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HomeMy WebLinkAboutPR 19776: AWARDING CONTRACTS TO FIVE (5) CONTRACTORS ON A ROTATION BASIS FOR THE MOWING OF PRIVATELY-OWNED AND CITY-OWNED DEVELOPED LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA A it _ Ertrrte i ort rthurr6� 7i.zcts INTEROFFICE MEMORANDUM Date: August 15, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Darlene Thomas-Pierre Director of Inspections & Code Compl ITN.; P RE: Proposed Resolution No. 19776 — Awarding Contracts to Five ( Con;actors on a Rotation Basis for the Mowing of Privately-owned and City-owned developed lots in an Area of the City Designated as Area A. Introduction: Staff recommends that City Council adopt P.R. No. 19776, authorizing the City Manager to execute contracts with five (5) vendors for the mowing of Privately-owned and City-owned residential and commercial developed lots in Area A, an area of the city which includes El Vista, Vista Village, Lakeside, Port Acres and Montrose One Subdivision. See attached map. The contractors are: (1) Derrick & Noah Lawn Service, Port Arthur, Texas; (2) K & D Affordable Lawn, Port Arthur, Texas; (3) Newcost Company, Port Arthur, Texas; (4) RJD Lawn Service, Port Arthur, Texas and (5) S. E. Texas Lawn Service, Port Arthur, Texas. Due to an abundance of high grass in Port Arthur, the Environmental Health division needs multiple contractors to maintain each area. Background: Bids were opened on April 19, 2017 for the mowing of privately-owned and city-owned developed lots in Area A; bid awarded is based on the lowest and most responsive bids. The bid tabulation follows. (continued) "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. NO 19776 MOWING-PRIV. & CITY-OWNED DEV. LOTS 08/15/17 PAGE 2 OF 3 Affordable Lawn Care, Port Arthur, Texas .0035 All In One Lawn Service, Port Arthur, Texas N/A B & B Lawn Care& Tree Service, Port Arthur, Texas .0030 Bladerunners, Beaumont, Texas .0031 Dee Rite Cut, Port Arthur, Texas N/A Derrick&Noah Lawn Service, Port Arthur, Texas .0030 DMJ Landscaping, Port Arthur, Texas N/A Eagle Precision Lawn Care L.L.C.,Nederland, Texas N/A Eduardo T.O. Landscaping, Groves, Texas .0033 F & L Unlimited, Port Arthur, Texas .0032 Hite's Maintenance, Port Arthur, Texas N/A Israel Construction, Port Arthur, Texas 00.35 JL's Handyman, Port Arthur, Texas .0034 K&D Affordable Lawn, Port Arthur, Texas .0029 K.S. Landscaping, Port Arthur, Texas No Bid Lopez Lawn Services, Port Arthur, Texas N/A M&J Lawn Services, Port Arthur, Texas N/A M S Service, Port Arthur, Texas .30 Newcost Company, Port Arthur, Texas .0030 RJD Lawn Services, Port Arthur, Texas .0020 R. L. Eldridge, Sabine Pass, Texas N/A S. E. Texas Lawn&Maintenance, Beaumont, Texas .003 SMO Unlimited, Port Arthur, Texas .0037 Sub South Inc., Port Neches, Texas N/A Special Touch Landscaping, Houston, Texas .02 Support Operation Services, Port Arthur, Texas .0038 The J.A.P. Group,Nederland, Texas Disqualified Torres Landscaping, Port Arthur, Texas .0033 U. B. Construction, Port Arthur, Texas .035 Vargas Landscaping, Port Arthur, Texas N/A Williams Transport, Port Arthur, Texas .0030 W J Lawn, Port Arthur, Texas N/A Affordable Lawn & Tractor of Port Arthur, Texas attendedthe prebid meeting, but did not submit a bid. Budget Impact: Acceptance of this recommendation will not require a budget amendment. Funding is available in Account No. 001-1304-541.59-00. (continued) "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. NO 19776 MOWING-PRIV. & CITY-OWNED DEV. LOTS 08/15/17 PAGE 3 OF 3 Recommendation: Staff recommends that City Council adopt P. R. 19776 thereby authorizing the City Manager to execute five (5) contractual agreements between the City of Port Arthur and (1) Derrick & Noah Lawn Service, Port Arthur, Texas; (2) K & D Affordable Lawn, Port Arthur, Texas; (3) Newcost Company, Port Arthur, Texas; (4) RJD Lawn Service, Port Arthur, Texas and (5) S. E. Texas Lawn Service, Port Arthur, Texas. DTP/pld "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 . FAX 409.982.6743 P.R. NO. 19776 7/05/17 PD RESOLUTION NO. A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND (5) VENDORS: (1) DERRICK & NOAH LAWN SERVICE OF PORT ARTHUR, TEXAS (2) K&D AFFORDABLE LAWN SERVICE OF PORT ARTHUR, TEXAS (3) NEWCOST COMPANY OF PORT ARTHUR, TEXAS; (4) RJD LAWN SERVICE OF PORT ARTHUR, TEXAS; AND (5) SOUTH EAST TEXAS LAWN & MAINTENANCE OF BEAUMONT, TEXAS FOR GRASS MOWING SERVICES OF PRIVATELY-OWNED AND CITY-OWNED DEVELOPED LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA A. FUNDS ARE AVAILABLE IN GENERAL FUND ACCOUNT NUMBER 001-1304-541.59-00. WHEREAS, there are a large amount of properties that the City maintain by mowing the grass, due to the lack of care by the owners; and WHEREAS,multiple contractors are needed for each area due to the volume; and WHEREAS,the City advertised for bids on March 26, 2017 and April 2, 2017; and WHEREAS,the City received thirty-two (32)bids on April 19, 2017; and WHEREAS, B&B Lawn Care & Tree Services and Williams Transport was disqualified for failure to produce the equipment inventory; and WHEREAS,the bid tab is attached hereto as Exhibit"A"; and WHEREAS, mowing assignments will be given to the awarded contractor with the lowest awarded contract price for Developed Area A that is available at the time; and WHEREAS,the list of successful bidders are attached hereto as Exhibit"B"; and WHEREAS,the City received identical bids for contractors shown in Exhibit"B"; and WHEREAS, Section 271.901, Texas Local Government Code states the lowest bidder by casting of lots in the case of identical bids to determine position in rotation; and WHEREAS, the contract is for one (1) year with the option to renew for two (2) additional one (1) year periods; and said contracts are attached as exhibits C thru G. P.R. NO. 19776 7/05/17 PD NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, for the purposes of this Resolution, Area A is that area of the City which includes El Vista, Vista Village, Lakeside, Port Acres and Montrose One Subdivisions. Section 3. That the City Manager is hereby authorized to execute, on behalf of the City of Port Arthur, contracts with (1) Derrick & Noah Lawn Service of Port Arthur, Texas @ $0.0030 per square foot; (2) K & D Affordable Lawn of Port Arthur, Texas @ $0.0029; (3) Newcost Company of Port Arthur, Texas @ $0.0030 per square foot; (4) RJD Lawn Service of Port Arthur, Texas @ $0.0020 per square foot and (5) South East Texas Lawn & Maintenance of Beaumont, Texas @ 50.003 per square foot for the mowing of developed lots located in the area designated as Area A. Section 4. That, a copy of the caption be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED on this day of , A.D., 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Council Members NOES: DERRICK FORD FREEMAN, MAYOR P.R. NO. 19776 7/05/17 PD ATTEST: APPROVED AS TO FORM: • V J SHERRI BELLARD, CITY SECRETARY VAL TIZE O, CITY ATTORNEY APPROVED FOR ADMINISTRATION: BRIAN MCDOUGAL CITY MANAGER 11 LNE T • • `414.11E',1k I IRECTOR OF INSPECTION' & CODE I OMPLIANCE I LiJJ1t4 (firf, CLIFTON WILLIAMS, CPPB PURCHASING MANAGER APPROVED AS TO AVAILABILITY OF FUNDS: -,44"' / ROSIE VELA ACTING DIRECTOR OF FINANCE EXHIBIT "A" Y > r 9 / - '.!, .L. w t., — n X n v 'J, d:- w r J .--. n ^^ w v 'w V x ~ Z _ . 111 > n �. > > > > > > J > > = c n v` n CO > ' c - , G r, ;Z > oo :n to r T� .,n ! 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'd r.—.1 �\ n' —z n 'WO 1 =.„ : EXHIBIT B ENVIRONMENTAL HEALTH-DEVELOPED LOTS AREA A SUCCESSFUL BIDDERS CONTRACTOR AREA PER SQUARE FT RJD LAWN SERVICE, PORT ARTHUR,TEXAS A $0.0020 K & D AFFORDABLE LAWN,PORT ARTHUR,TEXAS A $0.0029 DERRICK& NOAH LAWN SERVICE, PORT ARTHUR,TEXAS A $0.0030* NEWCOST COMPANY, PORT ARTHUR, TEXAS A $0.0030* S. E. TEXAS LAWN & MAINTENANCE, BEAUMONT, TEXAS A $0. 0030 *DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTORS Exhibits Are Available For Review In The City Secretary's Office