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HomeMy WebLinkAboutPR 19947: WORKSITE AGREEMENT WITH WORKFORCE SOLUTIONS P. R.No. 19947 10/20/2017 ml/cg RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A WORKSITE AGREEMENT WITH WORKFORCE SOLUTIONS OF SOUTHEAST TEXAS PURSUANT TO THE DISASTER RELIEF TEMPORARY EMPLOYMENT PROGRAM (I.E. NATIONAL DISLOCATED WORKER (NDW) GRANT PROGRAM) RELATING TO HURRICANE/TROPICAL STORM HARVEY WHEREAS,Hurricane/Tropical Storm Harvey made landfall approximate to Port Arthur; and, WHEREAS,the City Council and the citizens of Port Arthur were subjected to varying degrees' damage, loss, and devastation; and, WHEREAS,the City Council of the City of Port Arthur,Texas,deems the on-going effort to address the immediate,linked, and exacerbated effects of Hurricane/Tropical Storm Harvey to be of critical importance; and, WHEREAS,the National Dislocated Worker(NDW)Grant Program will provide key manpower and related resources for the aforementioned purpose at no cost to the City; and, WHEREAS,the City Council desires to authorize the participation in the National Dislocated Worker(NDW) Grant Program;now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: THAT the facts and opinions of the preamble are true and correct. THAT the City Council of the City of Port Arthur hereby authorizes the City Manager to execute a Worksite Agreement with Workforce Solutions of Southeast Texas to participate in the National Dislocated Worker(NDW) Grant Program, in substantially the same form as attached hereto as Exhibit "A". THAT the City Manager and the Director of Human Resources are hereby authorized to execute and participate in the National Dislocated Worker(NDW) Grant Program. THAT a copy of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, and APPROVED this day of November,A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: P. R. No. 10/20/2017 ml/cg AYES: Mayor Councilmembers NOES: ATTEST: Derrick Freeman, Mayor Sherri Bellard, City Secretary A' 'ROVE►► AS TO FORM: JI Val Tizeno, ity •rney APPROVED FOR ADMINISTRATION: —70 01^-2--- X-4t6\1(--- Monique ItlFlore, Director of Human Resources Brian McDougal, City Manager Contract#: WORKPORCE SOLUTIONS socrueAsr reins Worksite Employer is: A 0,c,4 Hoof of the emetkenjeScenter!IOWA ( )Public Non-Profit National Dislocated Worker (NDW) ( )Private Non-Profit Temporary Disaster Relief Employment ( )Government Worksite Agreement TX-32 Disaster-2017 Hurricane Harvey Worksite Agreement Worksite Employer Workforce Solutions Center Information AGENCY NAME City of Port Arthur-Human Resources Texas Workforce Solutions PHYSICAL ADDRESS 444 4th Street 3901 Twin City Hwy CITY,STATE,ZIP Port Arthur,TX 77640 Port Arthur,TX 77642 MAILING ADDRESS CITY,STATE,ZIP TELEPHONE# 409-983-8218 409-962-1236 ALTERNATE PHONE# 409-983-8216 FAX# 409-983-8282 CONTACT PERSON Monique LeFlore Greg Steward Cheryl Gibbs Jackie Berry EMAIL ADDRESS Monique.leflore(a�portarthurtx.2ov Greaorv.steward(a�setworks.org Choy l.gibbsAportarthurtx.2ov Jackie.berry ansetworks.org Program Overview National Dislocated Worker (NDW) Disaster Grant funds are provided as a basis to ensure an effective workforce investment system response to create temporary employment opportunities to assist with clean up, recovery and humanitarian efforts in the Southeast Texas Area. Workforce Solutions Southeast Texas is the administrator of the Disaster Relief Temporary Employment Program funds for Hardin,Jefferson and Orange Counties. Participants are referred by Workforce Solutions Southeast Texas to the Worksite Employer to perform under the guidance and supervision of the Worksite Employer in accordance with the job description attached hereto. It is understood by Workforce Solutions Southeast Texas and the Worksite Employer that no legal employer-employee relationship is created or exists between the Worksite Employer and the participant. In agreeing to provide direction and supervision of the participant, the Worksite Employer understands that this does not make Workforce Solutions Southeast Texas or its designee liable to the Worksite Employer or any third party by reason of any future act or failure to act by any participant on or off the job. • The primary purpose of this Agreement is to identify and establish temporary jobs to assist in the clean-up, recovery, restoration and humanitarian efforts associated with the Hurricane disaster and to fill those jobs with eligible individuals that have temporarily or permanently lost their regular job as a result of the disaster or cannot find work as a result of the disruption to business activities caused by a declared emergency and/or disaster. Workforce Solutions Southeast Texas will contract with a Professional Employer Organization to provide the direct services and will be the employer-of-record for temporary worksite employees under this agreement. To be in compliance with State and Federal Regulations each party involved must adhere to this agreement which lists the terms, conditions, roles and responsibilities. The Agency/Worksite Employer signature attests that you have received, read and agree to this Agreement (Agency/Worksite Employer, Workforce Solutions Southeast Texas and Professional Employer Organization Roles and Responsibilities). Page 1 of 5 Form: NDW-001 Original—Workforce Center WSSET 09/17 Copy—Employer Terms and Conditions Limitations on Participation Termination The Worksite Employer understands and agrees that no This Agreement may be terminated as follows: participant shall begin work until this Agreement is executed WSSET or the Worksite Employer may terminate the by the Worksite Employer and Workforce Solutions Agreement for convenience upon ten (10)-calendar days Southeast Texas. All temporary employment under this prior written notice to the other party. agreement must end no later than March 31, 2018, unless otherwise noted or modified. WSSET may terminate this Agreement in whole or in part at any time that the WSSET Director, in his or her sole These limitations apply to individuals and not specific jobs. judgment,determine that: 1) The Worksite Employer has failed to comply with any The Worksite Employer must ensure that participants' wages of the provisions contained in this Agreement or any are based on the prevailing rate of pay for individuals Amendment hereto; employed in similar occupations by said employer. 2) the Worksite Employer fails to perform in whole or in part under this Agreement or fails to take corrective The Worksite Employer must notify WSSET of changes to action after receiving oral or written requests to do so participant's wages, rate of pay, or status prior to such within an appropriate time period as may be stipulated changes taking affect. These changes will be documented on by Workforce Solutions Southeast Texas ;or the Worksite Employer/Employee Agreement(NDW 002). 3) The United States Department of Labor or State of Texas fails to provide adequate funds, reduces, Temporary employment under this grant agreement is eliminates or otherwise terminates the program under considered employment for the purpose of reporting wages which this Agreement is written. for Unemployment Insurance (UI) or Disaster Unemployment Assistance(DUA)benefits. Notice Other than, as provided herein, notice shall be required to be Recruitment and Selection given to Workforce Solutions Southeast Texas under this Recruitment and eligibility determinations will be the Agreement, and shall be sufficient when hand delivered or responsibility of Workforce Solutions Southeast Texas. mailed to the Workforce Solutions Southeast Texas at its Workforce Solutions Southeast Texas will refer individuals office at 510 Park Street, Suite 100,Beaumont,Texas 77701. determined to be eligible for this program to the Worksite. All notices required to be given to the Worksite Employer under this Agreement shall be sufficient when hand delivered Hold Harmless or mailed to the Worksite Employer at its office located at Without waiving its sovereign immunity, and if and to the the address identified on page one of the Agreement. extent allowed by law, each party shall indemnify and hold harmless each other, its officers, officials, and employees General Conditions for Temporary Jobs from and against all claims and liabilities of any nature or 1) Worksite Employer must determine and ensure that all kind, including costs and expenses for or on account of any temporary workers at all worksites are only performing claims, damages, losses, or expenses of any character disaster-related work activities. whatsoever resulting in whole or in part from the negligent 2) Participants shall receive comparable working conditions performance or omission of either party's employees or and non-payroll benefits such as rest breaks, etc. as other representatives connected with the activities described employees; herein. 3) There shall be no displacement of regular employees nor replacement of laid-off workers by the temporary job Changes to the Agreement participant(s); and there shall be no infringement of There shall be no modification or amendment of this promotional opportunities for regular employees. Agreement, except in writing, executed with the same 4) Participants shall be compensated at the same rates as formalities as this instrument. Requests for interpretations of employees who are similarly situated in similar the Agreement provisions shall be directed to the WSSET occupations by the worksite employer and who have and must be in writing. No interpretations shall be official similar training,experience,and skills. or binding upon the Worksite Employer unless it is received 5) Participants may work overtime (subject to regulations of in written form. the Fair Labor Standards Act with respect to the level of compensation), provided that this is part of the design of the project and regular employees of the employer in question are also working overtime, subject to the limit on duration and level of compensation for workers under this project Page 2 of 5 Form: NDW-001 Original—Workforce Center WSSET 09/17 Copy—Employer Duplication of Costs Prohibited Activities NDW Funds are a supplement and not to supplant any other • Sectarian Activities: The Worksite Employer assures federal funds. Implement administrative controls to ensure that participants will not be employed in building, that costs for wages and other costs that that the WSSET is operating, or maintaining any part of any building, responsible for paying are not being paid by other federal, which is used for religious instruction or worship. state, or local programs to eliminate the possibility of • Collective Bargaining and Union Activities: The duplication of funding. Worksite Employer assures that this agreement will not impair existing contracts for services or collective Record Retention bargaining agreement between the Worksite Employer Maintain all records and files pertaining to the operation of and other parties, nor will this agreement assist, this Agreement and any amendment hereto for three (3) promote or deter union organization. years following expiration of this Agreement. Records and • Lobbying and Political Activities: The Worksite files shall include, but not limited to, time and attendance Employer assures that this agreement will not assist sheets,supervisor assignments,this Agreement,etc. with political or lobbying activities or the cost of any salaries or expenses related to any activity designed to Monitoring influence legislation or appropriation pending before The Worksite Employer shall allow Workforce Solutions the Congress of the United States. Southeast Texas, the Texas Workforce Commission, and/or • Relocation: Neither the execution nor performance of the US Department of Labor (DOL) to visit the Worksite the Agreement will assist in, support or otherwise Employer's work sites, monitor the program, report contribute to the relocation of the Worksite Employer's problems, require corrective action within specified time business. periods or remove participants from work sites without prior notice other than a written notification to be delivered to the Worksite Employer at the time of the removal. This action may be taken when Workforce Solutions Southeast Texas, the Governor of the State of Texas, or DOL finds serious or continual violations of rules or laws,where violations are not being remedied, or where Workforce Solutions Southeast Texas, the Governor of the State of Texas or DOL fmd noncompliance on any of the terms or conditions under this Agreement. Page 3 of 5 Form: NDW-001 Original—Workforce Center WSSET 09/17 Copy—Employer Roles and Responsibilities Workforce Solutions Southeast Texas Worksite Employer A. Recruitment and eligibility determination will be the 1. Direct and supervise participants work activities in responsibility of WSSET. accordance with their job description(s), which is hereby incorporated by reference and made a part of this B. WSSET will refer individuals determined to be eligible Agreement. for this program to the Worksite Employer. 2. Assure that it will have supervisory personnel who will act as work site supervisors for each of the Worksite C. Provide background checks and drug screening as Employer's work sites so as to provide for continuous on- applicable. site supervision of participants. D. Assist the worksite supervisor in resolving any 3. Assign worthwhile and meaningful work to participants problems concerning the participants' performance on during the entire time they are at the worksite. the job by responding to the Worksite Employer's notice. 4. Require participants' conformance with the Worksite Employer's Personnel Rules of Conduct. E. Hear all grievances concerning program participant's performance at the job site. 5. Provide orientation and train work site Supervisory personnel including any alternate staff directly responsible for the supervision of participants as to the F. Provide counseling and supportive services to Worksite Employer's responsibilities and obligations participants as the needed. under this Agreement. G. Ensure that temporary job participants receive 6. Notify Workforce Solutions Southeast Texas immediately appropriate safety training. of any temporary and/or ongoing changes in the designation of personnel who will be supervising the H. Tracking of participant work hours and wages will be participant(s). conducted by WSSET contractor staff, the Workforce Solutions Board staff and the Employer of Record. 7. Maintain participant time sheets by keeping accurate work time attendance rosters, supervising the proper completion and signing of time sheets by each participant, certifying and signing participant time sheets if all the prior requirements are met, and submitting these timesheets to the Workforce Solutions Southeast Texas representative as instructed. 8. Ensure that health and safety standards established under Federal and State law otherwise applicable to working conditions of employees, will also be applicable to working conditions of temporary job participants engaged in specified activities. 9. Ensure compliance with the Occupational Safety and Health Act (OSHA) of 1970 and to assure safe working conditions for all temporary job participants. 10. Ensure that all required safety supplies and equipment are used in the proper manner for the intended use. Page 4 of 5 Form: NDW-001 Original—Workforce Center WSSET 09/17 Copy—Employer Roles and Responsibilities Worksite Employer Cont'd 11.Conform to normal routines and functions befitting a 17. Not subcontract, assign or transfer any rights or reasonable business establishment, including, but not responsibilities under this agreement or any limited to, appropriate supervision on the premises at portion thereof without the prior written approval all times, displaying positive work habits, of Workforce Solutions Southeast Texas. maintaining safe working conditions,and appropriate attire. 18. Acknowledge that the NDW funds are a supplement and not to supplant any other federal 12. Have an inclement weather plan for any approved funds. Implement administrative controls to positions that are required to work out of doors to ensure that costs for wages and other costs that the ensure that alternative tasks can be performed inside Workforce Solutions Southeast Texas is during inclement weather. responsible for paying are not being paid by other federal, state, or local programs to eliminate the 13. Inform Workforce Solutions Southeast Texas and possibility of a duplication of funding. Employer of Record immediately should an accident or injuries occur at the job site affecting or involving 19. Maintain all records and files pertaining to the a participant and require the participant to complete a operation of this Agreement and any amendment first report of injury form. hereto for three (3) years following expiration of this Agreement. Records and files shall include, 14. Notify Workforce Solutions Southeast Texas by but not be limited to, time and attendance sheets, telephone of any problem or concern regarding a supervisor assignments,this Agreement,etc. participant's performance at a work site as soon as possible, but at least within 24 hours of when the 20. Immediately advise Workforce Solutions problem is identified. Southeast Texas in writing of any actions, suits, claims or grievances filed against the Worksite 15. Not discriminate against any participant or potential Employer, Workforce Solutions Southeast Texas , participant because of race, color, religion, sex, State of Texas, federal officials or participants that national origin or disability. in any way relates to this Agreement. 