071 Government Code — Attorney
Consultation To Provide Advice And Counsel In Connection
With The City's Right, Duties, Privileges, And Obligations
In Connection With A Grievance Filed By The Port Arthur
Police Association
(3) Section 551.072 Government Code — To Discuss The Value
Of The Land In The City's Extraterritorial Jurisdiction (ET])
(4) Section 551.087 Government Code — To Discuss Incentives
For Commercial, Residential, And/Or Industrial Business
Prospects (GLN Holdings, LLC , Colonial Pipeline Company
And Sempra Energy)
The City Council recessed their meeting at 12:46 p.m. to meet in Executive Session to
consider the above-mentioned topics, and reconvened their meeting at 3:17 p.m. with
the following members present: Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet and Lewis; City Manager McDougal; City Secretary Bellard; City Attorney Tizeno
and Sergeant At Arms Chief Patrick Melvin.
IX. ADJOURNMENT OF MEETING
Upon the motion by Councilmember Kinlaw, seconded by Councilmember Scott and
carried unanimously, the City Council adjourned their meeting 3:18 p.m.
An audio-tape of this meeting is on file in the office of the City Secretary and is made a
part of the official minutes of this meeting.
MAYOR DERRICK FREEMAN
ATTEST:
CITY SECRETARY SHERRI BELLARD
END OF REGULAR MEETING HELD August 1, 2017.
APPROVED •
City Council Minutes 8
Regular Meeting —August 1, 2017