HomeMy WebLinkAboutPR 19777: AWARDING CONTRACTS TO SIX (6) CONTRACTORS ON A ROTATION BASIS FOR THE MOWING OF PRIVATELY-OWNED AND CITY-OWNED VACANT LOTS IN AN AREA DESIGANTED AS AREA A Esr'
O)
ort r t It u °'
7c.rc!
INTEROFFICE MEMORANDUM
Date: August 15, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Darlene Thomas-Pierre, Director of Inspections & Code Compliance
RE: Proposed Resolution No. 19777—Awarding Contracts to Six (6) Contractors on
a Rotation Basis for the Mowing of Privately-owned and City-owned vacant
lots in an Area of the City Designated as Area A.
Introduction:
Staff recommends that City Council adopt P.R. No. 19777, authorizing the City Manager to
execute contracts with six (6) vendors for the mowing of Privately-owned and City-owned
residential and commercial vacant lots in Area A, an area of the city which includes El Vista,
Vista Village, Lakeside, Port Acres and Montrose One Subdivision. See attached map. The
contractors are: (1) Affordable Lawn Care, Port Arthur, Texas; (2) Bladerunners, Beaumont,
Texas; (3) DMJ Landscaping, Port Arthur, Texas; (4) K&D Affordable Lawn Service, Port
Arthur, Texas; (5) Newcost Company, Port Arthur, Texas and (6) S. E. Texas Lawn &
Maintenance, Beaumont, Texas. Due to an abundance of high grass in Port Arthur, the
Environmental Health division needs multiple contractors to maintain each area.
Background:
Bids were opened on April 19, 2017 for the mowing of privately-owned and city-owned vacant
lots in Area A; bid awarded is based on the lowest and most responsive bids. The bid
tabulation follows.
(continued)
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. NO 19777 MOWING-PRIV. & CITY-OWNED VAC. LOTS 08/15/17 PAGE 2 OF 3
Affordable Lawn Care, Port Arthur, Texas .0035
All In One Lawn Service, Port Arthur, Texas N/A
B & B Lawn Care & Tree Service, Port Arthur, Texas .0050
Bladerunners, Beaumont, Texas .0031
Dee Rite Cut, Port Arthur, Texas N/A
Derrick&Noah Lawn Service, Port Arthur, Texas .0040
DMJ Landscaping, Port Arthur, Texas .0031
Eagle Precision Lawn Care L.L.C.,Nederland, Texas N/A
Eduardo T.O. Landscaping, Groves, Texas .0033
F & L Unlimited, Port Arthur, Texas .0035
Hite's Maintenance, Port Arthur, Texas N/A
Israel Construction, Port Arthur, Texas 00.36
JL's Handyman, Port Arthur, Texas .0036
K&D Affordable Lawn, Port Arthur, Texas .0033
K.S. Landscaping, Port Arthur, Texas No Bid
Lopez Lawn Services, Port Arthur, Texas N/A
M&J Lawn Services, Port Arthur, Texas N/A
M S Service, Port Arthur, Texas .33
Newcost Company, Port Arthur, Texas .0032
RJD Lawn Services, Port Arthur, Texas .0035
R. L. Eldridge, Sabine Pass, Texas N/A
S. E. Texas Lawn&Maintenance, Beaumont, Texas .003
SMO Unlimited, Port Arthur, Texas .0037
Sub South Inc., Port Neches, Texas N/A
Special Touch Landscaping,Houston, Texas .013
Support Operation Services, Port Arthur, Texas .0042
The J.A.P. Group,Nederland, Texas Disqualified
Torres Landscaping, Port Arthur, Texas .0033
U. B. Construction, Port Arthur, Texas .032
Vargas Landscaping, Port Arthur, Texas N/A
Williams Transport, Port Arthur, Texas .0035
W J Lawn, Port Arthur, Texas N/A
Affordable Lawn & Tractor of Port Arthur, Texas attended the prebid meeting, but did not
submit a bid.
