HomeMy WebLinkAboutPR 19938: PURCHASE OF SEVEN POLICE TAHOESr
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INTEROFFICE MEMORANDUM
Date: October 24, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Patrick Melvin, Chief of Police.41,
RE: PR 19938—Authorizing the purchase of seven Police Tahoes
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
authorize the purchase of seven(7) Chevrolet Tahoe Police vehicles from Caldwell County
Chevrolet in Caldwell, Texas, through Buyboard cooperative purchase contract#521-16 in the
amount of$316,751.
Background:
On September 28, 2017, the City Council approved and adopted 2017-2018 budget that
included the purchase of a total of seven(7)police vehicles for the Police Department(six for
Field Operations and one for Gaming Enforcement). Caldwell County Chevrolet participates
in the Texas Buyboard program and submitted a contract pricing worksheet in the amount of
$361,751 for the said 7 vehicles. Six of the vehicles were budgeted for Field Operations and
one for Gaming Enforcement.
Budget Impact:
Funds for this purchase are available in account numbers 625-1801-521.93-00 and 625-1801-
517.93-00.
Recommendation:
It is recommended that City Council approve the City Manager to authorize the purchase of
seven(7) Chevrolet Tahoe Police vehicles from Caldwell County Chevrolet in Caldwell,
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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Texas, through Buyboard cooperative purchase contract#521-16 in the amount of$316,751, as
discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No . 19938
10-5-17 mf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7)
CHEVROLET TAHOE POLICE VEHICLES FROM CALDWELL COUNTY
CHEVROLET, CALDWELL, TEXAS, THROUGH BUYBOARD
COOPERATIVE PURCHASE CONTRACT #521-16 IN THE AMOUNT
OF $316, 751 ; FUNDING AVAILABLE IN POLICE/MOTOR
VEHICLE ACCOUNT NO. 625-1801-521 . 93-00 AND
DEVELOPMENT SERVICES/GAMING ACCOUNT NO. 625-1801-
517 . 93-00 .
WHEREAS, Chapter 271 of the Texas Government Code allows
a city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as Texas Buyboard, as an
alternative to formal bid process; and
WHEREAS, pursuant to Resolution No. 02-341, the City of
Port Arthur entered into an interlocal agreement for
cooperative purchasing with Texas Buyboard; and
WHEREAS, on September 28, 2017, the City Council approved
and adopted 2017-2018 budget that included the purchase of a
total of seven (7) police vehicles for the Police Department
(six for Field Operations and one for Gaming Enforcement) ; and
WHEREAS , a copy of the Buyboard contract pricing
worksheets for these vehicles is attached as Exhibit A; and
WHEREAS, funds for this purchase are available in account
numbers 625-1801-521 . 93-00 and 625-1801-517 . 93-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorize the purchase
of seven (7 ) Chevrolet Tahoe Police vehicles from Caldwell
County Chevrolet in Caldwell, Texas, through Buyboard
cooperative purchase contract #521-16 in the amount of
$316, 751 .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
A. D. , 2017, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote:
AYES:
Mayor:
Councilmembers :
NOES: .
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno Cit Attorney Y
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
"AM' 1/t/6;; i0
Patrick Melvin, Chief of Police
APPROVED AS TO AVAILABILITY OF FUNDS:
Andrew Vas uez
Director of Finance
L14#6J))114
Clifton Williams
Purchasing Manager
EXHIBIT A
QUOTE# 00A-P31334 CONTRACT PRICING WORKSHEET
End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY
Contact Name: MICHAEL BLAINE CALDWELL COUNTRY
LT. MICHAEL FRATUS
Email: MBLAINE@PORTARTHURPD.COM Prepared By: Averyt Knapp
Phone #: 409-984-8565 M. BLAINE Email:
409-984-2192 M. FRATUS aknapp@caldwellcountry.com
Fax #: 409-983-8627 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PORT ARTHUR Fax #: 979-567-0853
Date Prepared: OCTOBER 4, 2017 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2018 CHEVROLET TAHOE PPV CC15706
A Base Price & Options: $32,115
B Fleet Quote Option: l
Code Description Cost Description Cost
LH SPOTLIGHT, PPV, INCL
DUAL BATTERIES,
LOCKING
DIFFERENTIAL, CLOTH
FRONT/VINYL REAR
BENCH, BLUETOOTH,
REAR VISION CAMERA,
TRAILER HITCH, DEE
TINT GLASS, RUNNING
BOARDS, FRONT &
REAR AIR CONDITION,
FULL RUBBER FLOOR,
FOUR KEYS TOTAL,
FLEET KEYED ALIKE
(6E2) , FOUR REMOTES
TOTAL
GM WARRANTY INCL CALDWELL COUNTRY
5YR/100,000 MILES
POWERTRAIN @ N/C
PURSUIT SAFETY $12,411.50 PO BOX 27
LOGSITICS FLOORPLAN $491.50
(NO PUSH BUMPER) CALDWELL,TEXAS 77836
$12,903
Subtotal B
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
$175
Subtotal D FOB ROYSE CITY, TX
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $45,193
Quantity Ordered 7
X
$316,351
Subtotal E
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
BUY BOARD $400
G. Color of Vehicle: WHITE
H. Total Purchase Price (E+F) $316,751
Estimated Delivery 60-90 DAYS TO
Date: ROYSE CITY, TX
(Q4-2017)