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Home My WebLink AboutPR 19970: INSTALLATION OF NETWORK CABLE AND COMPONETS 1, City of nrl rthur .....r.:7 www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 7, 2017 To: The Honorable Mayor and City Council Through: Brian McDougal, City Manager From: Fay Young, Information Technology Director ° (14)kki, RE: Proposed Resolution No. 19970—Installation of Network Cable and Components Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to execute an agreement with Maverick Communications, Inc. for the installation of network cable and related components in the Police, Fire and Municipal Court buildings. Background: By completing this project we seek to accomplish the following: 1. Provide the necessary infrastructure for the support of a voice-over-IP telephone network. 2. Replace outdated cabling with Category 6 plenum rated data cables, faceplates, rack, and patch panels in Police, Fire and Municipal Court. 3. Test, organize and document network cabling. Three quotes were received for this project. The amounts quoted were: Maverick Communications,Inc. $49,777.77 National Networks $57,900.00 MHC Datacomm, Inc. $82, 621.57 "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of V l urt rtlltit Texas www.PortArthurTx.gov Budget Impact: Funds in the amount of$49,777.77 are budgeted in Capital Projects/Equipment account 307-1601- 591.92-00 Recommendation: It is recommended that City Council approve the City Manager to execute an agreement with Maverick Communications,Inc. for the installation of network cable and related components in the Police,Fire and Municipal Court buildings, as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 19970 FY 10/30/2017 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MAVERICK COMMUNICATIONS FOR THE INSTALLATION OF NETWORK CABLING AND RELATED COMPONENTS IN THE POLICE,FIRE AND MUNICIPAL COURT BUILDINGS,WITH A PROJECTED BUDGETARY IMPACT OF $49,777.77. CAPITAL PROJECTS/EQUIPMENT ACCOUNT NO. 307- 1601-591.92-00 WHEREAS, the network cabling and equipment in the Police and Fire buildings is outdated and in need of replacement; and WHEREAS, Police, Fire and Municipal Court buildings do not have the network infrastructure required to support a modern telephone system; and WHEREAS, three (3) quotes were obtained in the amounts of $82,700, $57.900 and $49,777.77; and WHEREAS, Maverick Communications, Inc. can provide such services for the amount of$49,777.77; and WHEREAS, the scope of work is attached as "Exhibit A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes the City Manager to execute an agreement between the City of Port Arthur and Maverick communications, Inc. for the installation of network cabling and related components in the Police, Fire and Municipal Court buildings, with a projected budgeting impact of $49,777.77, in substantially the same form as attached hereto as "Exhibit A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. ' P.R. NO. 19970 FY 10/30/2017 READ, ADOPTED AND APPROVED this the day of November, A.D. 2017 at a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: •••41/„ ,„ (LJ 0-7L--Q-4 66 Val Tiz-I City Attorney P.R. NO. 19970 FY 10/30/2017 APPROVED FOR ADMINISTRATION: Brian McDougal Clifton Williams City Manager Purchasing Manager Fay Yo ng Information Technolog Director APPROVED AS TO AVAILABILITY OF FUNDS: Andrew asquez, Director of Fin nee ' P.R. NO. 19970 FY 10/30/2017 Exhibit A Maverick Communications, Inc. Maverick PO Box 2233 Communications,la Beaumont,TX 77704 Contract to perform installation of voice / data cabling within the Port Arthur Police Department, Port Arthur Municipal Court and Port Arthur Fire Department per the recent site walk through for the City of Port Arthur Date Services Performed By: Services Performed For: November 1,2017 Maverick Communications,Inc. City of Port Arthur PO Box 2233 444 4th Street Beaumont,TX 77704 Port Arthur,TX 77640 This Contract is issued pursuant to Firm Quote 11182 Agreement between City of Port Arthur("Client")and Maverick Communications,Inc.