HomeMy WebLinkAboutPR 19883: WITT O'BRIEN'S, LLC FOR DEBRIS MONITORING SERVICES FOR THE CITY OF PORT ARTHUR ta..s,
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: August 16, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Armando Gutierrez, Jr., P.E., Director of Public Works
RE: P.R. 19883 —Witt O'Brien's, LLC for Debris Monitoring Services for the City of
Port Arthur
Introduction:
Execution of third year (second renewal) agreement with Witt O'Brien's, LLC for Debris
Monitoring Services for the City of Port Arthur
Background:
As required by FEMA in the event of an emergency disaster, the City of Port Arthur entered
into an agreement with Witt O'Brien's, LLC to perform debris monitoring services in case of a
disaster per Resolution No. 15-311 with the option to renew for two (2) additional one (1)
year terms. Per Resolution No. 16-217, the City of Port Arthur renewed the agreement with
Witt O'Brien's, LLC for an additional one (1) year term, with the option to renew for one (1)
additional year term. This proposal is for the second renewal (final) term of this agreement.
Funding Available:
Funding will be provided for in the appropriate disaster/emergency recovery project
accounts.
Recommendation:
Approval of the third year (second renewal) agreement for debris monitoring services for
the City of Port Arthur in the event of an emergency or disaster.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P.R. 19883
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL YEAR
(SECOND RENEWAL) OF THE AGREEMENT WITH WITT O'BRIEN'S,
LLC OF FORT LAUDERDALE, FLORIDA FOR DEBRIS MONITORING
SERVICES FOR THE CITY OF PORT ARTHUR IN THE EVENT OF AN
EMERGENCY OR DISASTER.
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a
service in place for Debris Monitoring Services as required by FEMA in the event of an
emergency or a disaster; and,
WHEREAS, per Resolution 15-311, the City entered into an agreement with Witt
O'Brien's, LLC for a one (1) year term, with the option of renewing for two (2)
additional one (1) year terms; and,
WHEREAS, per Resolution 16-217, the City renewed the agreement with Witt
O'Brien's, LLC for an additional one (1) year term, with the option of renewing for one
(1) additional one (1) year term; and,
WHEREAS, the City desires to enter into an additional one (1) year (second
renewal) final agreement with Witt O'Brien's of Fort Lauderdale, Florida as delineated in
Exhibit"A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute the third and final year
(second renewal) of the contract with Witt O'Brien's, LLC of Fort Lauderdale, Florida
P.R. 19883
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as Exhibit "A") for the Debris Monitoring Services for the City of Port Arthur, Texas
being the final agreement per original contract.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2017 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Derrick Freeman
Attest: Mayor
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF
FUNDS:
VIOAL4
/ibt a
Vale cia Teno Clifton Williams, CPPB
City Attorney Director of Purchasing
APPROVED FOR ADMINISTRATION:
Brian McDougal Armando Gutierrez, Jr., P.E.
City Manager Director of Public Works
EXHIBIT A
SECOND (FINAL) RENEWAL CONTRACT FOR DEBRIS MONITORING SERVICES
FOR THE CITY OF PORT ARTHUR, TEXAS
THIS AGREEMENT, made this day of , 2017, by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY", and Witt O'Brien's Response
Management, Inc. a(n) corporation herein acting by and through Steve Braham,
Executive Vice President hereinafter called "CONTRACTOR".
WITNESSED: That, for and in consideration of, the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The City shall enter into a one-year second and final renewal contract per
Resolution No. 15-311.
2. The term of this Contract shall be from September 1, 2017 to August 31, 2018.
3. During the term of this Contract, the CONTRACTOR will furnish at his own
expense all of the materials, supplies, tools, equipment, labor, and other services
necessary to connection therewith, excepting those supplies specifically not
required of CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to supply the materials described in the specifications
and contract documents at the unit prices shown in the original bid.
5. The term "Contract Documents" means and includes the following"
a. Agreement
—Rcqucst for Proposal
—General Information
cpccifcations
e7—' 'oposal
€:—Biddcr's Information Sheet
These items were attached to the original letting contract. The
agreement only is included for this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of
which shall be deemed an original on the date first above written.
Signed on the day of 2017
OWNER:
BY:
Brian McDougal
City Manager
Signed on the day of 2017
CONTRACTOR:
Witt O'Brien's Response Management, Inc.
BY:
Steve Braham, Executive Vice President