Budget Impact:
Acceptance of this recommendation will not require a budget amendment. Funding is available
in Account No. 001-1304-541.59-00.
(continued)
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 . 409.983.8101 X FAX 409.982.6743
P. R. NO 19777 MOWING-PRIV. & CITY-OWNED VAC. LOTS 08/15/17 PAGE 3 OF 3
Recommendation:
Staff recommends that City Council adopt P. R. 19777 thereby authorizing the City Manager
to execute six (6) contractual agreements between the City of Port Arthur and (1) Affordable
Lawn Care, Port Arthur, Texas; (2) Bladerunners, Beaumont, Texas; (3) DMJ Landscaping,
Port Arthur, Texas; (4) K&D Affordable Lawn Service, Port Arthur, Texas; (5) Newcost
Company, Port Arthur, Texas; and(6) S. E. Texas Lawn&Maintenance, Beaumont, Texas.
DTP/pld
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 . FAX 409.982.6743
P.R. NO. 19777
7/26/17 PD
RESOLUTION NO.
A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS BETWEEN
THE CITY OF PORT ARTHUR AND (6) VENDORS: (1) AFFORDABLE LAWN
CARE OF PORT ARTHUR, TEXAS; (2) BLADERUNNERS OF BEAUMONT,
TEXAS; (3) DMJ LANDSCAPING OF PORT ARTHUR, TEXAS; (4) K&D
AFFORDABLE LAWN SERVICE OF PORT ARTHUR, TEXAS; (5) NEWCOST
COMPANY OF PORT ARTHUR, TEXAS; AND (6) SOUTH EAST TEXAS
LAWN & MAINTENANCE OF BEAUMONT, TEXAS FOR GRASS MOWING
SERVICES OF PRIVATELY-OWNED AND CITY-OWNED VACANT LOTS IN
AN AREA OF THE CITY DESIGNATED AS AREA A. FUNDS ARE
AVAILABLE IN GENERAL FUND ACCOUNT NUMBER 001-1304-541.59-00.
WHEREAS, there are a large amount of properties that the City maintains by mowing
the grass, due to the lack of care by the owners; and
WHEREAS,multiple contractors are needed for each area due to the volume; and
WHEREAS,the City advertised for bids on March 26, 2017 and April 2, 2017; and
WHEREAS,the City received thirty-two (32) bids on April 19, 2017; and
WHEREAS, Williams Transport was disqualified for failure to produce the equipment
inventory; and
WHEREAS, Eduardo T.O. Landscaping, F & L Unlimited, RJD Lawn Service and
Tones Landscaping was disqualified due to the lack of equipment for this area; and
WHEREAS,the bid tab is attached hereto as Exhibit"A"; and
WHEREAS, mowing assignments will be given to the awarded contractor with the
lowest awarded contract price for Vacant Area A that is available at the time; and
WHEREAS,the list of successful bidders are attached hereto as Exhibit"B"; and
WHEREAS, the contract is for one (1) year with the option to renew for two (2)
additional one (1) year periods; and said contracts are attached as exhibits C thru H.
P.R. NO. 19777
7/26/17 PD
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, for the purposes of this Resolution,Area A is that area of the City which
includes El Vista, Vista Village, Lakeside, Port Acres and Montrose One Subdivisions.
Section 3. That the City Manager is hereby authorized to execute, on behalf of the City
of Port Arthur, contracts with (1) Affordable Lawn Care of Port Arthur, Texas @ $0.0035
per square foot; (2) Bladerunners of Beaumont, Texas @ $0.0031 per square foot; (3) DMJ
Landscaping of Port Arthur, Texas @ $0.0031 per square foot; (4) K&D Affordable Lawn
Service of Port Arthur, Texas @ $0.0033 per square foot; (5) Newcost Company of Port
Arthur, Texas @ $0.0032; and (6) South East Texas Lawn & Maintenance of Beaumont,
Texas @$0.003 for the mowing of vacant lots located in the area designated as Area A.