("Contractor"),effective this 2nd day of November 2017.This Contract is subject to the terms and conditions agreed upon during the site visit on October 9t'',2017 at 3:00 PM between the parties and is made a part thereof.Any term not otherwise defined herein shall have the meaning specified in Exhibit"A"Contract Number 11182.In the event of any conflict or inconsistency between the terms of this Contract and the terms of Exhibit"A",the terms of Exhibit"A"shall govern and prevail. Period of Performance The Services shall commence within sixty(60)days of signed agreement,and shall be completed no later than 180 days after commencing. Scope of Work This Contract is based upon Maverick Communications,Inc.installing the following new infrastructure at the Police Department,Municipal Court and Fire Department per the recent site visit and information received via email. Police Department -Installation of(322)CAT-6 Plenum communication drops.This will be a combination of voice and data drops. -Installation of(1)7'standard 19"network rack with cable tray to wall kit for stability and a pathway/support for new cabling. CaNracl,nfe w,re Exhibil"A"Contract 11182 for City of Pori Arbor'November 1,2017 1 -Provide(322) 1'CAT--6 patch cords for the rack end of the new cabling. Municipal Court -Installation of(51)CAT-6 Plenum communication drops.This will be a combination of voice and data drops. -Provide(51) 1'CAT-6 patch cords for the rack end of the new cabling. -Installation of(2)CAT-6 Plenum"Link Cables" to the Server Room. ***Existing wall mount rack will be used. Fire Department -Installation of(13)CAT-6 Plenum voice drops. -Provide(13) 1'CAT-6 patch cords for the rack end of the new cabling. -Swing existing 6 strand mm fiber cable from the existing wall mount box to the existing server cabinet and reterminate with LC small form factor low loss connectors in a rack mount fiber shelf. -*kiliiOT S'°x - Voice and Data drops will be different colors so they will be easily identified as either voice or data. - All new drops will be a different color than the existing(possibly Purple for Data and Green for Voice). -All drops will be terminated,labeled,tested and documented with a Fluke CAT-6 test set. C'onlracl,re,fenuce Exhibit`A"Contract 11182 for City of Port Arthur'November 1,2017 2 Deliverable Materials See Exhibit"A"for materials included and provided by Maverick. Fee Schedule This Contract will be conducted on a Firm Dollar basis.The total value for the Services pursuant to this Agreement shall not exceed forty-nine thousand,seven hundred seventy-seven dollars and seventy-seven cents($49,777.77) unless otherwise agreed to by both parties via a project change order(CO),as outlined within.A CO will be issued specifying the amended value. Project Change Order Procedure The following process will be followed if a change to this Agreement is required: • .1 Change Order(Cl)) will he the vehicle for communicating change.The CO must describe the change,the rationale for the change,and the effect the change will have on the project. • Upon identifying the needed change in scope,both parties will review the impact of the proposed change and, if mutually agreed,a Change Order Authorization will be executed. The parties hereto have caused this Contract to be effective as of the day,month and year first written above. City of Port Arthur Maverick Communications, Incso/4.4 . By: B Y: Name: Name: Brett Blackmon Title: Title: Sr.VP Date: Date: Contract,reference Exhibit'A"Contrail 11182 for City of Port Arthur•November 1,20 f 7 3 Exhibit "A" çJ% aVerick •3.1111 - Date: Contract No: tom -.�t� �. Inc ��u nication� [ 10/31/2017 11182 PO Box 2233 Beaumont TX 77704 Office:(409)840-5223 Fax(409)840-5205 Maverick Job No: maverickinc.com Customer PO No: Submitted To: City of Port Arthur Attn: Accounts Payable P.O.Box 1089 Port Arthur,TX 77641-1089 File Name: Customer Contact: PD Court FD Cbl.