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HomeMy WebLinkAboutPR 19937: RATIFICATION OF EMERGENCY REPAIRS TO TRANSFER PUMP #1 a___, City of4 , , )1,\ c............0 ort rtltu _ INTEROFFICE MEMORANDUM Date: October 4, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Jimmie Johnson, Ph.D., Assistant City Manager RE: PR 19937—Ratification of Emergency Repairs to Transfer Pump #1 Introduction: The intent of this Agenda Item is to seek City Council's ratification for City Manager's emergency approval for repairs of Transfer Pump#1 at Water Purification Plant. Background: Per normal purchasing procedures, Water Purification staff solicited bids from local machine shops to repair Transfer Pump #1; the lowest bid was $24,875.00. As the machinists were reassembling the pump, they discovered another part that needed to be replaced. This could not have been assessed earlier during the original "Tear-Down and Inspection" phase. The replacement of this part was confirmed necessary by staff, and will incur extra cost of $4,176.50, bringing the total cost to $29,051.50. Transfer Pump #1 was already removed from service when Tropical Storm Harvey damaged a second transfer pump. This damage caused us to rent a supplemental, portable pump to maintain our water supply from LNVA. Our water production was lagging with our current transfer pump capabilities; permission for the extra cost of the emergency repair was approved by the City Manager. Budget Impact: The total budgetary impact for this repair is $29,051.50. It is a budgeted item and will come from account#410-1252-539.42-00, Equipment Maintenance. Recommendation: It is recommended that City Council approve PR 19937, ratifying the emergency approval of repairs to Transfer Pump#1 at Water Purification Plant. "Remember,we are here to serve the Citizens of Port Arthur" P. R. No. 19937 10/04/17 ds Page 1 of 2 RESOLUTION NO. A RESOLUTION REQUESTING CITY COUNCIL TO APPROVE EMERGENCY REPAIRS TO A RAW WATER TRANSFER PUMP AT THE WATER PURIFICATION PLANT IN THE AMOUNT OF $29,051.50 FROM ACCOUNT NUMBER #410-1252-532.42-00, EQUIPMENT MAINTENANCE. WHEREAS,Transfer Pump#1 is critical to the supply of raw water into our reservoir and to the drinking water supply for City of Port Arthur; and, WHEREAS, this transfer pump is being repaired by a vendor selected by our Purchasing Process; and, WHEREAS, repairs of Transfer Pump #1 were discovered to be more than the original scope of the original price of $24,875.00 by an amount of $4,176.50, bringing the total to $29,051.50 (Exhibit A); and, WHEREAS, the City Manager authorized emergency repairs due to the transfer pumping shortage resulting from Hurricane Harvey(Exhibit B);NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, THAT,in order to protect the uninterrupted supply of drinking water to our citizens, City Council hereby approves emergency repairs to Transfer Pump#1 at Water Purification Plant; and, • THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of , 2017,at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: P. R. No.19937 01/20/17 ds Page 2 of 2 AYES: Mayor Councilmembers: NOES: Derrick Freeman Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OFF DS: Mme^ Brian McDougal An r Vasquez, CPA City Manager Director of Finance Account No.: 410-1252-532.42-00 li "VI 1 dtC4P--- Dr. Jimmie Johnson Clifton Williams, CPPB Assistant City Manager Purchasing Manager EXHIBIT "A" (Original quotes,scope of work,and PO 210817 for repair) PAGE 1 M / PURCHASE ORDER ORDER NUMBER MUST APPEAR ON ALL INVOICES.PACKING LISTS&PACKAGES. CITY OF PORT ARTHUR 11 , ,nr,,,I �. I NO. 210817I FOR PROPER REMITTANCE: , 1 INVOICES AND BILL OF LADINGS MUST BE ORDER DATE 8/25/2017 ` BILLED AND MAILED TO THIS ADDRESS ONLY. PO BOX 1089 REQUISITION NO 0000205750 Nviort minor,..