HomeMy WebLinkAboutPR 19879: LARGE METER CONTRACT WITH AQUA-METRIC UPDATED -61
City of --..
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Texas
INTEROFFICE MEMORANDUM
Date: October 26, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Assistant City Manager
RE: PR 19879—Large Meter Contract with Aqua-metric - updated
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to enter
into a one-year contract with Aqua-Metric Sales Company for purchase of large meters.
Background:
City of Port Arthur has standardized on the radio-read system through Itron. Itron is the sole
supplier for automatic meter reading systems; with the addition of an inexpensive, universal
transmitter, adaption can be made to our existing large Sensus meters. These large Sensus
meters offer a superior product that is routinely less expensive in many applications. Aqua-
Metric Sales Company is the only Texas distributor for Sensus meters and should be
considered a sole source. Fire service meters measure the amount of water used through fire
suppression and/or fire sprinkler systems; in certain large applications, they can be used for
normal water consumption. This award establishes unit prices for various large Sensus meters.
Aqua-Metric Sales Company has provided current Not-to-Exceed (NTE) quotes below for
such Sensus meters:
Item Unit Price
3" Omni T2 Turbo meter, flanged w/test plug $ 1,003.20
3" Omni C2 compound AMR meter, flanged $ 1,436.16
4" Omni T2 Turbo Meter $ 1,924.71
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 19879
10/26/17 updated ds
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF
A CONTRACT FOR THE PURCHASE OF SENSUS
METERS FOR THE WATER UTILITIES OPERATIONS
DEPARTMENT WITH AQUA-METRIC SALES
COMPANY OF RIVERSIDE, CALIFORNIA, IN THE
AMOUNT OF $280,000.00. FUNDS ARE AVAILABLE IN
WATER UTILITIES OPERATIONS ACCOUNT #410-
1253-532.35-00 (WATER SYSTEM MAINTENANCE).
WHEREAS, Water Utilities Operations Department routinely installs and replaces
meters throughout the City; and,
WHEREAS, the City Standard for meters includes those as manufactured by Badger
Meter and Sensus; and,
WHEREAS, Sensus sells its product through distributors exclusive to geographic areas;
and,
WHEREAS, the current distributor and sole supplier for our area is Aqua Metric Sales
Company; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (A) (7) (D), captive replacement parts
or components for equipment; and,
WHEREAS, the sole supplier for quotes has been evaluated by Water Utilities
Department and Purchasing (quote sheet attached as Exhibit"A"),NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P. R. No. 19879
10/26/17 ds
Page 2 of 3
THAT, City Manager of City of Port Arthur is hereby authorized and directed to execute,
on behalf of City of Port Arthur, a contract between City of Port Arthur and Aqua-Metric Sales
Company, for the unit prices shown in Exhibit "A", in an annual amount of $280.000.00, as
shown in the contract attached as Exhibit"B"; and,
THAT, funding for this material is provided for in Water Utilities Operations budget;
and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2017 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Brian McDougal
City Secretary City Manager
P. R. No. 19879
10/26/17 ds
Page 3 of 3
Jimmie Johnson, Ph.D.
Assistant City Manager
APPROVED AS TO FORM:
V(9 4.) , 6)114,
Va ecia Tizeno Clifton Williams, CPPB
City Attorney Purchasing Manager
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Andr w Vasque , CPA
Director of Finance
P. R. No. 19879
10/26/17 ds
Exhibit "A"
(Quote)
Aqua
A
Metric
August 23,2017
Kristy Segarra-Manager,Bids&Proposals
6700 Guada Coma Drive•Schertz,TX 78154
Phone:(210)967-6300•Fax:(210)967-6305
Email:kristy.segarra@aqua-metric.com
www.aqua-metric.com
Quote for City of Port Arthur
Attention Lonnie Linden
Address 111 H.O.Mills Bvd.
City,State,ZIP Port Arthur,Texas 77640
Phone: (409)983-8562
Email: lonnie.linden@portarthurtx.gov
Quantity Description Unit Price Extended
1 5/8"x 3/4"SRII Meter with TRPL Encoded Itron ILC Register USG $136.64 $136.64
1 1"SRII Meter with TRPL Encoded Itron ILC Register USG $212.73 $212.73
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $436.41 $436.41
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG-With Test Port $440.68 $440.68
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $600.26 $600.26
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG-With Test Port $604.54 $604.54
1 2"OMNI T2 Turbo Meter with TRPL Encoded Itron ILC Register USG $810.95 $810.95
1 2"OMNI T2 Turbo Meter with TRPL Encoded Itron ILC Register USG $810.95 $810.95
1 3"OMNI T2 Turbo Meter with Itron Inline Connector USG $1,003.20 $1,003.20
1 3"OMNI C2 Compound Meter with Itron Inline Connector USG $1,436.16 $1,436.16
1 4"OMNI T2 Turbo Meter with Itron Inline Connector USG $1,924.71 $1,924.71
1 4"OMNI C2 Compound Meter with Itron Inline Connector USG $2,472.36 $2,472.36
1 4"OMNI F2 Compact Fire Service Meter with Itron ILC USG $5,560.73 $5,560.73
1 6"OMNI C2 Compound Meter with Itron Inline Connector USG $4,248.69 $4,248.69
1 6"OMNI F2 Compact Fire Service Meter with Itron ILC USG $7,390.95 $7,390.95
1 8"OMNI C2 Compound Meter with Itron Inline Connector USG $6,845.04 $6,845.04
1 8"OMNI F2 Compact Fire Service Meter with Itron ILC USG $11,050.40 $11,050.40
1 10"OMNI F2 Compact Fire Service Meter with Itron ILC USG $15,793.40 $15,793.40
1 3"OMNI H2 Fire Hydrant Meter w/Techno-Check Valve,Sensus Encoded Register and Couplings $1,524.56 $1,524.56
This quotation on the product and services named,may be subject to the conditions noted below:
1.Net 30 Days to Pay
2.Freight Allow on orders over$5,000
3.All quotes are valid until September 30,2018
4.Return product may be subject to 25%restocking fee
P. R. No. 19879
10/26/17 ds
Exhibit "B"
(Contract)
P. R. No. 19879
10/26/17 ds
PURCHASING CONTRACT
AGREEMENT FOR SENSUS METERS
THIS AGREEMENT is made this the of , 2017, by
and between an individual, firm, partnership or corporation, Aqua-Metric Sales
Company, of Riverside, California, hereinafter called "Vendor", and City of Port Arthur,
a municipal corporation organized under the laws of the State of Texas, hereinafter
called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions,
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one (1) year from the date that it is
signed by the City unless sooner terminated under the provision hereof. The City can
terminate this contract at its convenience which includes, but not limited to, funding not
being available in any budget cycle with thirty (30) days written notice.
2. The Vendor will provide SENSUS Meters, as delineated and submitted in
their proposal dated August 23, 2017.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as:
SENSUS Meters
4. The Vendor agrees to deliver all materials on an as-needed basis during
the term of this contract, in a not-to-exceed maximum amount of $280,000.00 in the unit
prices as stated the proposal dated August 23, 2017.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications/Proposal
C. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors, and assigns.
P. R. No. 19879
10/26/17 ds
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2017.
WITNESS: CONTRACTOR:
Aqua Metric Sales Company
SIGNED AND AGREED to on the day of , 2017.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
4qua
s
Metric
August 23,2017
Kristy Segarra-Manager,Bids&Proposals
6700 Guada Coma Drive•Schertz,TX 78154
Phone:(210)967-6300•Fax:(210)967-6305
Email:kristy.segarra@aqua-metric.com
www.aqua-metric.com
Quote for City of Port Arthur
Attention Lonnie Linden
Address 111 H.O.Mills Bvd.
City,State,ZIP Port Arthur,Texas 77640
Phone: (409)983-8562
Email: Ionnie.Iinden@portarthurtx.gov
Quantity Description Unit Price Extended
1 5/8"x 3/4"SRII Meter with TRPL Encoded Itron ILC Register USG $136.64 $136.64
1 1"SRII Meter with TRPL Encoded Itron ILC Register USG $212.73 $212.73
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $436.41 $436.41
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron TLC Register USG-With Test Port $440.68 $440.68
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $600.26 $600.26
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG-With Test Port $604.54 $604.54
1 2"OMNI T2 Turbo Meter with TRPL Encoded Itron ILC Register USG $810.95 $810.95
1 2"OMNI T2 Turbo Meter with TRPL Encoded Itron ILC Register USG $810.95 $810.95
1 3"OMNI T2 Turbo Meter with Itron Inline Connector USG $1,003.20 $1,003.20
1 3"OMNI C2 Compound Meter with Itron Inline Connector USG $1,436.16 $1,436.16
1 4"OMNI T2 Turbo Meter with Itron Inline Connector USG $1,924.71 $1,924.71
1 4"OMNI C2 Compound Meter with Itron Inline Connector USG $2,472.36 $2,472.36
1 4"OMNI F2 Compact Fire Service Meter with Itron ILC USG $5,560.73 $5,560.73
1 6"OMNI C2 Compound Meter with Itron Inline Connector USG $4,248.69 $4,248.69
1 6"OMNI F2 Compact Fire Service Meter with Itron ILC USG $7,390.95 $7,390.95
1 8"OMNI C2 Compound Meter with Itron Inline Connector USG $6,845.04 $6,845.04
1 8"OMNI F2 Compact Fire Service Meter with Itron ILC USG $11,050.40 $11,050.40
1 10"OMNI F2 Compact Fire Service Meter with Itron ILC USG $15,793.40 $15,793.40
1 3"OMNI H2 Fire Hydrant Meter w/Techno-Check Valve,Sensus Encoded Register and Couplings $1,524.56 $1,524.56
This quotation on the product and services named,may be subject to the conditions noted below:
1.Net 30 Days to Pay
2.Freight Allow on orders over$5,000
3.All quotes are valid until September 30,2018
4.Return product may be subject to 25%restocking fee