-Rev2 Fay Young Job Description: Quantity: This proposal is based upon Maverick Communications,Inc installing the following new infrastructure at the Police Department,Municipal Court and Fire Department per the recent site visit and information received via email. Police Department -Installation of(322)CAT-6 Plenum communication drops.This will be a combination of voice and data drops. -Installation of(1)7'standard 19"network rack with cable tray to wall kit for stability and a pathway /support for new cabling. -Provide(322) 1'CAT-6 patch cords for the rack end of the new cabling. Municipal Court -Installation of(51)CAT-6 Plenum communication drops.This will be a combination of voice and data drops. -Provide(51)1'CAT-6 patch cords for the rack end of the new cabling. -Installation of(2)CAT-6 Plenum"Link Cables"to the Server Room. ***Existing wall mount rack will be used. Subtotal: * Material pricing is good for 30 days from date of estimate. Sales Tax: (8.25%) Without regard to any other provision of this Agreement,Owner shall be liable to Contractor for additional costs incurred by Contractor as the result of any increase in Total: the rate of an applicable state or local sales,excise or use tax that occurs after the effective date of this Agreement. Page 1 maverick Date: Contract No: ommu1llcations. inc 10/31/2017 11182 PO Box 2233 Beaumont TX 77704 Office:(409)840-5223 Fax(409)840-5205 Maverick Job No: maverickinc.com Customer PO No: Submitted To: City of Port Arthur Attn: Accounts Payable P.O.Box 1089 Port Arthur,TX 77641-1089 File Name: Customer Contact: PD Court FD Cbl.-Rcv2 Fay Young Job Description: Quantity: Fire Department -Installation of(13)CAT-6 Plenum voice drops. -Provide(13)1'CAT-6 patch cords for the rack end of the new cabling. -Swing existing 6 strand mm fiber cable from the existing wall mount box to the existing server cabinet and reterminate with LC small form factor low loss connectors in a rack mount fiber shelf. ***NOTES*** - Voice and Data drops will be different colors so they will be easily identified as either voice or data. - All new drops will be a different color than the existing(possibly Purple for Data and Green for Voice). -All drops will be terminated,labeled,tested and documented with a Fluke CAT-6 test set. Subtotal: 1 * Material pricing is good for 30 days from date of estimate. Sales Tax: (8.25%) Without regard to any other provision of this Agreement,Owner shall be liable to Contractor for additional costs incurred by Contractor as the result of any increase in Total: the rate of an applicable state or local sales,excise or use tax that occurs after the effective date of this Agreement. Page 2 MaVeçck 1311$8 . Date: Contract No: Communications, _ Inc. 10/31/2017 ( 11182 PO Box 2233 Beaumont TX 77704 Office:(409)840-5223 Fax(409)840-5205 Maverick Job No: maverickinc.com Customer PO No: Submitted To: City of Port Arthur Attn: Accounts Payable P.O.Box 1089 Port Arthur,TX 77641-1089 File Name: Customer Contact: PD Court FD Cbl.-Rev2 Fay Young Job Description: Quantity: General Cable Corp.CAT-6 Plenum cable 58 Commscope CAT-6 Jack 386 Commscope CAT-6 2U 48-Port Panel 8 Commscope CAT-6 lU 24-Port Panel 2 Commscope MI4L-246 Faceplate 200 CAT-6 patch cord(rack end only), I'length 386 CPI 12-inch Wall to Rack Kit 1 CPI 19"x7'Rack 1 Coming Closet Housing 1 Rack Shelf(for FD fiber swing) 1 Coming LC M/M 12-Port Panel 1 Coming LC Connector,62.5 pm multimode(OM1),ceramic ferrule,ceramic hardware,single pack, 6 beige housing,beige boot Fluke Test&Documentation*Discounted per Brett* 386 Miscellaneous Small Parts 1 Labor Charge-Tech (SIT Rate) 336 Acceptance of Estimate-The above prices,specifications,conditions and attachments are satisfactory and are hereby accepted.Maverick is authorized to do the work as specified. Subtotal: $49,777.77 Note:Full payment is due within 30 days of invoice date. * Material pricing is good for 30 days from date of estimate. Sales Tax: (8.25%) $0.00 Without regard to any other provision of this Agreement,Owner shall be liable to Contractor for additional costs incurred by Contractor as the result of any increase in ' Total: the rate of an applicable state or local sales,excise or use tax that occurs after the $49,777.77 effective date of this Agreement. Authorized Signature: Page 3