- �.-- ACCOUNTS PAYABLE i' PORT ARTHUR TX 77641 DELIVERY DATE 8/15/2017 iw—w.w+.,,,,e.s.�rw 2 INVOICES REQUIRED. VENDOR NO. 13305 CHIP TO CAYSON PUMP SERVICES, LLC I CITY OF PORT ARTHUR 1208 WASHINGTON ST 1101 H. O. MILLS ROAD SOUTH HOUSTON TX 77587 PORT ARTHUR TX 77640 I OB 1 CONI RACT i1 7: i PORT ARTHUR NET/30 _ 'EM U!M 1 QUANTITY DESCRIPTION UNIT PRICE AMOUNT 1 EA 1 . 00 REBUILD VERTICLE TURBINE 24875 . 0000 24875 . 00 TRANSFER PUMP 101 AS PER SCOPE OF WORK. TOTAL 24875. 00 �/ C.1/1 / nom • / CITY OF FORT ARTHUR UTILITY OPERATIONS WATER/SEWER SEP 15 ?Qpl RECEIVED :'ERVI E -NT`Hi SCYPION, YOLANDA LRI 1 R JEFF WYBLE I nccouNr>y G 41012525324200 n livery will be accepted at vendor's risk.Goods subject to inspection and return it lound in- /1 ���1� lt �_ for to spec:iticalrons or reasonable quality. --'-i.:''' ' .tj•(,, G--- _ PURCHASING AGENT 1 Jeff Wyble S /(`' e /'7 From: Mike Wilson <mike@caysonpump.com> Sent: Tuesday, October 03, 2017 8:23 AM To: Jeff Wyble Subject: RE: Column Jeff, Good morning sir. I just wanted to check in and ensure you received my message. Would you like to proceed with making this column? Thank you, Mike Wilson Cayson Pump Services, LLC 1208 Washington St South Houston,TX 77587 281-684-0745 From: Mike Wilson [mailto:mike@caysonpump.com] Sent:Thursday, September 28, 2017 9:04 AM To: 'jeff.wyble@portarthurtx.gov' <jeff.wyble@portarthurtx.gov> Subject:Column Jeff, I finally got pricing for the column. I didn't expect the material to be so expensive, but the column cost comes out to $4,176.50. Thank you, Mike Wilson Cayson Pump Services, LLC 1208 Washington St South Houston,TX 77587 281-684-0745 1 Cayson Pump Services LLC Q170725001 PO Box 252 Deer Park,TX 77536 Tel 281-684-0745 Mike@caysonpump.com ' :�i J � Por Arthur, Fairbanks-Morse Vertical Pump ,iVC)r co Thank you for choosing Cayson Pump Services to repair your equipment. Below is the work scope for your vertical pump by Cayson Pump Services. Delivery 8-10 weeks ARO 1. Record pump length and measurement's, match mark all components and take pictures 2. Inspect and record and reg, fits look for wear damage/cracks and record. 3. Send Parts out for blast and paint Repair: Pump Shaft: The shaft has wear at the bearing fit areas. Replace shaft. 1. Manufacture new per sample 2. Straighten shaft 3. Inspect and record sizes. 4. Clean and prep for assembly Line Shaft(4): This shaft has wear at bearing fits. Flip shaft,reuse. 1. Straighten shaft 2. Inspect and record sizes 3. Clean and prep for assembly Top Shaft: This shaft has wear at bearing fits. Replace. 1. Manufacture new per sample 2. Straighten shaft 3. Inspect and record sizes 4. Clean and prep for assembly Line shaft Couplings: QTY. 5 1. Inspect for fit. 2. Clean and prep for assembly Suction bell: The suction bell has normal wear. Suction bell will be coated 1. Remove bearing 2. Record sizes 3. Manufacture and install new bearing 4. Coat suction bell with Enecon Chemclad 5. Inspect and record sizes 6. Clean and prep for assembly First Stage Impeller: The impeller shows signs of normal wear 1. Coat impeller vanes with Enecon Chemclad 2. Handwork impeller vanes 3. Skim cut wear ring area 4. Balance impeller to 4W/N@1800RPMs. 5. Inspect S Cayson Pump Services LLC Q1 70 72500 1 PO Box 252 Deer Park,TX 77536 Tel 281-684-0745 Mike@caysonpump.com Discharge Bowl: Bowl is broken and needs replacing. 1. Order new OEM bowl 2. Inspect and record sizes 3. Clean and prep for assembly Column (4): Has normal wear. 1. Blast and paint with two coats epoxy 2. Manufacture and install new bearing 3. Inspect and record sizes 4. Clean and prep for assembly Head: The head shows normal wear. 1. Inspect and record sizes. 2. Blast and paint two coats epoxy. Stuffing Box: is in overall good condition. Replace bearing 1. Manufacture and install new bronze bearing 2. Inspect and record sizes 3. Clean and prep for assembly Assembly: 1. Check and record bearing clearances 2. Check to see balance report 3. Check and record shaft run out. 4. Insure all parts are clean and coated. 5. Assemble pump complete 6. Touch up paint 7. Tag and prep for shipping New Parts 1. Lot bolting 2. New shafting 3. New bearings 4. New rope packing 5. Misc. parts Total Repair Estimate: $24,875.00 r.R.c.S. - Nederland Quote P.U. Box 222 — --� Nederland. TX 77627 Date Quote 5,2312017 u ;:23:2017 0558 Name/Address ('it' of Port Arthur I'.O. Box 1089 Pon:1nhur. I exas 77642 \ern:Jell'Wvhle Rep Project 11 \ Description — Qty —'^ Total Subject: Fairbanks Morris Vertical Pump: . 8.695.ut A)Furnish the following parts for SIN K4E2-062313-t1. (I)Tap shall sleeve 1-1 1/16 LI).x 1-7/8 0.1).x 9"long. Material 316 s.s. 4)Line shall sleeves I-1 IiI6 I.D.x I-7/8"O.D.x 7"long.Material 316 s.s. r3)Spider bushings 1-7/8 I.D. x 3"U.D.x 4-112"king. Material rubber. I I)Stuffing hos hushing I-7/R" I.D.x 2-7/I6"O.D. x 3"long. Material 660 bronze. (11 I)ischaree howl connector hushing 1-15/16"1.1).x 3-1/8"0.1).x 5.112"long with I(lth per inch l..hl.running the full length(tithe U.D.Material 660 bronze. II) ischarge bowl hushing plain. I-15/16"I.D.x 2-I/16"U.D.x 6"lung. Material 660 bronze. 11►Suction howl bushing I-15/16" 1.1).x 2-7/16"O.D.x 6"long.Material MO bronze. e I)I)ischaarge gasket and miscellaneous bolting and packing. (11 Stainless steel equipment tag with pump data and S/N on it. III New pump/howl shall 1-15/I6"x 53-1/8"long.necked down on rine end for I-I 116 I0th/inch I-11.I Ins no split ring groove or keyway. Impeller is held on with a uiper lock sleeve. lit Polish and check(4)line shafts.check liar straight and lit shall couplings to threads.All shalls and couplings to he reused. ('I Polish and check 1 I 1 top motor shall for straight chase top threads and chase Ihrcaals in lilt nil. I lad Io use heat to get off:NO'l'F: Sec drawing for all shall demensinns. 1)1 Install(4).116 s.s.shall sleeves on line shells with Iuelile and s.s.set screw if required.See drawing liar position of sleeve on each shall. F1 broken bowl with a good grade of machinable cast iron rod.Machine as neecssar% and install lop threaded hosing and lower bushing.Coat with C'hestemn 858 arc epoxy. 1:1 Skill cut female lits un(4)columns. See prints liar demenswns. (I)Weld mate lits on(4)columns and machine to lit female lit.002 to.01)3 loose. II)Blast discharge head.columns.rind howls. ('rime and paint with industrial epoxy paint. Paint lower end with 15 mils 01'cold tar cpax> paint or equivalent. I)Assemble pump.pack and ship hack to your plant on Highway 73.fort Arthur texas. it Furnish crane. labor and all rooting required i„ ina,all fru nip and nmtor. Sar Tota Pape 1 T.R.r .S, - Nederland Quote P.O. Box 222 Nederland. TX 77627 Date Quote 523/2017 Li Name/Address of Port Arthur I'.O.linx 1089 Port Arthur.1 exas 77642 Ann:Jett Wvhle Rep Protect 1 .1\ Description Oty Total pump lil'i K)Furnish I l)technician the day you decide to start up so pump can he checked fix perliinnance and packing can be run in. Repair lime will he approx. 14 working days. this option one repairing the broke bowl-$28.695,00 Option two Furnish a new i FM howl-$30.924.00.Options three Furnish complete new howl assembly $48.140.00. N()1'F.: Some mise. freight will have to he added to the above prices alter we determine what items will he ordered From the factory. Lead time on the pump parts is 6 to 8 weeks. If we have to we can Fabricate these and shorten that time. Lead time an the howl assembly is 2(1-24 weeks. I am still waiting on 2 different vendors for a cost on howl assemblies other than Fairbanks Morris as an option.Hopefully I will hear tom Them by Friday. Thank you for allowing F,R.E.S.to quote on your equipment repairs.I Ivan have any questions or other people that may he quoting on this pump. feel Free to give Mem my cell no.4109)920-0596. I...1.i\shlOrd Total Page 2 1-, t-4 M to ti M y r, 0kr, M (r .�- 0 �`, a ` I') E e..)i 0. ,4 / H 4\ o q a, ' t\� a- I ` ' ' ii I — i 0 i . ry) . \ W `. .Z. I u '� I r 1 1 I; , '...1---7--=---- —.= --=- - — — — - — — — - - — — - -, (--9 7c, .t.) 7 •ib vl v- ch 1 &.--tom 1 - ik— r (-6) i , , 1 . , ,,,,, , .1 . . . ., . . - —471-1 -----frc Ir. Y j C clai �� (5— d tS c7 0.1 V - c ' ' «_�� - \\ / j C \ 1P i \ _ . -5 1 \ / . 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'5.-- fI r ,c9-7.--,--- . 1 Lai 'KMeJtt ySrN4Y1J 4 0 44 t -ic-t\ i vv�w., eo I --`=v 1 /ue k7177-7—pi /7"4121 1 ivfl a et 4,7T+w I ' v_ O, ,,,mi JK'ov 7 T K 7i „,„„,,....., t,8 941 1. —7: r (e9„Q/ - )9 I ! rr ! 7S•? fd'�h ( �) /g 1 I ? `�02 c� � olc1qst -_ x,15 .104_0w f o hw0 .rl Jn 1111.91 , f 4 — _ Viva ' 0470? -��� ( I) Jay,ul ,, ."...N"v �} .nry may; b l., �!w t,80- I )4Q r,,afv da _?Sid 3© „ z /lr '( ,pas”a4 dC1 iv t,/,) 6i•''.,L.:-.P21,r5 l l b :34°N .5 r✓/174-4 ecu 5 4`.2°ys irr ov Cl rid rrlo d. 43L.91. nu+ dol 194-,.1.- 11b Sdr s .5'S -1 ° cA):Y5P 1t � y/ irwv+ 'V i — yVVV ivvvvi __,,i,L___., (/' b r•-v-:. 7 49°115 Jwnd diel , fir ` ) ,Ci5"��Lg 1 re K. A/ -'i-e---- ---7!1,, Q9 I1 yru , ;,. _. i t 4'.-...,.r 4 ,5.,p/E .3;�'SGgi t M I Remit to • 301 M&B Industrial Blvd. PUMP' Woodway,TX 76712 aorAl ('OM PAN V. IN( '. Phone ' 254-776-0377 Fax • 254-776-0023 Bill to .: City of Port Arthur QUOTATION P.O. Box 1089 Number • SQ020463-2 Page 1 of 5 Port Arthur, TX 77641 Sales order Date .•8/10/2017 Your ref. Our ref:377 Requisition .... Payme: Net 30 Days Contact Quotation deadline 9/9/2017 Sales MWR Phone 409-983-8160 Delivery Term Name Matthew W. Rambr Fax 409-983-8291 Ship to : City of Port Arthur P.O. Box 1089 Port Arthur, TX 77641 Contact Jeff Wyble Phone 409-983-8160 Fax . . 409-983-8291 "`QUOTATION"` Thank you for the opportunity to present our quotation for your upcoming project. Please give us a call if you require additional information. Regards. Jean-Michel K.Metayer Smith Pump Company, Inc. 254-776-0377 j-mkm@smithpump.com UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL 1.0000 SHOP LABOR TO INPECT PUMP 1.00 550.00 550.00 Fairbanks Morse 20"MN 8312 Veritcal Mixed Flow Pump 14000 GPM P=75HP S=480 Volt 3 Ph 12'TDH S=705 RPM 1-Item Labor for our shop for inspection. 1-Item to provide written report with pictures. Note: Since pump is at another shop, SPCO would like to pick up the pump parts at the City's warehouse. 2.0000 REPAIR OF FAIRBANKS-MORSE 20 MN 8312 VTP 1.00 23,156.00 23,156.00 Workscope: Pump repair to include the following new parts- -New Cast Iron Discharge Bowl —New Stainless Pump Shaft —New Bronze Bowl Bearings —New Rubber Pop-In Bearings —New Bronze Stuffing Box Bearing —New Stainless Shaft Sleeves —New set of Gaskets Pump repair will include the following items —Straighten all shafts —Install new sleeves on shafts —Pad weld all male column registers —Machine all column registers —Blast and Paint all components with Tnemec Epoxy paint, iigill Remit to • 301 M&B Industrial Blvd. syttioia,, A. i,.., ill M I' Woodway,TX 76712 J 6 91M PAN.I,. IMI. Phone - 254-776-0377 Fax • 254-776-0023 Bill to .: City of Port Arthur QUOTATION P.O. Box 1089 Number SQ020463-2 Page 2 of 5 Port Arthur, TX 77641 Sales order ...... Date . 