Section 4. That, a copy of the caption be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED on this day of , A.D., 2017, at
a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Council Members
NOES:
DERRICK FORD FREEMAN, MAYOR
P.R. NO. 19777
7/26/17 PD
ATTEST: APPROVED AS TO FORM:
‘g-
V
SHERRI BELLARD, CITY SECRETARY VAL TIZENO,9ITY ATTORNEY
APPROVED FOR ADMINISTRATION:
BRIAN MCDOUGAL, CITY MANA . . ' .
Dr'1 N I-1 ' 71�:''• •E •
CTOR OF INSPECTIONS & ODE
C MPLIANCE
CLI I ON WILLIAMS, CPPB
PURCHASING MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
/l
ROSIE V LA
ACTING DIRECTOR OF FINANCE
EXHIBIT "A "
rO O
Q i C,
r z r 2
> >
'MO
v .. .;r
M n
:C al 71 a .a e a "a 2 n c a a •r n
C c a = C _. L ... n V.
C -^ Mp r., = > C =: ,:: G r. ,J,. > ""t'V — O
.n Cf3 if) r1) Cf) < —
Z o b o c 7 b2 2 Z 2 2 n
:� = . r b
n r g. -< z r a
r v m n '_.' C7 'v e,
S cn cn % D : = `'i 0 1
c Z Z o c, Z Z o _' tr o z % z 1 7 6 C; .0 O
`v O
r t..) e, r, r� v.> - C� Is. w w w w !UIti
2 Z i
C c c c c c c j% ...
Z z •o o c C z z L z " =
ei
e.
c Z G , c .c a n c Z z Z i. , ii, z . z
e
O n
z
<
40
c c c c C c c c c c
Iry
c c : c n r . C c o
L.4 1....3 w w tr w C > v 4. w rw ~w -....1 w w w w w C — r` v 3 >Z
C.
f1
ON •,
H
s f n ._ vi z •
z
c` `C c C n n c - c = c C 2
L.74 s., w w w w p L., .L:, a`., w 1 '' p f
'..., w ..+ w '.., !., ... C -- C — 's
o a
1
h
P.,":
Q = o
r 7 ,. _
p u : — C G — ,:s 75
> >
C C:1
u
n p
D D D » r > > ✓ D >
Z r c� r N ( `/_ r r r n r
o - o
.. p
^ ._ P= z c ^ o c Z _ cn
.1 !L W 'G.' W '.../ r3 r ^ D W W W U.:I > r
�-" O .� G W v ,.J %hi W VI 5 L:7
L M1 v f y N C v M.
J, f^ N N ("t, 7• -
C C C r I v ^7 Z V y � G Z f� w .... O
r;, tJ P3 1J 1J N IJ p n _ f > W t.+ W W D O n C t 1
ti v `:. a^: �: ..^ r_ w LI W ,-Ie VI
. c
.- C 7 'C
z Z z z r > z G G G ^ > .;. •L �� �'J
7 D > ;,.' W D .- < -, •^,. D W W W '..S ,.G.' y .`.. E 1.i �, n O
E. .a n C7 _• R •i
N _ , r- 1 n ft v
1. ' lg. U ^' 1 ✓-' ^ - 1 -• N
4_ zo. n = = ` ^ = ::
C Z Z •" c Z Z rr 7_ C Z o 7 r,, r C.
c c i 7.> W : : ': ; E:
; t.� IJ !J tJ : : : i
•scGc ZZ 21 CD N s n
i� D D > D w = .: .. D W w w w .. v ..
C v ^_ w v V. v c. r
I s -< - ^
Z Z Z Z Z n % ✓ ^ Z c c Z n r
- > D D > '' c ?- j o
l w
— iZ n • — c G G n
D W W W W M (' C.
.c t,; v
�N j. 1
J. .- rf - r' \./ c G �r G I .3
.t N .-.. N
4
rs
rf; jv i r-
-./:-. %� N .-..