16. Ensure that participants receive fair and impartial 21. The Worksite Employer shall notify Workforce treatment and that participants shall not be subjected Solutions Southeast Texas of any changes to the to harassment of any type or form. required work hours,job description, and/or if the disaster recovery work has been completed and the job needs to be ended. To be in compliance with State and Federal Regulations each party involved must adhere to this agreement which lists the terms, conditions, roles and responsibilities and attest that you have received a copy. The person signing this agreement on behalf of the Worksite employer and Workforce Solutions Southeast Texas Contractor hereby warrants that he or she has been fully authorized to enter into this agreement. Worksite Employer Name Workforce Solutions Southeast Texas Signature Authority Signature Authority Print Name Print Name Title Title Date Date Page 5 of 5 Form: NDW-001 Original—Workforce Center WSSET 09/17 Copy—Employer i WORKFORCE SOLUTIONS SOUTHEAST TEXAS Aproud panne!of the aeranjobeMlnnewowe. Temporary Disaster Relief Employment Program Worksite Job Order Request TX-32 Disaster-2o17 Hurricane Harvey Agency/Organization Name: City of Port Arthur Contract #: NDW Address: 444 4th Street, Port Arthur, TX 77640 Contact Person: Monique LeFlore/Cheryl Gibbs Telephone & E-mail: 409-983-8216 DATE: 10/11/2017 Monique.leflore(i)portarthurtx.gov; Cheryl.gibbs@)portarthurtx.gov MANDATORY: • A job description and justification for each occupation listed must be attached to this form. • Complete and attach this form to Worksite Agreement. Worksite JOB TITLE* Address #of Positions ENTRY LEVEL WAGE Utility Maintenance Worker I (Labor) (up to 2o) $ 14.73/hr. Administrative Clerk I (up to 5 ) $ 15.10/hr. Administrative Clerk II ( 1-2 ) $ 15.86/hr. Building Inspector-Electrical ( 1 ) $ 22.52/hr. ( ) $ ( ) $ ( ) $ PAGE 2 OF THIS MUST BE COMPLETED FOR EACH JOB TITLE LISTED ABOVE. Form: NDW-003(Pink) Original—Employer WSSET 09/17 Copy—Workforce Center Page 1 of 2 • �F mak, .>E'',.,..%"- , .t' 4� • 1 i t'1`t,.y.'4£ 4. � 3L °aak '.fit .�a.? .4>.;k.n :Y &' .F'�>., ,d • t -s _ :#- •=�,:y., .< ,g.,: ., ..'�,:�4 aW - n.' x'* ': ?*.1 -,- mrd`.. • i< -,4 ,;u • S *'"s:. ttk 3 i ,�" .i_ _,,' F. tf nt _`.,, - _ ""'`' - _ _ - - -rS#'�- '' .a-,- - ' �" i , -�3' o as_ xk'� .,.'!.':---',''..,- -'-'t.--.-'-:.-''. "k Y Y` a f r.TM�l S.r s ,s^ `'" 'r J {�� "'€• '� ,a `.a ','ah: £ N _� 5 f '.f < 'r' N�R'.�'y }' 7. .,„,, `C�: ,,, it-4k k � F 'Y, �` -� p .4:: ':- om _ �� -f 4. Y t , � �' y - fit. 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'nom • , -, ,.fix ., ... - , 'gam' •4? ,..,4 3 ry ,°4...I&. ,, —...a&4 JOB TITLE(ATTACH JOB DESCRIPTION): Administrative Clerk I/II Scheduled Work Hours_(8a-5p)_Total Hours Day/Week 4o Scheduled Work Days M--F Expected Length of Job (#of weeks): 4-6 List any supplies, uniforms, equipment, drug testing, etc. required for each position: Supplies: Uniforms: Business Casual Small Equipment: Drug Test: X Background Check: X Interview: (Y/N) Optional Other: PLEASE provide the names of worksite supervisors authorized to provide direct supervision to Disaster Relief Employees. SUPERVISOR(S): TITLE: Telephone Number: Jimmie Johnson Director of Utility Operations 409-983-8180 Tessa Artis Operational Specialist 4o9-983-818o Lucy Lane Secretary 4o9-983-8555 DISASTER JUSTIFICATION: The participants in this position will be responsible for the upkeep of files, timesheets, and correspondence for the Utility Operations Department. Individuals may also be responsible for completing state, federal, and local documentation relative to Hurricane Harvey restoration projects. JOB/SKILL QUALIFICATIONS: Must have clerical skills/experience. Form: NDW-003(Pink) Original–Employer WSSET 09/17 Copy–Workforce Center Page 2 of 2 CITY OF PORT ARTHUR JOB TTITLE: Administrative Clerk I EXEMPT: REPORTS TO: Immediate Supervisor NON-EXEMPT: DEPARTMENT: DIVISION: SALARY RANGE: 15 DEFINITION To perform a wide variety of general clerical work in support of an assigned specialized function; and to provide information and assistance to the public regarding departmental policies and procedures. DISTINGUISHING CHARACTERISTICS This is the entry level class in the clerical series and is distinguished from higher level classes by the performance of routine clerical duties. Incumbents assigned to this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from higher level professional, technical and clerical staff. EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES — Essential and other important duties and responsibilities may include, but are not limited to, the following: Essential Duties and Responsibilities: Act as receptionist assisting the public over the telephone or in person by providing routine information pertaining to policies and procedures of assigned division; refer inquiries as appropriate. Prepare and review a variety of memorandums, correspondence, reports, public notices, work orders, bills