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HomeMy WebLinkAboutPR 19780: AWARDING CONTRACTS TO SEVEN (7) CONTRACTORS ON A ROTATION BASIS FOR THE MOWING OF PRIVATELY-OWNED AND CITY-OWNED DEVELOP LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA C „k,,,,, ,,, / „ , , ,,_.,_._ Energy City of . - C7h __ ort rthur Jetus INTEROFFICE MEMORANDUM Date: August 15, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Darlene Thomas-Pierre, Director of Inspections & Code Compliance RE: Proposed Resolution No. 19780 —Awarding Contracts to Seven (7) Contractors on a Rotation Basis for the Mowing of Privately-owned and City-owned develop lots in an Area of the City Designated as Area C. Introduction: Staff recommends that City Council adopt P.R. No. 19780, authorizing the City Manager to execute contracts with seven (7) vendors for the mowing of Privately-owned and City-owned residential and commercial developed lots in Area C, an area of the city which includes the Western border of Savannah Avenue to its Eastern border of 9th Avenue, its Southern border of 4th street and its Northern border of 25th street. See attached map. The contractors are: (1) Bladerunners, Beaumont, Texas; (2) Derrick & Noah Lawn Service, Port Arthur, Texas; (3) F & L Unlimited, Port Arthur, Texas; (4) K & D Affordable Lawn Service, Port Arthur, Texas and (5) Newcost Company, Port Arthur, Texas: (6) RJD Lawn Services, Port Arthur, Texas; and (7) S. E. Texas Lawn & Maintenance, Beaumont, Texas. Due to an abundance of high grass in Port Arthur, the Environmental Health division needs multiple contractors to maintain each area. Background: Bids were opened on April 19, 2017 for the mowing of privately-owned and city-owned developed lots in Area C; bid awarded is based on the lowest and most responsive bids. The bid tabulation follows. (continued) "Remember,we are here to serve the Citizens of Port Arthur” P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. NO 19780 MOWING-PRIV. & CITY-OWNED DEV. LOTS 08/15/17 PAGE 2 OF 3 Affordable Lawn Care, Port Arthur, Texas .0040 All In One Lawn Service, Port Arthur, Texas .30 B & B Lawn Care&Tree Service, Port Arthur, Texas .0030 Bladerunners, Beaumont, Texas .0031 Dee Rite Cut, Port Arthur, Texas .0040 Derrick&Noah Lawn Service, Port Arthur, Texas .0030 DMJ Landscaping, Port Arthur, Texas .0045 Eagle Precision Lawn Care L.L.C.,Nederland, Texas .0034 Eduardo T.O. Landscaping, Groves, Texas .0033 F & L Unlimited, Port Arthur, Texas .0032 Hite's Maintenance, Port Arthur, Texas 24.75 Israel Construction, Port Arthur, Texas 00.35 JL's Handyman, Port Arthur, Texas .0034 K&D Affordable Lawn, Port Arthur, Texas .0029 K.S. Landscaping, Port Arthur, Texas No Bid Lopez Lawn Services, Port Arthur, Texas .30 M&J Lawn Services, Port Arthur, Texas .0035 M S Service, Port Arthur, Texas .30 Newcost Company, Port Arthur, Texas .0030 RJD Lawn Services, Port Arthur, Texas .0020 R. L. Eldridge, Sabine Pass, Texas N/A S. E. Texas Lawn&Maintenance, Beaumont, Texas .003 SMO Unlimited, Port Arthur, Texas .0035 Sub South Inc., Port Neches, Texas .0035 Special Touch Landscaping, Houston, Texas .02 Support Operation Services, Port Arthur, Texas .0034 The J.A.P. Group,Nederland, Texas Disqualified Torres Landscaping, Port Arthur, Texas .0033 U. B. Construction, Port Arthur, Texas .035 Vargas Landscaping, Port Arthur, Texas .0058 Williams Transport, Port Arthur, Texas N/A W J Lawn, Port Arthur, Texas .29 Affordable Lawn & Tractor of Port Arthur, Texas attended the prebid meeting, but did not submit a bid. Budget Impact: Acceptance of this recommendation will not require a budget amendment. Funding is available in Account No. 001-1304-541.59-00. (continued) "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. NO 19780 MOWING-PRIV. & CITY-OWNED DEV. LOTS 08/15/17 PAGE 3 OF 3 Recommendation: Staff recommends that City Council adopt P. R. 19780 thereby authorizing the City Manager to execute five (5) contractual agreements between the City of Port Arthur and (1) Bladerunners, Beaumont, Texas; (2) Derrick & Noah Lawn Service, Port Arthur, Texas; (3) F & L Unlimited, Port Arthur, Texas; (4) K & D Affordable Lawn Service, Port Arthur, Texas and (5) Newcost Company, Port Arthur, Texas: (6) RJD Lawn Services, Port Arthur, Texas; and(7) S. E. Texas Lawn&Maintenance, Beaumont, Texas. DTP/pld "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X. FAX 409.982.6743 P.R.NO. 19780 07/26/17 PD