HomeMy WebLinkAboutPR 19950: RATIFICTION OF EMERGENCY REPAIRS TO 36" WATER MAIN ON SAVANNAH AVE Cr/1 of
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Texas
INTEROFFICE MEMORANDUM
Date: October 17, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Assistant City Manager
RE: PR 19950 - Ratification of Emergency Repairs to 36" Water Main on Savannah
Ave.
Introduction:
The intent of this Agenda Item is to seek City Council's ratification for City Manager's
emergency approval for repairs of the 36"water main on Savannah Ave.
Background:
On September 23, 2017, the 36" water transmission main that feeds all connections south of
Hwy 73 ruptured on Savannah Ave. Emergency approval was given by the City Manager to
hire a contractor to assist in repairs to the ruptured pipe due to the depth. Jet Aeration,of Vidor,
TX, was hired for the repair, and phase 1 of the pipe repair has taken place. Phase 2, which
involves removing the failed corroded section and replacing with a new piece of pipe, is
scheduled for early next month.
Budget Impact:
The total maximum budgetary impact for this repair is projected to be $80,000.00. This repair
will come from account no. 410-1253-539.35-00, Water System Maintenance.
Recommendation:
It is recommended that City Council approve PR 19950, ratifying the emergency repairs to the
36" Water Main on Savannah Ave.
"Remember,we are here to serve the Citizens of Port Arthur"
P.R.No. 19950
10/16/17ds
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING RATIFICATION OF
EMERGENCY REPAIRS TO THE 36" WATER
TRANSMISSION MAIN ON SAVANNAH AVENUE FOR
THE UTILITY OPERATIONS DEPARTMENT BY JET
AERATION OF TEXAS, LLC, OF VIDOR, TEXAS WITH
A PROJECTED BUDGETARY IMPACT OF $80,000;
FUNDING AVAILABLE IN ACCOUNT NO. 410-1253-
532.35-00.
WHEREAS, there was a rupture in a 36" Water Transmission Main on Savannah
Avenue which caused immediate public health and safety concerns; and,
WHEREAS, the resulting outage discontinued the main water supply to all citizens and
businesses South of Hwy 73, which required a boil water notice to be issued; and,
WHEREAS, it was immediately necessary to repair the Water Transmission Main to
protect the public health; and,
WHEREAS, Jet Aeration of Vidor, Texas was utilized to make the repair due to
immediate emergency conditions as authorized by the City Manager as delineated in Exhibit A;
and,
WHEREAS, pursuant to Section 252.022(a)(1) of the Texas Local Government Code
this purchase is authorized because of a public calamity that requires the immediate
appropriation of money to relieve the necessity of the municipality's residents or to preserve the
property of the municipality; and,
WHEREAS, pursuant to Section 252.022(a)(2) of the Texas Local Government Code
this purchase is authorized to preserve or protect the public health and safety of the
municipality's residents; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(3)of the Texas Local
Government Code because of unforeseen damage to public machinery, equipment, or other
property; and,
P.R.No.19950
10/16/17
Page 2 of 2
WHEREAS, the estimated total for the 2-phase repair of the water line is $80,000.00;
and,
WHEREAS, this resolution authorizes the payment for the emergency repair for the first
phase in the amount of$34,945.44 (a copy of the invoice for Phase 1 is attached as Exhibit B);
and,
WHEREAS, the remaining emergency repair for Phase 2 of the project in an amount not
to exceed $50,000 is further authorized. The total project costs for both Phase 1 and Phase 2 may
not exceed $80,000.00 without further authorization of City Council;NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, in order to protect the health and safety of our citizens, the City Council hereby
approves and ratifies the expense of the emergency repairs to the 36" Water Transmission Main
on Savannah Avenue in a total amount not to exceed $80,000.00; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2017 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor •
,
Councilmembers:
NOES:
Derrek Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
�GG(;
Sherri Bellard Valecia 'zen
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
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Brian McDougal Andrew Vasquez
City Manager Director of Finance
Account No.: 410-1253-532.35-00
Lb-Ifeb\-1A11,1k4;s1.-
Dr. Jimmie Johnson Clifton Williams
Assistant City Manager Purchasing Manager
EXHIBIT "A"
(Emergency Authorization of the repairs to the 36"water main)
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 13, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Donnie Stanton, Assistant Director of Utilities
RE: Emergency repair of the main 36"water line on Savannah Ave.
On September 23, 2(17, our 36"water main down Savannah Ave. ruptured across from
Motiva. I gave verbal emergency permission to mobilize a contractor and enough resources to
affect a point repair on the main. This main line has no bypass and is the major water source
to all residences and industries south of Hwy 73, so immediate repair was critical.
The total for th? initial repair and for the follow-up repair is estimated to be less than $80,000.
A proposed respIutioa will be presented to Council for ratification.
1, hereby, approve the emergency repair of the 36"water main on Savannah Ave.
Brian McDougal
City Manager
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1889 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
EXHIBIT "B"
Jet Aeration of Texas, LLC Invoice
21232 IH 10
Vidor, TX 77662 Date invoice
Phone: 409-769-1500
License: MP37205 10/16/201711444-01
Bill To
City of Port Arthur
PO Box 1089
Port Arthur,TX 77642
Ann:Donnie Stanton
P.O. No. Terms
Verbal:Donnie Sta.., Due on receipt
Quantity Description Rate Amount
9/23/17-Jet Emergency Response Team was dispatched to repair
broken 36"water main.Pipe was excavated and shored up to 20'
deep.Installed full circle clamp.The excavation and shoring was
left open for permanent pipe repair.
1 Equipment 21,561.45 21,561.45
I Labor 11,390.95 11,390.95
I Material 1,993.04 1,993.04
Note:Two shoring boxes are still on rent until final repair
•
Thank you for your business!!Have a nice day! Subtotal $34,945.44
Sales Tax (8.25%) $o.00
Payments $0.00
Balance Due $34,945.44