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Home My WebLink AboutPR 19977: (TMLIRP) REBUILD OF FIRE STATION #6 City of nrt rthur Texas INTEROFFICE MEMORANDUM Finance Department Date: November 3, 2017 To: Brian McDougal—City Manager From: Andrew Vasquez - Director of Finance 41 RE: Reconstruction of damaged fire stations A list of all damaged properties is currently being compiled with the help of insurance adjusters and will be vetted once the City hires a consultant to manage the recovery and reimbursement process. The City is progressing towards recovery but the stringent purchasing process is time consuming. Of all those known damaged facilities, the City has Fire Station number six,that is significantly damaged and is insured through Texa Municipal League (TML). This fire station is critical to public safety and the City may want to consider foregoing the normal purchasing avenues and allow TML to use their turnkey approach to reconstruct this facility. The City also has two other damaged fire stations that are insured through National Flood Insuance Program (NFIP). These two facilities, along with all other damaged City facilities, approximately 25 in the queue, will follow the normal bidding process. May I suggest that City Council be informed of this opportunity and be allowed to opin or vote on this issue. Their input would be valued and give staff clear direction as to the next steps to take. Best Regards, Andrew cc: Val Tizeno, City Attorney "Remember we are here to serve the Citizens of Port Arthur" P.0 BOX 1089•PORT ARTHUR,TEXAS 77641-1089•409/983-8100•www.portarthur.net P.R. No. 19977 11/03/17 ML/VRT RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN TEXAS MUNICIPAL LEAGUE INTERGOVERMENTAL RISK POOL — TURNKEY RECOVERY PROGRAM TO REBUILD FIRE STATION #6 (4448 9th AVENUE) WHEREAS, the City Council of the City of Port Arthur deems it necessary and appropriate to execute a contract between Texas Municipal League Intergovernmental Risk Pool — Turnkey Recovery Program to rebuild Fire Station #6 damaged during Hurricane Harvey; and, WHEREAS, In the face of the catastrophic damages due to Hurricane Harvey, the Texas Municipal League Intergovernmental Risk Pool ("TMLIRP") contracted with SynergyNDS, Inc. ("SynergyNDS") to provide TMLIRP with recovery management and disaster recovery services on its Members property losses caused by Hurricane Harvey and covered by TMLIRP. Many of the Members allowed SynergyNDS to locate vendors that could immediately provide emergency services to stabilize property and mitigate damages on covered property losses. With prior written authorization by TMLIRP, SynergyNDS may advance approved claim costs on behalf of covered TMLIRP Member property loss claims to vendors that provided such emergency services. If the Member agrees, TMLIRP will reimburse SynergyNDS directly on such covered property expenses; and, P.R. No. 19977 11/03/17 ML/VRT WHEREAS, as a result of the damage to Fire Station No. 6, a claim was filed with Texas Municipal League Intergovernmental Risk Pool ("TMLIRP") with approximate damages totaling approximately $393,394.00 and with $100,000 for contents; and, WHEREAS, TML has offered to settle the claim for $393,394.00 less the Physical Damage deductible amount of $12,000, making the final settlement offer $381 ,394.00 which is considered a fair and reasonable settlement; and, WHEREAS, it is being requested that the City Council authorize TMLIRP to utilize the Turnkey Recovery Program only as it pertains to Fire Station No. 6. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1 . That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to execute an authorization allowing the City to utilize the Texas Municipal League Intergovernmental Risk Pool Turnkey Recovery Program attached as Exhibit "A" solely as it pertains to losses at Fire Station No. 6. Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2017, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: P.R. No. 19977 11/03/17 ML/VRT Mayor: Councilmembers: , NOES: . Derrick Ford Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager :,...L-f-R.,—,.._-,------7 Andre Vasquez, CPA Finance Director EXHIBIT " A " I\IFRLUII H\111\I 11 1.1s1, Texas Municipal League Intergovernmental Risk Pool Turnkey RecoverysMProgram In the face of the catastrophic damages due to Hurricane Harvey, the Texas Municipal League Intergovernmental Risk Pool ("TMLIRP) has contracted with SynergyNDS, Inc. ("SynergyNDS")to provide TMLIRP with recovery management and disaster recovery services on its Members' property losses caused by Hurricane Harvey and covered by TMLIRP. These