HomeMy WebLinkAboutPR 19929: JANITORIAL CONTRACT WITH DIAMOND SHINE 4 City of
rthu �V?rt �
Texas
INTEROFFICE MEMORANDUM
Date: October 30, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Assistant City Manager
RE: P.R. 19929 — Contract Renewal for Janitorial Services Between City of Port
Arthur and Diamond Shine of Port Arthur, Texas, for Janitorial Services at the
Utilities Service Center
Introduction:
The intent of this Agenda Item is to seek City Council approval of P.R. No. 19929, enabling City
Manager to renew a contract with Diamond Shine of Port Arthur, Texas, for Janitorial Services at
Water Utilities Service Center. This will be the first of two (2) optional contract renewals.
Background:
In July, 2016, City of Port Arthur advertised for proposals regarding Janitorial Services for Water
Utilities Service Center. City of Port Arthur received seven (7)proposals. The proposals were ranked
and weighted based on experience, references, pricing, and project management plan. Council
approved Resolution #16-311, awarding the contract for cleaning Water Utilities Service Center to
Diamond Shine of Port Arthur, Texas. The original contract was for one year, with the option to renew
for two additional one-year periods;this is the first one-year renewal of the original contract.
Budget Impact:
The service is estimated to cost$33,000, and will be charged to Water Distribution Account No.
410-1253-532.59-00(Other Contractual Services).
Recommendation:
It is recommended that City Council adopt P. R.No. 19929, approving City Manager to renew the
contract for Diamond Shine of Port Arthur, Texas for one (1)year.
"Remember, we are here to serve the Citizens of Port Arthur"
P.R. No. 19929
10/31/17 ds
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE CONTRACT WITH DIAMOND SHINE, OF
PORT ARTHUR, TEXAS FOR JANITORIAL SERVICES FOR
THE WATER UTILITY SERVICE CENTER, WITH AN ANNUAL
PROJECTED BUDGETARY IMPACT OF $33,000.00. FUNDING
IS AVAILABLE IN ACCOUNT NO. 410-1253-532.59-00, (OTHER
CONTRACTUAL SERVICES).
WHEREAS, pursuant to Resolution No. 16-311, City Council approved a contract with
Diamond Shine of Port Arthur, Texas, for janitorial services at the Water Utilities Service
Center; and
WHEREAS, the original contract was for one year, with the option to renew for two
additional one-year periods; and,
WHEREAS, the City now desires to enter into the second year (first renewal) with
Diamond Shine for continued services.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager is hereby authorized and directed to enter into the second year
(first renewal) with Diamond Shine, of Port Arthur for janitorial services, with a projected
budgetary impact amount of$30,000.00; and
THAT, funding is available in Account No. 410-1253-532.59-00 (Other Contractual
Services).
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED on this day of November 2017 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
P.R. No. 19929
10/31/17 ds
Page 2 of 3
AYES: Mayor:
Councilmembers:
NOES:
Derrick Ford Freeman, Mayor
ATTEST: A' 'ROVEi AS TO FORM:
4�/ i/�_
Sherri Bellard ' Aw
.r' enol
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal Jimmie Johnson, Ph.D.
City Manager Assistant City Manager
APPROVED FOR THE AVAILABILITY
OF FUNDS:
Andre Vasquez, CPA Clifton '' illiams, CPPB
Director of Finance Purchasing Manager
Exhibit A
(Diamond Shine Contract)
JANITORIAL SERVICES FOR UTILITY SERVICE CENTER
THIS AGREEMENT, made this day of November 2017, by and
between the City of Port Arthur, a municipal corporation organized under the laws of the
State of Texas, hereinafter called "OWNER" or "CITY" and Diamond Shine hereinafter
called "CONTRACTOR"
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be one year from start date on Notice to Proceed, with
an option to renew for one additional one-year period. The City can terminate this
contract at its convenience which includes, but is not limited to, funding not being
available in any budget cycle with ten(10) days written notice.
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the following cost:
Janitorial Service $2,825.00 per month
Additional Carpet Cleaning $0.60 per square foot
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) Addenda*
c) General Information*
d) Specifications*
c) Bid*
f) Notice of Award*
g) Notice to Proceed*
*These items were attached to the original letting contract. The agreement is only
included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2017.
ATTEST: CITY OF PORT ARTHUR
•
BY:
Sherri Bellard, City Secretary Brian McDougal, City Manager
Signed on the day of , 2017.
ATTEST DIAMOND SHINE
BY:
Sherri Bellard, City Secretary
Print Name:
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