8/10/2017 Your ref. Our ref: 377 Requisition ... . Payme. Net 30 Days Contact Quotation deadline • 9/9/2017 Sales •MWR Phone 409-983-8160 Delivery Term .. Name Matthew W. Rambi Fax ... 409-983-8291 Ship to : City of Port Arthur P.O. Box 1089 Port Arthur,TX 77641 Contact: Jeff Wyble Phone 409-983-8160 Fax . 409-983-8291 UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL Note: New Fairbanks-Morse Discharge Bowl requires 8-10 weeks for delivery. 3.0000 FIELD SERVICE TO INSTALL VTP AND START-UP SERVICES 1.00 2,720.00 2,720.00 1-Item of Field Service Installation and Start-up after repair is complete. Crane services is included. Delivery in 10-12 weeks after receipt of order. Sales balance Total discount Misc.charges Sales tax Round-off Total 26,426.00 0.00 0.00 0.00 0.00 26,426.00 USD SMITE! Remit to • 301 M&B Industrial Blvd. Pt TM P. Woodway,TX 76712 COMP,A, I\ INC, Phone • 254-776-0377 Fax ' 254-776-0023 Bill to .: City of Port Arthur QUOTATION P.O. 1089 Number • SO020463-2 Page • 3 of 5 Port Arthur, TX 77641 Sales order Date . 8/10/2017 Your ref. Our ref: 377 Requisition ..... Payme: Net 30 Days Contact Quotation deadline 9/9/2017 Sales • MWR Phone 409-983-8160 Delivery Term Name Matthew W. Rambt Fax . . 409-983-8291 Ship to : City of Port Arthur P.O. Box 1089 Port Arthur, TX 77641 Contact:Jeff Wyble Phone 409-983-8160 Fax . 409-983-8291 TERMS AND CONDITIONS 1. Applicability—These Terms and Conditions of Sale("Terms")shall govern all sales of equipment or services to Customer. These Terms supersede any poor written or oral agreement,understanding,representation or promise and any pre-printed or standard terms and conditions contained in Customer's request for quote.purchase order, invoice.order acknowledgement or similar document. These Terms may not be amended,supplemented,changed or modified except by concurrent or subsequent written agreement signed by an authorized representative of both Smith Pump Company("SPCO")and Customer. SPCO's acknowledgement of Customer's purchase order shall not constitute acceptance of any terms or conditions contained therein which are in any way inconsistent with the Terms. Any additional or different terms or conditions included in any acceptance of this quotation are expressly disclaimed and rejected in advance,and unless there is prior mutual agreement otherwise,shall not become a part of any contract resulting from this quotation. 2. Pnce—Unless otherwise stated in this quotation,all prices are FOB shipping point. All transportation,insurance and similar charges incident to delivery shall be borne by the customer. This quotation is valid for thirty(30)days only.Shipping dates are approximate and are based on prompt receipt of all necessary information. In the case of delay in furnishing complete information to SPCO,dates of shipment may be extended for a reasonable time. In the event SPCO provides transport services,these will be quoted as a lump sum price based on destination and shipping mode. In the event Customer requests a delay or suspension in the completion and/or shipment of equipment or services covered by this quotation,or any part thereof,for any reason,the parties shall agree upon any cost and/or scheduling impact of such delay and all such costs to Customer's account. Any delay period beyond thirty(30)days after original scheduled shipment date shall require Customer to(i)take title and risk of loss of any equipment covered by this quotation.and(ii)make arrangements for the storage of such equipment with SPCO or other party. SPCO's invoice,which is contractually based on shipment,shall be issued upon SPCO's readiness to ship the equipment covered by this quotation. SPCO shall not be liable for delay and delivery due to causes beyond its reasonable control including,but not limited to,acts of God,acts of government,acts of Customer,fires,labor disputes, boycotts,floods,epidemics,quarantine restrictions,war,insurrection,terrorism,riot,civil or military authority,freight embargos,transportation shortages or delays,unusually severe weather or inability to obtain necessary labor,materials or manufacturing facilities due to such causes. In the event of any such delay, the date of delivery shall be extended for a length of time equal to the period of the delay. 