services include identifying covered property losses, identifying the steps needed to immediately mitigate the damages, assisting in getting adjusters to the damaged property to estimate the covered damage, identifying the steps needed to repair the covered property losses, and identifying resources that can mitigate the damages and repair the covered property losses. This should expedite the overall recovery needs on covered property losses. If a Member desires, SynergyNDS can provide additional services and directly work with the Member to identify vendors (either local or national, depending on the resources required)to be retained as necessary to assist with stabilization, repairs, and build back of covered property losses. SynergyNDS will assist in managing the services from the vendors to see they are performed and documented according to TMLIRP coverage requirements,applicable codes, and FEMA procurement requirements (for costs that fall outside of Insurance). SynergyNDS will also provide assistance with Member's compliance and submission of claims with the Federal Emergency Management Agency (FEMA). This program is called the TurnKey RecoverysM Program and is designed to serve as an extension of Member's staff that may be at capacity given the impact of Hurricane Harvey. The TurnKey RecoverysM Program is intended to provide damage assessments, demolition services, stabilization of buildings and contents, restoration/reconstruction scope-of-work, coordination and project management of contractors, and FEMA Public Assistance project worksheet development. However, this program can be designed to fit the individual needs of the Member by eliminating services not needed or limiting services to only certain properties. TurnKey RecoverysM helps to protect Members' operating reserves by reducing or eliminating the Member's upfront, out-of-pocket expense while waiting for reimbursement from TMLIRP on a covered property loss. All eligible claim related recovery costs, project material deposits and vendor progress payments are paid to approved contractors and vendors directly. Recovery and repair contractors can be those identified by the Member or part of SynergyNDS Managed Vendor Program (MVP). Members who elect to use the TurnKey RecoverysM Program on eligible property losses will eliminate the need to incur those associated recovery costs and the standard reimbursement submittal process previously followed by TMLIRP. Under the TurnKey RecoverysM Program, TMLIRP and SynergyNDS will work together to approve services, scopes- of-work and costs in a manner that will protect the Member from incurring or becoming liable for any additional costs related to the covered claim, except for the stated deductible, covered exclusions or scheduled limits of coverage. In the event there are costs that are not covered and apply to the Member, it will be the responsibility of SynergyNDS to identify in writing such costs for Member approval prior to acceptance and/or further binding engagement. TMLIRP respects the individual desires and preferences of its Members and their ability to self- govern. This program is available to Members who find it will enhance their recovery efforts. Page 1 of 2 TMLIRP Program Election If the Member desires to use the TurnKey RecoverysT Program for property losses covered by TMLIRP and damaged by Hurricane Harvey, simply sign this form and return it to TMLIRP. The (TMLIRP Member Name) elects to participate and take advantage of the benefits provided through the TurnKey RecoverysT Program specific to Hurricane Harvey property losses covered by TMLIRP. The Member agrees that Syndergy NDS, Inc. will act as a Recovery Manager on covered property losses for the Member by managing and paying vendors directly. The Member also agrees that TMLIRP shall reimburse SynergyNDS, Inc. directly on covered property losses for which SynergyNDS, Inc. has managed and paid vendors directly. Member will be responsible to account for the Named Storm Deductible and should follow applicable procurement procedures to ensure that any costs outside of TMLIRP Insurance is followed as necessary to comply with potential FEMA Public Assistance (PA). SynergyNDS will be expected to work with Member to support the FEMA PA process and to provide required insurance documents to assist in supporting Scope Development and Project Closeout as related to a TurnKey RecoverysM project(s). Signature of Authorized Official Print Name of Authorized Official Title of Authorized Official Date *This authorization solely pertains to losses at Fire Station No. 6. No other City losses are applicable. Page 2 of 2