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Home My WebLink AboutPR 19785: AWARDING CONTRACTS TO TWELVE (12) CONTRACTORS ON A ROTATION BASIS FOR THE MOWING OF PRIVATELY-OWNED AND CITY-OWNED LOTS , , 7 i , 40 City of _ J �L ort rthu- - r� INTEROFFICE MEMORANDUM Date: August 15, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Darlene Thomas-Pierre, Director of Inspections & Code Compliance �l RE: Proposed Resolution No. 19785 — Awarding Contracts to Twelve (12) Contractors on a Rotation Basis for the Mowing of Privately-owned and City- owned vacant lots in an Area of the City Designated as Area E. Introduction: Staff recommends that City Council adopt P.R. No. 19785, authorizing the City Manager to execute contracts with twelve (12) vendors for the mowing of Privately-owned and City- owned residential and commercial vacant lots in Area E, in an area of the city which is bounded on the south by 25th Street, on the north by Aero Drive, on the west by Tyler Avenue, and on the east by Twin City Highway. See attached map. The contractors are: (1) Dee Rite Cut, Port Arthur, Texas; (2) Derrick and Noah Lawn Service, Port Arthur, Texas; (3) DMJ Landscaping, Port Arthur, Texas; (4) Eduardo T.O. Landscaping, Groves, Texas; (5) F & L Unlimited, Port Arthur, Texas; (6) JL's Handyman, Port Arthur, Texas; (7) K & D Affordable Lawn Service, Port Arthur, Texas; (8) Newcost Company, Port Arthur, Texas; (9) RJD Lawn Services, Port Arthur, Texas; (10) SMO Unlimited, Port Arthur, Texas; (11) Sub South Inc., Port Neches, Texas; and (12) Tones Landscaping, Port Arthur, Texas. Due to an abundance of high grass in Port Arthur, the Environmental Health division needs multiple contractors to maintain each area. Background: Bids were opened on April 19,2017 for the mowing of privately-owned and city-owned vacant lots in Area E; bid awarded is based on the lowest and most responsive bids. The bid tabulation follows. (continued) "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. NO 19785 MOWING-PRIV. & CITY-OWNED VAC. LOTS 08/01/17 PAGE 2 OF 3 Affordable Lawn Care, Port Arthur, Texas .0040 All In One Lawn Service, Port Arthur, Texas .33 B & B Lawn Care& Tree Service, Port Arthur, Texas .0030 Bladerunners, Beaumont, Texas .0041 Dee Rite Cut, Port Arthur, Texas .0033 Derrick&Noah Lawn Service, Port Arthur, Texas .0030 DMJ Landscaping, Port Arthur, Texas .0035 Eagle Precision Lawn Care L.L.C.,Nederland, Texas N/A Eduardo T.O. Landscaping, Groves, Texas .0033 F & L Unlimited, Port Arthur, Texas .0034 Hite's Maintenance, Port Arthur, Texas 25.50 Israel Construction, Port Arthur, Texas 00.36 JL's Handyman, Port Arthur, Texas .0036 K&D Affordable Lawn, Port Arthur, Texas .0030 K.S. Landscaping, Port Arthur, Texas No Bid Lopez Lawn Services, Port Arthur, Texas .34 M&J Lawn Services, Port Arthur, Texas .0040 M S Service, Port Arthur, Texas .33 Newcost Company, Port Arthur, Texas .0032 RJD Lawn Services, Port Arthur, Texas .0034 R. L. Eldridge, Sabine Pass, Texas N/A S. E. Texas Lawn&Maintenance, Beaumont, Texas .004 SMO Unlimited, Port Arthur, Texas .0029 Sub South Inc., Port Neches, Texas .0030 Special Touch Landscaping, Houston, Texas .013 Support Operation Services, Port Arthur, Texas .0039 The J.A.P. Group,Nederland, Texas Disqualified Torres Landscaping, Port Arthur, Texas .0033 U. B. Construction, Port Arthur, Texas N/A Vargas Landscaping, Port Arthur, Texas .0045 Williams Transport, Port Arthur, Texas N/A W J Lawn, Port Arthur, Texas N/A Affordable Lawn & Tractor of Port Arthur, Texas attended the prebid meeting, but did not submit a bid. Budget Impact: Acceptance of this recommendation will not require a budget amendment. Funding is available in Account No. 001-1304-541.59-00. (continued) "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. NO 19785 MOWING-PRIV. & CITY-OWNED VAC. LOTS 08/01/17 PAGE 3 OF 3 Recommendation: Staff recommends that City Council adopt P. R. 19785 thereby authorizing the City Manager to execute twelve (12) contractual agreements between the City of Port Arthur and (1) Dee Rite Cut, Port Arthur, Texas; (2) Derrick and Noah Lawn Service,Port Arthur, Texas; (3)DMJ Landscaping, Port Arthur, Texas; (4) Eduardo T.O. Landscaping, Groves, Texas; (5) F & L Unlimited, Port Arthur, Texas; (6) JL's Handyman, Port Arthur, Texas; (7) K & D Affordable Lawn Service, Port Arthur, Texas; (8) Newcost Company, Port Arthur, Texas; (9) RJD Lawn Services, Port Arthur, Texas; (10) SMO Unlimited, Port Arthur, Texas; (11) Sub South Inc., Port Neches, Texas; and(12) Torres Landscaping, Port Arthur, Texas. DTP/pld "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 . 409.983.8101 X FAX 409.982.6743 P.R. NO. 19785 7/26/17 PD RESOLUTION NO. A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND (12) VENDORS: (1) DEE RITE CUT OF PORT ARTHUR, TEXAS; (2) DERRICK AND NOAH LAWN SERVICE OF PORT ARTHUR, TEXAS; (3) DMJ LANDSCAPING OF PORT ARTHUR, TEXAS; (4) EDUARDO T.O. LANDSCAPING OF GROVES, TEXAS; (5) F & L UNLIMITED OF PORT ARTHUR, TEXAS; (6) JL'S HANDYMAN OF PORT ARTHUR, TEXAS; (7) K & D AFFORDABLE LAWN SERVICE OF PORT ARTHUR, TEXAS; (8) NEWCOST COMPANY OF PORT ARTHUR, TEXAS; (9) RJD LAWN SERVICES OF PORT ARTHUR, TEXAS; (10) SMO UNLIMITED OF PORT ARTHUR, TEXAS (11) SUB SOUTH INC. OF PORT NECHES, TEXAS; AND (12) TORRES LANDSCAPING OF PORT ARTHUR, TEXAS. FOR GRASS MOWING SERVICES OF PRIVATELY-OWNED AND CITY OWNED VACANT LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA E. FUNDS ARE AVAILABLE IN GENERAL FUND ACCOUNT NUMBER 001-1304-541.59-00. WHEREAS, there are a large amount of properties that the City maintain by mowing the grass, due to the lack of care by the owners; and WHEREAS, multiple contractors are needed for each area due to the volume; and WHEREAS,the City advertised for bids on March 26, 2017 and April 2, 2017; and WHEREAS,the City received thirty-two (32) bids on April 19, 2017; and WHEREAS, B&B Lawn Care & Tree Services was disqualified for failure to produce the equipment inventory; and WHEREAS, the bid tab is attached hereto as Exhibit"A"; and WHEREAS, mowing assignments will be given to the awarded contractor with the lowest awarded contract price for Vacant Area E that is available at the time; and WHEREAS,the list of successful bidders are attached hereto as Exhibit"B"; and WHEREAS,the City received identical bids for contractors shown in Exhibit"B"; and WHEREAS, Section 271.901, Texas Local Government Code states the lowest bidder by lot in the case of identical bids to determine position in rotation; and P.R. NO. 19785 7/26/17 PD WHEREAS, the contract is for one (1) year with the option to renew for two (2) additional one (1) year periods; and said contracts are attached as exhibits C thru N. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, for the purposes of this Resolution, Area E is that area of the City which is bounded on the south by 25th Street, on the north by Aero Drive, on the west by Tyler Avenue, and on the east by Twin City Highway. Section 3. That the City Manager is hereby authorized to execute, on behalf of the City of Port Arthur, contracts with (1) Dee Rite Cut of Port Arthur, Texas @ $0.0033 per square foot; (2) Derrick and Noah Lawn Service of Port Arthur, Texas @ $0.0030 per square foot; (3) DMJ Landscaping of Port Arthur, Texas @ $0.0035 per square foot; (4) Eduardo T.O. Landscaping of Groves, Texas @ $0.0033 per square foot; (5) F & L Unlimited of Port Arthur, Texas @ $0.0034 per square foot; (6) JL's Handyman of Port Arthur, Texas @ $0.0036 per square foot; (7) K & D Affordable Lawn Service of Port Arthur, Texas @ $0.0030 per square foot; (8) Newcost Company of Port Arthur, Texas @ $0.0032 per square foot; (9) RJD Lawn Services of Port Arthur, Texas @ $0.0034 per square foot; (10) SMO Unlimited of Port Arthur, Texas @ $0.0029 per square foot; (11) Sub South Inc. of Port Neches, Texas @ $0.0030 per square foot; and (12) Torres Landscaping of Port Arthur, Texas @ $0.0033 per square foot; for the mowing of vacant lots located in the area designated as Area E. Section 4. That, a copy of the caption be spread upon the Minutes of the City Council. P.R. NO. 19785 7/26/17 PD READ, ADOPTED, AND APPROVED on this 15th day of August, A.D., 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Council Members NOES: DERRICK FORD FREEMAN, MAYOR ATTEST: APPROVED AS TO FORM: /i . SHERRI BELLARD, CITY SECRETARY VAL TIZ 7 0, C '1' TO' - APPROVED FOR ADMINISTRATION: I_ II / .1 iti/J J1, BRIAN MCDOUGAL, CITY MANAGER II 44 ENE T 'AS-PIE' '+ CTOR OF INSPECTIONS : •DE COMPLIANCE r , CLIF 'ON WILLIAMS, CPPB PURCHASING MANAGER P.R. NO. 19785 7/26/17 PD APPROVED AS TO AVAILABILITY OF FUNDS: ROSIE VELA, ACTING DIRECTOR OF FINANCE EXHIBIT "A" '. : 1,-. . V` V 'l. Y. ;! :/. "l. IO \'l. J: 'l 'l. !.▪ 'l. ^ 11` 44 ,.. • D 11s c y l + C G 2 FL r 2 2 I.f: r CSS 7 4 7 O T • Z 0 0 b b▪ ^ = 7 0 7 7 1 2 7 = D w w o N w e" s ,� .> r y y n �, c v. 0 F. r- ,-, > r. Cr — i ,< Z • y y C7 Q n C7 Z Z C 0 Z Z o > s o Z '`f_ Z. Z 7, n n 0 C -• 1 ft: n R 7. i 7 0 < { ce. . 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Z > S 0 i e/ -C > N � l'7 Z Z :Z �Z SZ 'Z o '' n.1Z � - '21 Z.71 v C v v v q ,in C G 1I C.... w C w w w I: `" .�., . w w w ., w tl - > /;' ( ;i —.7 k bee "' > ' -_ _.y. 7 .. > B 4 cr c./1 .47 " + ! o :Is O C iwwc C C !.4 ' I ^ Z Z et N•••••',•. wwwam' = - > o c >s., U.. w c, E B n EXHIBIT B ENVIRONMENTAL HEALTH-VACANT LOTS AREA E SUCCESSFUL BIDDERS CONTRACTOR AREA PER SQUARE FT SMO UNLIMITED,PORT ARTHUR,TEXAS C 50.0029 DERRICK AND NOAH LAWN SERVICE,PORT ARTHUR,TEXAS C 50.0030 K&D AFFORDABLE LAWN SERVICE,PORT ARTHUR,TEXAS C 50.0030 SUB SOUTH INC.,PORT NECHES,TEXAS C 50.0030 NEWCOST COMPANY,PORT ARTHUR,TEXAS C $0.0032 DEE RITE CUT,PORT ARTHUR,TEXAS C $0.0033 TORRES LANDSCAPING,PORT ARTHUR,TEXAS C 50.0033 F & L ULNLIMITED,PORT ARTHUR,TEXAS C $0.0034 RJD LAWN SERVICES,PORT ARTHUR,TEXAS C $0.0034 EDUARDO T.O. LANDSCAPING, GROVES,TEXAS C 50.0033 DMJ LANDSCAPING, PORT ARTHUR,TEXAS C 50.0035 JL'S HANDYMAN, PORT ARTHUR,TEXAS C $0.0036 DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTORS DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTORS *T:=DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTORS Exhibits Are Available For Review In The City Secretary's Office