3. Warranty—SPCO warrants new equipment or parts to be free from detects in materials and workmanship for a period of eighteen(18)months from the date of shipment or twelve(12)months from the date of startup or initial use,whichever comes first.SPCO SHALL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL.INCIDENTAL. SPECIAL OR LIQUIDATED DAMAGES. NO EXPRESSED OR IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SHALL APPLY. Repairs performed by SPCO are warranted against defects in workmanship and/or materials for a period of twelve(12)months from the date of shipment, SPCO will not he responsible for any removal or reinstallation charges or transportation charges in cases where equipment has failed under these warranty conditions. SPCO's sole obligation and Customer's sole remedy under this warranty is repair or replacement at SPCO's election. Customer agrees to provide SPCO reasonable and clear access to any equipment covered by this warranty which may include removal or materials or structures as well as supplying any equipment,materials or structures which are necessary to provide reasonable access to the equipment being repaired or replaced. Costs to remove and/or reinstall equipment for warranty purposes shall be the responsibility of Customer. Replacement parts or repairs furnished under this warranty shall be subject to warranty provision.;herein for the remaining warranty period. All equipment repaired or replaced will be re-warranted only for the remainder of the original warranty period. SPCO does not warrant the equipment covered by this quotation or any repair/replacement part against the effects of erosion,corrosion,or normal wear and tear due to operation or the environment.The warranty and remedies set forth herein are conditioned upon proper storage,installation,use and maintenance of the equipment covered by this quotation in all material respects,and in accordance with SPCO's written recommendations. Customer must notify SPCO in writing of any warranty claim during the warranty period or within thirty(30)days thereafter. SPCO will not be liable under this warranty if warranted goods have been exposed or subjected to any(1)maintenance,repair,installation,handling,packaging, transportation,storage,operation,or use which is improper or otherwise not in compliance with SPCO's instructions,(2)alteration,modification or repair by anyone other than SPCO or those specifically authorized by SPCO,{3)accident,contamination,foreign object damage,abuse,neglect,or negligence after shipment to Customer,(4)damage caused by failure of an SPCO supplied product not under warranty or by any hardware or software not supplied by SPCO,(5)use of counterfeit or replacement parts that are not manufactured by the manufacturer of goods provided by SPCO or approved by SPCO for use in goods provided by SPCO,or(6)goods which are normally consumed in operation or which have normal life inherently shorter than the warranty period including,but not limited to,consumables(e.g.lamps,batteries,storage capacitors). ,, -----61SMITH' Remit to • 301 M&B Industrial Blvd. 1E: "�jM�� Woodway,TX 76712 ,o (. ( il'� �: �� Phone 254-776-0377 Fax • 254-776-0023 Bill to .: City of Port"Art QUOTATION P.O. Box 1089 Port Arthur,TX 77641 Number SQ020463-2 Page 4 of S Sales order Date . 