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Home My WebLink AboutPR 19964: PAYMENT TO ACADIAN AMBULANCE SERVICE, HURRICANE HARVEY City of 4ef or, rthill" Texas , INTEROFFICE MEMORANDUM Office of the Fire Chief Date: October 10, 2017 To: Brian McDougal, City Manager From: Robert L. Havens, Deputy Fire Chief/EMC RE: Proposed Resolution 19964 Nature of the Request: On August 24, 2017 DFC/EMC Havens contacted Acadian EMS and directed them to place an Advanced Life Support EMS Ambulance at Fire Station 4 in Sabine Pass beginning August 25, 2017 to provide emergency medical support as needed. This was done in anticipation of the roads leading into and out of Sabine Pass becoming impassable due to the forecast of rising tide/surge/flood waters. For the next nine (9) days and seven (7) hours Acadian EMS provided this service until the roads became passable on September 3, 2017. The cost of this service is $32,558.00. Staff Analysis, Considerations: The services provided by Acadian EMS to the City of Port Arthur provided for the health and safety of the citizens of the community of Sabine Pass. These services are considered by FEMA to be Public Assistance Category B Emergency Protective Measures. Category B Emergency Protective Measures implemented during the initial 30 days of the disaster declaration period for Hurricane Harvey (DR-4332) are 100% eligible for reimbursement from FEMA. In order for the City to receive the reimbursement, the City must first pay for the services and then submit documentation for reimbursement. Recommendations: The Emergency Management Coordinator recommends approval of this resolution. These emergency protective measures were needed to provide for the health and safety of the citizens of the community of Sabine Pass during the period of emergency operations where they were effectively cutoff from any other advanced medical life support. Budget Considerations: The total cost of this purchase is $32,558.00. Reimbursement of this cost by FEMA is 100% eligible as a Category B Emergency Protective Measures Public Assistance action. "Remember we are here to serve the Citizens of Port Arthur" P. O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 P.R. No. 19964 10/23/17 cewj/gt Page 1of2 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT TO ACADIAN AMBULANCE SERVICE OF TEXAS, LLC, IN THE AMOUNT OF $32,558.00; HURRICANE HARVEY ACCOUNT NO. 147-2300- 901.59-00, PROJECT NO. 082617 WHEREAS, on August 24, 2017, the Mayor of the City of Port Arthur issued a Disaster Declaration Order due to Hurricane Harvey; and, WHEREAS, on August 24, 2017, the Emergency Management Coordinator directed Acadian Ambulance Service of Texas, LLC ("Acadian") to place an Advanced Life Support EMS Ambulance at Fire Station No. 4 in Sabine Pass beginning August 25, 2017, to provide emergency protective measures for the health and safety of the citizens of the community of Sabine Pass; and, WHEREAS, on August 29, 2017, the City Council extended the Disaster Declaration Order for a period of seven (7) days beyond the expiration of the original declaration; and WHEREAS, Acadian provided these services during the declared disaster period from August 25, 2017 to September 3, 2017; and, WHEREAS, these services are considered to be Public Assistance Category B Emergency Protective Measures implemented during the initial thirty (30) days of the disaster declaration period for Hurricane Harvey (DR-4332) and are 100% eligible for reimbursement from FEMA; and, WHEREAS, in order for the City to receive the reimbursement, the City must first pay for the services and then submit documentation for reimbursement; and P.R. No. 19964 10/23/17 cewj/gt Page 2 of 2 WHEREAS, the cost for the Advanced Life Support EMS Ambulance at Fire Station No. 4 in Sabine Pass by Acadian Ambulance of Texas, LLC is $32,558.00 (Invoice attached as Exhibit "A"). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the Mayor and City Council hereby approve the payment to Acadian Ambulance Service of Texas, LLC for the Advanced Life Support EMS Ambulance at Fire Station No. 4 in Sabine Pass in the amount of $32,558.00, as delineated in Exhibit "A" attached hereto. THAT, a copy of this caption be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of November, A.D. 2017, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: , NOES: . Derrick Freeman, Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: VOtj- ` Val Tizeno City Attorney APPROVED FOR ADMINISTRATION: Brian McDougal City Manager Larry Richard Fire Chief Andrew Vasquez, CPA Director of Finance Nal 6/,(h4 Clifton'Williams, CPPB Purchasing Manager EXHIBIT "A" Ac 4i pian Ambulance Svc o r v� 9 LLC P 0 Box 92970 Lafayette, LA 70509 Invoice # 00115406 Port Arthur Fire Department Invoice Date 10/04/2017 Attn Accounts Payable Payment Due Date 11/03/2017 P 0 Box 1089 Account Balance $32,558.00 Port Arthur , Tx 77641-0000 Return this portion with your payment Ipityoke 08/25/2017 Invoice: 00115406 Name: Port Arthur Fire Department From: 5641 S Gulfway To: Standby From 08/25/2017 To 09/03/2017 Description Units Charges Extended Charges Standby Fee: Contract 223.00 146.00 32,558.00 Invoice Total $32,558.00 Mail To : P 0 ox 92970 Lafayette, LA 70509 1 of 2 H w be it a da do 00 00 0 0 0 0 H 0 0 0 H H 0 0 0 o 01 o 0 o Cl m .Do .www to H W W V 0 w a .•i wa)WI CD In In In N NN H 0 N N 0 N a) 0 w 0, 11 0 0 g 0 J.) 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