HomeMy WebLinkAboutPR 19949: PURCHASE OF A FIRE INSPECTIONS GAMING VEHICLE •
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INTEROFFICE MEMORANDUM
Date: October 24, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Larry D. Richard, Fire Chief
RE: PR 19949, Fire Inspections Gaming Vehicle
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution
19949 authorizing the purchase of one (1) 2018 Chevrolet 1500 Silverado 4x2-SSV Crew Cab
Pickup from Caldwell Country Chevrolet of Caldwell, Texas with Buy Board pricing in the
amount of$42,326.
Background:
The Fire Department's Inspections Division plays an integral role in the inspections and
enforcement of City Ordinances concerning the Gaming Ordinance. This purchase qualifies
for funding from the fees associated with the Gaming Ordinance.
Budget Impact:
Funds were budgeted and are available in Development Services/Gaming Account Number
625-1801-517.93-00
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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P.R. No. 19949
10-5-17 ldr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1)
2018 CHEVROLET 1500 SILVERADO 4X2-SSV CREW CAB
PICKUP FROM CALDWELL COUNTRY CHEVROLET, CALDWELL,
TEXAS, THROUGH BUYBOARD COOPERATIVE PURCHASE
CONTRACT #521-16 IN THE AMOUNT OF $42 ,326; FUNDING
AVAILABLE IN DEVELOPMENT SERVICES/GAMING ACCOUNT NO.
625-1801-517 . 93-00
WHEREAS, Chapter 271 of the Texas Government Code allows
a city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as Texas Buyboard, as an
alternative to formal bid process; and
WHEREAS, pursuant to Resolution No. 02-341, the City of
Port Arthur entered into an interlocal agreement for
cooperative purchasing with Texas Buyboard; and
WHEREAS, on September 28, 2017, the City Council approved
and adopted 2017-2018 budget that included the purchase of a
one ( 1) vehicle for the Fire Department Inspections (For
Gaming Enforcement) ; and
WHEREAS, a copy of the Buyboard contract pricing
worksheets for this vehicle is attached as Exhibit A; and
WHEREAS, funds were budgeted and available for this
purchase in account number 625-1801-517 . 93-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
1
Section 2 . That the City Council authorize the purchase
of one (1) 2018 Chevrolet 1500 4x2 SSV Crew Cab Pickup from
Caldwell Country Chevrolet in Caldwell, Texas, through
Buyboard cooperative purchase contract #521-16 in the amount
of $42, 326.
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
A. D. , 2017, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote :
AYES:
Mayor:
Councilmembers :
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NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
\6cze (.. 1/14.?
Val Tizeno, ity Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
Larry D Richard, Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS:
1)(1/u/(1477b(0%-- -----
Andrew Vasquez, PA
Director of Finance
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT "A"
QUOTE# 00A-FIRE MARSHALL CONTI, C T PRICING TATORXS EE T
End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY
Contact Name: L.PAUL WASHAURN CALDWELL COUNTRY
Email: LPWASHBURN@PORTARTHUR.COM Prepared By: Averyt Knapp
Phone #: 409-983-8738 Email:
aknapp@caldwellcountry.com
Fax #: 409-983-8719 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PORT ARTHUR Fax #: 979-567-0853
Date Prepared: OCTOBER 12, 2017 Address: P. 0. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2018 CHEVROLET 1500 SILVERADO 4X2 CREW CAB SWB
CC15543
A Base Price & Options: $41,926
B Fleet Quote Option:
Code Description Cost Description Cost
4X2-SSV CREW CAB, INCL
5.75' BED, 5.3L-V8,
6-SPD AUTOMATIC,
3.42 LOCKING REAR
AXLE DIFFERENTIAL,
170 AMP ALTERNATOR,
AUXILARY BATTERY,
40-20-40 VINYL
SEATS FRONT & REAR,
FULL RUBBER FLOOR,
AMFM-STEREO MY LINK
W/BLUETOOTH, AIR
CONDITION, TILT,
CRUISE, POWER
WINDOWS, POWER
LOCKS, POWER
MIRRORS, KEYLESS
ENTRY, OEM TRAILER
TOW PACKAGE, CHROME
BUMPER APPEARANCE
PACKAGE, 4" CHROME
ROUND ASSIST STEPS,
REMOTE LOCKING
TAILGATE, REAR
VISION CAMERA, 110-
VOLT AC POWER
OUTLET, (SHORT BOX)
REAR STEP BUMPER
GM WARRANTY INCL CALDWELL COUNTRY
5YR/100,000 MILES
POWERTRAIN @ N/C
SIDDONS #2402660, PO BOX 27
LEGACY 55 R/W, ROOF
MOUNT, CENCOM
SAPPHIRE SIREN
SYSTEM, FRONT
CONSOLE, SA315P
SPEAKER-BLACK
PLASTIC, SA315
MOUNT KIT
UNIVERSAL, FRONT
GRILLE SPEAKER
INSTALL, ION LIGHT
RED/WHITE, 2-GRILLE
-4R/B, FULL SIZE
CENTER CONSOLE,
UHF2150A HEADLIGHT
FLASHER, FRONT HEAD
LIGHTS, NMO KIT
WITH CONNECTOR AND
25 RG58 CABLE, ROOF
MOUNT XTL 2500,
800-866-PHANTOM
BLACK ANTENNA, 800
MHZ, AA CIGARETTE
LIGHTER, GRAPHICS
OSD I-4 STRIPE -Z
SHAPE -NFPA REAR
CHEVRON, SWING ARM
WITH MOTION
ADAPTER, 8.5" HEAVY
DUT TELESCOPING
POLE, SIDE MOUNT TO
CONSOLE, TONNEAU
VOER JGT-RED, DASH
MOUNT RADIO INSTALL
ONLY, HAND HELD
CHARGER XTS-2500 -
NWR, INSTALL HH
CHARGER REAR OF
CONSOLE-HOT,
SURFACE MT MICRON
R/W BLAKC, MICRONS
UNDER REAR TAIL
GATE, WHELEN LIGHT
BAR STRAP KIT,
WIRE, LOOM FUSES,
BREAKERS, RELAYS,
HEAT SHRINK,
(CUSTOMER SUPPLIED
GETAC DOCKING
STATION) , VERTEX
SUPER-LED LIGHT
RED, VERTEX REAR
TAIL LIGHTS, TOTAL
INSTALL
CALDWELL,TEXAS 77836
INCL
Subtotal B
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
INCL
Subtotal D
E Unit Cost Before Fee & Non-Equipment Charges(A+B÷C+D) $41,926
Quantity Ordered 1
X
$41,926
Subtotal E
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
j
BUY BOARD $400
G. Color of Vehicle: RED HOT
H. Total Purchase Price (E+F) $42,326
Estimated Delivery 60-90 DAYS APPX
Date: