HomeMy WebLinkAboutPR 19975: FIRE OPERATIONS VEHICLE (BATTALION CHIEF) City of 73
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INTEROFFICE MEMORANDUM
Date: November 21, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Larry D. Richard, Fire Chief
RE: PR 19975, Fire Operations Vehicle (Battalion Chief)
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution
19975 authorizing the purchase of one (1) 2018 Chevrolet 1500 Silverado 4x2-SSV Crew Cab
Pickup from Caldwell Country Chevrolet of Caldwell, Texas with Buy Board pricing in the
amount of$48,050.
Background:
This vehicle is used by the Battalion Chief on duty to respond to emergencies and conduct fire
department business. This vehicle is not assigned to an individual and is not taken home. This
vehicle will replace equipment# (1968) a 2013 Chevrolet Tahoe with 93,500 miles on it. The
Fire Department is requesting to replace a Tahoe with a 1/2 ton crew cab pickup. The truck as
specified will be a '/2 ton crew cab Special Service Vehicle including graphics, emergency
lights, and bed cover(Siddons#2403532) emergency equipment package.
Budget Impact:
Funds were budgeted and are available in Fire/Motor Vehicles Account Number
625-1801-522.93-00
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 19975
11/21/17 ldr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1)
2018 CHEVROLET 1500 SILVERADO 4X2-SSV CREW CAB
PICKUP FROM CALDWELL COUNTRY CHEVROLET, CALDWELL,
TEXAS, THROUGH BUYBOARD COOPERATIVE PURCHASE
CONTRACT #521-16 IN THE AMOUNT OF $48, 050; FUNDING
AVAILABLE IN FIRE/MOTOR VEHICLES ACCOUNT NO. 625-
1801-522 . 93-00
WHEREAS, Chapter 271 of the Texas Government Code allows
a city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as Texas Buyboard, as an
alternative to formal bid process; and
WHEREAS, pursuant to Resolution No. 02-341, the City of
Port Arthur entered into an interlocal agreement for
cooperative purchasing with Buyboard Cooperative Purchasing
Program; and
WHEREAS, on September 28, 2017 , the City Council approved
and adopted 2017-2018 budget that included the purchase of one
(1) vehicle for the Fire Department Battalion Chief that will
replace equipment #1968 , a 2013 Chevrolet Tahoe with 93 , 500
miles on it; and
WHEREAS, a copy of the Buyboard contract pricing
worksheets for these vehicles is attached as Exhibit A; and
WHEREAS, funds were budgeted and available for this
purchase in account number 625-1801-522 . 93-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorize the purchase
of one (1) 2018 Chevrolet 1500 4x2 SSV Crew Cab Pickup from
Caldwell Country Chevrolet in Caldwell, Texas, through
Buyboard cooperative purchase contract #521-16 in the amount
not to exceed $48 , 050 .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
A.D. , 2017, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote :
AYES:
Mayor: ,
Councilmembers : ,
NOES : .
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED • TO FORM:
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APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
Larry D Richard, Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS:
Ali
Andrew Vasquez, CPA
Director of Finance
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Cli ton Williams, CPPB
Purchasing Manager
EXHIBIT "A"
QUOTE# 00C-EVS2403532 CONTRACT PRICING WORKSHEET
End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY
Contact Name: JAY FOUNTAIN CALDWELL COUNTRY
Email: JFOUNTAIN@PORTARTHUR.COM Prepared By: Averyt Knapp
Phone #: 409-790-6287 Email :
aknapp@caldwellcountry.com
Fax #: Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PORT ARTHUR Fax #: 979-567-0853
Date Prepared: NOVEMBER 1, 2017 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2018 CHEVROLET 1500 SILVERADO 4X2 CREW CAB SWB
CC15543
A Base Price & Options: $47,650
B Fleet Quote Option:
Code Description Cost Description Cost
4X2-SSV CREW CAB, INCL
5.75' BED, 5.3L-V8,
6-SPD AUTOMATIC,
3.42 LOCKING REAR
AXLE DIFFERENTIAL,
170 AMP ALTERNATOR,
AUXILARY BATTERY,
40-20-40 VINYL
SEATS FRONT & REAR,
FULL RUBBER FLOOR,
AMFM-STEREO MY LINK
W/BLUETOOTH, AIR
CONDITION, TILT,
CRUISE, POWER
WINDOWS, POWER
LOCKS, POWER
MIRRORS, KEYLESS
ENTRY, OEM TRAILER
TOW PACKAGE, CHROME
BUMPER APPEARANCE
PACKAGE, ASSIST
BOARDS, REMOTE
LOCKING TAILGATE,
REAR VISION CAMERA,
110-VOLT AC POWER
OUTLET, (SHORT BOX)
REAR STEP BUMPER
GM WARRANTY INCL CALDWELL COUNTRY
5YR/100,000 MILES
POWERTRAIN @ N/C
SIDDONS #2403532, PO BOX 27
LIBERTY II DUO WC
55" B/R/B/R, WHELEN
LIGHTBAR STRAP KIT,
CENCOM CARBIDE
SIREN, WC EXTERNAL
AMPLIFIEW, SA315P
SPEAKER BLACK
PLASTIC ON PUSH, 6-
LT 500 SERIES DUO
COLOR T/A RED/BLUE,
LONG L BRACKET, TAD
ON FRONT PUSH, FULL
SIZE CENTER CONSOLE
WITH FILE
EXTENSION, XTL 2500
HAND HELD CHARGER
IN FACEPLATE,
WHELEN M4 SERIES
LIGHT HEAD RED/BLUE
SPLIT, SIDE OF PUSH
INTERSECTION, DUO
LINEAR ION RED/BLUE
BLK, 3 EACH
RUNNING, DASH MOUNT
6-LT 500 SERIES DUO
COLOR T/A
RED/BLUE,L, LONG L
BRACKET, TAD REAR
WINDOWS, CENTER
SECTION ONLY, M6
LED FLASHER
BLUE/RED, 2 M6J ON
TAILGATE, UHF2150A
HEADLIGHT FLASHER,
800-866 PHANTOM
BLACK ANTENNA, NMO
KIT WITH CONNECTOR
AND 25 RG58 CABLE,
MATCH CURRENT FLEET
GRAPHICS OSD, MX4
BACKFLIP BED COVER,
BLACK WHEEL TO
WHEEL STEPS, KNOX
BOX HH CHARGER, CO
DETECTOR, MAGNETIC
MIC CONVERSION KIT,
VERTEX SUPER-LED
LIGHT RED, 2 VTX IN
EACH TAIL LIGHT,
WIRE, LOOM FUSES,
BREAKERS, RELAYS,
HEAT SHRING,
CHARGEGUARD SELECT,
CG-2HR HH CHARGER,
FLASHLIGHT CO
DETECTOR, TOTAL
INSTALL
CALDWELL,TEXAS 77836
INCL
Subtotal B
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
INCL
Subtotal D
E Unit Cost Before Fee & Non-Equipment Charges (A+B+C+D) $47,650
Quantity Ordered 1
X
$47,650
Subtotal E
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
BUY BOARD $400
G. Color of Vehicle: RED HOT
H. Total Purchase Price (E+F) $48,050
Estimated Delivery 120-150 DAYS APPX
Date: