HomeMy WebLinkAboutPR 19901: RENEWAL OF CONTRACTFOR SODIUM BISULFITE (THIRD AND FINAL RENEWAL) ,
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4 City of
rthu.—Vt)irt Texas
INTEROFFICE MEMORANDUM
Date: September 13, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Assistant City Manager
RE: PR 19901 —Renewal of Contract for Sodium Bisulfite (Third and final renewal)
Introduction:
The intent of this Agenda Item is to seek the City Council approve PR No. 19901 renewing the
contract for Liquid Sodium Bisulfite from Calabrian Corporation in an amount not to exceed
$98,580.00.
Background:
Liquid Sodium Bisulfite is used to de-chlorinate our WWTP effluent. The EPA has determined that
free chlorine, used as a disinfectant in our treatment process, is hazardous to certain aquatic life at
the 0.11 mg/1 concentration level. WWTP's of our size must therefore remove free chlorine from
their effluent as a preventative measure. Estimated annual usage is (11) 1500 gallon bulk loads,
and (16) 3000 gallon bulk loads. The term of the award is one (1) year, with option to renew for
two additional years. Four(4)vendors submitted bids,which were received on June 24, 2015.
Budget Impact:
This chemical is budgeted in the current operating budget. This bid reflects no increases from the
current contract prices awarded in 2012. This chemical will be charged to the account#410-1256-
532.29-00 (Chemicals)
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 19901, renewing the contract
for Liquid Sodium Bisulfite from Calabrian Corporation.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 19901
09/13/17 ds
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND
FINAL YEAR RENEWAL OF THE CONTRACT WITH
CALABRIAN CORPORATION OF KINGWOOD, TEXAS
FOR THE PURCHASE OF LIQUID SODIUM BISULFITE
FOR THE UTILITY OPERATIONS DEPARTMENT WITH
A PROJECTED BUDGETARY IMPACT OF $98,580.00.
FUNDS ARE AVAILABLE IN UTILITY OPERATIONS
ACCOUNT NO. 410-1256-532.29-00.
WHEREAS,pursuant to Resolution No. 15-257,the City entered in a one(1)year contract
with an option to renew for two (2) additional one (1) year period with Calabrian Corporation of
Kingwood, Texas for the purchase of Liquid Sodium Bisulfite to de-chlorinate the effluent water
from the City's Main, Port Acres, and Sabine Pass Wastewater Treatment Plants; and,
WHEREAS, pursuant to Resolution 16-197, the City Council approved the second year
(first renewal) contract with Calabrian Corporation; and,
WHEREAS, City staff is now recommending the third (3`d) and final year renewal with
Calabrian Corporations.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, a one (1)year contract renewal (third and final year)
between the CITY OF PORT ARTHUR and CALABRIAN CORPORATION, with a projected
budgetary impact amount of$98,580.00 over the life of this one-year contract, in substantially the
same form as attached as Exhibit"B"; and,
THAT, the City can terminate this contract at its convenience with ten (10) days written
notice; and,
P. R. No. 19901
09/13/17 ds
THAT,funding for these chemicals is provided for in the Utility Operations O&M budget;
and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2017 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Mayor
Derrick Freeman
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard, City Secretary Brian McDougal, City Manager
APPROVED AS TO FORM:
Jimmie Johnson, Ph.D.,Asst. City Manager
., / U.t.D_A-40
Valec'4 izeno, City Attorney
P. R. No. 19901
09/13/17 ds
APPROVED AS TO AVAILABILITY OF
FUNDS: 6:.\ p y i g
1,9‹ Ci• Nn / \ / , u
Rosie Vela (As
5+0)n-�J Clifto Williams,
Interim Director of Finance Purchasing Manager, CPPB
Account No. 410-1252-532.29-02
P. R. No. 19901
09/13/17 ds
Exhibit "A"
(Contract)
P. R. No. 19901
09/13/17 ds
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2017, by and
between an individual, firm partnership or corporation, CALABRIAN
CORPORATION, hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter
called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms,
conditions and agreements set forth herein, Owner and Vendor agree as follows:
1. Pursuant to Resolution 15-257, the City entered into a one year
contract with the option of renewal for two (2) additional one year
periods.
2. Pursuant to Resolution 16-197, the parties agreed to exercise the
option to renew for an additional one-year period (first renewal).
3. This is the third and final year (second renewal) contract from the date
issued on the Notice to Proceed, unless sooner terminated under the
provision hereof. The City can terminate this contract at its
convenience which includes, but not limited to, funding not being
available in any budget cycle with ten (10) days written notice.
4. The Vendor will provide Liquid Sodium Bisulfite, as delineated and
submitted in their bid on June 24, 2015.
5. During the term of this Contract, the Vendor will furnish all of the
materials and supplies, as stated in the advertised bid specifications,
described as:
Liquid Sodium Bisulfite
6. The Vendor agrees to deliver all materials on an as-needed basis
during the term of this contract, for a bid price of $1.37/gal. for 1500 gallon loads,
and $1.17/gal for 3000 gallon loads as shown in the Bid schedule.
7. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications*
C. General Information *
P. R. No. 19901
09/13/17 ds
D. Bid
E. Addendum*
F. Notice to Proceed
8. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
*These items were attached to the original letting contract. The agreement only is
only included for this renewal.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2017.
WITNESS: CONTRACTOR:
CALABRIAN CORPORATION
SIGNED AND AGREED to on the day of , 2017.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
P. R. No. 19901
09/13/17 ds
E. Addendum*
F. Notice to Proceed
8. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
*These items were attached to the original letting contract. The agreement only is
only included for this renewal.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2017.
WITNESS: CONTRACTOR:
CALABRIAN CORPORATION
SIGNED AND AGREED to on the day of , 2017.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
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