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Home My WebLink AboutPR 19906: INTERLOCAL AGREEMENT WITH PORT ARTHUR INDEPENDENT SCHOOL DISTRICT P.R. No. 19906 09/15/17 gt RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE PORT ARTHUR INDEPENDENT SCHOOL DISTRICT (PAISD) FOR THE SCHOOL CROSSING GUARD PROGRAM, WITH A PROJECTED ANNUAL BUDGETARY IMPACT OF $45,000.00; FUNDING AVAILABLE IN POLICE DEPARTMENT'S PROFESSIONAL SERVICES ACCOUNT NO. 001-1101-521.54-00 WHEREAS, the Port Arthur Independent School District (PAISD) advertised for bids and awarded a one (1) year contract for crossing guard services to Cooper Group Staffing of 355 North 18th Street, Beaumont, Texas, with an option to renew for one additional year; and WHEREAS, the City of Port Arthur and PAISD have agreed, in lieu of establishing their own school crossing guard program, PAISD shall outsource school crossing guard services for the benefit of PAISD and the City in the amount of $10.75 per hour, with an annual projected budgetary impact not to exceed $90,000.00, with the option to renew for one additional year; and WHEREAS, it is in the best interest of the citizens of Port Arthur, to authorize the Interlocal Agreement with PAISD being responsible for 50% of the actual cost of the crossing guard services to be provided by Cooper, not to exceed $90,000 per year, and the City shall be responsible for the remaining 50%, in substantially the same form as attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. s.pr19906 Section 2. That the City Council authorizes the City Manager to enter into an Interlocal Agreement with the Port Arthur Independent School District for the school crossing guard program, in substantially the same form as attached hereto as Exhibit Section 3. That a copy of the Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of , A.D., 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: , Councilmembers: , NOES: . Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary s.pr19906 APPROVED AS TO FORM: sA-(--7 (14W (5' -1'4e-tdCf-d Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager Patrick Melvin, Police Chief APPROVED AS TO AVAILABILITY OF FUNDS: Finance Director s.pr19906 EXHIBIT "A" s.pr19906 STATE OF TEXAS § COUNY OF JEFFERSON § INTERLOCAL AGREEMENT This Interlocal Agreement (hereinafter, the "Agreement") is entered into by and between the City of Port Arthur, a municipal corporation of Jefferson County, Texas (hereinafter, the "City"), and Port Arthur Independent School District (hereinafter, "PAISD"), collectively referred to hereinafter as the "Parties," entities which are authorized to enter into interlocal agreements in accordance with Section 791.001,et seq., Local Government Code. WITNESSETH: WHEREAS, the Parties desire to enter into a one year contract for school crossing guard services on public streets; WHEREAS, in August 2017, PAISD advertised for bids and awarded the contact for crossing guard services to Cooper Group Staffing, of 355 North 18`h Street, Beaumont, Texas 77707(hereinafter, "Cooper"), with an option to renew for 2 years. WHEREAS, the Parties have agreed, in lieu of establishing their own school crossing guard program, PAISD shall outsource school crossing guard services for the benefit of PAISD and the City in the amount of$10.75 per hour, with an annual projected budgetary impact not to exceed$90.000.00,with the option to renew for one additional year. NOW,THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS: This Agreement is made pursuant to the procurement method listed in TEX. EDUC. CODE § 44.031(a)(4) for the outsourcing of crossing guard services by PAISD and the City, this Interlocal Agreement provides the best value for PAISD and the City. II. The term of this Agreement shall be for one (1) year, beginning September 1, 2017, and ending on September 1, 2018. III. In determining whether this Interlocal Agreement to hire the services of Cooper provides the best value for PAISD and the City, the Parties considered the following factors: (1) service price; (2) reputation of Cooper and its services; (3) quality of Cooper's services; (4) the extent to which Cooper services meet PAISD and the City's needs; (5) Cooper's past relationship with PAISD and the City; (6) the impact on the Parties to comply with laws and rules relating to historically underutilized businesses; (7) total long-term cost to PAISD and the City to acquire Cooper's services; (8) Cooper's principal place of business being located in Jefferson County, Texas;and(9) all other relevant factors. IV. Dr. Mark Porterie, Superintendent of PAISD, is hereby authorized by this Agreement to contract with Cooper to provide crossing guard services to PAISD and the City in the amount of $10.75 per hour,with an annual projected budgetary impact not to exceed$90,000.00. V. The specifications (scope, standards, duties, etc.) of work to be provided by Cooper is more particularly described in Exhibit A. The Locations of where the services are to be provided within PAISD are detailed in Exhibit B. Further, an unexecuted copy of the contract with Cooper is attached hereto as Exhibit C. The attached Exhibits A, B, and C are incorporated herein by reference. VI. Cooper shall be required to fill and execute the Affidavit of No Debts and Conflict of Interest Questionnaire attached hereto as Exhibits D and E, respectively, both of which are incorporated herein by reference. VII. PAISD is to maintain accurate records for invoicing. These records will be made available for the City to review upon request. VIII. PAISD shall be responsible for 50% of the actual cost of the crossing guard services to be provided by Cooper, not to exceed $90,000 per year, and the City shall be responsible for the remaining 50%. IX. PAISD will submit two invoices per year to the City. The first invoice will be submitted for payment by January 15, 2018 (for the previous year's hours), which will be due by February 15, 2018. The second invoice will be submitted by June 15, 2018, which will be due by July 15, 2018. X. In connection with this Agreement, notification shall be as follows: City of Port Arthur Brian McDougal, City Manager P.O. Box 1 089 Port Arthur,Texas 77641 Port Arthur Independent School District Dr. Mark Porterie, Superintendent 4801 9th Avenue Port Arthur, Texas 77642 XI. Either party may cancel this Agreement without cause by providing 60 days written notice to the other party of its intent to do so. XII. This Agreement may be amended by the mutual agreement of the Parties hereto in writing,and any amendment shall be attached to and incorporated into this Agreement. XIII. This Agreement constitutes the entire Agreement and understanding between the Parties and supersedes all previous agreements, understandings, discussions, or representations concerning its subject matter. The Parties to this Agreement may not assign or transfer their interests or obligations under this Agreement. If a court of competent jurisdiction determines that a term or provision of this Agreement is void or unenforceable, the remainder of this Agreement remains effective to the extent permitted by law. EXECUTED in duplicate originals this day of , 2017. PORT ARTHUR 1NDEP NDENZ CITY OF PORT ARTHUR SCHOOLilk DISTRICT By: �( iliritz. By: Dr. Mark Porterie Brian McDougal Superintendent City Manager