8/10/2017 Your ref. ... Our ref: 377 Requisition Payme:'Net 30 Days Contact Quotation deadline 9/9/2017 Sales MWR Phone 409-983-8160 Delivery Term . Name Matthew W.Rambt Fax .,. 409-983-8291 Ship to : City of Port Arthur P.O. Box 1089 Port Arthur, TX 77641 Contact:Jeff Wyble Phone 409-983-8160 Fax 409-983-8291 4. Payment-All pnces are net cash to be paid thirty(30)days after date of invoice. Customer agrees to make payment within that period. Discounts will apply only as stated on the invoice. Invoices unpaid for thirty(30)days after issuance shall bear interest at the highest lawful rate due and payable on any invoiced account,which is delinquent and not paid within the stated terms. Should Customer for any reason fail to pay in accordance with these terms,Customer agrees to pay all collection costs, attorney's fees and expenses incurred in collecting payment. If Customer's financial condition is or becomes unsatisfactory to SPCO.SPCO reserves the right to(a)require payment from Customer on a cash in advance basis,(b) require a letter of credit or other acceptable security before shipment,(c)cancel shipment at any time prior to delivery without further obligation or liability on SPCO's part,(d) terminate any contract or obligation on the part of SPCO,or(e)require other special payment terms acceptable to SPCO to assure payment.All extensions of credit are subject to the approval of SPCO's credit department and management. 5. Joint Check Agreement-If Customer fails to pay laborers and materialmen within thirty(30)days after payment by SPCO, SPCO will have the right to make future payments by check payable jointly to Customer and laborers or materialmen to the extent of unpaid indebtedness arising out of the job.SPCO will credit joint checks against the contract sum on the next payment application. 6. Taxes-The amount of all federal,state or local taxes applicable to the sale,use,delivery or transportation of the equipment or services sold hereunder and all duties, imports,tariffs,and other similar levies shall be added to the contract price and paid by the Customer except where the Customer shall furnish an appropriate certificate of exemption. 1 7. Property Damage-SPCO shall not be responsible for damage to topsoil or groundcover in connection with the work or service performed under this contract. SPCO shall not be responsible for claims arising from the pumping of water onto the ground which is necessary in connection with the service or work provided by SPCO. The customer agrees to hold SPCO harmless from claims arising out of damage caused by the pumping of water onto the ground. 8. Startup-If the equipment supplied pursuant to this quotation has a warranty requirement,qualified SPCO personnel must be present during the initial equipment startup and commissioning. Failure to request and assure the presence of qualified SPCO personnel will void any warranty herein. Requests for startup must occur at least seven (7)days prior to the scheduled date of the startup. 9. Limitation of Liability-The remedies set forth herein are exclusive and the total liability of SPCO with respect to this quotation,and any contract for goods or services arising from this quotation,or for any breach thereof,whether based on contract,warranty,torts(including negligence),indemnity,strict liability or otherwise,shall not exceed the quotation or sales pace of the specific equipment or service which gives rise to the claim. 