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HomeMy WebLinkAboutPR 19781: AWARDING CONTRACTS TO SEVENTEEN (17) CONTRACTORS ON A ROTATION BASIS FOR THE MOWING OF PRIVATELY-OWNED AND CITY-OWNED LOTS ., \ l r City of 4 :i?toriteortthur Texas INTEROFFICE MEMORANDUM Date: August 29. 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Darlene Thomas-Pierre, Director of Inspections & Code Co li e RE: Proposed Resolution No. 19781 — Awarding Contracts to Seventeen (17) Contractors on a Rotation Basis for the Mowing of Privately-owned and City- owned vacant lots in an Area of the City Designated as Area C. Introduction: Staff recommends that City Council adopt P.R. No. 19781, authorizing the City Manager to ,k execute contracts with seventeen (17) vendors for the mowing of Privately-owned and City- owned residential and commercial vacant lots in Area C, an area of the city which includes the Western border of Savannah Avenue to its Eastern border of 9th Avenue, its Southern border of 4th street and its Northern border of 25th street. See attached map. The contractors are: (1) Affordable Lawn Care, Port Arthur, Texas; (2) Bladerunners, Beaumont, Texas; (3) Derrick and Noah Lawn Service, Port Arthur, Texas; (4) Dee Rite Cut, Port Arthur, Texas; (5) DMJ Landscaping, Port Arthur, Texas; (6) Eagle Precision Lawn Care L.L.C.,Nederland, Texas; (7) Eduardo T.O. Landscaping, Groves, Texas; (8) F & L Unlimited, Port Arthur; (9) JL's Handyman, Port Arthur, Texas; (10)K&D Affordable Lawn Service, Port Arthur, Texas; (11) M & J Lawn Service, Port Arthur, Texas; (12) Newcost Company, Port Arthur, Texas; (13) RJD Lawn Services, Port Arthur, Texas; (14) S. E. Texas Lawn & Maintenance, Beaumont, Texas; (15) SMO Unlimited, Port Arthur, Texas; (16) Sub South Inc., Port Neches, Texas; and (17) Torres Landscaping, Port Arthur, Texas. Due to an abundance of high grass in Port Arthur,the Environmental Health division needs multiple contractors to maintain each area. Background: Bids were opened on April 19,2017 for the mowing of privately-owned and city-owned vacant lots in Area C; bid awarded is based on the lowest and most responsive bids. The bid tabulation follows. (continued) "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. NO 19781 MOWING-PRIV. & CITY-OWNED VAC. LOTS 08/29/17 PAGE 2 OF 3 Affordable Lawn Care, Port Arthur, Texas .0040 All In One Lawn Service, Port Arthur, Texas .33 B & B Lawn Care& Tree Service, Port Arthur, Texas .0030 Bladerunners, Beaumont, Texas .0032 Dee Rite Cut, Port Arthur, Texas .0036 Derrick&Noah Lawn Service, Port Arthur, Texas .0030 DMJ Landscaping, Port Arthur, Texas .0035 Eagle Precision Lawn Care L.L.C.,Nederland, Texas .0034 Eduardo T.O. Landscaping, Groves, Texas .0033 F & L Unlimited, Port Arthur, Texas .0034 Hite's Maintenance, Port Arthur, Texas 25.50 Israel Construction, Port Arthur, Texas 00.36 JL's Handyman, Port Arthur, Texas .0036 K&D Affordable Lawn, Port Arthur, Texas .0030 K.S. Landscaping, Port Arthur, Texas No Bid Lopez Lawn Services, Port Arthur, Texas .34 M&J Lawn Services, Port Arthur, Texas .0040 M S Service, Port Arthur, Texas .33 Newcost Company, Port Arthur, Texas .0032 RJD Lawn Services, Port Arthur, Texas .0034 R. L. Eldridge, Sabine Pass, Texas N/A S. E. Texas Lawn& Maintenance, Beaumont, Texas .003 SMO Unlimited, Port Arthur, Texas .0029 Sub South Inc., Port Neches, Texas .0033 Special Touch Landscaping, Houston, Texas .013 Support Operation Services, Port Arthur, Texas .0037 The J.A.P. Group,Nederland, Texas Disqualified Torres Landscaping, Port Arthur, Texas .0033 U. B. Construction, Port Arthur, Texas .032 Vargas Landscaping, Port Arthur, Texas .0050 Williams Transport, Port Arthur, Texas N/A W J Lawn, Port Arthur, Texas .30 Affordable Lawn & Tractor of Port Arthur, Texas attended the prebid meeting, but did not submit a bid. Budget Impact: Acceptance of this recommendation will not require a budget amendment. Funding is available in Account No. 001-1304-541.59-00. (continued) "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. NO 19781 