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INTEROH- ICE MEMORANDUM
Date: October 30, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager 4)<.1/4,itt,0
From: Darlene Thomas-Pierre, Director of Inspections &Code Compliance
RE: P. R. NO. 19876 — AUTHORIZING THE FIRST-YEAR RENEWAL OF THE
CONTRACT WITH TOTAL SAFETY U. S., INC. OF NEDERLAND,
TEXAS, FOR ASBESTOS ABATEMENT CONSULTING SERVICES TO BE
CHARGED TO ACCOUNT NO. 001-1052-517.54-00, (GENERAL FUND-
PROFESSIONAL SERVICES)
Introduction:
Staff recommends that the City Council adopt P. R. No. 19876 authorizing the first-year
renewal of the contract with Total Safety U. S., Inc. Total Safety has demonstrated that they
have the professional staff and the ability to provide the City of Port Arthur outstanding
abatement consultant services. In addition they are qualified and capable to provide other air
monitoring services.
Background:
The existing contract was approved by Resolution No. 16-241 on September 03, 2016. The
contractor has been providing good service and has met the terms of their contract with the
City. Total Safety's response and services have been commendable. This contract is
necessary for asbestos abatement for the public's health and safety. We expect to use the
services of Total Safety in continuing the Commercial Disaster Ike Round 2.2 grant when the
work begins; per Resolution 16-241, the City of Port Arthur entered into an approved one-year
contract until (October 16, 2018).
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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Budget Impact:
Acceptance of this recommendation will not require a budget amendment. Funds are available
in Account No. 001-1052-517.54-00 (General Fund-Professional Services). Estimated
budgetary impact of$50,000.00.
Recommendation:
Staff recommends that the City Council adopt P. R. No. 19876 authorizing the first-year
renewal of the contract with Total Safety U. S.,Inc.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 19876
10/30/17 DTP
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FIRST-YEAR
RENEWAL OF THE CONTRACT WITH TOTAL SAFETY,
U. S., INC. OF NEDERLAND, TEXAS, FOR ASBESTOS
AND LEAD ABATEMENT CONSULTING SERVICES
WITH A PROJECTED BUDGETARY IMPACT AMOUNT
$50,000.00,TO BE CHARGED TO ACCOUNT NO.001-1052-
517.54-00(GENERAL FUND-PROFESSIONAL SERVICES).
WHEREAS, per Resolution No. 16-241, the City of Port Arthur awarded a one-year contract to Total
Safety U.S.,Inc.for asbestos and lead abatement consulting services,with an option to renew for two additional
one-year periods; and
WHEREAS, we expect to use the services of Total Safety for the Commercial Disaster grant; and
WHEREAS,the City desires to renew the contract for asbestos and lead abatement consulting services with
Total Safety U. S., Inc., for an additional year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
THAT,the City Council hereby authorizes the first year renewal(until November 7,2018)of the contract
with Total Safety U. S.,Inc. of Nederland, Texas.
THAT the contractor shall sign a copy of this resolution agreeing to the terms thereof; and
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
READ,ADOPTED,AND APPROVED this the 7th day of November,A.D., 2017, at a Regular Meeting
of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: MAYOR: Councilmembers:
NOES:
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P. R. No. 19876
10/30/17 DTP
MAYOR
ATTEST: APPROVED S TO FORM:
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CITY SECRETARY CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
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CITY MANAGER DIT CTOR OF INS' ♦ ONS/ �
DE COMPLIANCE
APPROVED AS TO AVAILABILITY OF FUNDS: APPROVED FOR PURCHASING:
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DIRECTOR OF FINANCE PURCHASING MANAGER
AGREED TO BY TOTAL SAFETY, U. S., INC.:
BY:
PRINT NAME:
TITLE:
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