HomeMy WebLinkAboutPR 19890: APPROVAL OF CHANGE ORDER 1 OF CPA-496 PORT ACRES WASTEWATER TREATMENT PLANT REHAB PROJECT 01 rtltrrr
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INTEROFFICE MEMORANDUM
Date: August 8, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Assistant City Manager
RE: PR 19890 —Approval of Change Order 1 of CPA-496
Introduction:
The intent of this Agenda Item is to seek City Council's approval of Change Order 1 for the
Rehabilitation Project at the Port Acres Wastewater Treatment Plant.
Background:
In August of 2015, the Council passed Resolution #15-293, awarding the Rehabilitation of the
Port Acres Wastewater Treatment Plant contract to ALLCO, LLC. The project engineer was
Arceneaux, Wilson, & Cole. This is a final change order for the project that will add additional
items and remove all items not used in the project. Change Order 1 is a Deductive Change Order
in the amount of$164,456.32.
Budget Impact:
The original contract amount was $2,686,183.75. The deductive change order of$164,456.32,
makes the final contract cost $2,521,727.43. The account number that will be affected for this
change order is 428-1625-532.83-00, WATER AND SEWER/SEWER SYSTEM.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 19890, which authorizes
the acceptance of Change Order 1 for the improvements to the Wastewater Treatment Plant at
Port Acres.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 19890
08/21/17ds
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 1 BETWEEN THE
CITY OF PORT ARTHUR AND ALLCO, LLC OF
BEAUMONT, TEXAS, FOR THE PORT ACRES
WASTEWATER TREATMENT PLANT REHABILITATION
PROJECT, DECREASING THE CONTRACT AMOUNT BY
$164,456.32 TO A NEW CONTRACT TOTAL OF
$2,521,727.43
WHEREAS, Resolution No.15-293, City Council approved improvements to the
Wastewater Treatment Plant at Port Acres; and,
WHEREAS, a contract in the amount of$2,686,183.75 was made with Allco, LLC, of
Beaumont, Texas, for the improvements to the Wastewater Treatment Plant at Port Acres; and
WHEREAS, Arceneaux Wilson & Cole LLC has reviewed and approved a final change
order (Change Order#1) submitted by Allco, LLC to Resolution No. 15-293 (attached hereto as
Exhibit "A") for the construction improvements to the Wastewater Treatment Plant at Port
Acres, deducting $164,456.32 from the contract price, making the final contract price
$2,521,727.43.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute Change Order No. 1 with Allco, LLC., of Beaumont, Texas, for the construction
improvements to the Wastewater Treatment Plant at Port Acres, deducting $164,456.32 from the
contract to a new contract total of$2,521,727.43; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P. R. No. 19890
08/21/17ds
Page 2 of 2
READ, ADOPTED AND APPROVED THIS day of , 2017 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
\6%-/(-
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
tudit;IkBrian McDougal Clifton Williams
City Manager Purchasing Manager
Jimmie Johnson, Ph.D.
Assistant City Manager
APPROVED FOR FUNDING:
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Rosie Vela, CPA/CGFO
Interim Director of Finance
EXHIBIT A
(Arceneaux Wilson & Cole, LLC, Change Order)
•: a civic ARCENEAUX WILSON&COLE
CHANGE ORDER NO. 1
DATE: January 17, 2017 JOB NO.: CPA-496
AGREEMENT DATE: August 24, 2015
NAME OF PROJECT: Port Acres WWTP Rehabilitation
OWNER: CITY of PORT ARTHUR
CONTRACTOR: ALLCO LLC
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. PCR-1, Installing new clarifier mechanism planned for installation in Final Clarifier 402 (per
original scope) into Final Clarifier 401; Make minor improvements to Final Clarifier 402 based on
field inspection. See PCR-1 for details of Final Clarifier 402 improvements.
Clarifier 402 Improvements 1 LS $37,842.00 [+] $37,842.00
2. PCR-2, Provide 480V to 110V step-down electrical transformer for non-potable water system
control panel. This system will provide local 110V power to the local service area not currently
available and replace"temporary' wiring to the sample pump, metering pump, and provide power
to the new pydropneumatic tank system. See PCR-2 for more details on this work.
480V to 110V Power 1 LS $9,726.00 [+] $9,726.00
3. Delete the Construction Contingency Allowance (Item 12) from the Contract. The net deletion will
result in the difference in the remaining contingency less the cost of the approved PCRs listed
above.
Del. Contingency Allowance 1 LS -$100,000.00 [-] -$100,000.00
4. Delete the remaining Sludge Removal -Aeration Basin (Item 3) from the Contract.
Del. Sludge Rem. -Aeration -142 LS $381.91 [-] -$54,231.22
5. Delete the Design Trench Safety System (Item 5) from the Contract.
Del. Design Trench Safety -1 LS $850.00 [-] -$850.00
6. Delete the SWPP Inspections (Item 9) from the Contract.
Del. SWPPP Inspections -1 LS $3,936.60 [-] -$3,936.60
7. Delete the remaining balance of Piping Allowance (Item 10)from the Contract.
Del. Rem. Piping Allowance -1 LS $10,884.00 [-] -$10,884.00
8. Delete the remaining balance of Aeration Equipment Allowance (Item 11) from the Contract.
Del. Aeration Allowance -1 LS $42,122.50 [-] -$42,122.50
9. Extend contract time by 130 calendar days for weather delays, project time suspension, and
material delivery delays. No delays were experienced by the City for treatment capabilities.
31 Days Weather delays
85 Days Project Time Extension for Material Delivery Delays (Aug. 15 to Nov. 8)
14 Days Time Extension for Electrical Work for PCR-2
TOTAL -$164,456.32
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/M_
'_'' CHANGE ORDER NO. 1
'" ARCENEAUX WILSON&COLE January 17, 2017
Job No. CPA-496
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $2,686,183.75
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2,686,183.75
The CONTRACT PRICE due to this CHANGE ORDER will be [decreased]
by: $164,456.32
The new CONTRACT PRICE, including this CHANGE ORDER, will be $2,521,727.43
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 300 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendar Days
CURRENT DATE OF COMPLETION: August 9, 2016
CONTRACT TIME due to this CHANGE ORDER will be increased by 130 Calendar Days
The New DATE OF COMPLETION: December 17, 2016
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by
Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC (CONTRACTOR, OFFICER OR OWNER)
ALLCO LLC
ACCEPTED BY:
CITY of PORT ARTHUR
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