RESOLUTION NO. A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND (7) VENDORS: (1) BLADERUNNERS OF BEAUMONT, TEXAS; (2) DERRICK & NOAH LAWN SERVICE OF PORT ARTHUR, TEXAS; (3) F & L UNLIMITED OF PORT ARTHUR, TEXAS; (4) K & D AFFORDABLE LAWN SERVICE OF PORT ARTHUR, TEXAS; (5) NEWCOST COMPANY OF PORT ARTHUR, TEXAS; (6) RJD LAWN SERVICES OF PORT ARTHUR, TEXAS; AND (7) SOUTH EAST TEXAS LAWN & MAINTENANCE OF BEAUMONT, TEXAS FOR GRASS MOWING SERVICES OF PRIVATELY-OWNED AND CITY-OWNED DEVELOPED LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA C. FUNDS ARE AVAILABLE IN GENERAL FUND ACCOUNT NUMBER 001-1304-541.59-00. WHEREAS, there are a large amount of properties that the City maintain by mowing the grass, due to the lack of care by the owners; and WHEREAS,multiple contractors are needed for each area due to the volume; and WHEREAS,the City advertised for bids on March 26, 2017 and April 2, 2017; and WHEREAS,the City received thirty-two (32)bids on April 19, 2017; and WHEREAS,the bid tab is attached hereto as Exhibit"A"; and WHEREAS, mowing assignments will be given to the awarded contractor with the lowest awarded contract price for Developed Area C that is available at the time, and WHEREAS,the list of successful bidders are attached hereto as Exhibit"B"; and WHEREAS, the City received identical bids for contractors shown in Exhibit "B"; and WHEREAS, Section 271.901, Texas Local Government Code states the lowest bidder by casting of lots in the case of identical bids to determine position in rotation; and WHEREAS, the contract is for one (1) year with the option to renew for two (2) additional one (1) year periods; and said contracts are attached as exhibits C thru I. P.R.NO. 19780 07/26/17 PD NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THECITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, for the purposes of this Resolution, Area C is that area of the City which includes the Western border Savannah Avenue to its Eastern border 9th Avenue, its Southern border 4th street and its Northern border 25th street. Section 3. That the City Manager is hereby authorized to execute, on behalf of the City of Port Arthur, contracts with (1) Bladerunners, of Beaumont, Texas @ $0.0031 per square foot; (2) Derrick & Noah Lawn Service of Port Arthur, Texas @ $0.0030 per square foot; (3) F & L Unlimited of Port Arthur, Texas @ $0.0032 per square foot; (4) K & D Affordable Lawn Service of Port Arthur, Texas @ $0.0029 per square foot; (5) Newcost Company of Port Arthur, Texas @ $0.0030 per square foot; (6) RJD Lawn Services of Port Arthur, Texas @ $0.0020 per square foot; and (7) S. E. Texas Lawn & Maintenance of Beaumont, Texas @ $0.003 per square foot for the mowing of developed lots located in the area designated as Area C. Section 4. That, a copy of the caption be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED on this day of , A.D., 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor CouncilMembers P.R.NO. 19780 07/26/17 PD NOES: DERRICK FORD FREEMAN, MAYOR ATTEST: APPROVED A TO FORM: i , SHERRI BELLARD, CITY SECRETARY V7 L TIZENO, CITY p ' s' APPROVED FOR ADMINISTRATION: BRIAN MCDOUGAL, CITY MANAGER / ‘- A A ..._.11.. A A 1,L ; i, , .w i�l • ',1, rE HO V«st -PI.: ' ' � TOR OF INSPECTIONS & C•DE • PLIANCE ' i r Y CLIFTON WILLIAMS, CPPB PURCHASING MANAGER APPROVED AS TO AVAILABILITY OF FUNDS: i ROSIE VELA ACTING DIRECTOR OF FINANCE EXHIBIT "A" C r' - 7. C — - ^• IA s. v. i s .: L > ✓ t. w t J C .� i Q i :. 'l. 1 'l. '!. 'l. 'I. ..4 7.. 7.. J 'J. 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G — f , f7r% G G v G v i �.,k X, v , 7. „ OZ > Z. > :7 G Z Z Z Z Z Z ( n _ 7_ r) n f -, C C ^ C C C < C i., i,, W .., Z o r ,;. w w p 7 ••• w c c c > p i v v G v v i� •r} ! G C Z' C• _ ... G r--, , C A N t ....• i •••"" 2 C2 — etf ry f 'C C •C G ^ n n C Z Le, w LA w w w p > C O > p w w w w w w n ?C . n 1 -- t.:.) EXHIBIT B ENVIRONMENTAL HEALTH-DEVELOPED LOTS AREA C SUCCESSFUL BIDDERS CONTRACTOR AREA PER SQUARE FT RJD LAWN SERVICES,PORT ARTHUR,TEXAS C $0.0020 K& D AFFORDABLE LAWN SERVICE,PORT ARTHUR,TEXAS C $0.0029 DERRICK& NOAH LAWN SERVICE,PORT ARTHUR, TEXAS C $0.0030 NEWCOST COMPANY,PORT ARTHUR,TEXAS C $0.0030 S.E.TEXAS LAWN &MAINTENANCE,BEAUMONT,TEXAS C $0.0030 F & L UNLIMITED,PORT ARTHUR,TEXAS C $0.0032 BLADERUNNERS,BEAUMONT,TEXAS C $0.0031 DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTORS Exhibits Are Available For Review In The City Secretary's Office