HomeMy WebLinkAboutPR 19877: MAINTENANCE RENEWAL FOR C.I.S., INC. AOl+,l1//
City of
rrt rthur
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 26, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Patrick Melvin, Chief of Police,,
RE: PR 19877—Maintenance Renewal for C.I.S., Inc.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
make payment of the attached invoice to Computer Information Systems, Inc (C.I.S.) of
Skokie, Illinois in the amount of$49,109.13.
Background:
The Police and Fire Department operate using a Computer Aided Dispatch(CAD) system and
Mobile Data Terminal (MDT) system. The CAD system was originally purchased in 1998
(Res 98-135) and was upgraded to include a Citrix Server and MDT system in 2010. These
systems are used to enhance, record and manage calls for service through the dispatch center.
This annual maintenance fee provides for updates and support of the CAD software from
9/30/17 to 9/29/18, as described under the terms of the contract with CIS.
Budget Impact:
Funds are budgeted in 001-1101-521.72-00.
Recommendation:
It is recommended that City Council approve the City Manager to make payment of the
attached invoice to Computer Information Systems, Inc (C.I.S.) of Skokie, Illinois in the
amount of$49,109.13 as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 19877
9-18-17 mf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT TO COMPUTER
INFORMATION SYSTEMS, (CIS) INC. OF SKOKIE, ILLINOIS
FOR THE ANNUAL LICENSE RENEWAL FEE FOR MAINTENANCE
OF THE POLICE AND FIRE DEPARTMENT COMPUTER AIDED
DISPATCH, RECORD MANAGEMENT SYSTEM AND MCS/AVL
SERVER, IN THE AMOUNT OF $49, 109 . 13; FUNDING
AVAILABLE IN POLICE DEPARTMENT RADIO SYSTEM CO-OP
ACCOUNT NO. 001-1101-521. 72-00 .
WHEREAS, the Police and Fire Departments utilize a
Computer Aided Dispatch (CAD) and Mobile Data Terminal (MDT)
system to manage calls through the dispatch center; and
WHEREAS, the system was originally purchased in 1998 (Res
98-135) to include a Records Management System; and
WHEREAS, in 2010 the system was upgraded to include a
Citrix Server and the Mobile Data Terminal (MDT) in 2010 ; and
WHEREAS, the annual maintenance agreement from CIS will
renew the license usage and provide updates and software
support from September 30, 2017 to September 29, 2018 for the
amount of $49, 109 . 13 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorizes the
payment of $49, 109 . 13 to Computer Information Systems, Inc . of
$49, 109 . 13 for the renewal of the annual license fee for
maintenance of the Police and Fire Department' s CAD, RMS and
MCS/AVL server.
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
A.D. , 2017, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote : AYES:
Mayor:
Councilmembers :
NOES :
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED ASTOO FORM:
1 , L
Val Ti eno, City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
aIrtad
Director of Finance
1-1140,
pli
.i
Patrick Melvin, Chief of Police
Larry Richard, Fire Chief
EXHIBIT "A"
g S Computer Information Systems Inc. Invoice
7840 Lincoln Avenue
Skokie, IL 60077DATE INVOICE#
www.cis.com
847-673-7804 (fax) 9/1/2017 235578
BILL TO SHIP TO
Port Arthur P.D.
Attn: John Tatroe
645 4th Street
Port Arthur,TX 77641
P.O. NUMBER DUE DATE LICENSE NR
9/30/2017 277
DESCRIPTION PRICE EACH QUANTITY AMOUNT
MCS/AVL&Interfaces License Renewal and Maintenance and 12,146.12 12,146.12
Support 9/30/2017 to 9/29/2018
Network Technology Maintenance and Support 9/30/2017 to 7,752.84 7,752.84
9/29/2018
CAD,RMS,CIS Interfaces 9/30/2017 to 9/29/2018 9,303.41 9,303.41
Symantec 476.98 476.98
ESRI ArcView Development Licenses Renewal 750.00 750.00
IBM Hardware Onsite Repair Server Maintenance 6/21/17 to 7,290.02 7,290.02
6/20/18
Veritas 1,189.76 1,189.76
NetMotion Mobility XE Premium Maintenance 9/8/2017 to 10,200.00 10,200.00
9/7/2020(3 Years)
Total $49,109.13
Payments/Credits
$o.00
Balance Due $49,109.13