and documents as assigned; complete various forms. CITY OF PORT ARTHUR Administrative Clerk I (Continued) Essential Duties and Responsibilities: Perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files,verifying accuracy information, researching discrepancies and recording information. Sort and file documents and records, maintaining alphabetical, index, and cross- reference files. Research and compile easily accessible information and data for use in statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data. Contact the public and outside agencies in acquiring and providing information and making referrals. Other Important Responsibilities and Duties: Prepare and issue water utility service work orders including leak adjustments, customers and cut-offs; enter information on new and transfer customers into the city computer system Schedule appointments and meetings for assigned division. Receive, sort and distribute incoming and outgoing correspondence;maintain accurate records pertaining to outgoing mail including postage and pieces of mail distributed. May maintain and review work and leave time records for various personnel; assist in processing personnel forms. Order and maintain office supplies. Perform related duties as assigned. Qualifications: Page2 AdminClerk! Knowledge of: English usage, spelling, grammar, and punctuation. CITY OF PORT ARTHUR Administrative Clerk I Modern office practices, procedures, methods and equipment. Ability to: Learn and correctly interpret and apply the policies and procedures of the function to which assigned. Perform general clerical work including maintenance of appropriate records and compiling information for reports. Communicate effectively, both orally and in writing. Type and transcribe at a speed necessary for successful job performance. Maintain effective audio-visual discrimination and perception needed for: - making observations - reading and writing - operating assigned equipment - communicating with others. Maintain mental capacity which allows the capability of: making sound decisions - demonstrating intellectual capabilities Operate office machines and word processing equipment. Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: - standing or sitting for extended periods of time - operating assigned equipment. Understand and carry out oral and written directions. Page I3 AdminClerkl Perform simple mathematical calculations. Establish and maintain cooperative working relationships with those contacted in the course of work. CITY OF PORT ARTHUR Administrative Clerk I Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: None required. Some related clerical experience is highly desirable. Training: Equivalent to completion of the twelfth grade. When assigned to Purchasing: Essential duties and Responsibilities-collecting, sorting, and delivering of mail to city departments, etc., Operation of the city's mail machine. Page 14 AdminClerkl CITY OF PORT ARTHUR JOB TITLE: Administrative Clerk II EXEMPT: REPORTS TO: Immediate Supervisor NON-EXEMPT: DEPARTMENT: DIVISION: SALARY RANGE: 17 DEFINITION To perform a wide variety of general clerical work in support of an assigned specialized function; and to provide information and assistance to the public regarding departmental policies and procedures. DISTINGUISHING CHARACTERISTICS This is the journey level class in the clerical series and is distinguished from the lower level class by the performance of the full range of duties as assigned, with only occasional instruction or assistance when unique or unusual situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside require directly related work experience. This class can be further distinguished from the secretarial classes by performance of process oriented clerical duties related to a more narrow, specialized function. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from higher level professional, technical and clerical staff. May exercise functional and technical supervision over less experienced staff. EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES — Essential and other important duties and responsibilities may include, but are not limited to, the following: ESSENTIAL DUTIES AND RESPONSIBILITIES: Act as receptionist assisting the public over the telephone or in person by providing routine information pertaining to policies and procedures of assigned division; refer inquiries as appropriate. Prepare and review a variety of memorandums, correspondence, reports, public notices, work orders, bills and documents as assigned; complete various forms. Perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files, verifying accuracy of information, researching discrepancies and recording information. Sort and file documents and records, maintaining alphabetical, index, and cross- reference files. Research and compile easily accessible information and data for use in statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data. Contact the public and outside agencies in acquiring and providing information and making referrals. Other Important Responsibilities and Duties: Schedule appointments and meetings for assigned division. Receive, sort and distribute incoming and outgoing correspondence; maintain accurate records pertaining to outgoing mail including postage and pieces of mail distributed. May maintain and review work and leave time records for various personnel; assist in processing personnel forms. Order and maintain office supplies, Perform related duties as assigned. QUALIFICATIONS Knowledge of: English usage, spelling, grammar, and punctuation. Modern office practices, procedures, methods and equipment. Organization, procedures