HomeMy WebLinkAboutPR 19882: CROWDER GULF FOR DEBRIS REMOVAL SERVICES FOR THE CITY OF PORT ARTHUR C rl :a
•
nrt rthu —
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: August 16, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Armando Gutierrez, Jr., P.E., Director of Public Works
RE: P.R. 19882 —Crowder Gulf for Debris Removal Services for the City of Port
Arthur
Introduction:
Execution of third year (second renewal) agreement with Crowder Gulf for Debris Removal
Services for the City of Port Arthur
Background:
As required by FEMA in the event of an emergency disaster, the City of Port Arthur entered
into an agreement with Crowder Gulf to perform debris monitoring services in case of a
disaster per Resolution No. 15-310 with the option to renew for two (2) additional one (1)
year terms. Per Resolution No. 16-198, the City of Port Arthur renewed the agreement with
Crowder Gulf for an additional one (1) year term, with the option to renew for one (1)
additional year term. This proposal is for the second renewal (final) term of this agreement.
Funding Available:
Funding will be provided for in the appropriate disaster/emergency recovery project
accounts.
Recommendation:
Approval of the third year (second renewal) agreement for debris removal services for the
City of Port Arthur in the event of an emergency or disaster.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P.R. 19882
08/16/17 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL YEAR
(SECOND RENEWAL) OF THE AGREEMENT WITH CROWDER GULF
OF THEODORE, ALABAMA FOR DEBRIS REMOVAL AND
EMERGENCY SERVICES FOR THE CITY OF PORT ARTHUR IN THE
EVENT OF AN EMERGENCY OR DISASTER.
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a
service in place for Debris Removal and Emergency Services in the event of an
emergency or a disaster; and,
WHEREAS, per Resolution 15-310, the City entered into an agreement with
Crowder Gulf for a one (1) year term, with the option of renewing for two (2) additional
one (1) year terms; and,
WHEREAS, per Resolution 16-198, the City renewed the agreement with
Crowder Gulf for an additional one (1) year term, with the option of renewing for one
(1) additional one (1) year term; and,
WHEREAS, the City desires to enter into the third and final year (second
renewal) agreement, with Crowder Gulf of Theodore, Alabama as delineated in Exhibit
"A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute a third and final year
contract with Crowder Gulf of Theodore, Alabama (attached as Exhibit "A") for the
Debris Removal and Emergency Services for City of Port Arthur.
P.R. 19882
Page 2
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2017 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Derrick Freeman
Attest:
Sherri Bellard, City Secretary
APPROV D AS TO FORM: APPROVED AS TO AVAILABILITY OF
j FUNDS:
1\ Ckt / i (/ i1,, 1444
Valecia lzeno ' Clifton Williams, CPPB
City Attorney Purchasing Manager
APPROVED FOR ADMINISTRATION:
Armando Gutierrez, Jr., P.E.
Director of Public Works
Brian McDougal
City Manager
EXHIBIT A
SECOND (FINAL) RENEWAL CONTRACT FOR DEBRIS REMOVAL SERVICES
FOR THE CITY OF PORT ARTHUR, TEXAS
THIS AGREEMENT, made this day of , 2017, by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY", and Crowder Gulf of Theodore,
Alabama a(n) corporation herein acting by and through John Ramsey, President
hereinafter called "CONTRACTOR".
WITNESSED: That, for and in consideration of, the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The City shall enter into a third and final year contract per Resolution No. 15-
310.
2. The term of this Contract shall be from September 1, 2017 to August 31, 2018.
3. During the term of this Contract, the CONTRACTOR will furnish at his own
expense all of the materials, supplies, tools, equipment, labor, and other services
necessary to connection therewith, excepting those supplies specifically not
required of CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to supply the materials described in the specifications
and contract documents at the unit prices shown in the original bid.
5. The term "Contract Documents" means and includes the following"
a. Agreement
l37-
-Gcncral Information
d—Specificationns
e:—PrepesaI
—Biddcr's Information Sheet
These items were attached to the original letting contract. The
agreement only is included for this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of
which shall be deemed an original on the date first above written.
Signed on the day of 2017
OWNER:
BY:
Brian McDougal
City Manager
Signed on the day of 2017
CONTRACTOR:
Crowder Gulf of Theodore, Alabama
BY:
John Ramsey, President