C ;Z c -c e C --- c e ,
c c c c r' ;-, c c o = 3
? W W W W w p-- ..., 'C J s:. r w p 1
W tJ t3 tJ FJ •-. `� G C V.
nn `L
n C jnI Gmt. C.:-.3
0, CA -4. w tv `• nc Cn .. w IL) y
.r Q .r - ,g"..`
c o
.d F\-'1; .
> >
'e G :i G
> > > a > > u r > a > a
o S o
< <
z c c c c
z - z c c c c c a
o c o c n o wwwwn
O > occCa - a T T a F.
C
- - a
N •:
? oo •coZ oo o Wd n
oGf z C Z c c � >i
w w w w > 0 E 4, 4, .c .� 'z Q .�� n
V. Ln n s
1- 1
n o n a
7
'' -0
m Q
- r, r,o00 coocoZ - 7 <'
-, vG G iC :� x. CC w w w w f. It: C O > w w w w ,, a
A o -4 -J N s
' a a �• 2 C n i++
H
to w V �, _ n y r' - R
• 0 0 0 o c o �? ^�, Z co o 0 0 C y n p., O �+
cn w w w w w p > i., is i.-1 t.., La p .%
n L 1 r-i
[ •
•
^ < < r.)
Qt
Y>
O c o 0 0 :...1 ...i Qo G z o c o 6 o 4 G
C G G C G r ` — C C O C C n CO ..1, A
w w w ,w w ip r7GGtttt = ..+ vO00 0 0G G ^ 7 [- O •O 3 0 27 -.N r.-4., T ^* r r
r+
y con � ..n •-
rn ti G :1 G tr G ^ '7
n n n
c o c c c ' '" o c o o f •�-
C 0 0 C C o 0 <' n G Z o 0 0 0 0 0 ,•-i
w w w w w w o C-7 r`7 N > w w w w w p t;
C 0 c 0 0 0 = cdo t_y Cf LA of Lu - 6. C
< = < h
Z o o c Z Z a z o C c c c a ..
0 > 6 a 'Cn > = n 1w w w w y >
O �' s 0 0 O G o o c o ..
H ;,� ✓ H ZFi
n
Cri
U 7 ;n
H G C -3 G R'
n
C CC n
< 2
zoc c Z Z n > Z c c o o c n 0
a Woo Wnaa Q > > Z o "
CC 00 x � ...
n O O C •�n
G• C;
nR VN
n C n C - til .
:1(....s� 7 4 v r w rJ F. Z i 0. it .t. w t...) .- ]
C�'
- < C < .-
Z
7
.. � 77:, -` -' C
w: :1 =
D Z ri -2 al - _, °
v: C v r• = > '+ C m G tz >
lo... o - o
f I
IJ tJ L';',
J f� •
,� Z s !.n vt td, Z• r C C C G C C n r+ r`n,'
Qo G > c `„ LA ial > = y w w w w w w
r t-. .-i., = In
:: 7 — C
..-. i V] Q ".7 J O1J tJ 1J t.s ,Z W Z a cn
b c o o n 7
r > � �� G -7 w t� fJ IJ tJ t� p .• n Ca a. ..
(` /\ r
C C
V G G_ V C J 1
z - - - - C w w w w w w �.
L y� G v v V G 7.-",: G' !� f % _� • R.
1 - • - - = P G r C C 0 `? v :
EXHIBIT B
ENVIRONMENTAL HEALTH-VACANT LOTS AREA A
SUCCESSFUL BIDDERS
CONTRACTOR AREA PER SQUARE FT
DMJ LANDSCAPING, PORT ARTHUR,TEXAS A $0.0031
S. E. TEXAS LAWN & MAINTENANCE, BEAUMONT,TEXAS A $0.0030
NEWCOST COMPANY,PORT ARTHUR,TEXAS A $0.0032
BLADERUNNERS,BEAUMONT,TEXAS A S0.0031
K&D AFFORDABLE LAWN SERVICE,PORT ARTHUR,TEXAS A $0.0033
AFFORDABLE LAWN CARE, PORT ARTHUR, TEXAS A $0.0035
Exhibits Are Available For Review
In The
City Secretary's Office