and operating details of function to which assigned. Policies, procedures and techniques regarding records maintenance. Ability to: Work independently in the absence if supervision. Learn and correctly interpret and apply the policies and procedures of the function to which assigned. Perform general clerical work including maintenance of appropriate records and compiling information for reports. Communicate effectively, both orally and in writing. Type and transcribe at a speed necessary for successful job performance. Maintain effective audio-visual discrimination and perception needed for: ➢ Making observations > Reading and writing ➢ Operating assigned equipment > Communicating with others Maintain mental capacity, which allows the capability of: > Making sound decisions > Demonstrating intellectual capabilities Operate office machines and word processing equipment. Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following: > Standing or sitting for extended periods of time > Operating assigned equipment Understand and carry out oral and written directions. Perform simple mathematical calculations. Establish and maintain cooperative-working relationships with those contacted in the course of work. Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of experience comparable to that of an Administrative Clerk I in the City of Port Arthur. Training: Equivalent to the completion of the twelfth grade including or supplemented by clerical courses. s- ' s. ''''.4''',-'-- .,' ,---- , . ,. a ''' '. ; 5 ^ " .Vii. ‘ - 4 ,, • '':".,,...:,. } t ; �[ 1. a§ 4. r✓, 4 i s y. e i t { . »�Wd �,a✓t•' ii� _ .,x�.k-. 3i,t��:.'' �:`z_` s'>✓� `:'9:�.�.,. ...�.�.r.L._ xw:.,� ,.. ..-. ` ,74. ,...;',741'd.-,m._ ;�:: JOB TITLE(ATTACH JOB DESCRIPTION): Utility Maintenance Worker I (Labor) Scheduled Work Hours_(Varies)_Total Hours Day/Week 4o Scheduled Work Days: Sun--Sat Expected Length of Job (#of weeks): 2-6 List any supplies, uniforms, equipment, drug testing, etc. required for each position: Supplies: Uniforms: Work boots, proper work clothing Small Equipment: Drug Test: X Background Check: X Interview: (Y/N) Optional Other: PLEASE provide the names of worksite supervisors authorized to provide direct supervision to Disaster Relief Employees. SUPERVISOR(S): TITLE: Telephone Number: Armando Gutierrez Director of Public Works 409-983-8296 Allison Walker Public Works Admin Assistant 409-983-8296 Nikki Thibodeaux Secretary 409-983-8182 DISASTER JUSTIFICATION: The participants in this position will be responsible for general labor duties relative to Hurricane Harvey restoration/repair projects. JOB/SKILL QUALIFICATIONS: Must have general labor skills/experience. Form: NDW-003(Pink) Original–Employer WSSET 09/17 Copy–Workforce Center Page 2 of 2 . ' c °-..,;,,,:‘•-,v--4 :v h• ab ,p� ` t 3." „ ,...„.:,,,,,,,,,•'.,:-4::'•'77..`:=-•:-.. "` C t ,.,,„.::,.1.-,._=.:,•: -',',--;e.'-','7,- 'i .y✓ , ,R�,,`. + ''- .. • ;',..!. .-,•:--.77.'-1' - '#. w . ua c { . i S" t . a yr . „ ” 1 3r < %< f, • Y. , < , s= �.:. - a i a at of y '� k 1--',,',:,--4-i"---'------4 i t 's > `u7-77 JOB TITLE(ATTACH JOB DESCRIPTION): Utility Maintenance Worker I (Labor) Scheduled Work Hours_(Varies)_Total Hours Day/Week 4o Scheduled Work Days: Sun--Sat Expected Length of Job (#of weeks): 2-6 List any supplies, uniforms, equipment, drug testing, etc. required for each position: Supplies: Uniforms: Work shoes/proper work attire Small Equipment: Drug Test: X Background Check: X Interview: (Y/N) Optional Other: PLEASE provide the names of worksite supervisors authorized to provide direct supervision to Disaster Relief Employees. SUPERVISOR(S): TITLE: Telephone Number: Adam Saunders Director of Civic Center 409-983-8801 Edward Sanders Facilities Maintenance Supervisor 409-98l-8801 DISASTER JUSTIFICATION: The participants in this position will be responsible for general labor duties relative to Hurricane Harvey restoration/repair projects. JOB/SKILL QUALIFICATIONS: Must have general labor skills/experience. Form: NDW-003(Pink) Original–Employer WSSET 09/17 Copy–Workforce Center Page 2 of 2 City of Port Arthur Job Title: Utility Maintenance Worker Exempt: REPORTS TO: As Assigned Non-Exempt: X Department: As Assigned Division: As Assigned Salary Range: 14/16/19 DEFINITION This classification serves as an integration of the existing Maintenance Worker classification series. It employs the existing flex staffing concept wherein an individual may be placed, or advance, to a level within the series through experience and/or acquisition of a qualifying credential. It further delineates the continuum which exists for the classification providing for the performance of a full range of maintenance/labor/administrative duties which may be required to complete and/or assist in the completion of a given assignment. Judgment and Independent action will be based on assignment. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from Upper Level Supervision EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES Essential and other important duties and responsibilities may include, but are not limited to, the following: Essential duties and responsibilities: Plant, cut or trim herbage as requested including trimming trees and shrubs and planting flowers and trees; remove and transport a variety of debris and excess material. Perform minor repairs on equipment and report the need for major repairs. Inspect and restore equipment and machinery fluid levels including oil, fuel, water and transmission fluid; verify operation of gauges and tires; lubricate equipment as needed. Utilize a variety of manual tools to complete assigned projects including shoveling various materials, hammering nails, building small wooden objects and repairing equipment. Provide maintenance support to assist designated staff in the completion of their duties and responsibilities; provide functional and technical direction as needed. type, run routine reports; and process a variety of documents including general correspondence, memos, statistical' charts form rough draft and a wide variety of general clerical work. Complete daily schedules and timesheets; report all daily work to appropriate staff member Determine accuracy of information to be entered, research discrepancies and correct data. Review data input and output for necessary information, and verify the accuracy of all data. Coordinate and monitor complaint and project resolution with other divisions/departments. Dispatch necessary complaint calls to proper field employees; perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files, verifying accuracy of information, researching discrepancies and recording information. Respond and/or coordinate response to difficult and sensitive citizen complaints and requests for information. Assist the public over the telephone in a courteous manner. Maintain mental capacity, which allows the capabilities to: • exercise sound judgment and rational thinking under stressful circumstances • evaluate various options and alternatives and choose an appropriate and reasonable course of action • prepare general documents and operating recommendations • operate effectively in an economically and culturally diverse environment • Effectively deal with personal danger which may include exposure to: hazardous and toxic fumes, chemicals and materials confined or high work places considerably loud noises hazards associated with working in and near traffic. Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: elevating and moving various equipment and materials walking, standing, stooping, kneeling or sitting for extended periods of time performing heavy manual labor operating assigned equipment including a motor vehicle. Maintain effective audio-visual discrimination and perception for: • making observations • reading and writing • operating necessary and assigned equipment • communicating with others QUALIFICATIONS Knowledge of: Data entry methods and equipment, including use of personal computers, networking systems, multiple line telephone systems, and radio systems and protocol. Modern office methods, procedures and typing skills. English language usage, spelling, grammar, and punctuation. Record keeping and reporting—procedures. Uses and purposes of general maintenance tools and equipment. Basic operation of a variety of machinery, equipment and tools to perform assignments: Safe work practices Principles of effective public relations and interaction with economically and ethnically diverse populations, community groups and agencies, private businesses and firms, and other levels of government. Ability to: Handle multiple line telephone system as well as City radio (dispatch) system. Operate data entry and related office equipment accurately. Communicate effectively, both orally and in writing. Sustain close visual and mental attention in the performance of routine work. Understand and follow oral and written instructions. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way would be: Experience: General experience in manual, technical, and administrative experience. Training: Equivalent to completion of the twelfth grade; supplemented by specialized training in technical and administrative functions. Bi-lingual capability is desirable. CDL license required for vehicles so deemed by the state. 1 Y ?'H � , t• „av"- ?,+�-, „s• R } 'kY a.s #" W tr w y� r , • • • • , e�. .,. m�-=�.. � �;�'Ir��P1A�^^'•61r�'—.. ?�eb3�s,...e,.: :,�:-;;. ..¢_ ...: r—:-:�s:���e, ,. ... � a.: -:aK}.�t- .. :; '� u..0 a:�v....; -: .# , - .._.. .�,... 1 JOB TITLE(ATTACH JOB DESCRIPTION): Building Inspector (Electrical) Scheduled Work Hours_(8a-5p)_Total Hours Day/Week 40 Scheduled Work Days M--F Expected Length of Job (#of weeks): 4-6 List any supplies, uniforms, equipment, drug testing, etc. required for each position: Supplies: Uniforms: Small Equipment: Drug Test: X Background Check: X Interview: (Y/N) Optional Other: PLEASE provide the names of worksite supervisors authorized to provide direct supervision to Disaster Relief Employees. SUPERVISOR(S): TITLE: Telephone Number: Darlene Thomas-Pierre Director of Building&Inspections 409-983-8242 DISASTER JUSTIFICATION: The participants in this position will be responsible for electrical inspection of properties and homes with regard to state, federal, and local building codes relative to Hurricane Harvey restoration projects. JOB/SKILL QUALIFICATIONS: Must have electrical inspection skills/experience. Form: NDW-003(Pink) Original—Employer WSSET 09/17 Copy—Workforce Center Page 2 of 2 CITY OF PORT ARTHUR JOB TITLE: BUILDING INSPECTOR II-Electrical REPORTSTO: DIRECTOR/BUILDING NON-EXEMPT: OFFICIAL DEPARTMENT: CODE ENFORCEMENT DIVISION: SALARY RANGE: DEFINITION To inspect residential, commercial and industrial buildings at various stages of construction, alteration and repair, and to assist in the review of building plans and specifications. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Building Inspector Series. Positions assigned to this class are flexibly staffed and are normally filled by advancement from the lower class of Building Inspector I, or when filled from the outside, require prior building inspection work experience. Appointment to the higher class requires that the employee be performing the full range of duties for the class, be licensed by the State of Texas as an Electrical Inspector, and meet the qualification standards for the class. A Building Inspector II is expected to perform the entire range of moderately difficult inspections (building, electrical, and mechanical) of a variety of residences, commercial and industrial buildings. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from upper level staff. EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES -Essential and other important duties and responsibilities may include, but are not limited to, the following: Essential Duties and Responsibilities: Perform field inspections of industrial, commercial and residential buildings during various stages of Construction and remodeling to ensure compliance with applicable codes and regulations of the City, County, State and Federal agencies. Perform complex inspection duties in trade specialties such as electrical,plumbing and mechanical, structural and finish trade areas. Inspect foundation, cement, framing,plastering,plumbing, heating and electrical installations and a variety of other complex and routine building system elements. Check stud,joist,rafter spacing and other structural member factors; examine grade, quality and treatment of lumber, cement, lath, wire and composition. CITY OF PORT ARTHUR BUILDING INSPECTOR II-Electrical Essential Duties and Responsibilities: Verify conformance to International Building Code,Uniform Plumbing and Mechanical Code,National Electrical Code and pertinent provisions of State and County health and Environmental ordinances. Other Important Responsibilities and Duties: Verify routine plans and issue permits for work to be performed. Coordinate inspection activities with other city departments and divisions; confer with Architects, contractors, builders and the general public in the field and office. Receive and investigate complaints on industrial,commercial and residential conditions and health and safety hazards; take corrective action as necessary; answer questions and provide information; explain and interpret requirements and restrictions. Conduct field review of plans and specifications; produce clear,precise correction notices pursuant to job site field inspections; maintain records and prepare reports. May inspect gas and oil well sites annually. Perform related duties as assigned. QUALIFICATIONS Knowledge of: Accepted safety standard and methods of building construction. Building construction principles and practices, including familiarity with carpentry, plumbing, Mechanical and electrical trades. Principles and techniques of building inspection work. Building related codes and ordinances enforceable by the city, specifically the Southern Standard Building Code. Knowledge of IBC* Electrical Codes & State Electrical Codes. *INTERNATIONAL BUILDING CODE. REVISED 03.31.16 CG CITY OF PORT ARTHUR BUILDING INSPECTOR II-Electrical Ability to: Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials, and detect deviations from plans, regulations, and standard construction practices. Perform journey level inspection skills in a variety of specialty trade areas. Learn to perform competent and efficient work as a combination building/plumbing inspector. Maintain effective audio-visual discrimination and perception needed for: • making observations • reading and writing • operating assigned equipment • inspecting physical structures • communicating with others. Maintain mental capacity which allows the capability of: • making sound decisions • analyzing and interpreting routine building plans and specifications • evaluating standard construction methods and requirements • accurately and rapidly calculating mathematic equations • demonstrating intellectual capabilities. Communicate effectively, both orally and in writing. Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: • walking, stooping, kneeling, standing or sitting for extended periods of time • climbing stairs and ladders • operating assigned equipment including motor vehicles. Effectively deal with personal danger which may include exposure to: • hazardous materials • electrical hazards • various weather conditions • high work places. Operate motor vehicle. Establish and maintain effective working relationships with those contacted in the course of work. IMEmmi CITY OF PORT ARTHUR BUILDING INSPECTOR II-Electrical Ability to: Enforce necessary regulations with firmness and tact. Inspect various types of residential, commercial and industrial buildings. Maintain mental capacity which allows the capability of: -- evaluating construction systems for conformance with government requirements. Perform competent and efficient work as a combination building/electrical inspector. Determine that construction conforms to city code requirements. Apply city codes and policies regarding safety, environmental matters, and other regulations to field situations. Work independently without supervision. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and Abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of responsible experience performing duties comparable to those of a Building Inspector I in the City of Port Arthur. Three years of experience in the building construction field as a contractor, plumber, electrician, carpenter or related craftsman. Training: Equivalent to the completion of the twelfth grade. In addition to other specialized training in the Building inspection field. License or Certificate Possession of a State of Texas Electrical Inspector's License or possession of a Journeyman electrician license, with the ability to obtain a State of Texas Electrical Inspector's license within six(6)months of hire. Possession of an appropriate Texas Driver's License.