10. Setoff-All amounts that Customer owes SPCO under this quotation shall be due and payable in accordance with the terms of the quotation. Customer shall not setoff such amounts or any portion thereof,whether or not liquidated,against sums which Customer asserts are due to it, its parent,affiliates,subsidiaries or other division under other transactions with SPCO. 11. Customer Cancellation-Customer may cancel this order only upon written notice and payment to SPCO of reasonable and proper cancellation charges- In the event of cancellation.Customer must pay for all material.expense and labor costs incurred by SPCO in connection with the materials and services to be provided pursuant to this quotation,as well as all expenses relating to any specially fabricated materials and restocking charges. 12. Assignment-Neither party may assign this order or any portion thereof without the advance,written consent of the other party,which consent shall not be unreasonably withheld. 13. Waiver/Severability-Failure by SPCO to assert all or any of its rights upon any breach by Customer shall not be deemed a waiver of such rights either with respect to such breach or any subsequent breach,nor shall any waiver be implied from the acceptance of any payment. No waiver of any right shall extend to or affect any other right Customer may possess nor shall such waiver extend to any subsequent similar or dissimilar breach. If any portion of these Terms are determined to be illegal,invalid or unenforceable for any reason.such provision shall be deemed stricken for the purposes of the dispute '1 in question and all other provisions shall remain in full force and effect. a, 71111Remit to • 301 M&B Industrial Blvd. R,� p Woodway,TX 76712 Rrr 1IS - Phone ' 254-776-0377 Fax • 254-776-0023 Bill to .: City of Port Arthur QUOTATION P.O. Box 1089 Port Arthur, TX 77641 Number SQ020463-2 Page 5 of 5 Sales order Date . 8/10/2017 Your ref. Our ref:377 Requisition Payme: Net 30 Days Contact: Quotation deadline :9/9/2017 Sales :MWR Phone 409-983-8160 Delivery Term Name :Matthew W. Rambt Fax ... 409-983-8291 Ship to : City of Port Arthur P.O. Box 1089 Port Arthur, TX 77641 Contact:Jeff Wyble Phone . 409-983-8160 Fax ...:409-983-8291 14. Applicable Law—The contract involving the sale of the equipment and services covered by this quotation shall be interpreted in accordance with the laws of the State of Texas. This contract is performable in McLennan County,Texas and venue for any court action in any way relating to or arising out of this contract shall be McLennan County,Texas. ACCEPTED BY: COMPANY NAME: PROJECT REFERENCE: SIGNED ON DATE: SIGNED: PRINTED NAME EXHIBIT "B" (Memo signed by City Manager) fit t rthu — www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 4, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Dr. Jimmie Johnson, PhD RE: Emergency repair of a Transfer Pump at the Water Purification Plant One of our Raw Water Transfer pumps(Transfer Pump#1)at the Water Purification Plant had to be rebuilt due to normal wear and was taken out of service late this summer. Another Transfer Pump has since failed due to Hurricane Harvey. These 2 pumps being out of service has limited our ability to pump water into the plant for treatment. We are supplementing the remaining pump with a portable pump, but it is not adequate with our current water production demands. The vendor making repairs on the transfer pump has found an unexpectedly bent part during the repairs, and this has added to the price of the original repair. The original price of the repair was $24,875.00, and the updated price is $29,051.50. Remaining repairs and installation, once approval is given, will take less than a week. The time savings will greatly impact our ability to continue uninterrupted drinking water production to the City. 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