HomeMy WebLinkAboutPR 19794: FISCAL YEAR 2018 STREET PROGRAM ./7-
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INTEROFFICE MEMORANDUM
Date: August 9, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Armando Gutierrez,Jr., P.E., Director of Public Works
RE: P.R. 19794— Discussion and possible action for approving the Year 1 Street
Program
Introduction:
Discussion and possible action to approved Year 1 of the street program.
Background:
The City of Port Arthur — Public Works Department developed a 20 Year Streets Program for
the improvements of the city streets. The program was first presented to the City Council
January 31, 2017. Several presentations have been made at different public meetings in
town.
Funding Available:
Funding Available in the City Streets Account 001-1203-531.86-00
Recommendation:
Approval of the Year 1 Street Improvement Program as recommended.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P.R. 19794
08/09/17 rtb
RESOLUTION NO.
A RESOLUTION APPROVING THE FISCAL YEAR 2018 STREET
PROGRAM —YEAR 1 WITH FUNDING AVAILABLE IN CITY STREETS
ACCOUNT NO. 001-1203-531.86-00
WHEREAS, the Public Works Department has developed and presented the
project 20 year streets program to City Council; and,
WHEREAS, a proposal has been prepared by the Public Works Department for
the "Year 1" Street Program beginning Fiscal Year 2018; and
WHEREAS, a list of proposed street projects and a project schedule for the list of
streets are provided for consideration and approval by the City Council for the 2018 Fiscal
Year (see attached Exhibit "A"); now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby approve the proposed
Street Program for the 2018 Fiscal Year, as delineated in Exhiibit "A"; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2017 at
a Regular meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
P.R. 19794
Page 2
Noes:
Mayor
Derrick Freeman
Attest:
City Secretary
Sherri Bellard
AP ROVED S TO FORM: APPROVED FOR ADMINISTRATION:
NI (' 1
Valecia Tizeno Brian McDougal
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Rosie Vela, CPA
Interim Director of Finance
Armando Gutierrez, Jr., P.E.
Director of Public Works
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
Typical Project Schedule
For Street Work
days
Planning Phase
1. Selection of streets
a. Setting project limits
b. Identifying scope of work
2. Securing of funds
3. Selection of Design Firm 70 days
a. Advertising for REQ 15
b. Evaluating RFQ 7
c. Ranking proposals 7
4. Presenting Firms recommendations to City Council 10
5. Negotiating Design fees 14
6. Preparing Design Agreements 7
7. Presenting Agreement to City Council for approval 10
Design Phase 232 days
1. Scheduling Project Design kickoff meeting 3
2. Issuing NTP 1
3. 30%submittal (Engineering Report) 68 days
a. Geotechnical exploration 14
b. Surveying 21
c. Identify utilities conflicts 3
d. Identify issues that will affect the project 3
e. Prepare conceptual plans and recommendations 14
f. Identifying possible cost estimates 3
g. Submittal to city for review and approval 10
4. 60%design plans 80 days
a. construction plans 60
b. construction cost estimate 5
c. construction schedule 5
d. Submittal to city for review and approval 10
5. 90%construction plans 65 days
a. Construction plans 30
b. Specifications 15
c. Construction cost estimate 5
d. Construction schedule 5
e. Submittal to city for review and approval 10
6. 100%construction plans 15 days
a. Submittal of bid package 15
Bid Phase 58 days
1. Advertising for Bids 15
2. Pre-bid Conference 1
3. Addendums 7
4. Bid opening 1
5. Evaluating Bid Proposals from various companies 7
6. Presenting Construction Company recommendations to City Council 10
7. Preparing Construction Contracts 7
8. Executing construction contracts 10
Construction Phase 221 days
1. Scheduling Pre-construction meeting 3
2. Issuing NTP 1
3. Commence construction (construction duration varies+/-$200k per month) 180
a. Daily inspection
b. Biweekly progress meeting
c. Monthly invoices
d. Certification of work by design engineer
4. Final Walk through and preparation of punch list 7
5. Completion of punch list 15
6. Close out documents 15
Warranty Period 360 days
1. Monitoring of final product monthly through the warranty period 360
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