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HomeMy WebLinkAboutPR 19962: 9TH AVENUE/LAKE ARTHUR DRIVE TIME EXTENSION, CHANGE ORDER #1 •4144',4 city of _ -, 7 iii ort rthu� INTEROFFICE MEMORANDUM Date: October 19, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Armando Gutierrez, Jr., P.E., Director of Public Works RE: P.R. 19962—9th Avenue/Lake Arthur Drive Time Extension, Change Order#1 Introduction: Acceptance of Change Order No. 1 for the 9`" Avenue/Lake Arthur Drive Signal Installation Project. Background: Proposed Change Order No. 1 is for extending the contract term for an additional 30 calendar days from 90 days to 120 days due to the impact of the Hurricane Harvey Flooding Event causing manufacturer delays and hotel occupancy deficiencies. Budget Impact: Funds are available in the following account: N/A Recommendation: Approval of P. R. No. 19962 authorizing the City manager to execute Change Order No. 1 to the contract with Statewide Traffic Signal Company for the 9th Avenue/Lake Arthur Drive Signal Installation Project increasing the contract term by 30 days to a new contract term of 120 days and a new substantial completion date from October 29, 2017 to November 28, 2017. "Remember, we are here to serve the Citizens of Port P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743 P.R. 19962 10/19/17 rtb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 01 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND STATEWIDE TRAFFIC SIGNAL COMPANY OF HOUSTON, TEXAS FOR THE INSTALLATION OF TRAFFIC SIGNAL AT 9TH AVENUE AND LAKE ARTHUR DRIVE SIGNAL INSTALLATION PROJECT, INCREASING THE CONTRACT TERM BY 30 DAYS TO A NEW TOTAL OF 120 DAYS. WHEREAS, per Resolution No. 17-051, on February 28, 2017, the City Council awarded a contract for the Installation of Traffic Signal at 9th Avenue and Lake Arthur Drive to Statewide Traffic Signal Company of Houston, Texas in the projected budgetary impact amount of $403,310.50 and a contract term of 90 calendar days starting on August 1, 2017 to October 29, 2017; and, WHEREAS, proposed Change Order No. 01 is for an extension increasing the contract term by 30 days to a new contract term of 120 days to a new substantial completion date of November 29, 2017 due to the impact of Hurricane Harvey Flooding Event that caused manufacturer delays and hotels occupancy deficiencies, attached hereto as Exhibit "A"; and, WHEREAS, approval of Change Order No. 01 will increase the contract term by 30 days to a new contract term of 120 days herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, P. R. 19962 Page 2 THAT, Change Order No. 01 is herein approved and the City Manager is authorized to execute said Change Order No. 01 (attached as Exhibit "A") to the contract between the City of Port Arthur and Statewide Traffic Signal Company of Houston, Texas; and, THAT, Change Order No. 01 increases the contract term by 30 days to a new total of 120 days; and, THAT, a copy of the caption of this Resolution No. be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2017 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Derrick Ford Freeman Mayor Attest: City Secretary Sherri Bellard P.R. 19962 Page 3 A P" a ED A S TO FORM: APPROVED FOR ADMINISTRATION: 1. At-1410 •V. ecia Tiqo Brian McDougal City Attorn-y City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: N/A Andrew Vasquez, CPA Director of Finance Armando Gutierrez, Jr., P.E. Director of Public Works (;14 Clifton Williams, CPPB Purchasing Manager P. R. 19962 Page 2 EXHIBIT A CHANGE ORDER NO. 01 DATE: October 19, 2017, P.R. 19962 ORIGINAL AGREEMENT DATE: August 1, 2017 ORIGINAL ENDING DATE: October 29, 2017 STATEWIDE TRAFFIC SIGNAL COMPANY PROJECT DESCRIPTION: Installation of Traffic Signal—9th Avenue& Lake Arthur Drive CHANGE TO CONTRACT TERM: ORIGINAL CONTRACT term: 90 Days CURRENT CONTRACT TERM (adjusted by previous CHANGE ORDER): N/A The Contract Term due to this CHANGE ORDER will be (increased/decreased) by: 30 Days The new CONTRACT TERM including the CHANGE ORDER will be: 120 Days The new CONTRACT DATE: November 28, 2017 CHANGE TO CONTRACT AMOUNT: ORIGINAL CONTRACT amount: $403,310.50 CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER): N/A The Contract Amount due to this CHANGE ORDER will be (increased/decreased) by: $0.00 The new CONTRACT AMOUNT including the CHANGE ORDER will be: $403,310.50 Statewide Traffic Signal Company Signature Frank Spanos Printed Name CITY OF PORT ARTHUR Brian McDougal City Manager 1 STATEWIDE TRAFFIC SIGNAL COMPANY October 19, 2017 City of Port Arthur Traffic Signal Project 9th Avenue at Lake Arthur Dr. Mr. Rafael Miranda, Due to the impact of Hurricane Harvey on South East Texas and the major setbacks it caused on our construction timeline, Statewide Traffic Signal Company would like to request an addition of 30 calendar days to the contract time of the above referenced project. Also as a consequence of the hurricane we have also encountered manufacturer delays and a shortage of hotel rooms in the area. Sincerely, iterwr Frank Spanos Project Manager 1509 W. 34th Street, Houston, TX 77018 I Office: (713) 680-2875 I Fax: (713) 680-0127 www.statewidetrafficsignals.com Equal Employment Opportunity Company e , SternbergLighting �� ESTABLISHED 1923 / EMPLOYEE OWNED To Whom It May Concern, October 18th, 2017 Sternberg is in receipt of PO#S1418406, Job Name: LAKE ARTHUR, in Port Arthur, TX, which is released under SO#C39092. C39092 is currently estimated to ship 11/9/2017. Tracking will be provided as soon as it is available. Thank you, Maggi.ei L. Kaga.viaw Customer Service Manager Catch Sternberg's Ji 0 ht Sternberg Lig hLing ESTABLISHED 1923 / EMPLOYEE OWNED 555 Lawrence Ave. Roselle, IL. 60172 Phone- (847)230-3476 Cell- (847) 977-5957 Fax- (630) 912-2276 Web: www.sternberglighting.com triiri 061:Li DISCLAIMER The information in this e-mail message is privileged and confidential and is only intended for the addressee.If you received this e-mail in error,you are hereby notified that any disclosure,reproduction,distribution or use of this message and any attachments is strictly prohibited.Please notify the sender immediately and delete the e-mail without copying or disclosing its contents to any other person.No legal consequences can be derived from the contents of this e-mail.Neither the sender nor Sternberg Lighting accept liability for any damage resulting from the use and/or acceptance of the content of this e-mail message.Please consider the environment before printing this message.