MOWING-PRIV. & CITY-OWNED VAC. LOTS 08/29/17 PAGE 3 OF 3 Recommendation: Staff recommends that City Council adopt P. R. 19781 thereby authorizing the City Manager to execute seventeen (17) contractual agreements between the City of Port Arthur and (1) Affordable Lawn Care, Port Arthur, Texas; (2) Bladerunners, Beaumont, Texas; (3) Derrick and Noah Lawn Service, Port Arthur, Texas; (4) Dee Rite Cut, Port Arthur, Texas; (5) DMJ Landscaping, Port Arthur, Texas; (6)Eagle Precision Lawn Care L.L.C.,Nederland, Texas; (7) Eduardo T.O. Landscaping, Groves, Texas; (8) F & L Unlimited, Port Arthur; (9) JL's Handyman, Port Arthur, Texas; (10)K& D Affordable Lawn Service, Port Arthur, Texas; (11) M & J Lawn Service, Port Arthur, Texas; (12) Newcost Company, Port Arthur, Texas; (13) RJD Lawn Services, Port Arthur, Texas; (14) S. E. Texas Lawn & Maintenance, Beaumont, Texas; (15) SMO Unlimited, Port Arthur, Texas; (16) Sub South Inc., Port Neches, Texas; and (17) Tones Landscaping, Port Arthur, Texas. Due to an abundance of high grass in Port Arthur,the Environmental Health division needs multiple contractors to maintain each area. DTP/pld "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 19781 7/26/17 PD RESOLUTION NO. A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND (17) VENDORS: (1) AFFORDABLE LAWN CARE OF PORT ARTHUR, TEXAS; (2) BLADERUNNERS OF BEAUMONT, TEXAS; (3) DEE RITE CUT OF PORT ARTHUR, TEXAS; (4) DERICK AND NOAH LAWN SERVICE OF PORT ARTHUR, TEXAS; (5) DMJ LANDSCAPING OF PORT ARTHUR, TEXAS; (6) EAGLE PRECISION LAWN CARE L.L.C. OF NEDERLAND, TEXAS; (7) EDUARDO T.O. LANDSCAPING OF GROVES, TEXAS; (8) F & L UNLIMITED OF PORT ARTHUR, TEXAS; (9) JL'S HANDYMAN OF PORT ARTHUR, TEXAS; (10) K & D AFFORDABLE LAWN SERVICE OF PORT ARTHUR, TEXAS; (11) M & J LAWN SERVICE OF PORT ARTHUR, TEXAS; (12) NEWCOST COMPANY OF PORT ARTHUR, TEXAS; (13) RJD LAWN SERVICES OF PORT ARTHUR, TEXAS; (14) SOUTH EAST TEXAS LAWN & MAINTENANCE OF BEAUMONT, TEXAS; (15) SMO UNLIMITED OF PORT ARTHUR, TEXAS; (16) SUB SOUTH INC. OF PORT NECHES, TEXAS; AND (17) TORRES LANDSCAPING OF PORT ARTHUR, TEXAS FOR GRASS MOWING SERVICES OF PRIVATELY- OWNED AND CITY OWNED VACANT LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA C. FUNDS ARE AVAILABLE IN GENERAL FUND ACCOUNT NUMBER 001-1304-541.59-00. WHEREAS, there are a large amount of properties that the City maintain by mowing the grass, due to the lack of care by the owners; and WHEREAS,multiple contractors are needed for each area due to the volume; and WHEREAS,the City advertised for bids on March 26, 2017 and April 2, 2017; and WHEREAS,the City received thirty-two (32)bids on April 19, 2017; and WHEREAS, B & B Lawn Care & Tree Services and Support Operation Services was disqualified for failure to produce the equipment inventory; and WHEREAS, the bid tab is attached hereto as Exhibit"A"; and WHEREAS, mowing assignments will be given to the awarded contractor with the lowest awarded contract price for Vacant Area C that is available at the time; and WHEREAS,the list of successful bidders are attached hereto as Exhibit"B"; and P.R. NO. 19781 7/26/17 PD WHEREAS,the City received identical bids for contractors shown in Exhibit"B"; and WHEREAS, Section 271.901, Texas Local Government Code states the lowest bidder by lot in the case of identical bids to determine position in rotation; and WHEREAS, the contract is for one (1) year with the option to renew for two (2) additional one- (1) year periods; and said contracts are attached as exhibits C thru S. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, for the purposes of this Resolution, Area C is that area of the City which includes the Western border Savannah Avenue to its Eastern border 9th Avenue, its Southern border 4th street and its Northern border 25th street. Section 3. That the City Manager is hereby authorized to execute, on behalf of the City of Port Arthur, contracts with (1) Affordable Lawn Care of Port Arthur, Texas @ $0.0040 per square foot; (2) Bladerunners of Beaumont, Texas @ $0.0032 per square foot; (3) Dee Rite Cut of Port Arthur, Texas @ $0.0036 per square foot; (4) Derrick and Noah Lawn Service of Port Arthur, Texas @ $0.0030 per square foot; (5) DMJ Landscaping of Port Arthur, Texas @ $0.0035 per square foot; (6) Eagle Precision Lawn Care L.L.C. of Nederland, Texas @ $0.0034 per square foot; (7) Eduardo T.O. Landscaping of Groves, Texas @ $0.0033 per square foot; (8) F & L Unlimited of Port Arthur, Texas @ $0.0034 per square foot; (9) JL's Handyman of Port Arthur, Texas @ $0.0036 per square foot; (10) K & D Affordable Lawn Services of Port Arthur, Texas @ $0.0030 per square foot; (11) M & J Lawn Service of Port Arthur, Texas @ $0.0040 per square foot; (12) Newcost Company of Port Arthur, Texas @ P.R. NO. 19781 7/26/17 PD $0.0032 per square foot; (13) RJD Lawn Services of Port Arthur, Texas @ $0.0034; (14) S. E. Texas Lawn & Maintenance of Beaumont, Texas @ $0.0030 per square foot; (15) SMO Unlimited of Port Arthur, Texas @ $0.0029 per square foot; (16) Sub South Inc. of Port Neches, Texas @ $0.0033 per square foot; (17) Torres Landscaping of Port Arthur, Texas @ $0.0033 per square foot for the mowing of vacant lots located in the area designated as Area C. Section 4. That, a copy of the caption be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED on this day of , A.D., 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Council Members NOES: DERRICK FORD FREEMAN, MAYOR ATTEST: AP ROVE S O FORM: or, UI] SHERRI BELLARD, VAL TIZEN , CIT TTO' EY CITY SECRETARY P.R. NO. 19781 7/26/17 PD APPROVED FOR ADMINISTRATION: l" I BRIAN MCDOUGAL, CITY MANAGER/ CLIF IN WILLIAMS, CPPB PURCHASING MANAGER 1 � EN —THO S—P 1IRECTOR OF INSPECTION & CO lb OMPLIANCE APPROVED AS TO AVAILABILITY OF FUNDS: ROSIE VELA, ACTING DIRECTOR OF FINANCE EXHIBIT "A" E > r n O O rt Hi pii: P. > > > > > _> 'r es > > > > •> : z o' o en Cl) cA y) < C Z o b b b 2' e, .6 2 2 2 2 / = H T - r C n--1 •p d � z- 1-1 t--.., O Z./..: r :� v' Cl) `.�' a C7 v n_ T rj !> j i C i J 0 C Z Z o o Z Z n :r, o 2 2 2 z 2 e n ;� o e.d r '� a a n Ta r rJ a t� rJ r� = c i w w ,� w J r ! r - w f �. r: > -_ ... ! -'1 M ,:, _: C c c c c n 2 — c c rs `L i `L r _ ;., ^ o -� c > _ o o _ n 'W t W t.a w w O C; -..1: t N m 'r' C s ~. 7 ? r}O ,F `C.."' ya >< n Q v. CZ o o w = v .� 2 G 'L •Y, �a Z Cl) D r J iJ r., t'. .4 (") r Q > > > c o > 'v �7 ,. C .2 Z a o o n CCj c z z z i., i„ Z X > > .A r cWi, P.0 y X > > > `a a n o < < o c c o ^ a b c c o o b a c °c c c ^ n r c c o a W 1., :W W W W ... U .. L, W IV t... 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Z 4.e i., i.� w Z g v f v 7, C C •o C " < n C i C c c C r' > Z Z :.., W w w w W C %� W w w i n or S.. w w w W w C --- > O Exhibit B ENVIRONMENTAL HEALTH-VACANT LOTS AREA C SUCCESSFUL BIDDERS CONTRACTOR AREA PER SQUARE FT SMO UNLIMITED,PORT ARTHUR,TEXAS C $0.0029 DERRICK AND NOAH LAWN SERVICE,PORT ARTHUR, TEXAS C $0.0030* K& D AFFORDABLE LAWN SERVICE,PORT ARTHUR, TX C $0.0030 S. E. TEXAS LAWN & MAINTENANCE,BEAUMONT,TEXAS C $0.0030 NEWCOST COMPANY,PORT ARTHUR, TEXAS C $0.0032 TORRES LANDSCAPING, PORT ARTHUR TEXAS C S0.0033 BLADERUNNERS, BEAUMONT, TEXAS C $0.0032 F & L UNLIMITED, PORT ARTHUR,TEXAS C $0.0034*** RJD LAWN SERVICES,PORT ARTHUR, TEXAS C $0.0034*** EDUARDO T.O. LANDSCAPING, GROVES, TEXAS C $0.0033** SUB SOUTH INC.,PORT NECHES, TEXAS C $0.0033:* DMJ LANDSCAPING, PORT ARTHUR, TEXAS C $0.0035 EAGLE PRECISON LAWN L.L.C.,NEDERLAND,TEXAS C $0.0034 DEE RITE CUT,PORT ARTHUR, TEXAS C $0.0036**** JL's HANDYMAN, PORT ARTHUR, TEXAS C $0.0036**** M &J LAWN SERVICE,PORT ARTHUR,TEXAS C $0.0040***** AFFORDABLE LAWN CARE, PORT ARTHUR,TEXAS C $0.0040***** *DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTOR **DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTOR (continued) Exhibit B ENVIRONMENTAL HEALTH- VACANT LOTS AREA C SUCCESSFUL BIDDERS ***DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTOR ****DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTOR ww—DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTOR (continued) Exhibits Are Available For Review In The City Secretary's Office