HomeMy WebLinkAboutPR 19888: THE SECOND (1ST RENEWAL) AGAPE CLEANING ENTERPRISES, INC. City of _ ® '
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INTEROFFICE MEMORANDUM
Date: August 18, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Judith A. Smith, RN, BSN, Director of Health Services
RE: Authorization to approve the Contract Renewal Between the City of Port Arthur
and Agape Cleaning Enterprises, Inc. of Houston, Texas for Janitorial Services
for the Port Arthur Health Department
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
enter into a contract with Agape Cleaning Enterprises, Inc. of Houston, Texas for Janitorial
Services for the Port Arthur Health Department.
Background: Agape Cleaning Enterprises, Inc. of Houston, Texas is currently providing
janitorial services for the Port Arthur Health Department. The current contract will expire on
August 31, 2017. This is one year renewal of the original contract Resolution No. 16-224 with
Agape Cleaning Enterprises, Inc. of Houston, Texas for one (1) year in the not to exceed
amount of$34, 926.60.
Budget Impact: Funds were budgeted in the proposed FY 2018 health department's building
maintenance account 001-1301-541.32. to cover the cost of janitorial services.
Recommendation: It is recommended that the City Council approve P.R. No.19888,
approving the contract renewal between the City of Port Arthur and Agape Cleaning
Enterprises, Inc. of Houston, Texas for janitorial services in the not to exceed amount of
$34,926.60 annually
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 19888
08/18/2017-js
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE CONTRACT WITH AGAPE CLEANING
ENTERPRISES, INC. OF HOUSTON, TEXAS, FOR JANITORIAL
SERVICES FOR THE HEALTH DEPARTMENT WITH AN ANNUAL
PROJECTED BUDGETARY IMPACT OF $34,926.60. FUNDS
BUDGETED IN THE PROPOSED FY 2018 BUILDING MAINTENANCE
ACCOUNT,NO. 001-1301-541.32-00.
WHEREAS, pursuant to Resolution No. 16-224, the City Council approved a one-year
contract with Agape Cleaning Enterprises, Inc. of Houston, Texas, for janitorial services for the
Health Department, which included an option to renew for two additional one year periods, with
an annual projected budgetary impact of$34,926.60.
WHEREAS, the City desires to renew said janitorial service contract for the second year
(first renewal),with an annual projected budgetary impact of$34,926.60.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves the
second year (first renewal) of the contract between the City of Port Arthur and Agape Cleaning
Services, Inc. of Houston, Texas, with an annual projected budgetary impact of $34,926.60, in
substantially the same form as attached hereto as Exhibit"A".
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes
of the.City Council.
P.R. NO. 19888
Page 2 -js
READ, ADOPTED AND APPROVED this day of
A.D., 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES: Mayor: ;
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM: APPROVED FOR AVAILABILITY OF
FUNDS:
XL
Valeci Tizeno, City Attorney Rosie Vela, CPA, C FO
`I/r,, 1.4&it,
Clifto Williams
Purchasing Manager
P.R. NO. 19888
Page 3 -js
APPROVED FOR ADMINISTRATION:
9'taa amL
Brian McDougal Judith Smith, RN, BSN
City Manager Director of Health Services
EXHIBIT "A"
JANITORIAL SERVICES CONTRACT
FOR
THE HEALTH DEPARTMENT
THIS AGREEMENT, made this day of , 2017, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Agape Cleaning Enterprises, Inc., of Houston,
Texas, herein acting by and through Richard Intrau, hereinafter called "CONTRACTOR" agree
as follows:
WITNESSETH: That for and in consideration of the payments, terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from September 1, 2017 to August 31, 2018, with
an option to renew for one (1) additional year. The City can terminate this contract at its
convenience which includes, but is not limited to, funding not being available in any
budget cycle with ten(10) days written notice.
2. The Contractor agrees to perform all the work described in the specifications and
contract documents and comply with the terms therein for the sum of $2,910.55
monthly or$34,926.60 annually.
3. The term "Contract Documents" means and includes the following:
(A) Agreement
(B) Advertisement for BIDS **
(C) Information for BIDDERS **
(D) BID **
(E) BID BOND **
(F) General Conditions **
(G) Specifications **
(H) Notice to Proceed
**These items were attached to the original letting contract. This agreement is only
included in this renewal.
4. This agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first written above.
Signed on the day of , 2017.
CITY OF PORT ARTHUR
OWNER
BY:
Brian McDougal
City Manager
Signed on the day of , 2017.
AGAPE CLEANING ENTERPRISES,INC.
CONTRACTOR
BY:
Richard Intrau